CM-2015-661 - 1/16/2015City of Round Rock
ROUND ROIX
TE%AS Agenda Item Summary
Agenda Number:
Title: Consider authorizing an Advertising Order Form wtih Midway Press, Attn:
Community Impact Newspaper.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 1/16/2015
Dept Director: Will Hampton, Communications Director
Cost: $14,660.00
Indexes: General Fund
Attachments: CM-2015-661_LAF.pdf, Community_Impacl_Order_Fonn.pdf
Department: Administration
Text of Legislative File CM -2015-661
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CITY OF ROUND ROCK
CONTRACT MANAGEMENT SECTION
-
CONTRACT APPROVAL FORM FOR CITY MANAGER ACTION
Required for Submission of Specific City Manager Items
Department Name: Administration Project Name: Advertising Order Form
Project Mgr/Resource: Kristen Brown
City Manager Approval
Approval
Midway Press, Ann: Community Impact
ContractorNendor: Newspaper
CMA Wording
Consider authorizing an Advertising Order Form with Midway Press, Attn: Community Impact Newspaper.
XEEmployee EE Bowden Dale January 2, 2015
Ad re Had communm
Lauda Hadley IMPACT AmountExecutiveBurton
City of Routs Rock
441 East Mein Street Beth .680
Rand Red, 1r)( 78534 Phone (512) 909.6808
NFly6PAPl'.R'
FAX: (5141809.6009
Advertising Order Form
Publication
Issue
Year
Ad Size
Net
RPH-Paper
Feb
2015
Full Page Display
$2,200,00
RPH - Paper
Mar
2015
Full Page Display
$2,200.00
RPH - Paper
Apr
2015
1/2 Pae Display
$1,140,00
RPH - Paper
May
2015
1/2 Pae Display
$1,140.00
RPH-Paper
Jun
2015
1/2 Page Display
$1,140.00
RPH Paper
Jul
2015
1/2 Page Displa
$1,140,00
RPH - Paper
Aug2015
1/2 Page Display
$1,140.00
RPH - Paper
Sep
2015
1/2 Page Display
$1,140.00
RPH-Pa r
Oct
2015
1/2 P e Display
$1,140.00
RPH-Paper
Nov
2015
1/2 Page Display
$1,140.00
RPH - Paper
Dec
2015
1/2 Page Display
$1,140.00
Notes:
is Claim acknowldges that any Cancellations in the above specifications andon schedule must be in writing and must amve at the Community Impact
Newspaper, office 30 days prior W the next'finer' dale. Any adver ming Concedetl after this date maybe charged at 100% of the contractor! rate. Revisions W
this agreement will require a signed change order.
a Ifconbact is not WPilled for any reason, Chem agrees W pay an'Eamed Rale Adjusbnent equal to the difference between the ennead hale and she eamed
may for each d the lutfilled Insertions.
a Client will be immicetl by insertion 20 business days prior W'in home" dale. Client agrees to pay In full 15 business days prior to 'in-home' data for sticky
note and stkky, note meed combo and 10 business tlays prior to in home" date for in -paper ads and inserts. Advertisements running in room than one market
during the same monm will be invoiced and paid as a group with the eadiest issue.
e Community Impact Newspaper reserves the right to hold the Client joinfy and severely liable for such morales as are due and payable. Delinquent accoums
are subject W collection actions and Client assumes responsibility for collection and attorney time
e Community Impact Newspaperranerves the right at its absolute discretion, and at anytime, to cental any advertising order or reject any advemsing copy,
whether or not the same has already been acknowledged anchor previously published.
e In the event of errors in or omissions of any adveNsemenl(s), Communily Impact Ameme aders lisbldly shall not exceed the voice of Ne advancement Nat
mn in Cp unity Impact Newspaper. II is the Pdicy of Conununitylmped Newspaperto run a -make -good" advertisement In the next issue.
a Client assumes full responsibility for ad content and agrees to indemnity and hold Community ImpactNewspaperharmless for vidafions of local state or
federal statutes or annuafion.
e Client understands that cost of agreement is based on WWI quantity, not spadfc postal rouses. Route quantities are subject W Mange due W routine Post
Office updates. Minor Increases or tlecreases will not affect cost: more significant changes W route qustntites may require a Mange W the distribution plan, in
which case client will be contacted with all available options.
e Community Impact Newspaper Is not responsible for shipping costs and bell delNery of products for intention on "Distribution only quotes. Product for
'Distribution only must am" at the following address at least seven days before 'in home' dale. Boxes must be labeled with business name, number of bora,
and quantity of insects in each box.
Midway Press
AM: Community Impact Newspaper
645 Regal Row
Dallas, TX ]524]
e For dislnbu0on-only agreements, Ghent agrees W send their Comm irstylmpad Newapaperaccvunl executive a digital proof of the final Insect prior W
shipping. Client agrees that if armil inuns received are different than what is stated in this ocher, addifonal charges may apply.
e Ad returned cheds and ACH charges are subject o a $2500 return fast.
CAA - a6li
amount
The Individual signing this document below is an authorized signer for the Client and agrees to all details of this order, as indicated on page
i, 8
5 II ea any conditions listed on page 2 in their entirety. /
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Thank you for your business)