CM-08-02-031DATE:
SUBJECT:
ITEM:
January 28, 2008
City Manager's Approval Process - February 1, 2008
Purchase from Sungard HTE, Inc. for the Gang Tracking
Module which constitutes a Supplement to the Contract
Agreement with Sungard HTE, Inc. The purchase price
includes installation, project management, and web -based
training as well as support for the initial twelve (12)
month period. After the initial period, there is an annual
maintenance fee of $1,200 due prior to the start of the
next term.
Department:
Staff Person:
Justification:
Police Department
Bryan Williams (H. Douglas)
The Gang Tracking Module collects names and information
associated with the various gangs including members,
associates, and locations. This module also has the
capability to separately record gang activity and events.
This is a budget item in the 2007-2008 Law Enforcement
Fund.
Funding:
Cost: $9,100
Source of funds: LE Fund
Outside Resources: None
Background
Information:
This purchase will allow RRPD to track gang activity more
effectively.
Public Comment: No
Blue Sheet Format
Updated 01/20/04
SunGard HTE Inc.
4000 OSSI Ct - High Point, NC 27265 -
Phone: (336) 885-0911 - Fax: (336) 885-5329 - Email: tbracken@ossiusa.com
SUNGARD®
Quote Prepared For.
Round Rock, TX
Stacie J oyce
615 E Palm Valley Road
Round Rock, TX 78664
Product Description
Add -On Quote
Date
Quote #
Acct Mgr
04/18/07
TQDBQ2787
Tammy Bracken'
Annual
Maintenance
Records Management System
1 RMS -GANG GANG TRACKING MODULE
The Gang Tracking Module collects names and information associated with the various
gangs including members, associates, and locations. This module also has the capability to
separately record gang activity and events.
RMS Implementation Services
$7,500.00 $7,500.00
$1,200.00
1 RMS-AM-INST ADD-ON RMS SOFTWARE MODULES INSTALLATION $500.00 $500.00 $0.00
CHARGES PER MODULE
Installation and setup of any add-on RMS modules that are purchased in addition to the base
RMS Product. Message switch and mapping related items are not a part of this item.
1 RMS-PROJ-MGNT PROJECT MANAGEMENT FOR RMS $500.00 $500.00 $0.00
Includes professional services from SunGard OSSI for management oversight and
coordination with the Customer's project management, SunGard OSSI's internal resources
and any third party vendors. Includes coordinating with the customer's project manager all
SunGard OSSI related deliveries such as application software, implementation services, and
scheduling of SunGard OSSI's resources with the customer.
1 RMS-WEB-TRN RMS WEB -BASED TRAINING $600.00 $600.00 $0.00
Services provided by SunGard's OSSI Product or Training Specialists. Services may include
but are not limited to add-on module training, refresher training, system analysis, or
consulting.
This provides the customer with up to 4 hours of training using MS Live Meeting. This fee
includes the services of the training specialist, as well as costs of the web -access and
telephone services.
This quote is valid until 12/15/07
Total: $9,100.00
$1,200.00
SUPPLEMENTAL AGREEMENT NO. 6
TO "CITY OF ROUND ROCK AGREEMENT FOR
APPLICATION SOFTWARE PRODUCTS AND SERVICES
WITH OPEN SOFTWARE SOLUTIONS, INC."
THE STATE OF TEXAS
KNOW ALL BY THESE PRESENTS:
COUNTY OF WILLIAMSON
This Supplemental Agreement No. 6 to "City of Round Rock Agreement for Application
Software Products and Services with Open Software Solutions, Inc." is made by and between the
City of Round Rock, Texas (hereinafter referred to as the "City") and SunGard HTE, Inc.,
formerly known as Open Software Solutions, Inc. or OSSI (hereinafter referred to as
"SunGard").
WHEREAS, the City and OSSI executed the original Agreement (hereinafter referred to
as the "Agreement"), on the 11th day of July, 2002 for the purchase, installation, and support of a
Computer Aided Dispatch (CAD) System and a Records Management System (RMS), and
thereafter executed Supplemental Agreements No. 1, No. 2, No. 3, No. 4, and No. 5; and
WHEREAS, it has become necessary to again amend the original Agreement to include
in the Records Management System (RMS) additional application software consisting of a gang
tracking module, add-on RMS software modules installation, project management for RMS, and
RMS web -based training; and
WHEREAS, both parties to the original Agreement are in mutual agreement that said
paragraphs and material should be added and that no other terms and conditions of the original
Agreement should be changed;
NOW, THEREFORE, premises considered, the City and SunGard agree that said
original Agreement is amended as follows:
I.
Section 1, Subsection B of the original Agreement recites the following: "Additional
application software may be added by OSSI to Exhibit B entitled `OSSI Application Software'
and installed by the Customer at an agreed-upon price between the Customer and OSSI at such
time as new application software is developed and made available by OSSI."
Such new application software is now available, and the City and SunGard have agreed
upon a price for same. Therefore, the original Agreement and Exhibit B shall be amended by the
addition of the following:
00129188/PS
Quantity Part No. Product Description
Gang Tracking Module
Unit Price
Extended Price Annual Maintenance
1 RMS -GANG GANG TRACKING MODULE $7,500.00 $7,500.00 $1,200.00
The Gang Tracking Module collects names and information
associated with the various gangs including members, associates,
and locations. This module also has the capability to separately
record gang activity and events.
RMS Installation Services
1 RMS-AM-INST ADD-ON RMS SOFTWARE MODULES INSTALLATION $500.00 $500.00 $00.00
CHARGES PER MODULE
Installation and setup of any add-on RMS modules that are
purchased in addition to the base RMS Product. Message switch
and mapping related items are not a part of this item.
1 RMS-PROJ-MGNT PROJECT MANAGEMENT FOR RMS $500.00 $500.00 $00.00
Includes professional services from SunGard OSSI for
management oversight and coordination with the Customer's
project management, SunGard OSSI's internal resources and any
third party vendors. Includes coordinating with the Customer's
project manager all SunGard OSSI related deliveries such as
application software, implementation services, and scheduling of
SunGard OSSI's resources with the Customer.
1 RMS-WEB-TRN RMS WEB -BASED TRAINING $600.00 $600.00 $00.00
Services provided by SunGard's OSSI Product or Training
Specialists. Services may include but are not limited to add-on
module training, refresher training, system analysis, or consulting.
This provides the Customer with up to 4 hours of training using
MS Live Meeting. This fee includes the services of the training
specialist, as well as costs of the web -access and telephone
services.
TOTAL: $9,100.00 $1,200.00**
** Annual Maintenance in the amount of $1,200.00 is due one year from date of delivery and annually thereafter.
00129188/PS
IN WITNESS WHEREOF, the City and SunGard have executed this Supplemental Agreement No.
6 in duplicate originals.
CITY
By:
Title:
Date:
F ROUND ROCK, TEXAS
Sara White, City Secretary
APPROVED AS TSO F •O►'.
B (--/* ip. ao,y:
Stephan L. Sheets, r A orney
SUNGARD HTE, INC.
By:
Title:
Date: