CM-08-02-042EQUIPMENT LEASE AND MAINTENANCE AGREEMENT
This Equipment Lease and Maintenance Agreement ("Agreement") is entered into between the
City of Round Rock, Texas ("City") and Library Automation Technologies, Inc. ("LAT").
Background
A. The City wishes to provide its library patrons with fast and effective check-out
procedures through the use of self check-out terminals.
B. LAT manufactures the Flash Scan TM self -check system and offers a combination
lease/maintenance package which would meet the City's needs.
C. The City wishes to enter into an agreement with LAT to contract for the rental and
maintenance of certain self -checkout systems.
In consideration of the mutual covenants contained in this Agreement, and for other good and
valuable consideration, the receipt and sufficiency of which are acknowledged, the parties agree
as follows.
1. Term
1.01 This Agreement shall become effective upon the date it is properly executed by
the City ("Effective Date") and will continue for a period of three (3) years unless otherwise
terminated pursuant to this Agreement.
2. Contract Documents and Exhibits
2.01 The instant agreement includes the following: (a) this Agreement; (b) LAT's
Library Self -Checkout System Quote, attached as Exhibit A; and (c) any exhibits, addenda,
and/or amendments thereto. Any inconsistencies or conflicts in the contract documents shall be
resolved by giving preference in the following order:
(A) This Agreement;
(B) LAT's Library Self -Checkout System Quote.
2.02 City selected LAT to supply the goods and services as outlined in Exhibit A. The
intent of these documents is to formulate an Agreement listing the responsibilities of both parties
as outlined by the City and as offered by LAT in its Library Self -Checkout System Quote.
2.03 The goods and services which are the subject matter of this Agreement are
described in Exhibit A and, together with this Agreement, comprise the total Agreement and they
are as fully a part of this Agreement as if repeated herein in full.
3. Items Awarded
3.01 All bid items on Exhibit A are awarded to LAT.
Equipment Lease and Maintenance Agreement 00127831
City of Round Rock/LAT Inc
0120.0701 APs
4. Equipment Lease and Maintenance
4.01 LAT hereby leases to the City, and the City hereby leases from LAT the
equipment (including hardware, peripherals, software, if any) described in Exhibit A (hereinafter
referred to collectively the "Equipment") at the fee set forth herein. LAT shall retain title to and
ownership of the Equipment.
4.02 All maintenance, including repairs, replacements, and any other necessary
services, shall be performed by LAT in accordance with the terms of the initial warranty and
support options contained in Exhibit A.
4.03 The City hereby agrees to use the Equipment solely for the purposes and
functions contemplated by this Agreement.
4.04 If LAT cannot provide the goods and services as specified, the City reserves the
right and option to obtain same from other suppliers or sources.
5. Delivery and Return
5.01 Upon the execution of this Agreement, the City and LAT shall cooperate in
making reasonable arrangements for the delivery and installation of the Equipment. LAT
acknowledges that a delivery and installation charge has been included in the lease price, and
that no further charges will be incurred by the City for delivery and installation of the
Equipment.
5.02 Upon the expiration of the term of this Agreement, or upon any earlier
termination of this Agreement, the City shall return the Equipment to LAT in good repair,
condition, and working order, less normal wear, tear, and depreciation. The Equipment shall be
returned to LAT, at LAT's sole cost, as may be reasonably specified by LAT.
5.03 If the City fails to return the Equipment to LAT at the expiration of this
Agreement or at some earlier termination of this Agreement, LAT, at its sole expense, has the
right to take possession of the Equipment without legal process, free of all rights of the City in
and to the Equipment. By this provision, the City expressly authorizes LAT or LAT's agent to
enter the premises where the Equipment is located at a reasonable time and under reasonable
circumstances, for the purpose of repossessing and removing the Equipment.
6. Lease Payments and Maintenance Charges
6.01 As consideration for the lease of the Equipment contemplated herein, the City
agrees to make lease payments to LAT as follows:
(A) The sum total of $24,999.98 shall secure the lease of the Equipment for
the entire term of this Agreement. A one-time payment of $24,999.98 will be paid by the City to
LAT, due on the effective date of this Agreement.
Equipment Lease and Maintenance Agreement
City of Round Rock/LAT, Inc.
2 of 7
(B) No further lease payments will be due from the City to LAT for the
remaining term of this Agreement.
6.02 Bid costs listed on Exhibit A shall be the basis of any charges collected by LAT
for maintenance of the Equipment during the term of this Agreement.
6.03 The City shall pay maintenance charges based on City's election of a support
option as offered by LAT in Exhibit A. Nothing contained in this Agreement shall obligate the
City to enter into a maintenance or support agreement with LAT, Section 3 notwithstanding.
6.04 If the City elects to purchase a maintenance or support package, it shall promptly
notify LAT of the desired option available to it according to Exhibit A.
6.05 All maintenance charges shall be paid by the City upon receipt of invoices
submitted by LAT in accordance with this Agreement. All invoices to the City from LAT shall,
at a minimum, contain the following information:
(A) Name and address of LAT;
(B) Purchase Order Number, if any;
(C) Description of services received and format delivery; and
(D) Delivery or effective dates.
6.06 In accordance with Chapter 2251, V.T.C.A., Texas Government Code, payment to
LAT will be made within thirty (30) days of the day on which City receives the performance,
supplies, materials, equipment, and/or deliverables, or within thirty (30) days of the day on
which the performance of services was complete, or within thirty (30) days of the day on which
City receives a correct invoice for the performance and/or deliverables or services, whichever is
later. LAT may charge a late fee of one percent (1 %) for payments not made in accordance with
this Prompt Payment Policy; however, this Policy does not apply to payments made by City in
the event:
(A) There is a bona fide dispute between City and LAT concerning the
supplies, materials, or equipment delivered or the services performed which causes the payment
to be late; or
(B) The terms of a federal contract, grant, regulation, or statute prevent City
from making a timely payment with federal funds; or
(C) There is a bona fide dispute between any of the parties and subcontractors
or between a subcontractor and its suppliers concerning supplies, materials, or equipment
delivered or the services performed which causes the payment to be late; or
(D) Invoices are not mailed to City in strict accordance with instructions, if
any, on the purchase order or the Agreement or other such contractual agreement.
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Equipment Lease and Maintenance Agreement
City of Round Rock/LAT, Inc.
7. Termination
7.01 Either party shall be entitled to terminate this Agreement upon the occurrence of
any of the following events: except for City's failure to make timely payment, if either party shall
refuse, neglect, or fail to perform, observe, or keep any of the material covenants, terms, or
conditions contained herein to be performed, observed, or kept, and such refusal, neglect, or
failure shall continue for a period of thirty (30) days including weekends, after written notice, the
non -defaulting party shall have the right, in addition to any other right or remedy it may have, to
terminate this Agreement.
7.02 LAT shall be entitled to terminate this Agreement should the City fail to pay any
amount due hereunder and the City fails to cure such default within thirty (30) days after the date
of written notice from LAT.
7.03 Termination of this Agreement under this Section shall not relieve either party of
any obligation or liability that has occurred prior to termination.
7.04 In the event this Agreement is terminated prior to the expiration of the term
provided for in Section 1, the following shall apply: Upon LAT's receipt or submittal of a notice
of termination, LAT shall discontinue all services in connection with the performance of this
Agreement and shall proceed to cancel promptly all existing orders and contracts insofar as such
orders and contracts are chargeable to this Agreement. Within thirty (30) days after such notice
of termination, LAT shall submit a statement showing in detail the goods and/or services
satisfactorily performed under this Agreement to the date of termination. LAT shall then repay
the City that pro rata portion of the lease payment and maintenance or support charges, if
applicable, left unperformed. The parties agree that LAT is not entitled to compensation for
services it would have performed under the remaining term of the Agreement.
8. Notices
8.01 All notices and other communications in connection with this Agreement shall be
in whiting and shall be considered given as follows:
Agreement; or
(A) When delivered personally to the recipient's address as stated in this
(B) Three (3) days after being deposited in the United States mail, with
postage prepaid to the recipient's address as stated in this Agreement.
Notice to LAT:
Library Automation Technologies, Inc.
2 East Atlantic Ave.
Somerdale, NJ 08083
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Equipment Lease and Maintenance Agreement
City of Round Rock/LAT, Inc.
Notice to City:
Lames R. Nuse
City Manager
221 East Main Street
Round Rock, TX 78664
and to:
Stephan L. Sheets
City Attorney
309 East Main Street
Round Rock, TX 78664
8.02 Nothing contained herein shallbe construed to restrict the transmission of routine
communications between representatives of City and LAT.
9. Miscellaneous Provisions
9.01 Standard of Care. LAT represents that it employs trained, experienced and
competent persons to perform all of the services, responsibilities and duties specified herein and
that such services, responsibilities and duties shall be performed in a manner according to
generally accepted industry practices.
9.02 Time is of the Essence. LAT understands and agrees that time is of the essence
and that any failure of LAT to fulfill obligations for each portion of this Agreement within the
agreed timeframes will constitute a material breach of this Agreement. LAT shall be fully
responsible for its delays or for failures to use best efforts in accordance with the terms of this
Agreement. Where damage is caused to City due to LAT's failure to perform in these
circumstances, City may pursue any remedy available without waiver of any of City's additional
legal rights or remedies.
9.03 Force Majeure. Neither City nor LAT shall be deemed in violation of this
Agreement if it is prevented from performing any of its obligations hereunder by reasons for
which it is not responsible as defined herein. However, notice of such impediment or delay in
performance must be timely given and all reasonable efforts undertaken to mitigate its effects.
For the purposes of this Agreement, "force majeure" shall mean acts of God, strikes, lockouts, or
other industrial disturbances, acts of the public enemy, orders of any kind from the government
of the United States or the State of Texas or New Jersey, any civil or military authority,
insurrections, riots, epidemics, landslides, lightning, earthquakes, fires, hurricanes, storms,
floods, restraint of the government and the people, civil disturbances, explosions, or other causes
not reasonably within the control of the party claiming such inability.
9.04 Nothing in this Agreement is intended or shall be construed to create or establish
an agency, partnership, or joint venture relationship between the parties.
9.05 No waiver by either party of any provision or any breach of this Agreement
constitutes a waiver of any other provision or breach of this Agreement, and no waiver shall be
effective unless made in writing. The right of either party to require strict performance and
observance of any obligations hereunder shall not be affected in any way by any previous
waiver, forbearance, or course of dealing.
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Equipment Lease and Maintenance Agreement
City of Round Rock/LAT, Inc.
9.06 The City shall not sell, assign, license, sublicense, franchise, or otherwise convey
in whole or in part to any third party this Agreement or the services provided hereunder without
the prior written consent of LAT.
9.07 This is a nonexclusive agreement. Similar agreements may be entered into by
either party with any other person.
9.08 This Agreement shall be governed by, construed, interpreted, and enforced
according to the laws of the State of Texas and of the United States of America, without regard
to principles of conflict of laws and rules. Each party hereby consents to the nonexclusive
jurisdiction of the courts of the State of Texas and venue shall lie exclusively in Williamson
County, Texas.
9.09 In the event that any material provision of this Agreement is determined to be
invalid, unenforceable, or illegal, then such provision shall be deemed to be superseded and the
Agreement modified with a provision which most nearly corresponds to the intent of the parties
and is valid, enforceable and legal.
9.10 This Agreement constitutes the final and complete understanding and agreement
between the parties concerning the subject matter hereof. Any prior agreements, understandings,
negotiations, or communications written or otherwise are deemed superseded by this Agreement.
This Agreement may be modified only by a further written agreement executed by an authorized
representative of the parties hereto.
Equipment Lease and Maintenance Agreement
City of Round Rock/LAT, Inc.
[Signature Page Follows]
6 of 7
The parties are signing this Agreement on the dates indicated.
LIBRARY AUTOMAT19CHNOLOGIES, INC.
By:
6.) LE4 e ydev2)Z
Printed Name
Pixy) yveri C
Title
Date: / .` 3o - 0?
CITY OF ROUND ROcx, TEXAS
By:
Date:
es R. Nuse, City Manger
01-154 5
Attest:
For • ty, Approve' as to Form:
4.7ra'
�
Sara White, City Secretary han L. Sheets, City Attorney
7 of 7
Signature Pagc to Equipment Lease and Maintenance Agreement
City of Round Rock/LAT, Inc.
-t
EXHIBIT
•
Library Automation Technologies, Inc.
2 East Atlantic Avenue, Somerdale, NJ 08083 (856) 566-4121
Core Services
Pricing plans for 2 (two) FlashScann" self -check systems either model: 907 or MAX with built-in EM
to • e desensitizin • o • tion
Pro • ram Com • onent Descri ► tion
FlashScan S stem Software TM
FlashScan Wireless Hardware Solution- allows placement anywhere there's
electricit .
LAT CentralTM
Loaded on as many PCs as the Library deems necessary_ LAT -Central consists of
three components:
LAT -Remote"' for remote access to LAT self-checkout90/
stations by Library personnel to remotely perform on-line, a
variety of updates or changes to system parameters.
LAT-InfoCenteriu is a complete reporting sub -system for
analysis of LAT self -checkout system utilization by patrons.
LAT-Atert7"" constantly monitors the status of LAT self -
checkout stations and will notify the Library personnel when staff
intervention is required_
LAT -Central is invaluable to the Library. Managing self -checkout
systems effectively is a necessity for achieving patron satisfaction with
self -checkout services.
staff_
Library Staff Training
Hands-on onsite training that seeks to confirm understanding of
unit's operation and administrative functions by library staff.
Includes: Changing receipt paper — Checkout Process — LAT
CentralTM (administrative) use of Custom Patron Messaging.
>2 hours in length; includes formal slide deck presentation as
introduction/overview.
In addition, various follow-up webinars are available to "drill --down"
to any specific topic of interest to the circulation or administrative
Multi (8) Language Pack including auto patron selection of voice and on screen
text
FlashScan MAX/d Self -Checkout System for EM Security
A self-contained, network wireless (if desired) self -check station series with a small
easily placeabte footprint and friendly open design for patrons.
FlashScan 907D or MAX/d presents patrons with an intuitive flash animation
interface, customizable billboard and browser window. During the transaction
patrons are presented with customized summaries of all activity, presented again in
the form of a fully customizable thermally printed self -cutting receipt that uses paper
obtainable anywhere
The calibrate feature of the FLASHSCAN-907D or MAX/d ensures that AudioNisual
materials will not be damaged by the security desensitizing process. FLASHSCAN —
9070 or MAX/d protects the library's investment in EM (electromagnetic) front -gate
security systems. The FLASHSCAN-907D or MAX/d unit is a FLASHSCAN® patron
self -checkout system configured specifically to desensitize circulation materials for
EM (electromagnetic) front -gate security systems, and will not damage digital
materials.
Shipping
•• r•
Included
Included
Included
$500.00
Included
Total:
FREE
FREE
FREE
$1,000.00**
FREE
$11,499.00 $22,998.00
$500.99
FREE"'
Grand Total
$1001.98
FREE
$24,999.98
2 EAST ATLANTIC AVENUE, SOMEROALE, NJ 08030 PAGE 10
PHONE: 856.566.4121 FAX: 856.346,9099 'VOTED #1 FASTEST GROWING COMPANY IN NJ, 2005"
VWUW.LATCORP_COM
'"` COMPANY CONFIDENTIAL **
by
Library Automation Technologies, Inc.
2 East Atlantic Avenue, Somerdale, NJ 08083 (856) 566-4121
Options
1 year comprehensive Parts and labor warranty coverage included with every
FlashScan Unit:
• 1 hour Response time to support calls guaranteed.
• Replacement of any failed component under
Warranty or Maintenance, including unit, parts, or
CPU.
• 24 Hour Escalation for any unresolved service
problem. Hardware problems not resolved within 24
hours will be replaced promptly. Technical problems
not solved in less than 24 hours by Support will be
addressed immediately by Development for a
resolution plan acceptable to the library.
• Download Software updates and enhancements to
products, or request CD versions of the same.
L.AT-TotalT"' Coverage is applicable via warranty, and also via maintenance agreement following the
warranty period. Maintenance Agreements are available as renewable annual contracts or as multi-
year prepaid contracts.
Su . ' art O "tions:
Unit Price
Additional 2nd year Maintenance $1,599.00
Prepaid Yearly Maintenance per year for 2 or more years.
Total Assumes 2 years for fiscal modeling purposes- equivalent to a total of 3
years' complete coverage
Total Price
$1,449.00/yr $5,796.00
2 EAST ATLANTIC AVENUE, SOMERDALE, NJ 08093
�.::. PHONE: 856.566.4121 FAX: 856.346.9099
VWVW.LATCORP.COM
OMPANY CONFIDENTIAL •*
�Iex
'VOTED #1 FASTEST GR.1R'0 7
03/30/2007
Library Automation Technologies, Inc. (LAT), manufacturer of the FlashScanTM Self -
Checkout system and of the AIICIRCTM, thanks you for the opportunity to respond to Round
Rock Public Library's request for Library Self -Checkout System. This letter shall stand as
authorization for our participation in the proposal process
We believe we not only meet all requirements of the request, but have greatly exceeded
most of them and would be happy to install said product in your library. Our product,
FlashScanr"", provides libraries with economies not usually found in other self -checkout
products: It is a portable, wireless system allowing libraries to position the self -checkout
system where and when it is most needed, and requires no extensive setup procedures.
The library staff simply wheels the FlashScan to the desired location and plugs it into the
electrical outlet. FlashScan TPA is always ready to operate.
We have provided additional details to many requirements in the bid to further aid you and
your staff in making your decision. In addition to embedding product sheets in the body of
the response, for ease of reading, we also attached full size product sheets separately as
well in the email.
LAT's sole mission is to help libraries work better, smarter and more efficiently. We develop,
sell, install and support state-of-the-art library patron self -checkout systems that seamlessly
integrate into existing security and Information Library Systems (ILS). We are a company
with over 15 years of experience developing si mple, affordable and flexible patron self -
checkout solutions. Our extensive technology background and vast system design
experience allows us to utilize modern advances to better serve the library market.
For any questions or issues or clarifications that arise from this RFP, please don't
hesitate to contact::
Company Name: Library Automation Technologies Inc.
Attention: Steve Hanulec
Address: 2 East Atlantic Avenue, Somerdale, NJ 08083
-Phone: 856-566-4121
Fax: 856-346-9099
Email: steveh(cr latcorp.com
Best regards,
Steve Hanulec
Senior Account Executive
2 EAST ATLANTIC AVENUE, SOMERDALE, NJ 08038 PAGE 9
„ ., PHONE: 856.566.4121 FAX: 856.346.9099 'VOTED #f FASTEST GROWING COMPANY IN NJ, 2005"
vVSIVW.lATCORP__QOly1
** COMPANY CONFIDENTIAL 'k'"`
1
'.T
L ibrary
A utomation
Technologies, Inc.
Below is a list of services that Library
Automation Technologies provides to
the Library:
Installation of FlashScan 907 or MAX
Selecting Options: The Library completes
the Customization Form supplied prior to
installation. The configuration is specific to
the Library's parameters and installed by
LAT technical staff. A copy of the
configuration for each system is provided to
the Library on CD. Includes calibration of all
desensitizable materials
- SIP Testing: A SIP test is performed as
the initial protocol testing (remote or on-
site) to guarantee network connectivity_
(Wired units are available at no extra cost.)
Installation: A technical representative
contacts the library to schedule a
convenient date/time to install the 907 or
MAX.
Library Staff Training: The FlashScan
Support team provides staff training at the
time of installation. Staff training includes:
o Self Checkout process
o Changing parameter settings
o Using Keypad
o Changing paper
o Creating reports
o Changing settings remotely
o Remote enterprise management
o Guiding patrons through self -
checkout
o FAQ's services access for
updates and general
maintenance
o LAT-CentralTM administrative
software training
o Custom patron message
settings
• Post -Installation Support: Post
installation support is available 24/7 from
Library Automation Technologies.
Webinars for each library location:
Library Automation Technologies provides
Webinar (seminar via web) demonstrations
and training tools. The Webinar is a
convenient method for librarians and staff
and other members to participate in an
interactive demonstration of the 907 or
MAX. The Library leams first hand of the
power of the 907 or MAX system.
Webinars can be setup at the convenience
of the Library. They can be scheduled
whenever personnel desire training.
Software and Maintenance Agreements
Maintenance: Hardware and software
updates are included at no extra charge so
long as the units are under maintenance
agreements.
Agreement Terms: Both software and
hardware are covered under the
maintenance agreement for the agreed
upon term.
Remote Support
Response Time: Guaranteed response
time to all support issues is within one hour
from the time the call is received_
Remote Support: 907 or MAXIm and
LAT-Central7"" software is included under
the maintenance agreement. 907 or MAX
systems are made of one main system. If
we cannot fix the system with remote
diagnostic tools we will provide service for
updates and repair.
Software: The Library receives updated
software either via the LAT website
(www.Iatcorp.com) or CD.
Total Satisfaction Guarantee:
As part of the LAT Total Satisfaction
Guarantee, the 907 or MAX system unit
will be repaired providing services
guarantee to ensure system uptime and
providing the library with a system that is
backed up by an support team to provide
service and support to insure the system is
running with limited down time for repairs
and updates.
2 EAST ATLANTIC AVENUE, SOMERDALE, NJ 08082 PAGE 12
PHONE 856.566.4121 FAX: 856.346.9099 'VOTED #1 FASTEST GROWING COMPANY IN NJ, 2005"
Www.LATCORP.COM
COMPANY CONFIDENTIAL **
CLIENT:
Ocean County Library
DESCRIPTION
OF WORK:
Dynix Horizon Backend, Eleven (11) FlashScanTM Self
Checkout systems in 5 branches. Ocean County Library
system is a 20 -branch library system.
CONTRACT
DURATION:
On-going due to expansion plans.
CONTRACT
PERSON:
Christine Matteo
PHONE NUMBER:
732-349-6200 x821
E-MAIL:
Matteo__C@oceancounty.lib.nj.us
PRIME CONTRACTOR:
Yes YES NO
SUBCONTRACTOR:
YES NO
SUBCONSULTANT:
YES NO
RESULTS OF
PROJECT:
The project was and is very successful. There are
thousands of items being checked out with FlashScanTm
every day. The demand for these machines by the
patrons has been extraordinary high. They are never
idle.
WORK
PERFORMED:
• Perform initial analysis of the branches and the
best implementation plan to satisfy the branch
demands.
• Presented and approved the project plan.
• Installation rollout of the systems.
• On-going support, upgrades.
2 EAST ATLANTIC AVENUE, SOMERDALE, NJ 08033
< „„ : PHONE: 856.566.4121 FAX: 856.346,9099
I MN.SATCORP.COM
** COMPANY CONFIDENTIAL **
PAGE 13
"VOTED #1 FASTEST GROWING COMPANY IN NJ, 2005"
CLIENT:
Burlington County Public Library
DESCRIPTION
OF WORK:
SirsiDynix Interface, twelve (12) FlashScan�" systems
installed
CONTRACT
DURATION:
Started 2004, on-going
CONTRACT
PERSON:
Gail Sweet / Library Director
PHONE NUMBER:
j609) 267-9660
E-MAIL:
gsweet@bcIs.lib.nj.us
PRIME CONTRACTOR:
Yes YES NO
SUBCONTRACTOR:
YES NO
SUBCONSULTANT:
YES NO
RESULTS OF
PROJECT:
Very successful implementation that has resulted in a
number of subsequent purchases to roll-out to all
branches. The library system uses LAT-CentralTM
extensively to measure traffic, determine optimum
locations within branches as well as do very innovative
promotions of these services.
WORK
PERFORMED:
Scope the branch layout.
Develop project plan.
Implement installations and testing.
Follow-on support.
2 EAST ATLANTIC AVENUE, SOMERDALE. NJ 080$8 PAGE 14
PHONE 856.566.4121 FAX: 856.346.9099 "VOTED #1 FASTEST GROWING COMPANY IN NJ, 2005"
` ; ` WwW.LATCORP.COM
* k COMPANY CONFIDENTIAL'"'
CLIENT:
Cleveland Heights -University Heights Public Library
DESCRIPTION
OF WORK:
Sirsi Unicorn ILS system part of the Cleve -Net group of
libraries, Initial install of six (6) FlashScan systems
achieving self -checkout rates of over 90% of all patrons
transactions in some branches
CONTRACT
DURATION:
Installed 2003, 5 -year contract, on-going with a 2"d
round of upgrades and repurchases.
CONTRACT
PERSON:
Steve Wood / Director
•
PHONE NUMBER:
(216) 932-3600, ext. 240
E-MAIL:
swood@heightslibrary.org
PRIME CONTRACTOR:
Yes YES NO
SUBCONTRACTOR:
YES NO
SUBCONSULTANT:
YES NO
RESULTS OF
PROJECT:
Very successful implementation, which utilizes
LAT-FrontDeskTM along with LAT-CentralTM to achieve
high 90% patron self-service in most branches. They
are expanding even more, and will use advanced LAT
capabilities for other projects, such as "Pay -at -the -
Station".
WORK
PERFORMED:
Scope the branch layout.
Develop project plan.
Implement installations and testing.
Follow-on support.
2 EAST ATLANTIC AVENUE, SOMERDALE, NJ 08089 PAGE 15
. : , PHONE 856.566.4121 FAX 856.346.9099 'VOTED #1 FASTEST GROWING COMPANY IN NJ, 2005"
VVMN.LATCQRP.GOM
""r COMPANY CONFIDENTIAL'`'`
CLIENT:
Pikes Peak Library District
DESCRIPTION
OF WORK:
SIRSI Unicorn Backend Software. Six (6) FlashScanTM
systems installed.
Installed 2002, 4 -year contract
CONTRACT
DURATION:
Four (4) year contract, on-going and extended.
CONTRACT
PERSON:
Greg Roes
PHONE NUMBER:
719 531-6333
E-MAIL:
GRoes@ppld.org
PRIME CONTRACTOR:
Yes YES NO
SUBCONTRACTOR:
YES NO
SUBCONSULTANT:
YES NO
RESULTS OF
PROJECT:
Once installed and running, the staff has dedicated a lot
of resources to education and promotion of self-service.
As a result, PPLD is running high self-service rates,
they have added a number of machines into newly build
branches, and are purchasing more to enhance existing
branches with more self-service devices.
WORK
PERFORMED:
Scope the branch layout.
Develop project plan.
Implement installations and testing.
Follow-on support.
2 EAST ATLANTIC AVENUE, SOMERDALE, NJ 08036 PAGE 16
>::: .:.r: PHONE: 856.566.4121 FAX: 856.346.9099 'VOTED #1 FASTEST GROWING COMPANY IN NJ, 2005"
"' VVWVV_LATCORP.COM
COMPANY CONFIDENTIAL "
Library name: Moorestown Public Library
Library address: 111 West Second Street, Moorestown, New Jersey 08057
Contact person name and title: Joe Galbraith — Technical and Automated Service Librarian
Phone number: 856-234-0333
Email: jgalbraith@moorestown.lib.nj.us
Library name: Cleveland Public Library
Library address: 325 Superior Avenue NE, Cleveland, Ohio 44114
Contact person name and title: Larry Finnegan — Systems Manager
Phone number: (216) 623-2811
Email: Tarry@cpl.org
Library name: Lemont Public Library
Library address: 50 E. Wend Street, Lemont„ Illinois 60439
Contact person name and title: Jim McGLoin - Director
Phone number: 630-257-6541
Email: jimcgloin@lemontlibrary.org
Library name: Westminster Public Library
Library address: 3705 West 112th Avenue, Westminster, Colorado 80234
Contact person name and title: Veronica Smith — Automation Services Coordinator
Phone number: (303) 404--5110
Email: vsmith@westminster.lib.us
Library name: Medina County District Library
Library address: 210 South Broadway, Medina, Ohio 44256
Contact person name and title: Jim Haprian — Technology Services Coordinator
Phone number: (330) 722-6235
Email: iim.haprianCc mcdI.info
2 EASTATLANTIC AVENUE, SOMERDALE, NJ 08083 PAGE 17
r :;:: ::r,:;;;r: PHONE: 856.566.4121 FAX: 856.346.9099 "VOTED #7 FASTEST GROWING COMPANY IN NJ, 2005"
VVVVW.LATCORP.C9M
** COMPANY CONFIDENTIAL *"`
1 year comprehensive Parts and labor warranty coverage included with every FlashScan Unit:
• 1 hour Response time to support calls guaranteed.
• Replacement of any failed component under Warranty or Maintenance, including unit, parts, or
CPU.
• 24 Hour Escalation for any unresolved service problem_
• Hardware problems not resolved within 24 hours will be replaced promptly.
• Technical problems not solved in Tess than 24 hours by Support will be addressed immediately
by Development for a resolution plan acceptable to the library.
Download Software updates and enhancements to products, or request CD versions of the
same.
LAT-Totalna Coverage is applicable via warranty, and also via maintenance agreement following the
warranty period.
• Following warranty expiration, continuation of comprehensive Parts and
labor warranty coverage available as renewable annual contracts or as
multi-year prepaid contracts.
• Maintenance: Hardware and software updates are included at no extra charge so long as the
units are under maintenance agreements.
• Agreement Terms: Both software and hardware are covered under the maintenance
agreement for the agreed upon term.
• Response Time: Guaranteed response time to all support issues is within one hour from the
time the call is received.
• Remote Support: 907 or MAXT"" LAT -Central T"" software is included under the maintenance
agreement 907 or MAX systems are made of one main system. If we cannot fix the system
with remote diagnostic tools we will provide service for updates and repair.
• Software: The Library receives updated software either via the LAT website
(www.latcorp.com) or CD.
Total Satisfaction Guarantee: As part of the LAT Total Satisfaction Guarantee, the 907 or MAX system unit will
be repaired providing services guarantee to ensure system uptime and providing the library with a system that is
backed up by an support team to provide service and support to insure the system is running with limited down
time for repairs and updates.
2 EAST ATLANTIC AVENUE, SOMERDALE, NJ 08058 PAGE 18
n.' : ,::; i t . PHONE: 856.566.4121 FAX: 856.346.9099 'VOTED 51 FASTEST GROWING COMPANY IN NJ, 2005"
>..:... V1NymATScQIBP.C9M
COMPANY CONFIDENTIAL y"
2 EAST ATLANTIC AVENUE, SOMERDALE. NJ 08080 PAGE 1
. PHONE: 856.566.4121 FAX: 856.345.9099 "VOTED #i FASTEST GROWING COMPANY IN NJ, 2005"
VVVWV.LATCORP.COM
** COMPANY CONFIDENTIAL **
LAT's sole mission is to help libraries work better, smarter and more efficiently. We develop,
sell, install and support state-of-the-art library patron self -checkout systems that seamlessly
integrate into the existing security and back -end systems. We are a company with over 15
years of experience developing simple, affordable and flexible patron self -checkout
solutions. Our extensive technology background and vast system design experience allows
us to utilize modern advances in technology to better serve the library market.
Our unique proposal for Round Rock Public Library provides both the flexibility in staging
technical implementation and training, as well as the ability to maximize the effectiveness of
Round Rock Public Library's expenditures with the advent of our field-upgradeable product
lines and unique product improvements. Both our FlashScanI'm self checkout system and
the AIICIRCTM represent state-of-the-art designs that benefit from the latest technological
advances, while always keeping the patron, and the library process in mind. Our careful
examination of your Library's needs and requirements produces a detailed rollout plan that
contains a heavy dose of practical reality in order to make this project a success. Based on
the number of successful implementations, we have strong capability to provide careful
planning, analysis and execution to achieve meaningful, measurable results.
Our use of field-tested, user friendly and intuitive animation driven process; with an
extensive portfolio of installed customers; as well as industry revolutionary innovations have
placed LAT at the forefront of library automation market. We are relentlessly producing new
and exciting products to deliver true value to the marketplace. While others promote
decade -old, sometimes repackaged stale designs, we continuously innovate and devote
significant corporate resources towards R&D to better our offerings.
LAT is still the only company that is fully dedicated and solely focused on patron self-service
for Libraries. We don't sell any other by-products, or engage in any other businesses other
than library automation equipment. Being solely a US -based company, we have made a
conscious decision to deliver the utmost value to the library and to the end-users. In fact, our
LAT-DirectTM initiative is a testament to our commitment to the library in being a direct
supplier of equipment, support and future innovations.
2 EAST ATLANTIC AVENUE, SOMERDALE, NJ 08088 PAGE 2
.: PHONE: 856.566.4121 FAX: 858.346.9099 "VOTED #7 FASTEST GROWING COMPANY IN NJ, 2005'
"' ' :c VWVW.LATCORP.COM
" COMPANY CONFIDENTIAL **
LAT is a customer -oriented company. Our goal is to ensure that library staff and patrons
who use our equipment are fully trained. Although LAT offers a complete worry -free support
guarantee, most of our customers find they never need it because of the training they
receive, the unit's reliability and its largely maintenance -free design. Our innovation extends
into training and support as well_ We are conducting multiple follow-up webinars to allow our
customers the ability to learn and understand any topic at any time, at their convenience
from their office computers. Our extensive webinar program has grown to both training and
support and has produced extremely positive results. All our systems feature built-in,
extensive diagnostics and remote support capabilities to ensure instant and effective support
with minimum disruptions.
LAT is dedicated to maintaining our systems up-to-date with advancing technology while
supporting the existing systems our customers are currently using. Our program for
expanding to RFID capability is available to any library upgrading its technology at a
schedule that meets its needs. In fact, LAT is the only company in the industry to offer
patron -transparent, seamless field -upgrade to RFID capability without having to replace
existing equipment or even tags, thereby preserving library's capital investment.
Our unique wireless option allows a library to place a unit anywhere (even on a mobile cart)
at the facility without running wires.
Our ability to support any front --gate security allows FlashScanTM to be uniform and
applicable to any and all libraries. This "liberates" the Library from ever being a `hostage' to
a single vendor solution.
LAT-CentralTM, which is included with every unit, allows a library to expand its self -checkout
system to any number of units, all controlled from a central office desktop.
The FlashScanTM System is special because it offers these and many other unique
advantages while still providing unprecedented compatibility and flexibility.
LAT is disengaged in selling products that have nothing in common with Library Automation
and Self -Service, such as sticky tape. school supplies, chairs, sofas ...etc.
Our leading product innovations have reshaped the library automation industry.
All of our staff have advanced education and experience in this field.
Our NJ office. as well as a support contract with a national service firm, are ideal methods to
provide fast and local support to Round Rock Public Library.
As one of our customers once said:
"LAT is library's best friend"
2 EAST ATLANTIC AVENUE, SOMERDALE, NJ 08083 PAGE 3
;;„. PHONE: 856.566.4121 FAX: 856.346.9099 "VOTED #1 FASTEST GROWING COMPANY /N NJ, 2005"
VNMIV.LATCORP.COM
** COMPANY CONFIDENTIAL 'r'k
Library Automation Technologies Inc.,
2 East Atlantic Avenue
Somerdale, NJ 08083
Tel: 856-566-4121
Fax: 856-346-9099
Web: http://www.LATcorp.com
Oleg Boyarsky / President / CEO
Helena Zelig / Administrative Assistant
Stephen J. Hanulec/Senior Account Executive — Project Manager
Corporation
Provides library automation solutions to the library market.
LAT designs, manufactures, assembles and tests all of its equipment and
supplies.
Fed ID # 03-0403993
Since 2001
2 EASTATLANTIC AVENUE, SOMERDALE, NJ 080813 PAGE 4
;c . PHONE: 856.566A121 FAX: 856.346.9099 "VOTED #1 FASTEST GROWING COMPANY IN NJ, 2005
VWVMATCORP.COM
** COMPANY CONFIDENTIAL **
Name
Oleg Boyarsky
Address
Duties / Responsibilities
President /CEO
2 East
Atlantic Ave.,
Somerdale,
NJ 08083
Provides leadership direction to move the Company
forward, while striving to achieve our goals of customer
service and technological leadership.
Val Boyarsky
VP Technology &
Research
2 East
Atlantic Ave.,
Somerdale,
NJ 08083 _
Provides forward -thinking ideas and initiatives to move
LAT forward. Intimately involved in project review and
oversees details to' validate the approach and to
recommend altemate options, if any.
Steve Hanulec
Project Manager
2 East
Atlantic Ave.,
Somerdale,
NJ 08083
Oversees all aspects of the project, including to but not
limited by:
• Confirms proper delivery times and
installation of equipment. Confirm timely
delivery and equipment installation
deadlines.
• Coordinates development efforts with
development team prior to delivery.
• Propose detailed views of various
components -level implementation plans.
• Acts as a liaison between Round Rock
Public Library and LAT, and acts as a
central contact person for any issues.
• Develops delivery, installation and
training schedule for each branch /
location.
• Focal point of customer interaction
Note: Project manager may utilize other resources
within the firm, that are normally not allocated to any
specific project, such as marketing team, to facilitate
with certain deliverables.
Helena Zelig
Administrative
Support
2 East
Atlantic Ave.,
Somerdale,
NJ 08083
• Facilitates communications requirements
between Round Rock Public Library and the LAT
Project Team.
• Arranges travel arrangements, meeting
schedules, and training and support activities.
• Acts as a customer service liaison.
David Boyar
Production
Manager
2 East
Atlantic Ave.,
Somerdale,
NJ 08083
• Responsible for system production and
development.
• Generates loading matrix for internal planning.
• Provides delivery guidelines.
• Oversees system acceptance testing and burn -
in.
2 EAST ATLANTIC AVENUE. SOMERDALE, NJ 08086 PAGE 5
PHONE: 856.586.4121 FAX: 856.346.9099 'VOTED #1 FASTEST GROW/NG COMPANY IN NJ. 2005"
• ,. - ., www.LATCORPPOM
** COMPANY CONFIDENTIAL **
Name
Robert Baker
•
Address
2 East
Atlantic Ave.,
Somerdale,
NJ 08083
Duties / Responsibilities
• Provides on-site equipment installation and
configuration.
• Validates LAT's Customization Form
requirements.
• Validates proper physical positioning of the
equipment to comply with LAT's guidelines and
clearances, as well as to confirm with Library's
preference for patron interaction.
• Presets equipment as per Customization Form
document.
• Validates SIP testing.
Vlad Khlustov
Victor Goldberg
Production
2 East
Atlantic Ave.,
Somerdale,
NJ 08083
• Production support
Jim Chebin
Technical Support
2 East
Atlantic Ave.,
Somerdale,
NJ 08083
• Documents the exact nature of the problem.
• Consults in-house knowledge base, as well as
FAQs database for immediate resolution.
• Utilizes remote control capabilities to diagnose
any issues.
• Communicates with second -level support
technicians for problem resolution.
• Provides on-site training for staff and patrons
• Conducts follow-up or "topic" webinars for Library
staff.
Todd Schneider
Technical Support
2 East
Atlantic Ave.,
Somerdale,
NJ 08083
_
• Documents the exact nature of the problem.
• Consults in-house knowledge base, as well as
FAQs database for immediate resolution.
• Utilizes remote control capabilities to diagnose
any issues.
• Communicates with second -level support
technicians for problem resolution.
• Provides on-site training for staff and patrons
• Conducts follow-up or "topic" webinars for Library
staff.
Eric Ipsen
Planning
Consultant
1053 Dolores
Dr.
Lafayette, CA
94549
• Facilitates initial site survey requirements.
• Evaluates ADA requirements in branches and
recommends placement.
• Evaluates current circulation numbers and
recommends alternatives.
MCM-Services
Inc., On -Site
Support
Consultants
• Provide on-site remedial and / or on -demand
technical support and service.
• LAT -trained technicians with access to internal
Knowledge Base, tools and utilities.
• Local support.
2 EAST ATLANTIC AVENUE, SOMERDALE, NJ 080®
1. i.:: arrix:r: PHONE 856.566.4121 FAX: 856.346.9099 PAGE 6
"VOTED #1 FASTEST GROW/NG COMPANY IN NJ, 2005"
WVVW.LATCORP.COM
" COMPANY CONFIDENTIAL **
Oleg Boyarsky serves on the Board of Directors and is President and CEO of
Library Automation Technology, a company dedicated to innovation in the
library automation field and offering FlashScanTM, the state-of-the-art, security
neutral, Patron Self -Checkout System.
Previously, Boyarsky founded Phiga Corporation in 1989, which was focused
on providing hardware and software design, engineering experience, and
extensive knowledge of computer programming languages to Fortune 1000
companies. Boyarsky is a recognized leader in the field of systems architect.
Boyarsky led a team that designed and developed the first library patron
automated checkout system, which has been licensed by a major library
security systems provider and supported for over a decade by Phiga.
Boyarsky developed the image processing system for the E -Z Pass system. In
addition, Boyarsky designed and launched a worldwide problem -resolution
system for Rohm & Haas Co., a specialty chemical firm in Philadelphia, to
replace a cumbersome paper-based system. The new system electronically
manages more than 50,000 internal requests from the company's 22,000
employees. Boyarsky's team earned two technology awards for this project.
Boyarsky designed hardware and software for the Federal Aviation
Administration's redesigned traffic control system, which is now being
implemented throughout the country.
Boyarsky has also received a U.S. patent for an analog sensing correction
system that is used for high-end industrial and military sensing applications.
This patent serves as a basis for thousands of sensor products being
manufactured today.
Boyarsky earned a Bachelor Degree in Science of Electrical/Electronic
Engineering from the University of Pennsylvania.
Val Boyarsky serves on the Board of Directors and is Vice President of
Technology Research for Library Automation Technology, Inc.
Mr. Boyarsky is the senior technology and business executive with over
twenty years of experience that spans over public, private, government and
non-profit sectors. He has a broad and extensive knowledge of information
and telecommunication technology and a diversified management experience.
Mr. Boyarsky has developed and implemented business information and
process improvement systems that optimized operations of global electronics
manufacturer, automotive supplier, and major telecommunications equipment
vendor. He also designed a state of the art high speed wireless regional wide
area network telecommunication system.
2 EAST ATLANTIC AVENUE, SOMERDALE. NJ 080W3 PAGE 7
PHONE: 856.566.4121 FAX: 856.346.9099 "VOTED #1 FASTEST GROWING COMPANY IN NJ, 2005"
VWWV.LATCORP.cOM
-" COMPANY CONFIDENTIAL " "
Boyarsky has earned two MBA Degrees in Information Technology and
Strategic Management from Temple University, Philadelphia, Pennsylvania.
He also holds BS Degree in Information Science and Operations
Management. Mr. Boyarsky is very active in local and national information
technology associations, and is a frequent contributor to Computer World's IT
Executive Circle.
Stephen Hanulec
Steve Hanulec has 20 years management experience, with 18 years of overall
experience in communications. He has gained expertise in project launch and
project management at Pinnacle Cable Services, where he served as
Regional Marketing Manager and Corporate Project Coordinator, and at
Comcast of Philadelphia, where he held the position of Director of Sales.
Team leadership and understanding of the dynamics of group efforts are also
a large part of his skills set, stemming form his time as a Freelance
Outsourcer Service Provider and as Sales operations Manager at RCN. He
prides himself as a capable generalist stemming again from the challenges
presented him over the past 2 decades.
He holds a degree in Art from the Richard Stockton College of New Jersey,
and has completed S.E. Darrow's Principles of Leadership course. Married
with three children, Steve is an active road cyclist in from April to November.
David Boyar
Mr. Boyar has over 37 years of experience in mechanical and systems
design. He has lead numerous projects in industries ranging from High -
Deposition Vacuum Systems, currently in use in various military weapon
systems, as well medical equipment and diagnostics devices. Mr. Boyar is
the author of over 15 patents, all of which are in use and have resulted in
dozens of commercial products and devices. Mr. Boyar holds an advanced
engineering degree and is fully responsible for LAT production capability, as
well as direct involvement into LAT's expanding R&D efforts. Mr. Boyar has
published and continues to publish numerous technical papers and studies.
Robert Baker
Robert is an accomplished engineer with over 30 years of experience in
various stages of design and programming of electronic systems. He has
published a number of books and authored numerous columns in computer
trade publications. Baker has a number of patents in the field and has been
a senior member of the team responsible for developing the original
Commodore -64 system. Baker brings an outstanding programming as well as
technology knowledge and experience to the project in the role of Engineering
Design and Technical Support to the systems.
2 EAST ATLANTIC AVENUE, SOMEROALE, NJ 08003 PAGE 8
• PHONE: 856.566.4121 FAX: 856.345.9099 VOTED #1 FASTEST GROWING COMPANY IN NJ, 2005
W NW.LATCORP.COM
'r* COMPANY CONFIDENTIAL **
CITY MANAGER BLUE SHEET
DATE: 2-11-08
SUBJECT: City Manager Approval
ITEM: Agreement for 2 leased Library Self -Checkout Systems
Department:
Staff Person:
Justification:
Library
Dale Ricklefs
Adding two additional self -checkout systems at the library
will cut down the number of routine tasks the public
services staff must do each day, enabling the staff to serve
the public with more complicated issues more effectively.
Furthermore, adding more self -check machines will slow
down the number of new public service personnel needed
at the downtown library location over the course of the
next decade.
Funding:
Cost: $24,999.98
Source of funds: Account 5235-100-20008
Background Information:
Updated 3-10-05