CM-08-02-054DATE: February 25, 2008
SUBJECT: City Manager - February 29, 2008
ITEM: Action authorizing the City Manager to execute Supplemental
Contract # 1 with S. D. Kallman, LP for Egger Acres and Dennis Drive
Improvements.
Department: Engineering and Development Services
Staff Person: Danny Ha!den, P.E., City Engineer
Justification:
Supplemental Contract # 1 is needed to provide additional engineering and surveying services for a)
topography along Virginia Drive from Robb Lane to Egger Avenue, b) extend topography on Robb Lane
from Dennis Drive to Karolyn Lane, c) survey of box culvert from intersection Robb Lane and Karolyn
Lane to the Southwest to existing drainage channel, d) survey existing concrete drainage channel that
extends from end of box culvert to the south past West Oak Drive locating sanitary sewer manholes
located in said channel, e) show detail on pond located on Texas Children Baptist Home adjacent to east
line, and f) additional topography along east line of the Texas Children Baptist Home for 100 foot wide
section south to existing creek.
Funding:
Cost: $25,908.88
Source of funds: 2002 G.O. Bonds
Outside Resources:
S. D. Kallman, LP
Background Information:
The original engineering contract, R-05-09-08-1161, with S. D. Kallman, LP was for the
amount of $156,853.41. With Supplemental Contract # 1, the total of the professional
engineering contract would be $182,492.29.
Public Comment: NA
Blue Sheet Format
Updated 01/20/04
STATE OF TEXAS
COUNTY OF WILLIAMSON
§
§
§
SUPPLEMENTAL CONTRACT NO. 1
TO CONTRACT FOR ENGINEERING SERVICES
FIRM: S.D. KALLMAN, L.P.
ADDRESS: 1106 S. Mays, Ste. 100, Round Rock, TX 78664
("Engineer")
PROJECT: EGGER ACRES AND DENNIS DRIVE IMPROVEMENTS
This Supplemental Contract No. 1 to Contract for Engineering Services is made by and between
the City of Round Rock, Texas, hereinafter called the "City" and S.D. KALLMAN, L.P.,
hereinafter called the "Engineer".
WHEREAS, the City and Engineer executed a Contract for Engineering Services, hereinafter
called the "Contract", on the 8th day of September, 2005 for the Egger Acres and Dennis Drive
Improvements Project in the amount of $156,853.41; and
WHEREAS, it has become necessary to amend the Contract to modify the provisions for the
scope of services and to increase the compensation by $25,908.88 to a total of $182,762.29; and
NOW THEREFORE, premises considered, the City and the Engineer agree that said Contract
is amended as follows:
I.
Article 2, Engineering Services and Exhibit B, Engineering Services shall be amended as set
forth in the attached Addendum To Exhibit B. Exhibit C, Work Schedule shall be amended as set
forth in the attached Addendum To Exhibit C.
II.
Article 4, Compensation and Exhibit D, Fee Schedule shall be amended by increasing by
$25,908.88 the lump sum amount payable under the Contract for a total of $182,762.29, as
shown by the attached Addendum to Exhibit D.
IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental
Contract in duplicate.
Supplemental Contract #1
130164.pdf - 0199.0093 - ST12DENN
1
CPI- oe,-ua-054
Rev.07/06/06
84275
S.D. KALLMAN, L.P.
By:
%I, ,/(,.,
Steven D. Kallman, P.E.
oz—xf I - / 8
Date
CITY OF ROUND ROCK
By:
Date
Supplemental Contract #1
130164.pdf- 0199.0093 - STI2DENN
PreTege
2
APP ' OVED AS TO ORM:
Steph n L. Sheets, City Attorney
Rev.07/06/06
84275
ADDENDUM TO EXHIBIT B
Engineering Services
The Engineer shall provide the following engineering and sub -contracted surveying services along a)
Virginia Drive from Robb Lane to Egger Acres Avenue, b) Robb Lane from Dennis Drive to Karolyn Lane,
c) box culvert from Robb Lane/Karolyn Lane intersection southwest to existing drainage channel, d)
existing drainage channel from end of box culvert to Onion Creek, e) 100' section in Texas Children
Baptist Home (TCBH) property from Dennis Drive to Onion Creek including additional detail on pond in
100' section.
PHASE II - DESIGN PHASE
Engineering Services:
1. Prepare hydraulic computations for culverts, channels, storm sewers and inlets.
2. Prepare hydraulic data sheets.
3. Develop storm sewer plan and profile and culvert cross-section sheets.
4. Develop miscellaneous drainage details.
5. Prepare construction plans and submit for review.
Sub -Contract Services:
1. Perform additional surveying services to provide a) topo for Virginia Drive from Robb Lane to
Egger Avenue, b) extend topo on Robb Lane from Dennis Drive to Karolyn Lane, c) survey of box
culvert from intersection Robb Lane and Karolyn Lane to the Southwest to existing drainage
channel, d) survey existing concrete drainage channel that extends from end of box culvert to the
South past West Oak Drive locating sanitary sewer manholes located in said channel, e) show
more detail on pond located on Texas Children Baptist Home adjacent to East line and
f)additional topo along East line of the Texas Children Baptist Home for 100 foot wide section
south to existing creek.
ADDENDUM TO EXHIBIT C
Work Schedule
(Behind this page.)
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ID Task Name
Duration Start Finish 2006 2007 2008
Sep 1 Oct [Nov (Dee Jan (Feb jMar [Apr IMay 'Jun j Jul [Aug !Sep I Oct [Nov !Dec Jan IFeblMar !Apr MayJun 1 Jul lAug 1Sep 1 Oct (Nov iDec Jan IFeb I Mar !Apr IMay [Jun I Jul !Aug ISep 1 Oct [Nov
1 Notice to Proceed 1 day Thu 9/8/05 Thu 9/8/05 1 9/8
2 Phase I: Preliminary Phase 26 days Fri 9/9/05 Fri 10/14/05
3 Identify possible curb and gutter rehabilitation/replacement 10 days Fri 9/9/05 Thu 9/22/05 0 9/22
4 Preliminary drainage plan and update cost estimate 11 days Fri 9/23/05 Fri 10/7/05 Li 10/7
5 City review and approval of scope of work 5 days Mon 10/10/05 Fri 10/14/05 0 10/14
6 Phase II: Design Phase 662 days? Fri 10/14/05 Mon 4/28/08
7 Drainage area map 10 days Fri 10/14/05 Thu 10/27/05 E] 18/27
8 Field design surveys 5 days Fri 10/28/05 Thu 11/3/05 0 U/3
9 Existing utility field locations 176 days Fri 10/28/05 Fri 6/30/06 Eil'ESEEiEEEE.iiiiiiEisiiEEiiiiiiiii•SiiiiiEil 6/30
10 Construction plans 51 days Fri 11/4/05 Fri 1/13/06 liE..EiiiiEi.,.Iiil 8/13
11 Project stalled 421 days Mon 1/16/06 Mon 8/27/07 8/27
12 Meefings, Review Scope, Prepare Supplemental Agreement 41 113 days? Tue 8/28/07 Thu 1/31/08
W.:E.!E,:iii::1 1/31
13 Additional survey 16 days? Fri 2/1/08 Fri 2/22/08
0 2/22
14 Construction Plans 25 days? Mon 2/25/08 Fri 3/28/08
E.,,.EA 3/28
15 Contract documents and technical specifications 5 days Mon 3/31/08 Fri 4/4/08
Ill 4/4
16 City review
5 days Mon 4/14/08 Fri 4/18/08 .
lj 4/18
17 Address comments and approval 6 days? Mon 4/21/08 Mon 4/28/08
0 4/28
is Phase III: Bidding Phase 43 days Tue 4/29/08 Thu 6/26/08
19 Advertising and bidding 20 days Tue 4/29/08 Mon 5/26/08
Ezi 5/26
20 S D Kallman review and recommendation 5 days Tue 5/27/08 Mon 6/2/08
El 6/2
21 Award project 17 days Tue 6/3/08 Wed 6/25/08
[:.3 6/25 1
22 Pre -construction meeting 1 day Thu 6/26/08 Thu 6/26/08
I 6/26
23 Phase IV: Construction Adminstration Phase 95 days Fri 6/27/08 Thu 11/6/08
24 Setting survey controls 1 day Fri 6/27/08 Fri 6/27/08
1 6/27
25 Construction adminstration services 84 days Mon 6/30/08 Thu 10/23/08
FiTi77iTT7 10/2
26 Plan Of record I 0 days Fri 10/24/08 Thu 11/6/08
0 11
Egger Acres Schedule (11-26-07).mpp _Project Schedule
Egger Acres Schedule (11-26-07).mpp _Project Schedule
page 1 of 2 pages
ADDENDUM TO EXHIBIT D
FEE SCHEDULE
TASK ITEMS
FEE
REIMBURSABLE
TOTAL
Phase I: Preliminary Phase
$ 297.46
$ 156.75
$ 119.01
40% Phase I
$ 11,357.43
$ 6,049.67
$ 17,407.10
60% Phase I
$ 17,036.15
$ 496.10
$ 17,532.25
Phase II: Design Phase
30% Phase II
$ 23,454.58
$ 7,092.80
$ 30,547.38
20% Phase II
$ 15,636.39
$ 4,893.90
$ 20,530.29
25% Phase II
$ 19,545.49
$ 496.10
$ 20,041.59
25% Phase II
$ 19,545.49
$ 496.10
$ 20,041.59
SUPPLEMENTAL AGREEMENT NO. 1
Surveying
$ 2,500.00
$ -
$ 2,500.00
Engineering Services
$ 23,408.88
$ -
$ 23,408.88
Phase III: Bidding Phase
60% Phase III
$ 3,048.13
$ 1,736.35
$ 4,784.48
20% Phase III
$ 1,016.04
$ 1,016.04
20% Phase III
$ 1,016.04
$ 1,016.04
Phase IV: Construction Administration Phase
20% Phase IV
$ 4,359.32
$ 2,140.05
$ 6,499.37
15% Phase IV
$ 3,269.49
$ 3,269.49
15% Phase IV
$ 3,269.49
$ 3,269.49
15% Phase IV
$ 3,269.49
$ 3,269.49
15% Phase IV
$ 3,269.49
$ 3,269.49
20% Phase IV
$ 4,359.32
$ 4,359.32
Total Project Cost
$ 159,361.22
$ 23,401.07
$ 182,762.29
CLASSIFICATION
TOTAL
STANDARD
RATE
TOTAL EXPERT
TESTIMONY
RATE*
Principal and Registered Professional
Senior Engineer
Project Manager
$ 237.97
$ 125.40
$ 95.21
$ 297.46
$ 156.75
$ 119.01
andard Rate" with a 1.25 multiplier.
ADDENDUM TO EXHIBIT "D"
FEE SCHEDULE
CITY OF ROUND ROCK
Engineering Services: EGGER ACRES INFRASTRUCTURE REHABILITATION
MINI-1[1�
page 2 of 2 pages
Phase I: Preliminary Phase
J �� �r r
II
Manhours
Hourly Rate
,
Total Cost
Principal and Registered Professional Engineer
Project Manager
38.0
$
237.97
$ 9,042.86
Design Technician, including
Sub -total
124.0
$
95.21
$ 11,806.04
AutoCAD Station
Secretarial Personnel, including Word Processor
60.0
44.0
$
$
80.85
61.22
$ 4,851.00
$ 2,693.68
Principal and Registered Professional Engineer
Project Manager
Design Technician, including AutoCAD Station
Sub -total
266.0
$
$
$
237.97
95.21
80.85
$ 28,393.58
Sub -total
762.0
rnase 11: vesign Phase
Manhours
Hourly Rate
Total Cost
Principal and Registered Professional Engineer
Project Manager
Design Technician, including AutoCAD Station
Secretarial Personnel, includingWord Processor
92.0
246.0
352.0
72.0
$
$
$
$
237.97
95.21
80.8512
61.22
$ 21, 893.24
$ 23,421.66
$ 28,459.2044
$ 4,407.84
Sub -total
762.0
$ 78,181.94
Supplemental #1
,
Principal and Registered Professional Engineer
Project Manager
Design Technician, including AutoCAD Station
4.0
100.0
160.0
$
$
$
237.97
95.21
80.85
$ 951.88
$ 9,521.00
$ 12,936.00
Sub -total
762.0
$ 23,408.88
Sub -total
1,524.0
$ 101,590.82
Phase III: Bidding Phase
Principal and Registered Professional Engineer
Project Manager
Design Technician, including AutoCAD Station
Secretarial Personnel, including Word Processor
Manhours
Hourly Rate
Total Cost
7.0
14.0
0.0
34.0
Sub -total
55.0
$ 237.97
$ 95.21
$ 80.85
$ 61.22
$
$
$
$
Phase IV: Construction Administration Phase
$
1,665.79
1,332.94
2,081.48
5,080.21
Principal and Registered Professional Engineer
Project Manager
Design Technician, including AutoCAD Station
Secretarial Personnel, including Word Processor
Manhours
Hourly Rate
Total Cost
42.0
83.0
24.0
32.0
Sub -total
181.0
$ 237.97
$ 95.21
$ 80.85
$ 61.22
$ 9,994.74
$ 7,902.43
$ 1,940.40
$ 1,959.04
$ 21,796.61