CM-08-03-066DATE: March 10, 2008
SUBJECT: City Manager - March 14, 2008
ITEM: Action authorizing the City Manager to execute Supplemental Contract No. 4
with Kasberg, Patrick, and Associates, LP for Austin Avenue and Liberty
Avenue Improvements.
Department: Engineering and Development Services
Staff Person: Danny Haiden, P.E. City Engineer
Justification;
Supplemental Contract No. 4 is needed to authorize additional engineering services for the
bidding and construction of this project.
Funding:
Cost: $47,600.00
Source of funds: 2002 G.O. Bond
Outside Resources:
Kasberg, Patrick, and Associates, LP
Background Information:
The original contract for engineering services, R -05-04-28-10D1, was for $113,785.00
during the preliminary engineering phase of this project. Supplemental Contract No. 1, R-
05 -11-10-13C1 added $200,700.00 for additional surveying and engineering services.
Supplemental Contract No. 2, CM -07-06-109, added $33,000.00 in engineering costs
necessary to prepare final design documents. Supplemental Contract No. 3, CM -08-02-003,
raised the contract amount $14,250.00 because of scope changes requested by the City.
With Supplemental Contract No. 4, the total amount of the engineering services contract
with Kasberg, Patrick, and Associates, LP for this project will be $409,355.00.
Public Comment: NA
Blue Sheet Format
Updated 01/20/04
STATE OF TEXAS
COUNTY OF WILLIAMSON
SUPPLEMENTAL CONTRACT NO. 4
TO CONTRACT FOR ENGINEERING SERVICES
FIRM: Kasberg, Patrick & Associates, L.P. ("Engineer")
ADDRESS: One South Main Street, Temple, Texas 76501
PROJECT: Austin & Liberty Avenue Improvements
This Supplemental Contract No. 4 to Contract for Engineering Services is made by and between
the City of Round Rock, Texas, hereinafter called the "City" and Kasberg, Patrick & Associates,
L.P., hereinafter called the "Engineer".
WHEREAS, the City and Engineer executed a Contract for Engineering Services, hereinafter
called the "Contract", on the 28th day of April, 2005 for the Austin & Liberty Avenue
Improvements in the amount of $113,785.00; and
WHEREAS, the City and Engineer executed Supplemental Contract No. 1 on November 10,
2005 to modify the provisions for the scope of services and to increase the compensation by
$200,700.00 to a total of $314,485.00; and
WHEREAS, the City and Engineer executed Supplemental Contract No. 2 on June 22, 2007 to
modify the provisions for the scope of services and to increase the compensation by $33,000.00
to a total of $347,485.00; and
WHEREAS, the City and Engineer executed Supplemental Contract No. 3 on February 1, 2008
to modify the provisions for the scope of services and to increase the compensation by
$14,250.00 to a total of $361,735.00; and
WHEREAS, it has become necessary to amend the Contract to modify the provisions for the
scope of services and to increase the compensation by $47,600.00 to a total of $409,335.00; and
NOW THEREFORE, premises considered, the City and the Engineer agree that said Contract
is amended as follows:
I.
Article 2, Engineering Services and Exhibit B, Engineering Services shall be amended as set
forth in the attached Addendum To Exhibit B. Exhibit C, Work Schedule shall be amended as set
forth in the attached Addendum To Exhibit C.
Supplemental Contract
Kasberg-austinliberty; ST 13ATLIB, 131959
CM -08--o 6— ou c.o
Rev.03/02/04
84275
II.
Article 4, Compensation and Exhibit D, Fee Schedule shall be amended by increasing by
$47,600.00 the lump sum amount payable under the Contract for a total of $409,335.00, as
shown by the attached Addendum to Exhibit D.
IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental
Contract in duplicate.
KASBERG, PATRICK & ASSOCIATES, L.P.
By:
Date
CITY OF ROUND ROCK
Bv:
Date
APPR ) ED AS TO F I RM:
Z -IPA Mae , City MN6444.Step Pan L. Sheets, City Attorney
Supplemental Contract
Kasberg-austinliberty; ST 13ATLIB, 131959
2
Rev.03/02/04
84275
ADDENDUM TO EXHIBIT B
Engineering Services
The following is a list of services that will be performed by Kasberg, Patrick & Associates, LP
for the Bidding / Construction Administration of Austin Avenue and Liberty Avenue Roadway,
Drainage & Utilities Improvement Project:
Bidding Services:
1. Conduct a Pre -Bid conference.
2. Prepare & Issue addenda.
3. Conduct Bid Opening.
4. Prepare bid tabulation and Letter of Recommendation.
Construction Administration Services:
1. Conduct Pre -Construction Conference.
2. Provide Construction Staking Control Points
3. Prepare plan sets for construction.
4. Review all shop drawings and project submittals.
5. Review, recommend and prepare monthly payment requests by the contractor.
6. Answer questions by contractor, as necessary.
7. Conduct periodic site visits by the engineer.
8. Conduct progress meetings every two weeks during the water, wastewater and
drainage construction and then monthly meetings during the roadway
construction, as necessary.
9. Prepare Record Drawings (As -built).
10. Conduct final walk-thru with the Contractor and City present and issue a written
report (punch -list) of items found not complete.
11. Conduct a follow up inspection to determine if the punch -list was completed.
12. Issue final pay request once punch list items have been completed.
13. Complete Project Certifications and close-out documents as required.
ADDENDUM TO EXHIBIT C
Work Schedule
(Behind this page)
(0
3
a
c
E
E
O
U
a)
0
13
a)
(0
7
(0
F-
O
15
(6
y
E
c
0
U
N
O
0
a)
O
c
w
c
O
0
c
O
.0
3
rn
C
O
0
a)
O
2
WORK SCHEDULE AUSTIN & LIBERTY AVE.
MINIMMIUMM
OMMEMMOMM
•..iiui.i• u■
IIIIIIIIIIII
u1■111111___■
ilIlIlIlIl
11111111■ 1
M■
1111111111111111 II
1■■■1■■■■ 1
111■1111■ II
11111111■ 1
111111111:. z■
111111111=II
11111111111111111 II
111111111. ;■
1111111117 1
1
11111111 X11■
1111111 a 111■
111■111..111■
1111111 1111
1111111 1111
11111411111111
■■■■■ ■■■■■
o
N
o T
O N
C
7
T
co
N
� T
O T
d (y
Q T
N
t0
00
T01
O
(6 N
N
11111111111■
11111111111■
11111111111■
11111111111■
a)
O
c
EL.).
a)
O
0
a
)
D
O
2
a
(0
c
a)
E
E
O
O
a)
a'
a
c
(0
u7
00
a)
3
(0
H
Construction Administration
Award Contract
a)
U
N
X
W
c
c
(0
N
C
a)
E
3
U
O
U
(6
C
0
O
0
(6
w
4)
m
a)
a
a)
c
0)
0)
c
O
0
O
U
7
c
O
0
4)
a
O
2
Construct Project
0)
O
C T
N
N
1-
N
01 T
O N
LL r
. ..... . .1111
■.. NMI EMU
111111111111
11111111111111
111111111111
111111111111
111111111111
MIME
MEMO
MIMI
MEMO
1111111111
MEM
MEMO
MEMO
MMMEEMMMO:.
MI MMI
MEM.
1111111111
111111111MIMI
IMMO;.
MIlMMI
,,,,, , ,,a
MMMMIMMMI
MMMIMMMEMEMO.
1111111115=
MEMO
MO
MEMO
111•11111
MEMO
N
O N
(.5
a)
0
(0
Yi
N
a o
C T
0 T
N
O N
a
,Q) M
(n T
C0
N
a
m
a)
c
0
a)
13
c
(0
(0
c
N
a
13
a)
3
O
U
(`0
O
0
a
a)
O
a)
X
LU
0
6)
N
a)
E
3
U
O
0
U
(`0
C
O
0
(6
c
a)
(6
4)
a
U
a)
O
a
U
w
c
c
0
0
O
O)
C
(0
0
.O
O
O
a)
2
(0
n
m
a
13
(0
U
a)
0
a
a)
-c
a)
N
O
c
ii
Advertising / Bidding -
Construction Administration -
ADDENDUM TO EXHIBIT D
FEE SCHEDULE
The following is a fee schedule for tasks to complete for the list of services that will be
performed by Kasberg, Patrick & Associates, LP for the Bidding / Construction Administration
of Austin Avenue and Liberty Avenue Roadway, Drainage & Utilities Improvement Project:
Bidding Services
1. Conduct Pre -Bid Conference $ 1,500.00
2. Prepare and Issue Addenda $ 3,100.00
3. Conduct Bid Opening $ 700.00
4. Prepare Bid Tabulation and Issue Letter of Recommendation $ 1,200.00
TOTAL BIDDING SERVICES $ 6,500.00
Construction Administration Services
1. Conduct Pre -Construction Conference $ 1,100.00
2. Prepare plan sets for construction $ 2,200.00
3. Review all shop drawings and project submittals $ 1,000.00
4. Review, recommend and prepare monthly payment requests $ 2,400.00
5. Answer questions by contractor, as necessary. $ 500.00
6. Conduct periodic site visits and conduct progress meetings every
two weeks during the water, wastewater and drainage construction
and then monthly meetings during the roadway construction. $ 26,000.00
7. Prepare Record Drawings (As-builts). $ 4,900.00
8. Conduct final walk-thru with the Contractor and City present and
issue a written report (punch -list) of items found not complete. $ 1,250.00
9. Conduct a follow up inspection to determine if the punch -list
was completed. $ 1,000.00
10. Issue final pay request once punch list items have been completed $ 250.00
11. Complete Project Certifications and close-out documents $ 500.00
TOTAL CONSTRUCTION ADIM. SERVICES $ 41,100.00
TOTAL BIDDING/CONSTRUCTION ADIM. SERVICES $ 47,600.00