CM-08-03-067DATE: March 10, 2008
SUBJECT: City Manager - March 14, 2008
ITEM: Action authorizing the City Manager to execute Supplemental Contract No. 3
with Kasberg, Patrick, and Associates, LP for Bowman Road Drainage
Improvements.
Department: Engineering and Development Services
Staff Person: Danny Haiden, P.E., City Engineer
Justification:
Supplemental Contract No. 3 is needed to authorize additional engineering services for the
bidding and construction of this project.
Funding:
Cost: $32,660.00
Source of funds: 2002 G.O. Bonds
Outside Resources:
Kasberg, Patrick, and Associates, LLP
Background Information:
The original engineering contract, R -05-05-12-11D1, was for the amount of $57,175.00 to
provide surveying and preliminary engineering for drainage improvements in the Bowman
Road Drainage Basin. Supplemental Contract No. 1, R -05-11-10-13C2, added $82,300.00
in engineering costs necessary to prepare final design documents for construction.
Supplemental Contract No. 2, CM -07-12-265, added $9,000.00 to the contract because of
scope changes requested by the City. With Supplemental Contract No. 3, the total amount
of the contract will be $181,135.000.
Public Comment: NA
Blue Sheet Format
Updated 01/20/04
STATE OF TEXAS
COUNTY OF WILLIAMSON
SUPPLEMENTAL CONTRACT NO. 3
TO CONTRACT FOR ENGINEERING SERVICES
FIRM: Kasberg, Patrick & Associates, L.L.P. ("Engineer")
ADDRESS: One South Main Street, Temple, Texas 76501
PROJECT: Bowman Road Drainage Improvements
This Supplemental Contract No. 3 to Contract for Engineering Services is made by and between
the City of Round Rock, Texas, hereinafter called the "City" and Kasberg, Patrick & Associates,
L.L.P., hereinafter called the "Engineer".
WHEREAS, the City and Engineer executed a Contract for Engineering Services, hereinafter
called the "Contract", on the 12th day of May, 2005 for the Austin & Liberty Avenue
Improvements in the amount of $57,175.00.00; and
WHEREAS, the City and Engineer executed Supplemental Contract No. 1 on November 10,
2005 to modify the provisions for the scope of services and to increase the compensation b
$82,300.00 to a total of $139,475.00; and y
WHEREAS, the City and Engineer executed Supplemental Contract No. 2 on December 21,
2007 to modify the provisions for the scope of services and to increase the compensation b
$9,000.00 to a total of $148,475.00; and y
WHEREAS, it has become necessary to amend the Contract to modify the provisions for the
scope of services and to increase the compensation by $32,660.00 to a total of $181,135.00; and
NOW THEREFORE, premises considered, the City and the Engineer agree that said Contract
is amended as follows:
I.
Article 2, Engineering Services and Exhibit B, Engineering Services shall be amended as set
forth in the attached Addendum To Exhibit B. Exhibit C, Work Schedule shall be amended as set
forth in the attached Addendum To Exhibit C.
Supplemental Contract
Kasberg-bowman; DR37BOW, 131809
CAA- -0) -
Rev.03/02/04
84275
II.
Article 4, Compensation and Exhibit D, Fee Schedule shall be amended by increasing by
$32,660.00 the lump sum amount payable under the Contract for a total of $181,135.00, as
shown by the attached Addendum to Exhibit D.
IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental
Contract in duplicate.
KASBERG, PATRICK & ASSOCIATES, L.L.P.
By:
Ag...
Date
3��
CITY OF ROUND ROCK
By:
Date
Supplemental Contract
Kasberg-bowman; DR37BOW, 131809
2
APPROVED AS TO FORM:
/11 i► &
Step 1! n L. Sheets, City Attorney
Rev.03/02/04
84275
ADDENDUM TO EXHIBIT B
Engineering Services
The following is a list of services that will be performed by Kasberg, Patrick & Associates, LP
for the Bidding / Construction Administration of Bowman Road Drainage Improvements:
Bidding Services:
1. Conduct a Pre -Bid conference.
2. Prepare & Issue addenda.
3. Conduct Bid Opening.
4. Prepare bid tabulation and Letter of Recommendation.
Construction Administration Services:
1. Conduct Pre -Construction Conference.
2. Prepare plan sets for construction.
3. Review all shop drawings and project submittals.
4. Review, recommend and prepare monthly payment requests by the contractor.
5. Answer questions by contractor, as necessary.
6. Conduct periodic site visits by the engineer.
7. Conduct progress meetings every two weeks during the drainage improvements
construction.
8. Prepare Record Drawings (As-builts).
9. Conduct final walk-thru with the Contractor and City present and issue a written
report (punch -list) of items found not complete.
10. Conduct a follow up inspection to determine if the punch -list was completed.
11. Issue final pay request once punch list items have been completed.
12. Complete Project Certifications and close-out documents as required.
ADDENDUM TO EXHIBIT C
Work Schedule
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Tabulate Bids and Recommend Award
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ADDENDUM TO EXHIBIT D
Fee Schedule
The following is a fee schedule for tasks to complete for the list of services that will be
performed by Kasberg, Patrick & Associates, LP for the Bidding / Construction Administration
of Bowman Road Drainage Improvements:
Bidding Services
1. Conduct Pre -Bid Conference
2. Prepare and Issue Addenda
3. Conduct Bid Opening
4. Prepare Bid Tabulation and Issue Letter of Recommendation
TOTAL BIDDING SERVICES
Construction Administration Services
1. Conduct Pre -Construction Conference
2. Prepare plan sets for construction
3. Review all shop drawings and project submittals
4. Review, recommend and prepare monthly payment requests
5. Answer questions by contractor, as necessary.
6. Conduct periodic site visits and conduct progress meetings every
two weeks during the drainage improvements construction.
7. Prepare Record Drawings (As-builts).
8. Conduct final walk-thru with the Contractor and City present and
issue a written report (punch -list) of items found not complete.
9. Conduct a follow up inspection to determine if the punch -list
was completed.
10. Issue final pay request once punch list items have been completed
11. Complete Project Certifications and close-out documents
TOTAL CONSTRUCTION ADMIN. SERVICES
$ 1,500.00
$ 3,100.00
$ 700.00
$ 1,200.00
$ 6,500.00
$ 900.00
$ 1,200.00
$ 900.00
$ 1,440.00
$ 300.00
$ 15,600.00
$ 2,970.00
$ 1,100.00
$ 1,000.00
$ 250.00
$ 500.00
$ 26,160.00
TOTAL BIDDING/CONSTRUCTION ADMIN. SERVICES $ 32,660.00