CM-2015-842 - 7/31/2015 SUPPLEMENTAL AGREEMENT NO. 1
TO "PROFESSIONAL SERVICES AGREEMENT" FOR
CONSTRUCTION AND MAINTENANCE
OF A SALES TAX ANALYSIS & REPORTING SYSTEM
WITH
CITYBASE.NET,INC.
THE STATE OF TEXAS )
CITY OF ROUND ROCK ) KNOW ALL BY THESE PRESENT:
COUNTY OF WILLIAMSON )
COUNTY OF TRAVIS )
This Supplemental Agreement No. 1 to "Professional Services Agreement" for
construction and maintenance of a Sales Tax Analysis & Reporting System is made by and
between the City of Round Rock, with offices located at 221 East Main Street, Round Rock,
Texas 78664-5299 (hereinafter referred to as "City"), and CityBase.Net, Inc., with offices
located at 4906 Morning Glory Way, McKinney, Texas 75070 (hereinafter referred to as
"Consultant").
WHEREAS, City and Consultant previously executed the original Agreement
(hereinafter referred to as the "Agreement")in June, 2015; and
WHEREAS,it has become necessary to amend the term of the Agreement;
NOW THEREFORE, premises considered, City and Consultant agree that the original
Agreement is amended as follows:
2. TERM shall be amended as follows:
This Agreement shall be effective June 1, 2015 ("Effective Date") and shall have an
initial sixteen (16) month term, expiring September 30, 2016 ("Initial Term"), unless terminated
earlier in accordance with the provisions of this Agreement. Following expiration of the Initial
Term, the Agreement shall automatically renew for one (1) twenty (20)month term ("Automatic
Renewal Term"), unless terminated earlier in accordance with the provisions of this Agreement.
The CITY shall provide CONSULTANT with thirty (30) days prior written notice of its intent to
renew.
3. COMPENSATION shall be amended as follows:
The CITY shall pay CONSULTANT fees in an amount not to exceed $22,000 ("contract
amount") for the Initial Term, and $29,900 before discounts ($27,500 with discounts), for the
Renewal Term in accordance with the provisions of this Agreement and the Fee Schedule
attached as Exhibit `B," which is incorporated for all purposes herein. The CITY shall not
reimburse CONSULTANT for expenses for any item(s) CONSULTANT is required to procure
00338260/ss2
i
in order to perform its obligations under this Agreement unless the CITY first approves such
expenses in writing.
This Supplemental Agreement No. 1 amends the original Agreement as to the term
and compensation schedule only with no other changes in terms or conditions of the
original Agreement.
IN WITNESS WHEREOF, CITY and CONSULTANT have executed this
Supplemental Agreement No. 1 in duplicate originals.
CITYBAS,NET,INC. �-7
By: i; 2 `
Printed Na�}e: )-eew)S L tJ
Title: Y 'Q.0 I n
Date: f2 —,9- r —1-5--
CITY OF ROUND ROCK
By:
Date: �l ��l
FOR CITY,ATTEST:
Sara L.White,City Clerk
FOR , AS TO FORM:
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City of Round Rock
IEROUND
ROCK
xas Agenda Item Summary
Agenda Number:
Title: Consider executing Supplemental No. 1 to Professional Services
Agreement for Construction and Maintenance of a Sales Tax Analysis &
Reporting System with CityBase.Net, Inc.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 7/31/2015
Dept Director: Susan L. Morgan, C.P.O., C.F.O.
Cost:
Indexes:
Attachments: SA#1, CityBase.Net, Signed.pdf
Department: Finance Department
Text of Legislative File CM-2015-842
This Supplemental Agreement No. 1 amends the original Agreement as to the term and
compensation schedule only with no other changes in terms or conditions of the original
Agreement. The original agreement was done for only 12 months, instead of 16 months.
This amendment extends services through September 30, 2016 as originally intended.
Staff recommends approval.
City of Round Rock Page 1 Printed on 7130/2015
LEGAL DEPARTMENT APPROVAL FOR CITY COUNCIL/CITY MANAGER ACTION
Required for Submission of ALL City Council and City Manager Items
Suppl#1 to Consulting Agreement for Sales Tax
Department Name: Finance Project Name: Analysis&Reporting System
Project Mgr/Resource: Susan Morgan Contractor/Vendor: CityBase.Net,Inc.
Council Action:
ORDINANCE RESOLUTION
Agenda Wording
City Manager Approval
CMA Wording
Consider executing Supplemental No. 1 to Professional Services Agreement for Construction and Maintenance of a Sales Tax
Analysis&Reporting System with CityBase.Net, Inc.
Attorney Approval
El/Attorney Date f
Notes/Comments
O:\wdox\SCCInts\0117\1503\MISC\00338781.XLS Updated 6/3/08