CM-2014-494 - 8/22/2014City of Round Rock
RIX1NO ROCK TIXAS
Agenda Item Summary
Agenda Number:
Title: Consider executing Quantity Adjustment/Change Order No. 2 with Layne
Heavy Civil, Inc. for the Treated Water Transmission Line - Segment 3
Project.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda E3ate: 8/22/2014
Oept Eirector: Michael Thane, Director of Utilities and Environmental Services
Cost: $45,719.49
Indexes: Self -Financed Water Construction
Attachments: .C3-QA#2_ Treated WLSeg3_Layne_CM8.22.14
Department: Utilities and Environmental Services
Text of Legislative File CM -2014-494
The Treated Water Transmission Line - Segment 3 is the final segment required to deliver BCRUA
treated water to the City's transmission system from Lake Travis. Segment 3 consists of
approximately 12,000 linear feet of 48 -inch waterline. The horizontal alignment of Segment 3
generally follows the future -tension of New Hope C>riv- from Ronald Reagan Blvd. to C.R. 175
north of RM 1431 . The waterline will connect to the east end of Treated Waterline - Segment 2C at
Ronald Reagan Blvd. and terminate at an existing 48 -inch stub -out at the northwest corner of the
RM 1431 and C.R. 175 intersection and will be constructed within a City of Round Rocic Waterline
Easement.
Changes requested by City staff members regarding Tracer Tape in the backfill, a change in piping
at the dosing Station, and a different brand of PLC (Programmable Logic Center) account for
$29,904.99 of the $45,719.49 of the Quantity Adjustm-nt/Chang- Order No. 2. The remaining
$15,814.50 is for additional cement stabilized sand backfill necessary in crossing C.R. 272 and
additional fencing on the Kri-nk- property.
In June of 2014, Quantity Adjustm-nt/Chang- Order No. 1 in the amount of %12,487.39 was
-x-cut-d, which modified the original contract total from $5,725,729.25 to $5,738,207.64.
please execute Quantity Adjustment/Chang- Order No. 2 in the amount of $45,719.49, which brings
the new contract total to $5,783,927.13.
Staff recommends approval.
City -r Round R- _.. 1 Printed — 8/22/2014
LEGAL DEPARTMENT APPROVAL FOR CITY COUNCIL/CITY MANAGER ACTION
Required for Submission of ALL City Council and City Manager Items
Department Name: utilities & Environmental Services
Project Mgr/Resource: Jeff Bell
Council Action:
ORDINANCE
Agenda Wording
xx City Manager Approval
Project Name: Treated Water Transmission Line — Segment 3
ContractorNendor: Layne Heavy Civil, Inc.
® RESOLUTION
%,tvlH woramg
Consider executing Quantity Adjustment/Change Order No. 2 with Layne Heavy Civil, Inc. for the Treated Water Transmission
Line — Segment 3 Project.
Attorney Approval
-4
nAttorney " Date
Notes/Comments
0:\wdox\SCClnts\0199\1405\MISC\00308827.XLS Updated 8/3/08
a �acrc,?gcw�
Project Name: Treated Water Transmission Main No. 3
Contractor: Layne heavy Civic, Inc
Engineer. Jacobs Engineering Group, Inc.
Pogc I of 3
Contract Quantity Adjustment/Change Order
Date: 8/6/2014
Change Omer/Quantity
Adjustment No. 2
ustwkation
ee the following enclosed documents: (1) CORR-requested CPR #3 with cost information from Layne Heavy Civli, (2) CORR-requested CPR #
with Cost information, (3) CORR-requested Request for Change Order No. 002, (4) CORR-requested Request for Change Order No. 006, (5
DRR-requested additional fence replacement.
Original Contract price:
Previous Quantity Ad)ustment(s):
This Quantity Adjustment:
Total Quantity Adjustment(s):
Total Contract Price with Quantity Adjust nent(s):
Previous Change Order(s)-
This Change Order:
Total Change Order(s) To Date:
Original Contract Price Plus Change Order(s) Pius Quantity
Adjustment(s):
Original Contract'Tinie:
ContractTime Prior to this Change Order:
Contract Tone with AN Approved Change Orders:
Amount % Chan
$5,725,720.25
$0.00
$0.00
$5,725,720.25
$12,487.39 0.2.2%
$45,719.49 0.80%
$58,206.88 1.02%
$5,783,927.13
342 calendar days
(Final)
344 calendar days
(Final)
377 calendar days
(Real)
Glenn A. Brid9w, P.E., Project Engineer
Jacobs En ineermGrou , Inc. 4-
Signahrre Print Name, Title andCompany Date
se I
Approval: ✓' & rs
City of Round /iignature Printed Name, Tale and Company Date
Rock
Approval.
Printed Name, Tile Date
City of Round Igha
Rock r� 1 �fA� i6d� (�
Approval: � 1\ _1v[JM1C)OC� lJ�b.A rykiev- � L,/1
Title
0-M- D64- Ito
Date
Contract Quantity Adjustment/Change Order
AOUND AOCIC, TF�CA5
Project Name: Treated Water Transmission Main Segment 3 (TM -3)
Quan. Adj./Change Order No.:
Chane Order Data
i'agc 2 of 3
Contract
Time
Item # Item Description Unit
59MMIM
Unit Price
Amount
Adjustment
a
IM
Piping revisions per CPR #3, dated lune
1 2, 2014 LS 1
$13,803.07
$13,803.07
6
PLC revisions per CPR #4, dated lune 9,
2 2014 LS 1
$13,979.65
$13,979.65
27
Detector Tape addition, per Request for
Change Order No. 002, dated lune 6,
3 2014 LS 1
$2,122.27
$2,122.27
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
o.00
Contract Quantity Adjustment/ Change Order
- ROUNb ROCK, t4[/LS
Project Name: Treated Water Transmission Main Segment 3 (TM -3)
Quan. Adj./Change Order No.:
uantfir Adiustment Data
Page 3 of 3
Contract
Time
Adjustment
Bid Item # Item Description Unit
Unit Price Amount
Cement Stabilized Sand Backfill, per
Request for Change Order No. 006, dated
2.11A July 9, 2014 CY 44.9
$105.00 $4,714.50
Permanent Fence Replacement
(5 -strand barbed wire), per field directive
3.13 from CORR Inspection Department LF 600
$18.50 $11,100.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
00
$0.00
$0.00
$0.00
$0.00
$0.00
TUTAMI $15,814.50
0
CPR #3
JACOBS
June 2, 20I4
John Peterson
Layne Heavy Civil, Inc.
300 E. Broad Street
Fairburn, GA 30213
Re: City of Round Rock, Texas
Treated Water Transmission Line — Segment 3
Change Proposal Request #3
Dear Mr. Peterson:
2703 Bee Cavo Road SOe 300
Austin Texas 78746 U S A
1 512 314 3100 Fax 1 512 314 3135
Please provide a cost proposal for the following proposed revision to the subject project:
1. Delete piping, valves and fittings as highlighted on the enclosed Sheet M-3. Please
note that the 12" wall sleeves will still be installed in the vault.
2. Add caps or plugs as clouded on the enclosed Sheet M-3.
3. Revise steel pipe Mark 216 as redlined on the enclosed copy of NW Pipe Drawing #
SA -13-382-A-1044.
4. Add 16" pipe, fittings and valve as redlined on the enclosed copy of NW Pipe
Drawing # SA -13-382-A-1044.
5. Delete piping and fittings as highlighted on the enclosed copy of NW Pipe Drawing #
SA -13-382-A-1044.
If the proposal is accepted, a change order will be prepared for the work. If you have any
questions, please do not hesitate to contact me at 512-314-3182.
Sincerely,
JACOBS ENGINEERING GROUP, INC.
Glenn A. Bridg , P.E.
Senior Project Engineer
XC: Jeff Bell, City of Round Rock
Andy Hedrick, Layne Heavy Civil, Inc.
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Additions/Deletions of Meter Vault Redline Drawina
Adds
1. Ferguson Adds: $49,042.47 (48" BFV, 16" Valves, misc. parts, restocking charge)
2. US Pipe: $5,585.45 (30" & 12" Caps)
3. NWP: $ 15,522.04 (Pipe modification for 48" BFV, 16"connection)
4. Labor (Layne): $3,240.00 (placement of 48" BFV, 16" connection)
5. Burden: $1,180.00
6. Added Materials: $2,865.00
7. Transportation: $1,800.00 (extra piping, BFV)
S. OH&P: $9,720.00
Total $88,954.96
Deletions
1. 16" Ductile Piping: -$10,150.00 ($58/LF x 175 LF Line Item 2.10A)
2. US Pipe: -$34,629.86 (Listed Item deleted)
3. Ferguson: -$30,372.03 (30" Valves, Manholes, etc.)
Total -$75.151.89
Net Chanee in pricing: $13.803.07
Price Quotation # B257841
FERGUSON ENTERPRISES, INC.
FERGUSON WATERWORKS #1254
200 PARK CENTRAL BLVD
GEORGETOWN, TX 78626
Phone : 512-930-2262
Fax : 512-930-2388
Bid No.......:
B257841
Bid Date...:
07/18/14
Quoted By:
JTC
Customer.:
LAYNE CHRISTENSEN COMPAN'
TREATED WATER TRANS SEC 3
30" BYPASS DELETION
300 EAST BROAD STREET
FAIRBURN, GA 30213
Cust PO#..: ROUND ROCK, TX
Cust Phone: 303-287-7700
Terms........: NET 10TH PROX
Ship To......: LAYNE CHRISTENSEN COMPANY
TREATED WATER TRANS SEC 3
300 EAST BROAD STREET
FAIRBURN, GA 30213
Job Name.: CPR 3 DELETE RESTOCK
Item Description
Quantit3
Net Price
UM
Total
CPR #3 ADDITION/DELTION
30" BYPASS DELETION
**:*ss.s:s*•sssse�*ss*:**•
DELETED ITEMS
SP-R400RG3 30" 40ORG 32.00 3+8X10 CPLG
2
2,705.22
EA
5,410.44
MB3211060L 30 FLG OL BFV
2
2,168.86
EA
4,337.73
FBSSI6S30 30 SS 316 FLG BOLT SET
4
686.60
EA
2,746.40
SP-R400RG1 12 400RG-13.20 FLEX REST COUP 3
2
842.20
EA
1,684.40
FNWNBGS61 12 316SS 150# RR FF 1/8 FLG PKG
2
68.99
EA
137.98
SUBTOTAL
14,316.95
END OF QUOTE
Subtotal: $14,316.95
Inbound Freight: $0.00
Tax: $0.00
Order Total: $14,316.95
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® Northwest Pipe Company CHANGE ORDER
351 LONGHORN RD SAGINAW,TX 76179
TELEPHONE 817 847-1442 FAX 81 232-0372
Layne Heavy Civil Change Order # 5
Attn: John D. Peterson June 11, 2014
Ronald Reagan Blvd and County Road 272 164nch FINW Bypass
Leander, TX 78641
NWP Order #: 89268 SAP #: SA -13-382 City of Round Rock Treated Water
Transmission Line - Segment 3
Submltted by: Peter Kientzte
Quantity
Description
Unit Price
Amount
1.000
16 -Inch Flanged Outlet
$2,853.45
$2,853.45
1.000
24 -Inch Manway
$5,587.85
$6,587.85
2.000
Flange Attach for 8FV
$3,040.37
$6,080.74
-Total:1 1
$16,522.04
Remarks:
Please sign and return one copy of this Change Order sheet indicating your acceptance of the cost.
We will need this returned prior to the start of fabrication. All Terms and Conditions per the original
Confirming Scope Letter shall apply.
Thank You.
Accepted by Date
Customer Name / Title
NWP Track Record # 875054 Printed Jun 11, 2014 02, 05 PM 1 of 1
Round Rock Water Transmission Seament 3(TM3)
Request for Chan a Order Number 004 Add
Date 6/24/2014
Request for Change By: Layne Heavy Civil
1775 E. 69th Ave
Denver, Colorado 80229
Reason for Change and Description Delete all Piping, Valves & Fittings as High lighted on
Sheet M-3. Note that 12" wall sleeves will still be installed.
Add Caps or Plugs as clouded on Sheet M-3. Revise steel
pipe MK 216 as redlined on NWP Drawing
8 SA -13-382-A-1044. Add 16" Pipe, fittings and valve as
redlined on NWP Drawing SA -13-382-A-1044. Delete
Piping and Fittings as highlighted on NWP Drawing
382-A-1044. Meter Station Add/Deletes
Requested Change Order Value
Ferguson $ 34,725.52
US Pipe $ 5,679.08
NWP $ 15,522.04
Labor $ 3,240.00
Burden $ 1,180.00
Added Material $ 2,865.00
Transport $ 1,800.00
OH&Profit $ 9,720.55
Total $ 74,732.19
Additional Time for Change: Days 6
SA-13-
Round Rock Water Transmission Segment 3(TM3)
Request for Change Order _ Number 004 Delete
Date 6/24/2014
Request for Change By:
Layne Heavy Civil
1775 E. 69th Ave
Denver, CO 80229
Reason for Change and Description
Delete all Piping, Valves & Fittings as High lighted on Sheet M-3. Note
that 12" wall sleeves will still be installed. Add Caps or Plugs as clouded on
Sheet M-3. Revise steel pipe MK 216 as redlined on NWP Drawing p
SA -13-382-A-1044. Add 16" Pipe, fittings and valve as redlined on NWP
Drawing SA -13-382-A-1044. Delete Piping and Fittings as
highlighted on NWP Drawing SA -13-382-A-1044. Meter
Station Add/Deletes
Requested Chanee Order value
16" DP $ (10,150.00) $58x175' Line Item 2.10 A
US Pipe $ (34,629.86) Deduct from Line item 4.1
Ferguson $ Ferguson has stock item
Labor $ $44,688.98 No return
Burden $ - Line item 4.1
Added Material $ -
Transport $
OH&Profit $
Total $ (44,779.86)
Additional Time for Change:
Days Q
CPR #4
JACOBS"
June 9, 2014
John Peterson
Layne Flcavy Civil, Inc.
300 E. Broad Street
Fairburn, GA 30213
Re: City of Round Rock, Texas
Treated Water Transmission Linc—Segment 3
Change Proposal Request 1w
Dear Mr. Peterson:
2705 bee Cave Road. Sudo 300
Austin, texas 78746 US A
1.512.314 3140 Fax 1512,314 3135
Please provide a cost proposal to revise the specified Allen Bradley products to products described in the
following Modicon Product Data Sheets (topics enclosed):
rition Modi n Pmducl Data Sheet
PLC BMXP342020H
Power Supply
BMXCPS3020H
Discrete Input Module
BMXDDI1602H
Discrete Output Module
BMXDRA1605H
Analog Input Module
BMXAMI0810H
Analog Output Module
BMXAMO0410H
Backplane
BMXXBP0600H
Memory Card
BMXRMS008MPF
Programming Software UNYSPUSFUCD80
If the proposal is acceptcd, a change order will be prepared for the work. if you have any questions or need
additional information at this time, piease do not hesitate to contact me at 512-314-3182.
Sincerely,
JACOBS ENGINEERING GROUP, INC.
Glenn A. Bridg P.E.
Senior Project Engineer
XC: Jeff Bell and Brandon Pritchett, City of Round Rock
Andy Hedrick, Layne Heavy Civil, Inc.
w! enclosures
IL, WJXK810G=nsuuiai*u elgnge propoul regnntsACPlt 04.CPH N4 kIt:060414.doe
Jacabs Engonea,ing Group Inc
Round Rock Water Transmission Segment 3(TM3)
Reouest for Change Order Number 004
Date 6/25/2014
Request for Change By: Layne Heavy Civil
1775 E. 69th Ave
Denver, Colorado 80229
Reason for Change and Description Provide cost proposal to revise the specified Allen Bradley p
the product list attached to Change Proposal Request #4.
Requested Change Order Value
Labor
$ -
Burden
$ -
Rent
$ -
Fuel
$ -
Tools
$ -
Material
$ 12,091.00
Transport
$ 75.00
OH&Profit
$ 1,813.65
Total
$ 13,979.65
Additional Time for Change: Days
27
PO Box 859, Florence, Tx 76527
601 South Patterson, Florence, Tx 78527
Phone (254) 793.4344
Fax (254) 7934044
Project: RR Transmission Line Segment 3
Date: June 23, 2014
C.O.R. No. 201411.02- Jacobs PCR#4 - Change to Modicon
Change Order Request
Description of Change Order Request:
Mr. John Peterson,
This cost proposal is in reference to attached Jacobs CPR#4, Dated Manch June 9, 2014. Our subcontractor CPUSA
has reviewed the change proposal request and has provided a cost for the requested modification. Please make note
that CPUSA has provided and submitted Control Panel submittals and Control Panel drawings based upon the Allen
Bradley components. Please note that all the present resubmittals are "On Hold" pending a decision on this change
proposal request.
This change will require a new layout of the Panel Enclosures as well as modifications to the wring diagrams and
schematics. They have included those modifications in this proposal. In addition, they have stated that this will add 21
days to the project schedule from the time they receive the approval Any days incurred waiting for a response will need
to be added to the 21 days as CPUSA cannot respond to any present submittal review comments until a final decision
has been made regarding this new proposed equipment.
Please see the attached CP USA Proposal.
The following are some notes, clarifications and exceptions we are taking when pricing this proposal:
1) Pricing is good for (21) days from date of proposal.
Total Price: 112,091.00
Extension In'nMe Request:
We would request an additional (21) days to be added to our contract time to perform this work.
If you have any questions, please call me at (512) 848-5032.
Sincerely,
Sid 7#00d "94Aie
Sid Woodmansee
Project Manager
Control Panels USA Inc.
CHANGE ORDER REQUEST
13-6865-01
DATE: June 24, 2014
PROJECT MANAGER: Sid Woodmansee
COMPANY NAME: T. Morales Electrical
PHONE: (512)848-5032
PROJECT: City of Round Rock — Treated Water Transmission Line Segment 3
DESCRIPTION OF CHANGE: CPR #4 - Change PLC to Modicon
Sid,
As requested by CPR #4 and the email sent on 6/9/2014, CP USA proposes to provide the Modicon products specified
therein. This change order shall include the cost of equipment, CAD time, project management and administrative time.
Please keep in mind that prior to this RFP, CP USA had just sent out a full submittal for all equipment and drawings.
Thus, CPUSA will have to incur additional design, CAD, project management, and administrative time to swap to
Modicon.
As such, CP USA proposes a Lump Sum Contract in the amount of $10,608 to provide the above mentioned equipment
and the associated man hours required to accommodate this change proposal request. In addition, CP USA requires an
additional 3 weeks to provide additional Re -Submittals with all new equipment.
CP USA has been on Hold on this project since June 17"', the date we received the submittal comments back from die
engineer stating that our submittals were Rejected, and to Re -submit based on providing the equipment per CPR #4.
Therefore, as part of this Change Order, CP USA requests the following additional time to the contract to complete the
work from the time that the Change Order is approved in writing:
• On Hold time from June 17't' until Change Oder is approved, plus
• 3 Weeks to produce new Submittals, plus
• Time for engineer to comment and return the comments back to CP USA
If you have any questions or concerns don't hesitate to contact me.
Regards,
Thomas Warren
Project Manager
Tu-arren Cdcontrolpanelsusamet
16310 9ratlon Lane' BuKing 1 Suke 100 ' Austtn, Texas 78728' Phone; (512) 8633224 ' Fax. (512)86&5446' wxw.wnVo0ane1susa.net
CHANGE ORDER SUMMARY SHEET
7"".moras Company
Project Name: Round Rock Segment 3
Change Description: Change Allen Bradley Products to Modicon Products
TMC Change No: COR # 201411-02- Jacobs PCR#4 Date: June 23, 2014
v uwul Tutt ytc nV. I -
.y IV,VVO.Vu
X
1
.II 1V,GVO.
Subcontract Ole No. 2 -
$0.00
X
1
$0.
Subcontract Qte No. 3 -
$0.00
X
1
$0.
SUBTOTAL:
$0.00
X
1.50%
$10,608.
OH&P 1st $10,000 of Costs @ 10%:
$10,000.00
X
10.00%
$1,000.0
OH&P Balance over $10,000 7.5%:
$608.00
X
7.50°,6
$45.6
CII _ MTDAP`TC 1 TAI
$0.00
X
0.70%
•• cr
ity / Builders Risk:
$11,777.80
X
+ 2.00%
�^ $235.
TOTAL:
$12,013.
Bond $100,000 or Less:
$0.00
X
2.50%
$0.
Bond $100,001 thru $500,000:
$0.00
X
1.50%
$0.
Bond $500,001 thru $2,500,000:
$0.00
X
1.00°x6
$0.
Bond $2,500,001 thru $5,000,000:
$0.00
X
0.75%
$0.
Bond $5,000,001 thru $7,500,000:
$0.00
X
0.70%
$0.
Bond Over $7,500,0007
$12.013.36
X
0.65%
$78.
Hours
Actual Hour Cost
with Overhead (No
Markup) Rate/hr
Total
Project Management Time
38
$ 112.00
$ 4,256.00
CAD Time
24
$ 92.00
$ 2,208.00
Programming Time
24
$ 128.00
$ 3,072.00
Administrative Time
10
$ 72.00
$ 720.00
Man hour Sub Tota)
$ id 256.00
Equipment Difference
$ (1,100.00)
Markup
Is 1,452.00
Change Order Total
Is id d&'00
REQUEST FOR CHANGE ORDER NO. 002
Round Rock Water Transmission Segment 3(TM3)
Request for Chance Order Number 002
Date 6/6/2014
Request for Change By: Layne Heavy Civil
1775 E. 69th Ave
Denver, CO 80229
Reason for Change and Description Request that Layne place DET Tape over top of Bedding material as an
early indicator of the pipes depth.
Requested Chance Order Value
Labor
$
300.00
Burden
$
42.00
Rent
$
-
Fuel
$
25.00
Tools
$
50.00
Material
$
1,384.97
Transport
$
50.00
OH&Profit
$
270.30
Total
$
2,122.27
Additional Time for change: Days
i
REQUEST FOR CHANGE ORDER NO. 006
Round Rock Water Transmission Segment 3(TM3)
Request for Change Order Number 006
Date 7/9/2014
Request for Change By: Layne
1775 E. 69th Ave
Denver, Colorado 80229
Reason for Change and Description Change Proposal Request / Extra Cement Stablized Sand
Placed per field directive CR
272 Road Crossing Used 44.9 Extra
CY of CSS
Requested Change Order Value
Labor
$ 408.56
Burden
$ 147.08
Rent
$ -
Fuel
$ -
Tools
$ -
Material
$ 4,714.50
Transport
$ -
OH&Profit
$ 749.45
Total
$ 6,019.59
Additional Time for Change: Days
Q