CM-2014-499 - 8/22/2014City of Round Rock
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Agenda Number=
Title= Consider executing a non -renewal notification letter for "City of Round
Rock License Agreement for Directional Signs in City Rights -of -Way"
dated August 28, 2008.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Uate: 8/22/2014
E3ept E3i—e tor: Brad Wiseman, Director of Planning and Development Services
Cost:
Indexes:
Attachments: LAF- Notifcation Letter of non -renewal of kiosk sign agreement -
Motivational Systems, Inc. (00308931 xA08F8), Letter -Non-Renewal
Notice to Motivational Systems, Inc. (00308783xA08F8)
Department: Planning and Development Services Department
Text of Legislative File CM -2014-499
In 2003 the City established a sign Kiosk program to direct prospective home buyers to new homes
and subdivisions, which reduced the use and demand for temporary bandit signs. A license
agreement with Motivational Systems, Inc. was approved in 2008 and extended for one year in
2013. Due to declining demand for the sign kiosks, we recommend that the contract be cancelled,
per the terms of the agreement. VVe are discussing the possibility of having the sign kiosks remain
in place for City use after the contract is cancelled.
Cify o/ Round Roch Page '1 Pt/ntad on 8/22/2014
LEGAL DEPARTMENT APPROVAL FOR CITY COUNCIL/CITY MANAGER ACTION
Required for Submission of ALL City Council and City Manager Items
Department Name: Planning
Project Mgr/Resource: Brad Wiseman
Council Action:
ORDINANCE
Agenda Wording
xx City Manager Approval
Cancelation letter for "License Agreement for Directional
Project Name: signs in City Rights-of-way'
Contractor/Vendor: Motivational Systems, Inc.
RESOLUTION
CMA Wording
;onsider executing a non -renewal notification letter for "City of Round Rock License Agreement for Directional Signs in City
tights -of -Way" dated August 28, 2008.
Attorney Approval
Attorney <
Date
Jotes/Comments
Tint letter on City letterhead before signature and delivery to Motivational Systems, Inc.
O:\wdox\SCClnts\0114\1410\MUNICIPAL\00308792.XLS Updated 6/3/08
ROUND ROCK, TEXAS
PURPOSE. PASSION. PROSPERITY.
August 8, 2014
Kevin Fleming
Motivational Systems, Inc.
5008 Burleson Road
Austin, TX 78744-1214
Re: Non -renewal notification for "City of Round Rock License Agreement
for Directional Signs in City Rights -of -Way" dated August 28, 2008
Mr. Fleming:
The City of Round Rock entered into a License Agreement for Directional
Signs in City Rights -of -Way with Motivational Systems, Inc. on August 28,
2008 (hereinafter the "Agreement). The original term of the Agreement was for
sixty (60) months and on July 11, 2013, the City of Round Rock and
Motivational Systems Inc. entered into Term Renewal Agreement No. 1
extending the term of the Agreement to August 28, 2014.
Section 12.01 of the Agreement allows the Agreement to be renewed for two
(2) successive one-year periods, "only upon the express written agreement of
both parties." The City does not intend to renew the Agreement for the second
allowable twelve-month period. Please regard this correspondence as formal
notice that the Agreement will not be renewed by the City and will terminate as
of August 28, 2014.
It is the City's intention to remove the kiosk signs from the City Rights -of -Way
Mayor soon after expiration of the Agreement.
Alan McGraw
Mayor Pro -Tem Thank you for your previous service. Please feel free to call me with any
George White questions.
Councilmembers
Craig Morgan
Joe Clifford
Sincerely,
Will Peckham
John Moman
Kris Whitfield
City Manager
Steve Norwood
Steve Norwood
City Manager
City Attorney
Stephan L. Sheets
CITY OF ROUND ROCK ADMINISTRATION DEPARTMENT, 221 East Main Street* Round Rock, Texas 78664
Phone 512.218.5401 • Fax 512.218.7097 • www.roundrocktexas.gov