R-2015-2739 - 8/13/2015 RESOLUTION NO. R-2015-2739
WHEREAS, the City of Round Rock has previously entered into a Contract for Engineering
Services ("Contract") with Atkins North America, Inc. for the Creek Bend Boulevard Project; and
WHEREAS, Atkins North America, Inc. has submitted Supplemental Contract No. 8 to the
Contract to modify the provisions for the scope of services; and
WHEREAS, the City Council desires to enter into said Supplemental Contract No. 8 with
Atkins North America, Inc.,Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to execute on behalf of the City Supplemental
Contract No. 8 to the Contract with Atkins North America, Inc., a copy of same being attached hereto
as Exhibit"A" and incorporated herein for all purposes.
The City Council hereby finds and declares that written notice of the date, hour, place and
subject of the meeting at which this Resolution was adopted was posted and that such meeting was
open to the public as required by law at all times during which this Resolution and the subject matter
hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended.
RESOLVED this 13th day of August, 2015.
y i"T1
ALAN MCGRAW, Mayor
City of Round Rock, Texas
ATTEST:
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SARA L. WHITE, City Clerk
EXHIBIT
"A„
STATE OF TEXAS §
COUNTY OF WILLIAMSON §
SUPPLEMENTAL CONTRACT NO. 8
TO CONTRACT FOR ENGINEERING SERVICES
FIRM: ATKINS NORTH AMERICA, INC. ("Engineer")
ADDRESS: 6504 Bridle Point Parkway, Suite 200,Austin, TX 78730
PROJECT: Creek Bend Boulevard
This Supplemental Contract No. 8 to Contract for Engineering Services is made by and between
the City of Round Rock, Texas, hereinafter called the "City" and Atkins North America, Inc.,
hereinafter called the "Engineer".
WHEREAS, the City and Engineer executed a Contract for Engineering Services, hereinafter
called the "Contract", on the 26th day of January, 2012 for the Creek Bend Boulevard Project in
the amount of$179,898.43; and
WHEREAS, the City and Engineer executed Supplemental Contract No. 1 on July 12, 2012 to
amend the scope of services and to increase the compensation by $805,808.42 to a total of
$985,706.85; and
WHEREAS, the City and Engineer executed Supplemental Contract No. 2 on December 14,
2012 to amend the scope of services and to increase the compensation by $21,570.57 to a total of
$1,007,277.42; and
WHEREAS, the City and Engineer executed Supplemental Contract No. 3 on March 8, 2013 to
amend the scope of services and to increase the compensation by $49,900.00 to a total of
$1,057,177.42; and
WHEREAS, the City and Engineer executed Supplemental Contract No. 4 on August 22, 2013
to amend the scope of services and to increase the compensation by $160,332.84 to a total of
$1,217,510.26; and
WHEREAS, the City and Engineer executed Supplemental Contract No. 5 on October 15, 2013
to amend the provisions for the scope of services; and
WHEREAS,the City and Engineer executed Supplemental Contract No. 6 on March 13, 2014 to
amend the scope of services and to increase the compensation by $82,089.99 to a total of
$1,299,600.25; and
Supplemental Contract Rev.12/01/08
0199.7202;00339022 84275
1
WHEREAS, the City and Engineer executed Supplemental Contract No. 7 on October 9, 2014
to amend the scope of services and to increase the compensation by $186,383.73 to a total of
$1,485,983.98; and
WHEREAS, it has become necessary to amend the Contract to modify the provisions for the
scope of services and to increase the compensation by $159,095.13 to a total of$1,645,079.11;
NOW THEREFORE, premises considered, the City and the Engineer agree that said Contract
is amended as follows:
I.
Article 2, Engineering Services and Exhibit B, Engineering Services shall be amended as set
forth in the attached Addendum To Exhibit B. Exhibit C, Work Schedule shall be amended as
set forth in the attached Addendum To Exhibit C.
II.
Article 4, Compensation and Exhibit Q. Fee Schedule shall be amended by increasing by
$159,095.13 the lump sum amount payable under the Contract for a total of $1,645,079.11, as
shown by the attached Addendum to Exhibit D.
IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental
Contract in duplicate.
ATKINS NORTH AMERICA,INC.
By:
Date
CITY OF ROUND ROCK APPROVED AS TO FORM:
By:
Alan McGraw, Mayor Stephan L. Sheets, City Attorney
Date
Supplemental Contract Rev.12/01/08
0199.7202;00339022 84275
2
ADDENDUM TO EXHIBIT B
Engineering Services
PROJECT DESCRIPTION
This Supplemental Contract consists of additional construction phase services relating to bridge
inspection, progress meetings, review of pay applications, final walk through participation, and
punch list preparation.
TASK 1: SURVEYING—Not Included with this Supplemental
TASK 2: ROUTE STUDY—Not Included with this Supplemental
TASK 3: ENVIRONMENTAL STUDIES—Not Included with this Supplemental
TASK 4: PRELIMINARY DESIGN/30% PLANS—Not Included with this Supplemental
TASK 5: PROJECT MANAGEMENT
1. Manage additional activities described in task 14.
TASK 6: DIRECT EXPENSES
1. Mileage for site visits and meetings
2. Inspector vehicle maintenance, insurance, and fuel
TASK 7: WATER IMPROVEMENTS—Not Included with this Supplemental
TASK 8: UTILITY LOCATIONS/LAYOUTS—Not Included with this Supplemental
TASK 9: GEOTECHNICAL DESIGN—Not Included with this Supplemental
TASK 10: 60% PLANS—Not Included with this Supplemental
TASK 11: 95% PLANS—Not Included with this Supplemental
TASK 12: 100% PLANS/FINAL SUBMITTAL—Not Included with this Supplemental
Page 1 of 3
TASK 13: 100% LANDSCAPING AND FENCE PLANS — Not Included with this
Supplemental
TASK 14: CONSTRUCTION PHASE SERVICES
1. The ENGINEER shall provide construction inspection services related to the bridge
structure, including foundations, substructure and superstructure, for compliance with the
Contract documents. Based on the contractor's baseline schedule it is assumed that the
bridge inspection will last for 4 months. Inspection scope of services shall include:
• Verify that the bridge structure is built according to the plans and specifications, and
all contract documents
• Verify the accuracy of the work and determine pay quantities by taking measurements
of the quantities placed
• Verify all the specifications are met for inspected items of work regarding materials,
construction, measurement and payment
• Verify and record daily quantities for each item of work for the purposes of review
and approval of the contractor's monthly pay estimate
• Verify all material sourcing information is from an approved source
• Maintain a daily work report (DWR)to document construction activity and progress
• Collect and maintain all material tickets for the project files
• Conduct pre-activity meetings prior to major operations
• Coordinate and schedule necessary materials testing
• Review and comment, as appropriate, on applicable material test reports
• Document and facilitate the resolution of deficiencies
• Conduct hold-point inspections utilizing check lists for the following structure
elements:
(1) Drill shafts
(2) Footings
(3) Columns
(4) Caps
(5) Abutments
(6) Reinforcing steel
(7) Deck panels
(8) Deck forms
(9) Overhangs
(10) Deck grading
(11) Deck reinforcing steel
(12) Expansion joints
• Attend bi-weekly project progress meetings
• Review and comment, as applicable, on the contractor's monthly schedule of reported
progress and planning
• Review contractor's monthly pay request for approval
• Coordinate resolution to requests for information (RFIs)
• Assist, as applicable, in the development and review of change orders
• Provide input on as-built drawings
Page 2 of 3
2. Project Manager will attend weekly project status meetings.
3. Inspector will attend up to 25 bi-weekly progress meetings and prepare meeting
notes/action items as appropriate. A site visit will also be performed in conjunction with
the meeting to stay familiar with the status of the project. Progress meetings during the
bridge inspection are included under bridge inspection. These additional 25 meetings are
for the 11 months the bridge inspector is not on-site full time.
4. Review up to 11 monthly pay applications. Pay applications during the bridge inspection
are included under bridge inspection. These additional 11 pay application reviews are for
the 11 months the bridge inspector is not on-site full time.
5. The ENGINEER shall provide construction schedule support services for the following:
• Review, analysis and comment of the contractor's baseline schedule
• Review, analysis and comment of the contractor's monthly schedule updates
• Review, analysis and comment of the contractor's final as-built schedule
6. Participate in final walkthrough and prepare the punch list.
EXCLUSIONS
1. All bridge inspection services not specifically identified above, including but not limited
to:
• Geotechnical investigations and analysis
• Materials testing
• Construction survey; verification of contractor's horizontal and vertical control
2. All tasks related to delay and cost claims shall be considered supplemental services and
subject to additional fee, specifically, but not limited to:
• Time Impact Analyses (TIA) for delay claims
• Claims defense, response and resolution
DELIVERABLES
1. Meeting notes, when necessary, for bi-weekly progress meetings.
2. Material test report review comments.
3. Review for up to 15 monthly pay applications including supporting documentation.
4. Schedule review comments
5. Punch list.
Page 3 of 3
ADDENDUM TO EXHIBIT C
Work Schedule
Attached Behind This Page
Creek Bend Layout Creek Bend Blvd Extension Supplemental 8 - Attachment C Current Date:23-Jul-15
Data Date 22-Jul-15
Activity ID Activity Name Original Remaining Start Finish
Duration Duration 2012 2013 2014 2015 2016 2017
F M IAprl M punlJull A I S 1Oc1I N I D Jan' F l M IApr' M IJunlJulI Al S 10511 N I D Jany F I M IAprl M I J gull A I S JOctI N I D Jan' F I M IAprI M I J Jul[ 1 A I S lOctI N I D Janl F 1 M 1Aprl M I J IJull A I S lOctI N I D Jany F I M Apr
1010 Collect Supplmt Field Data&Prepare Mapping 28d Od 10-Feb-12A 28-Feb-12A IligI Collect Supplmt Field Data&Prepare Mapping
Route Study Phase
1020 Design Criteria 3d Od 10-Feb-12A 12-Feb-12A j Des gn Criteria
•
1040 Typical Sections 3d Od 13-Feb-12 A 15-Feb-12 A I Typ cal Sections
1050 Routes&Exhibits 42d Od 15-Feb-12A 07-Mar-12A •- "outes&Exhibits
1070 Technical Memorandum 7d Od 07-Mar-12 A 08-Mar-12 A Technical Memorandum
1080 QA/QC 7d Od 05-Mar-12A 08-Mar-12A QA/QC
1090 Submit Exhibits,Cost Eats&Tech Memo Od Od 10-Mar-12 A Submit Exhibits,Cost Ests&Tech Memo
1100 Round Rock Review&Comment 21d Od 12-Mar-12 A 16-Mar-12 A Round Rock Review&Comment
1110 Finalize Route Study 14d Od 19-Mar-12 A 23-Mar-12 A Finalize Route Study
1150 Cross Sections 21d Od 26-Mar-12 A 20-Apr-12A Cross Sections
1170 Bridge Preliminary Layout 21d Od 26-Mar-12A 20-Apr-12A Bridge Preliminary Layout
1140 Roadway Plan&Profile 28d Od 26-Mar-12 A 27-Apr-12 A J Roadway Plan&Profile
1160 Drainage Plans 56d Od 26-Mar-12 A 27-Apr-12 A J Drainage Plans
1180 Cost Estimate 7d Od 30-Apr-12 A 02-May-12 A Cost Estimate
1190 QA/QC 7d Od 30-Apr-12A 04-May-12A QA/QC
1200 Submit 30%Plans Od Od 04-May-12 A Submit 30%Plans
1210 Round Rock Review&Comment 10d Od 07-May-12A 18-May-12A Round Rock Review&Comment
1305 I NTP Od Od 09-Jul-12A ' _NTP
1325 Prepare&Submit 30%Water Plans 35d Od 09-Jut-12A 24-Aug-12A Prepare&Submit 30%Water Plans
1330 Round Rock Review&Comment 10d Od 27-Aug-12 A 07-Sep-12 A Round Rock Review&Comment
1345 Survey 75d Od 09-Jul-12A 19-Oct-12A -iiry J- Survey
1335 Prepare&Submit 60%Plans 95d Od 09-Jul-12A 16-Nov-12A -.9 -j Prepare&Submit 60%Plans
1350 Round Rock Review&Comments 10d Od 22-Nov-12A 05-Dec-12 A Round Rock Review&Comments
1360 Prepare&Submit 95% Plans 35d Od 06-Dec-12A 01-Feb-13APrepare&Submit 95% Plans
1365 Round Rock Review&Comments 10d Od 01-Feb-13 A 28-Feb-13 A i � Round Rock Review&Comments
1 1320 Round Rock Acquire ROE 30d Od 09-Jul-12 A 15-May-13 A i+ Round Rock Acquire ROE
1315 ENV Studies,Document Prep&Agency Review 170d Od 09-Jul-12 A 07-Jun-13A -6-L_
ENV Studies,Document Prep&Agency Review
1390 Geophysics Study 25d Od 25-Mar-13A 05-May-14 A Geophysics Study
1355 Geotechnical Investigations&Analysis 96d Od 20-Aug-12A 14-Jul-14A �i Geotechnical Investigations&Analysis
1370 Prepare&Submit 100% Plans(Including 100d Od 01-Mar-13A 15-Dec-14A -...-11.-r--
► ( Prepare&Submit 100% Plan (Including Extension to Sam Bass)
Extension to Sam Bass)
1310 ROW Acquisition Document Prep 126d Od 09-Jul-12A 31-Dec-14A ROW Acquisition Documen Prep
1400 Round Rock Review&Comments
15d Od 16-Dec-14A 05-Jan-15A Romd Rock Review&Conmenls
1410 Finalize 100%Plans&Bid Documents 14d Od 06-Jan-15A 21-Jan-15A Finalize 100%Plans&C
Bd Documents
1340 Round Rock Acquire ROW 105d Od 08-Oct-12A 23-Jan-15A �i -.Round Rock Acquire RC W
a 1375 Bidding Phase Services 26d Od 17-Jan-15A 11-Feb-15 A -•Ed Bidding Phase Servic rs
1380 Construction Phase Services 291d 291d 12-Feb-15A 31-Aug-16 it ' 1 Construction Phase Services
I I Current Work I I Critical Work Actual Level of Effort Page 1 of 1
I 1 Actual Work I 1 Remaining Level of Effort • • Milestone
ADDENDUM TO EXHIBIT D
Fee Schedule
Total Total Other TOTALS
Task Labor Hours Loaded Labor Cost Direct Costs Subconsultants
Task 5: Project Management 40.0 $ 7,503.88 $ 7,503.88
Task 6: Direct Expenses $ 2,862.50 $ 2,862.50
Task 14: Construction Phase Services 1,190.0 $ 148,728.75 $ 148,728.75
GRAND TOTAL: 1,230.0 $ 156,232.63 $ 2,862.50 $ - $ 159,095.13
Overhead Rate= 170.07% Atkins Raw Labor= $ 51,650.84
Profit Rate= 12% Atkins Overhead= $ 87,842.58
Atkins Profit= $ 16,739.21
Atkins Total Labor= $ 156,232.63
CREEK BEND BLVD EXTENSION
SUPPLEMENTAL#8
ATTACHMENT D
TASK 5: PROJECT MANAGEMENT
Task Description Project Design Admin/ Total
Manager EIT Clerical Hours
Rates $ 62.02 $ 34.82 $ 31.50
Project Management
1. Manage additional construction activities 40 40
Totals 40 40
Raw Labor $2,480.80 $ - $ $ 2,480.80
Multiplier 3.02 3.02 3.02
$7,503.88 $ - $ $ 7,503.88
Page 2
CREEK BEND BLVD EXTENSION
SUPPLEMENTAL#8
ATTACHMENT D
TASK 6: DIRECT EXPENSES
Direct Cost Unit Quantity Unit Price Total
Site Visits&Meetings
Mileage Mile 1500 $0.575 $862.50
Vehicle Maintenance, Insurance&Fuel Month 4 $500.000 $2,000.00
Printing
Exhibits Color on Bond SF $5.00 $0.00
Photocopies B/W 8.5 X 11 EA $0.05 $0.00
Photocopies BNV 11 X 17 EA $0.10 $0.00
Mylar Plots 11 X 17 EA $2.50 $0.00
Overnight Mail-letter size EA $17.50 $0.00
Overnight Mail-oversized box EA $35.00 $0.00
Courier Services EA $37.50 $0.00
Total Direct Expenses $2,862.50
Page 3
CREEK BEND BLVD EXTENSION
SUPPLEMENTAL#8
ATTACHMENT D
TASK 14: CONSTRUCTION PHASE SERVICES
Senior Project Senior Design Design Project Senior Admin/ Total
Task Description Project Manager Engineer Engineer EIT Inspector Scheduler Clerical Hours
Manager
Rates $ 78.85 $ 62.02 $ 63.59 $ 37.64 $ 34.82 $ 36.50 $ 50.13 $ 31.50
Construction Phase Services
1. Bridge inspection(Assume 4 months) 688 688.0
2. PM attend weekly progress meetings 150 150.0
2. Inspector attend bi-weekly progress meetings(includes site visit and notes prep) 200 200.0
3. Review pay applications 8 20 28.0
4. Review monthly schedule submittals 16 80 96.0
5. Final walkthrough and punch list prep 8 20 28.0
Totals 182.0 928.0 80.0 1,190.0
Raw Labor $ - $11,287.64 $ - $ - $ - $33,872.00 $4,010.40 $ - $ 49,170.04
Multiplier 3.02 3.02 3.02 3.02 3.02 3.02 3.02 3.02
$ - $ 34,143 $ - $ - $ - $ 102,455 $ 12,131 $ - $148,728.75
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