CM-2014-503 - 8/29/2014City of Round Rock
Agenda Item Summary
Agenda Number:
Title: Consider executing "Master Agreement for Extra -Duty Employment' with
Williamson County for temporary employment of off-duty personnel from
the Sheriffs Department for assistance with Outlaw Trail.
Type: City Manager Item
Governing Body:
City Manager Approval
Agenda Date:
8/29/2014
Dept Director:
Rick Atkins, Director
Cost:
$1,000.00
Indexes:
General Fund
Attachments: 8.29.14 Outlaw Trail Wilco Back-up.pi f, 8.29.14 Outlaw Trail Wilco Traffic
Control LAF .pdf
Department: Parks and Recreation Department
Text of Legislative File CM -2014-503
Request for approval allowing Williamson County Sheriffs Department to assist with the
Outlaw Trail 100 Cycling Tour in the capacity of traffic control on county roads outside the
city limits of Round Rock. This contract will be valid for 2014 and 2015 Outlaw Trail events.
The Outlaw Trail 100 Cycling Tour utilizes county roads in Williamson County. Due to the
high volume of traffic and cyclist that cross major intersections in the county, the assistance
of Williamson County Sheriffs Department is crucial.
Staff recommends approval of this item.
Cityor Round Rod Pagel Pnnlepon D¢a 14
Required for Submission of Specific City Manager Items
Department Name: Parks 8 Recreation
Project Mgr/Resource: Jerome Jetmes-uhng
QCity Manager Approval
Project Name: Master Agreement m: extra duty employment
CONfaCtOrNendor: Williamson County SheMrs Department
CMA Wording
Consider executing "Master Agreement for Extra -Duty Employment' with Williamson County for temporary employment of off-duty
personnel from the Sheriffs Department for assistance with Outlay Trail.
Approval _
XFEmployee EE BowdenG�--e ale August 18, 2014
THE STATE OF TEXAS }
COUNTY OF WILLIAMSON
MASTER AGREEMENT FOR EXTRA -DUTY EMPLOYMENT
}
For and in consideration of the permis n given by the County of Williamson (hereinafter the
COUNTY) for 1' L.ri��, ni�i�ri.�� f/r�Y (hereinafter called COMPANY), to employ In
a private capacity empoyes es of the Williamson County Sheriff's Office (hereinafter EMPLOYEES),
while said EMPLOYEES are not on duty with and forthe COUNTY, it is hereby agreed as follows:
1. It is mutually agreed that while the EMPLOYEES are working for the COMPANY, the
EMPLOYEES' primary responsibility is the enforcement of Federal and State laws and
County Ordinances to protect life and property and to keep the peace. The EMPLOYEES
are not allowed to enforce COMPANY policies or rules. While working for the COMPANY,
the EMPLOYEES are subject to the rules and regulations of the Williamson County
Sheriffs Department as if they were performing on -duty police services. It is understood
that while working in the private capacity of the COMPANY, said EMPLOYEES are not
acting as employees of the COUNTY.
2. The COMPANY, binding Its heirs, administrators, executors, estate, successors, and
assigns, hereby agrees to indemnify, protect, defend, and hold harmless the COUNTY
from any and all damages, Including without limitation: interest, court costs, attorney's
fees, and other expenses which it may incur or become liable for as the result of any
claim, demand, obligation, liability, suit, or cause of action arising in whole or part from
the work of said EMPLOYEES for the COMPANY, whether or not such claim, demand, or
suit be frivolous, and whether or not it be made or brought by the company of third
person. This language is not intended to mean that the COMPANY would indemnify or
hold the COUNTY harmless for actions taken by an off-duty deputy in furtherance of
his/her official duties in a law enforcement or peace oi0cer capacity.
3. It is understood by the COMPANY that the COUNTY shall retain the right to withdraw at
any time its permission for its EMPLOYEES/deputies to work in a private capacity. If the
permission of the COUNTY is withdrawn, the COMPANY agrees to terminate its
employment relationships with said EMPLOYEES. The COMPANY, as part of this
agreement, binds itself to release and hold harmless the COUNTY from any liability or
claim for damages in the event such permission is withdrawn by the COUNTY.
4. Prior to the beginning of EMPLOYEE'S employment with the COMPANY, the COMPANY
shall obtain a comprehensive general liability Insurance policy from a company authorized
to do business in the State of Texas with minimum amounts of Ten Thousand Dollars
($10,000) per occurrence for property damage, One Hundred Thousand Dollars ($100,000)
per person, and Three Hundred Thousand Dollars ($300,000) per occurrence for personal
Injury.
5. This contract shall remain in effect for a period of two (2) years from the date of the last
s' hereon.
o to Employer o A thodzed Agent Date
riff or Designee for Wil' mson unty Date
WCSOne-u
CM -2014-503
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