CM-2015-866 - 9/1/2015STATE OF TEXAS §
COUNTY OF WILLIAMSON §
SUPPLEMENTAL CONTRACT NO.2
TO CONTRACT FOR ENGINEERING SERVICES
FIRM: BINKLEY & BARFIELD, INC. ("Engineer")
ADDRESS: 1611 Chisholm Trail Road, Suite 250, Round Rock, TX 78681
PROJECT: FM 3406 — Sports Center Wastewater Line Improvements
This Supplemental Contract No. 2 to Contract for Engineering Services is made by and between
the City of Round Rock, Texas, hereinafter called the "City" and Binkley & Barfield, Inc.,
hereinafter called the "Engineer".
WHEREAS, the City and Engineer executed a Contract for Engineering Services, hereinafter
called the "Contract", on the 27th day of April, 2015 for the FM 3406 — Sports Center
Wastewater Line Improvements in the amount of $35,376.00; and
WHEREAS, the City and Engineer executed Supplemental Contract No. 1 on July 20, 2015 to
amend the scope of services and to increase the compensation by $9,234.00 to a total of
$44,610.00; and
WHEREAS, it has become necessary to amend the Contract to modify the provisions for the
scope of services and to increase the compensation by $8,593.00 to a total of $53,203.00;
NOW THEREFORE, premises considered, the City and the Engineer agree that said Contract
is amended as follows:
I.
Article 2, Engineering Services and Exhibit B, Engineering Services shall be amended as set
forth in the attached Addendum To Exhibit B.
II.
Article 4, Compensation and Exhibit D, Fee Schedule shall be amended by increasing by
$8,593.00 the lump sum amount payable under the Contract for a total of $53,203.00, as shown
by the attached Addendum to Exhibit D.
IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental
Contract in duplicate.
Supplemental Contract
51693,3T22e4,
ejol-I 42
Rev. 12/01/08
84275
fft
BINKLEY & B ARFIELD ,INC.
By:
Date
CITY OF ROUND ROCK AP RC VED AS ORM:
By: )
url Steph L. Sheets, City Attorney
Date
Supplemental Contract Rev.12/01/08
0199.1516;00340725 84275
ADDENDUM TO EXHIBIT B
Engineering Services
Basic Services:
A. Easement Exhibits & SCS Application
1. Produce easement exhibits. Each exhibit will consist of separate metes & bounds
descriptions for a permanent easement and a temporary construction easement,
and a single survey drawing showing both easements (on multiple sheets if
necessary), signed and sealed by a Texas Registered Professional Land Surveyor.
The following easement exhibits are proposed:
• 2 easement exhibits for the Sports Center Complex: One for the City
property, and one for the adjacent property owned by American Freightways
• 1 exhibit for the FM 3406 line for the property owned by Wood Glen
Property Owners Association.
2. Preparation of Sewage Collection System (SCS) Application for submittal to the
Texas Commission on Environmental Quality (TCEQ). Note: This includes
preparation of the Geologic Assessment as required for the application (see attached
proposal from PSI).
B. Reirnbursables I Reproductions (included in original scope)
41
ADDENDUM TO EXHIBIT D
Fee Schedule
Task
Total
Labor Hours
Total
Loaded Labor Cost
Other
Direct Costs
Subconsultants
TOTALS
Task 1: Surveying
46
$4,650.00
$0.00
$0.00
$4,650.00
Task 2: Public Outreach and Concept Design Development
0
$0.00
$0.00
$0.00
$0.00
Task 3: Preliminary Design/ 30% plans
0
$0.00
$0.00
$0.00
$0.00
Task 4: Final Design/ 60%, 90%, 100% plans
52
$1,280.00
$0.00
$1,850.00
$3,130.00
Task 5: Bid Phase Services
0
$0.00
$0.00
$0.00
$0.00
Task 6: Construction Phase Services
0
$0.00
$0.00
$0.00
$0.00
Task 7: Project Management- (e.g. meetings, accounting, etc.)
6
$813.00
$0.00
$0.00
$813.00
GRAND TOTAL:
104
$6,743.00
$0.00
$1,850.00
$8,593.00
Guidelines:
Not all task categories will apply to each project. The list above is not all inclusive.
There should be at least 3 task categories (e.g. pre -design work, design work, post -design work).
Construction phase services shall be listed as a separate task.
Project Management shall be listed as a separate task.
Subconsultants tasks (and fees) shall be itemized when the subconsultant tasks reach $20,000 or 10% of the contract price whichever is greater.
Details of task breakdowns inlcuding hours per person, and their full -loaded rate shall be provided to the PM for review and approval.
Detail shall be maintained in the project file but NOT included in the contract documents or with Agenda packet.
A separate task line or table may be used for cost plus services; however, only a loaded rate shall be shown.
City of Round Rock
ROUND ROCK
TEXAS Agenda Item Summary
Agenda Number:
Title: Consider executing supplemental contract No. 2 with Binkley & Barfield,
Inc. for the FM 3406 - Sports Center Wastewater Line Improvements
Project.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 8/28/2015
Dept Director: Michael Thane, Director of Utilities and Environmental Services
Cost:
Indexes:
Attachments: SC #2_Bink-Bar CM-2015-866.pdf, LAF - SC#2 w- Binkley Barfield, Inc.
for FM 3406 - Sports Center Wastewater Line Improvements_8.21.15.pdf
Department: Utilities and Environmental Services
Text of Legislative File CM -2015-866
Consider executing supplemental contract No. 2 with Binkley & Barfield, Inc. for the FM
3406 - Sports Center Wastewater Line Improvements Project.
Group One (Peeslte) is developing the property located at 2800 Chisholm Trail, which
is north of the existing Sports Center, west of Chisholm Trail and north of F.M. 3406. In
a Memorandum of Understanding (MOU), the developer has agreed to pay the cost of
the upsizing of an existing 10 -inch wastewater line (WWL) along FM 3406.
This project will increase the final segment (manhole to manhole) of the 10 -inch WWL
before it ties into the Onion Branch Regional Interceptor (approximately 350 If) to an
18 -inch WWL. The cost of the 10" to 18" upsize will be reimbursed by the Group One
developer and is verified in the MOU. The City has become aware that the 10 -inch line
is in conflict with the proposed TxDOT box culvert improvements and needs to be
moved to the north. In order to do so, new easements are needed which requires
additional surveying. Also included in this project is approximately 1,000 L.F. of 8 -inch
WWL extending northeastly from the west side of the Sports Center across the FedEx
property detention pond. This will provide wastewater service to the Group one parcel
immediately to the north.
The City Utility staff engaged the local engineering firm of Binkley & Barfield, Inc. to
City of Round Rock Page 1 Printed on 8/28/2015
Agenda Item Summary Continued (CM -2015-888)
perform the necessary design engineering, bid phase and minimal construction phase
services. The City has asked Binkley & Barfield to survey and design the wastewater
line to continue the collection main north to the Group One property. This Supplemental
Agreement No. 2 covers the additional costs of easement surveys, design of a
wastewater service to the FedEx property, and a Sewer Collection System (SCS)
application to be submitted to TCEQ for approval. The cost for this additional work is
$8,593, raising the previously amended contract amount of $44,610 to $53,203. The
City Utility Staff recommends the City Manager to authorize execution of Supplemental
Contract No. 2 with Binkley and Barfield, Inc. for the amount of $8,593. The Utility staff
is currently seeking donated easements from FedEx and the Wood Glen HOA.
Staff recommends approval.
City of Round Rock Page 2 Printed on 8/28/2015