R-2015-2886 - 10/8/2015 RESOLUTION NO. R-2015-2886
WHEREAS, the City of Round Rock ("City") entered into an Agreement ("Agreement") with
Redflex Traffic Systems, Inc. ("Redflex") on May 26, 2011 for a Digital Photo Red Light Enforcement
System; and
WHEREAS, the initial term of the Agreement is for sixty (60) months from the date of the first
citation in the system; and
WHEREAS, the City wishes to terminate the Agreement on December 31, 2015, prior to the
expiration of the initial term of the Agreement; and
WHEREAS, the City is terminating the Agreement pursuant to the terms set forth in Section
4.1 of the Agreement;Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the City Manager is hereby authorized and directed to execute on behalf of the City a
letter to Redflex Traffic Systems, Inc. terminating the Agreement on December 31, 2015, a copy of
said letter being attached hereto as Exhibit"A" and incorporated herein.
The City Council hereby finds and declares that written notice of the date, hour, place and
subject of the meeting at which this Resolution was adopted was posted and that such meeting was
open to the public as required by law at all times during which this Resolution and the subject matter
hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended.
RESOLVED this 8th day of October, 2015.
(2,1414
ALAN MCGRAW, Mayor
City of Round Rock, Texas
ATTEST:
SARA L. WHITE, City Clerk
0112.1504;00343209/ss2
01
EXHIBIT
„A»
October 8, 2015
Mr. Michael Flinn, CEO
Redflex Traffic Systems, Inc.
23751 North 23`d Avenue
Phoenix, AZ 85027
Attention: Program Management
Re: Termination Notification of a City of Round Rock Agreement with
Redflex Traffic Systems, Inc. dated May 26, 2011
Dear Mr. Flinn:
This correspondence shall serve as notice from the City of Round Rock, Texas
(the "City")that the above-referenced City of Round Rock Agreement for a Digital Photo
Red Light Enforcement System and Program (the "Agreement) with Redflex Traffic
Systems, Inc. shall terminate December 31, 2015.
Pursuant to Section 4.2 of the Agreement, the initial term of the Agreement is for
sixty (60) months from the date of the first citation in the system, with the option of
parties renewing the Agreement for two additional successive twelve (12) month terms.
Section 11.1.1 allows for termination for convenience at any time during the term of the
Agreement as follows:
"The City shall have the right to terminate this Agreement, in whole or in
part, for convenience and without cause, at any time upon thirty (30) calendar
days' written notice to Redflex. Mailing of such notice shall be equivalent in all
respects to personal notice and shall be deemed to have been given at the time of
mailing.... The City shall pay to Redflex, to the extent of funds appropriated or
otherwise legally available for such purposes,for all goods delivered and services
performed and obligations incurred prior to the effective date of termination for
convenience, all in accordance with the terms of this Agreement. "
Section 11.1.2 of the Agreement requires the City in the event of termination for
convenience, to make certain reimbursements to Redflex for outstanding Installation
Fees. The City has fulfilled the reimbursement requirements set forth in Section 11.1.2.
00338248/ss2
Redflex Traffic Systems, Inc. Termination Letter—Page 2
Should you have any questions or feel the need to discuss this matter further,
please do not hesitate to contact me.
Sincerely,
Laurie Hadley
City Manager