CM-12-01-005Item Caption:
CIA -(2-0(-00 S
RECEIVED
JAN 111011
City Manager Approval Form
Consider executing Memorandum of Understanding between Texas Forest Service and the Round Rock
FD regarding membership in GSA (enabling future direct purchase of firefighting supplies and equipment)
Approval Date: January 2012
Department Name: Fire Department
Project Manager: Charles Meserole
Assigned Attorney: J. Kav
Item Summary:
The Memorandum of Understanding (MOU) between Texas Forest Service and Round Rock Fire Department will give the Fire
Department the means to purchase firefighting supplies and equipment from the General Service Administration (GSA). We will
compare the cost of firefighting supplies and equipment with GSA and other vendors and use the one who provides the needed
item(s) at the best price.
No. of Originals Submitted: 2
Project Name:
Cost:
Source of Funds:
MOU between Texas the Texas Forest Service and City of Round Rock
N/A
General Fund
Source of Funds (if applicable): Select Source Fund
Account Number: 5360-100-22000
Finance Director Approval:
Cheryl Delaney Date: 1/11/12
Department Director Approva : a. C• Date: l it% it z
**Electronic signature by the Director is acceptable. Please only mit ONE approval form per item. **
CIP n Budget
N/A OK
Ell El
N/A OK
Purchasing
El
N/A OK
Accounting
L
N/A OK
ITEMS WILL NOT BE PLACED ON THE COUNCIL OR CM AGENDA W/OUT PRIOR FINANCE AND/OR LEGAL APPROVAL
REV. 6/20/11
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MEMORANDUM OF UNDERSTANDING
between the
Texas Forest Service
and
City of Round Rock Fire Department
This agreement is made and entered into by and between the Texas Forest Service, a member of The
Texas A&M University System and an agency of the state of Texas, (hereinafter referred to as TFS) and
City of Round Rock located at Round Rock, Texas, (hereinafter referred to as COOPERATOR).
WHEREAS:
1. TFS has need to purchase firefighting and emergency response equipment, supplies, clothing and
other items in carrying out its statutory mission;
2. TFS is authorized by GSA through the United States Forest Service (USFS) to purchase
firefighting and emergency response equipment, supplies, clothing and other items from GSA;
3. COOPERATOR has need to purchase firefighting and emergency response equipment, supplies,
clothing and other items in carrying out its statutory mission,
4. COOPERATOR recognizes the benefit of purchasing the needed items from GSA and desires to
purchase the items in the most cost-effective manner.
NOW, THEREFORE, in consideration of the mutual benefits to each party hereto, the parties agree as
follows:
1. TFS shall support and sponsor COOPERATOR in its request to the USFS for authorization to
make purchases directly from GSA.
2. COOPERATOR, if approved by USFS, agrees to fulfill all of its responsibilities relative to
purchases from GSA in a timely manner.
3. The points of contact for the agreement shall be:
TFS
Texas Forest Service
Brian Aldredge
2127 South First Street
Lufkin, TX 75901
936-639-8130
baldredge@tfs.tamu.edu
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COOPERATOR
City of Round Rock Fire Department
Charles Meserole, Admin. Manager
203 Commerce Blvd.
Round Rock, TX 78664
512-671-2779 phone
512-218-5594 fax
cmeserole@round-rock.tx.us
A
4. Terms of this agreement are governed by the laws of the state of Texas. This is the entire
agreement and there is no other agreement.
5. This agreement is for the term of five years from the date signed by the cooperator unless
terminated earlier.
6. This agreement may be terminated by either party upon thirty (30) days notice.
7. This agreetnent may be revised or modified at any time by mutual written agreement of the
parties hereto.
THE UNDERSIGNED accept and agree to implement the responsibilities detailed in this Memorandum
of Understanding. In witness whereof, the parties, hereto, have executed this agreement:
Texas Forest Service COOPERATOR
Tom G. Boggus Signature
Director and State Forester
Date
2-2
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