CM-12-01-006ROUND Roacreas
PURPOSE. MOON wrosPEunc
CM-12--01-CCAD RECEIVED
JAN 112011
City Manager Approval Form
Consider executing a Letter terminating the Contract for Engineering Services with Atkins North America, Inc. for the Creek
Bend Boulevard Extension Project.
Item Caption:
Approval Date:
January 13, 2012
Department Name: Transportation Department
Project Manager: John Dean
Assigned Attorney: Stephen Sheets
Item Summary:
On November 23, 2004 the City Council executed a contract with PBS&J (now Atkins Global) for the Creek Bend Boulevard
Extension project (R -04-11-23-9C2). This contract was to design plans to extend Creek Bend Boulevard from Wyoming Springs
Drive to Creek Bend Circle in western Round Rock.
Since 2004, there have been several supplemental contracts executed regarding this project and PBS&J was acquired by Atkins
Global. Most recently, at the direction of City Council, staff has directed Atkins to make a major change to the alignment and
design of this roadway. This new work is the subject of a contract with Atkins to be considered by the City Council in late January
- early February, 2012.
Staff and Atikins personnel acknowledge that the potential for significant confusion and redundancy exists between the existing
contract and the upcoming contract. Staff has discussed this situation with Atkins, and they have agreed that for the sake of
simplicity and to avoid confusion it is in the best interest of all parties to cancel the existing contract and all related supplemental
contracts. Execution of the attached letter will officially notify Atkins of the cancellation and facilitate work under the new
contract to be considered by the City Council later this month.
No. of Originals Submitted: 2
Project Name:
Cost:
Source of Funds:
Creek Bend Boulevard
N/A
Select Source Fund
Source of Funds (if applicable): Select Source Fund
Account Number:
Finance Director Approval: Cheryl Delaney
Date: 1/11/12
Department Director Approval: Gary Hudder
Date: 1/9/12
**Electronic signature by the Director is acceptable. Please only submit ONE approval form per item. **
CIP Q Budget ❑� Ell Purchasing ❑� 111 Accounting
N/A OK N/A OK N/A OK
❑ ❑✓
N/A OK
ITEMS WILL NOT BE PLACED ON THE COUNCIL OR CM AGENDA W/OUT PRIOR FINANCE AND/OR LEGAL APPROVAL
REV. 6/20/11
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ROUND ROCK, TEXAS
PURPOSE. PASSION. PROSPERITY.
Mayor
Alan McGraw
Mayor Pro -Tem
Carlos T. Salinas
Councihnembers
Craig Morgan
George White
Joe Clifford
John Morvan
Kris Whitfield
January 13, 2012
Mr. Tracy Hill
Vice President, Atkins North America, Inc.
6504 Bridge Point Parkway, Suite 200
Austin, Texas 78730-5091
Re: Creek Bend Boulevard Extension (R -04-11-23-9C2)
Dear Mr. Hill:
In accordance with Article 20, entitled TERMINATION, of the Contract for Engineering
Services on the above referenced project, the City desires to exercise the right to
terminate the contracted Engineering Services with Atkins North America, Inc., formerly
PBSBJ. This termination includes the existing contract and any and all supplemental
contracts associated with this project.
During the course of this project, there have been several supplemental contracts
executed. Most recently, the City has requested a major change in the scope of work
authorized under this contract. The City acknowledges that Atkins North America, Inc. is
uniquely positioned to successfully complete this newly requested work due to their
previous experience on this specific project. This work is the subject of a new contract
which will be considered by the City Council in late January — early February, 2012.
All of the above described factors add to the confusion and complexity of this contract;
therefore, it is the City's opinion that it is in the best interest of all parties that the
existing contract be terminated so as to avoid confusion and eliminate redundancy
between the existing contract and the new contract to be considered later this month.
If you have any questions or concerns, please contact Mr. John Dean at (512) 218-6617
for further assistance.
Respectfully,
City Manager Steve Norwood
Steve Norwood City Manager
City Attorney
Stephan L. Sheets
CITY OF ROUND ROCK TRANSPORTATION DEPARTMENT, 2008 Enterprise Drive • Round Rock, Texas 78664
Phone 92.218.7044 • Fax 512.218.5563 • www.roundrocktexas.gov
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