CM-08-03-072CITY MANAGER BLUE SHEET FORMAT
DATE: March 21, 2008
SUBJECT: City Manager Approval, March 28, 2008
ITEM: Coca-Cola Bottling Company Credit for Baca Center Delivery
Department: PARD
Staff Person: Nette Werling
Justification: Item was identified as needing a signature from City
Manger
Funding:
Cost: Varies by order
Source of funds: General Fund
Background Information: Baca Center has a Coke Machine and is
requesting deliveries to be made directly to the
Center instead of to CMRC for staff to go and
pick up.
Updated 3-10-05
c
Ctrs
Coca-Cola Bottling Company
This letter is verification that Allen R. Baca Center - City of Round Rock
(company name) is requesting additional credit privileges with Coca-Cola Bottling
Company at the following location(s):
Allen R. Baca Center 301 W. Bagdad Bldg. #2 Round Rock, TX 78664
account name street address city/state/zip
account name
street address city/state/zip
The billing address if different from above:
We are presently doing business under the following account with CCBC:
(acct #)
Clay Madsen
account name
street address
city/state/zip
[see Attachment A incorporated herein by reference for all purposes]. This is verification
that all locations listed above are under the same corporation as the one presently
enjoying credit privileges from CCBC. I agree to notify the Credit Manager of Coca-
Cola Bottling Company, in writing, of any change in ownership, company name,
management, etc. immediately. Failure to do so will cause the individual applicant to be
'ointly and severally liable for all subsequent deliveries.
ign.ture
James R. Nuse
City Manager
348/06
Title Date
512-218-5401
Printed Name
cM-W -o3-o7
Telephone # Email address (if applicable)
ATTACHMENT A
The City of Round Rock requires the following contract language regarding invoicing
and payment provisions:
INVOICING: Vendor shall submit one (1) original and one (1) copy of each invoice on a
monthly basis to the following address:
City of Round Rock
Finance Department
221 East Main Street
Round Rock, TX 78664-5299
PROMPT PAYMENT POLICY: Payments will be made within thirty (30) days after the
City receives the supplies, materials, equipment, or the day on which the performance of
services was completed, or the day on which the City receives a correct invoice for the
supplies, materials, equipment or services, whichever is later. The Vendor may charge a
late fee (fee shall not be greater than that which is permitted by Texas law) for payments
not made in accordance with this Prompt Payment Policy; however, this policy does not
apply to payments made by the City in the event:
.1 There is a bona fide dispute between the City and the Vendor concerning
the supplies, materials, or equipment delivered or the services performed
that causes the payment to be late; or
.2 The terms of a federal agreement, grant, regulation, or statute prevent the
City from making a timely payment with federal funds; or
.3 There is a bona fide dispute between the Vendor and a subcontractor or
between a subcontractor and its suppliers concerning supplies, materials,
or equipment delivered or the services performed that caused the payment
to be late; or
.4 The invoice is not mailed to the City in strict accordance with instructions,
if any, on the purchase order or agreement or other such contractual
agreement.
[END OF ATTACHMENT A]