CM-08-07-191BLUE SHEET FORMAT
DATE: July 11, 2008
SUBJECT: City Manager Approval - July 18, 2008
ITEM: Consider executing the Rockin River Supplemental
Agreement for Purchase of Security System Rental
Services from Sonitrol.
Department: Human Resources/Rick Management
Staff Person: Kevin Candy
Justification: This Supplemental Agreement is required to add the
Rockin River Location to our Master Security Agreement.
Funding:
Cost:Instillation Fee $2,035.00, Monthly Monitoring fee $76.00.
Source of funds: General Fund
Outside Resources:
Background Information:
Public Comment: N/A
Blue Sheet Format
Updated 01/20/04
CITY OF ROUND ROCK
THE STATE OF TEXAS
COUNTY OF WILLIAMSON
COUNTY OF TRAVIS
FIRM:
ADDRESS:
KNOW ALL BY THESE PRESENTS:
SUPPLEMENTAL AGREEMENT
TO "CITY OF ROUND ROCK MASTER AGREEMENT FOR
PURCHASE OF SECURITY SYSTEM RENTAL SERVICES
FROM SONITROL"
Sonitrol, an independent franchised dealer of Sonitrol Corporation
111 Nick Price Loop, Round Rock, Texas 78664
This Supplemental Agreement to "City of Round Rock Master Agreement for Purchase of
Security System Rental Services from Sonitrol" is made by and between the City of Round Rock, Texas
(hereinafter called the "City"), and Sonitrol, an independent franchised dealer of Sonitrol Corporation
(hereinafter called "Sonitrol").
WHEREAS, the City and Sonitrol executed the referenced Master Agreement (hereinafter called
the "Master Agreement") on the 20th day of the month of November, 2007; and
WHEREAS, it has now become necessary to execute Supplemental Agreement No. 1 to add an
Addendum for a new location to be served; and to add additional fees therefor to Exhibit "B" to the
Master Agreement;
NOW, THEREFORE, premises considered, the City and Sonitrol agree that said Master
Agreement is amended as follows:
I.
An Addendum shall be added in accordance with "Special Instructions" found on Client
Agreement Number L 37528 dated June 20, 2007, to -wit: "SPECIAL INSTRUCTIONS: This is a
Master Agreement for the City of Round Rock, Texas, per RFP 07-031. Addendums are attached for
each location, and are subservient to this Master Agreement. See addendums for special comments."
Such Addendum shall be for services performed at and on the premises of the City of Round
Rock Rockin' River aquatic facility located in Old Settlers Park.
A. Such Addendum, on the first page, delineates the following:
CCTV System
1 ECO -4 DVR
2 Indoor Cameras
Installation Fee: $2,035.00
Services: $76.00 per month
00140440/jkg
The parties expressly acknowledge that installation has already occurred, and that the Installation
Fee has previously been provided for in contract documents.
The parties expressly acknowledge that the monthly fee of $76.00 for Services is hereby added to
the contract documents.
B. Such Addendum, on the second page, delineates the following:
Intrusion System
1 Sonitrol 3350 Panel
1 LCD Key Pad
1 Door Contact
2 Audio Devices
1 Panic Button
Installation Fee: $986.00
Services: $52.00 per month
The parties expressly acknowledge that installation has already occurred, and that the Installation
Fee has previously been provided for in contract documents.
The parties expressly acknowledge that the monthly fee of $52.00 for Services is hereby added to
the contract documents.
IN WITNESS WHEREOF, the City and Sonitrol have executed this Supplemental Agreement
in duplicate originals.
CITY OF ROUND ROCK, TEXAS
By:
Printed
Title:
Date Sign
ATTEST:
By:
Sara L. White, City Secretary
FOR CITY PROVED AS TO FORM:
By:
41l
Step. -Ii. L. Sheets, City Attomey
SONITROL, an independent franchised
dealer of Sonitrol Corporation
By:
Printed Name:
Title:
Date Signed:
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Fire Station #2 Fire Mtr Installed Already
Fire Station #3 Access Install last week of Dec. 1st week of Jan.
1.1.11 Fire Station # 7 Access Installed Already
1.1.12 Fire Station #3 Access Install 2nd week of Jan.
1.1.12 Fire Station #4 Access Install 2nd week of Jan.
1.1.12 Fire Station #5 Access Install 3rd week of Jan.
1.1.12 Fire Station #6 Access install 3rd week of Jan.
1.1.13 Building Maintenace CCTV Install 3rd week of Feb.
1.1.14 Public Works Access Install 2nd week of Feb.
1.1.15 High Service Access Install Complete 2nd week of Dec.
1.1.16 Transportation Access Install 3rd week of Feb.
1.1.17 Water Treatment Plant Access Install complete 2nd week of Dec.
1.1.17 Water Treatment Plant CCTV Install complete 2nd week of Dec.
1.1.17 1 Environmental Services jAccess J Install complete 1st week of Dec.
11.1.17 1 Environmental Services Burg J Install complete 1st week of Dec.
Chlorine Bldg (Access —1 install complete 1st week of Dec. I
Street & WNVW (Access 1 Install 1st week of Feb. 1
1.1.19 Vehicle Malntenace Access Install 1st week ofFeb.
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Loss Prevention Proposal
For:
Rock N River
(CONFIDENTIAL)
March 26, 2007
Presented By
Lisa Gutierrez
Business Development Manager
Verified Audio Detection System
Sonitrol's verified Audio Detection System gives our clients the fastest possible response time, with the
unique protection of sound detection. Whenever Sonibol's audio sensors pick up abnormal activity on your
premises, a signal is sent to a Sonitrol Central Station, where professional operators listen to live audio
transmissions from your site. Once the alarm is verified, they can cal the proper authorities immediately,
or reset your system without disturbing you or safety officials.
Commitment to Service:
Satisfaction Guarantee: Sonitrol of Austin will give a full refimd of your installation fee and remove
our equipment from your premises if your system fails to perform as contracted and you are dissatisfied
with your Sonitrol service within (3) months of the initial installation
Service Guarantee: Sonitrol of Austin guarantees the arrival of a service technician, on-site, within two
(2) hours from the time of your emergency service request. We will pay you $50.00 if we do not
respond within this time frame or are unable to repair the system, provided that the problem is associated
with Sonitrol equipment and is not caused by misuse or abuse of the system, fire, flood, or an Act of God
beyond the control of Sonitrol of Austin.
55,000.00 Performance Warranty: Sonitrol of Austin will pay for the first $5,000.00 of any loss if a
forced entry is not detected and the proper authority is not notified.
Faire Alarm Guarantee: If you receive a fine for a false alarm that was dispatched by Sonitrol of
Austin and not caused by your personnel, the telephone company or an Act of GOD, Sonitrol of Austin
will represent you in canceling the fine or will credit your account for the fine.
2
CCTV Digital
Monitoring/Recording System
Four -Channel (Eco -4) Dedicated Micros Digital Video Multiplezing/Recording System with
160 GB Video Storage Digital video storage can be programmed to provide 7-14 days or more
of continuous recording
Includes Remote View Software for live viewing of anv and all cameras, from multiple PC's in
the office connected by LAN, or any authorized remote PC with a high-speed internet
connection. Any one of the PC's can also perform review functions (one PC can be reviewing
while other PC's can monitor live). Recording of all camera inputs is uninterrupted even during
selective reviewing. Review functions provide instant access to requested video data on the hard
drive.
For remote view/review operations, user must provide either a LAN or WAN network interface to
the Digital Recorder, along with a proper static IP address and port. Sonitrol's Operations
Department can consult with you on the technical requirements for interfacing your PC(s).
Installation of all hardware and software, TCP/IP connections, and training are all included by
Sonitrol
• Two (2) Indoor Camera's from the Clay Madsen Bldg.
nitial Investment: S 2035.00 + tax
Monthly Maintenance: S 76.00 + tax
4
Equipment Recommendations
One (1) Sonitrol 3350 Control Panel with- With a 24 hour standby power. Reports power outages
and restorais automatically as well as reporting the current arming state of your system. The 3350
utilizes impact and glass brake activated audio for early detection and verification of intrusion.
One (1) Sonitrol LCD Keypad , will allow you to tum the system on and off, as well as to set system
options and identify problems. The keypad can also be used for emergency Duress signaling. (Use this
only in case of forcible restraint or emergency.) No indication of this alarm will be evident on your
premises. This will send an immediate request for help to the Central Station.
One (1) Personnel Entry Door Alarm Switches - Sonitrol utilizes Alarm Switches on all exterior
doors to establish a perimeter for the Sonitrol audio detection. When the system is armed, opening of
any switched door automatically activates the Audio Sensors. An electronic signal is sent from the
Control Panel and the total information that the audio sensors provide to the Sonitrol Central station
Operator.
Two (2) Volumetric Coverage Audio Sensors with built-in Glass Break detectors are strategically placed
throughout the facility to provide complete coverage of all walls, doors,
and windows. These Audio Sensors are capable of detecting attempts prior to entry being made, such as someonr
prying, pounding, or breaking glass to enter your facility. The Sensors are "calibrated" to the ambient level of
sound in your building; they only activate, providing live
sound at our Central Station, when there is something out of the ordinary or above the sound
level present.
One (1) Hardwired Panic 911 call Button
Sonitrol Lease Option:
One -Tune Installation Fee (*): $ 986.00 + tax
Monthly Maintenance & Monitoring (**): $ 52.00 + tax
3
-11 SONITROL:
Made this day of 6/29/2007. The Customer hereby requests, and Sonitrol agrees to install the following:
Qty
CCTV System
Description
2
ECO -4 DVR
Indoor Cameras
Terme and Conditions
All Parts, Labor and Service included. This is part of RFP -07-031.
Satisfact1oa Guarantee - Sanibel will give a fall refund of City's installation fee and remove its equipment from City's premises if the system
fails to perform as contracted and If City is dissatisfied with its Sonitrol service within three (3) months of iaitial installation.
Addendum to Agreement: L37528
1 Dated June 19, 2007
THE MONITORING/SERVICE CHARGE IS NOT SUBJECT TO CHANGE DURING THE TERM OF THIS AGREEMENT AND ANY RENEWAL
PERIODS WHICH FOLLOW THE INITIAL TER11L
Account Name: City of Round Rock
Rock N River Water Park
B-02256
Address: Old Settlers Park
City Round Rock
I State: TX
1 Zip: 78664
Cardholder's Sigtebme
Made this day of 6/29/2007. The Customer hereby requests, and Sonitrol agrees to install the following:
Qty
CCTV System
Description
2
ECO -4 DVR
Indoor Cameras
Terme and Conditions
All Parts, Labor and Service included. This is part of RFP -07-031.
Satisfact1oa Guarantee - Sanibel will give a fall refund of City's installation fee and remove its equipment from City's premises if the system
fails to perform as contracted and If City is dissatisfied with its Sonitrol service within three (3) months of iaitial installation.
In
ndeal ie eet that any oldie eqpdpnaamt std bursae idee�ne or inoperative oder normal are daring tbe term OafsOafsAgreement
pviols Lei tow dm 4 tepart
rm, and any
m, and DEALER decennia's rte equipment 5 d&Relive or inoperative, DEALER dint replace or repair sant
dekdirepart wiliest charge MCLIENT.
THE MONITORING/SERVICE CHARGE IS NOT SUBJECT TO CHANGE DURING THE TERM OF THIS AGREEMENT AND ANY RENEWAL
PERIODS WHICH FOLLOW THE INITIAL TER11L
All service guarantees and warranties apply 24/7 365 days a year.
Installation Fee: $ 2035.00
plus applicable taxes
Deposit
Services: $76.00 per month
plus applicable taxes
Date:
The following items arms and coad1Sms are acbsowk4ed by dive suedes otherwise iia
1) Dedicated 12OVACpower shall be available as required and is the responsibility of the Client
2) No asbestos, toxic chemicals or gasses shall be present at the defoliation site Iffaeud during the course of instalkttion, it shall be the Client's
responsibility to remove same.
3) Telephone line(s) availability and caws are the sole respa ssib liy ofthe alma
4) Any additional coots associated with installation due to changes at Client'sfavi i y iter the time of signing are the rraponsibOily of the Client.
5) Additional costs due to Federal, State or Local codes or laws are the responsibility of the Client
6) Cheat is responsible for all permit fres related to this installation. Soaitrol will invoice Chat for cast of said fees pias a processing fee of
525 per permit following the cmpk4en of installation.
Client hereby acknowledges all of the terms and conditions above.
Completed by SoaNrolRepresentative:Lisa
Sonitrol
Gutierrez
Manager
Authorization:
Bill McNabney
Date:
June 19, 2007
License t:
B-02256
Completed by Client
Printed Name:
Authorized
Signature:
Title:
Date:
Credit Card Information
Cardholder Name:
Card Number
Street Address:
Card Type:
City:
State: 1 Zip:
Exp. Date:
Item(s) to be charged:
Installation Fee
Service Fee
Both
Cardholder's Sigtebme
SONFFROU
VERIFIED ELECTRONIC SECURITY
Addendum to Agreement: 137528
Account Name: Cityof Round Rock1 Dattel: June 19, 2007
Rock N River Water Park
Address: Old Seeders Park
City: Round Rock
1 State: TX
1 Zip: 78664
Made this day of 629/2007. The Customer hereby requests, and Sonitrol agrees to install the following:
Installation Fee: $ 986.00
Term and Conditions
All Parts, Labor and Service included. This is pert of RFP -07-031.
Sat faetiaa Guarantee - &mitre( will give a hell reitad of City's iash lotion fee and remove its equipment from City's premises if the system
fails to perform as contracted and If City is dissatisfied whit its Sonitrol service within three (3) months of initial installation.
la
thea en iodst Pat anyp blow tree equipment hieInstalled AA became defeedve or inoperative inter normal ase daring the tam of tiisAgree/teat and any
lei DEALERdetaa
reaewdeist-dye
Qty
THE MON FORING/SERYICE CHARGE IS NOT SUBJECT TO CHANGE DURING THE TERM OF UHF AGREEMIAT AND ANY RENEWAL
PERIODS WHICH FOLLOW THE INITIAL TERM.
Description
Date:
June 19, 2007
Intrusion System
License*:
1
Sonitrol 3350 Panel
❑ Service Fee
1
ms's Si
LCD KeyPad
1
Door Contact
2
Audio Devices
1
Panic Button
Installation Fee: $ 986.00
Term and Conditions
All Parts, Labor and Service included. This is pert of RFP -07-031.
Sat faetiaa Guarantee - &mitre( will give a hell reitad of City's iash lotion fee and remove its equipment from City's premises if the system
fails to perform as contracted and If City is dissatisfied whit its Sonitrol service within three (3) months of initial installation.
la
thea en iodst Pat anyp blow tree equipment hieInstalled AA became defeedve or inoperative inter normal ase daring the tam of tiisAgree/teat and any
lei DEALERdetaa
reaewdeist-dye
equipment sNaes the egaipmedefective or inoperative, DEALER wail replace K repair each
part Memo dowse to cuss .
THE MON FORING/SERYICE CHARGE IS NOT SUBJECT TO CHANGE DURING THE TERM OF UHF AGREEMIAT AND ANY RENEWAL
PERIODS WHICH FOLLOW THE INITIAL TERM.
All service guarantees and warranties apply 24/7 365 days a year.
Date:
Installation Fee: $ 986.00
pars applicable taxes
Deposit
Services: $52.00 per month
plus applicable tares
Manager
Authorization:
Bill McNabney
The folknang items` aeons and conditions are arbroutetged by Client unless otherwise indicaeed-
1) Dedicated 120VACpower shall be asnilabk as required and is the iespansibiiity of the Client
2) No asbestos toric chemicals or gasses shall be present at the installation site. lffound during the course of instalkation it shall be the Client's
responsibility to remove same.
3) Telephone line(s) availability and casts are the sole sespwrsibtiay glthe Client
4) Any additional costs associated with insalatioe due to changes at Client's facility after the time of signing are the responsibility of the Client.
5) Additional casts due to Federoo State or Local codes or laws are the msponsibiliy ofthe Qieru.
6) Client is reaponible for all permit fns related to this installation. Sonitrol will Invoice Client for cost of said fees pans a processing fee of
S25 per permit following the completion of installation.
Client hereby acknowledges all of the teams and conditions above.
Completed byS
tr�ot
Sonitrol
Representative:
Lisa Gutierrez
Card Number
Manager
Authorization:
Bill McNabney
Date:
Date:
June 19, 2007
Exp. Date:
License*:
B-02256
Completed by Client
Printed Name:
Cardholder Name:
Authorized
Signature.
Card Number
Title:
Date:
City:
Credit Card Information
Cardholder Name:
Card Number
Street Address:
Card Type:
City:
State: 1 Zip:
Exp. Date:
Item(s) to be charged:
❑ Installation Fee
❑ Service Fee
■ Both
ms's Si