CM-08-07-197BLUE SHEET FORMAT
DATE: July 11, 2008
SUBJECT: City Manager Approval - July 18, 2008
ITEM: Consider executing the Skate Park Supplemental
Agreement for Purchase of Security System Rental
Services from Sonitrol.
Department: Human Resources/Rick Management
Staff Person: Kevin Candy
Justification: The Supplemental Agreement is required to add the Skate
Park Location to our Master Security Agreement.
Funding:
Cost:Instillation Fee $11,532.00, Monthly Monitoring fee of
$67.00
Source of funds: General Fund
Outside Resources:
Background Information:
Public Comment: N/A
Blue Sheet Format
Updated 01/20/04
CITY OF ROUND ROCK §
Mk STATE OF TEXAS §
COUNTY OF WILLIAMSON §
COUNTY OF TRAVIS §
FIRM:
ADDRESS:
KNOW ALL BY THESE PRESENTS:
SUPPLEMENTAL AGREEMENT
TO "CITY OF ROUND ROCK MASTER AGREEMENT FOR
PURCHASE OF SECURITY SYSTEM RENTAL SERVICES
FROM SONITROL"
Sonitrol, an independent franchised dealer of Sonitrol Corporation
111 Nick Price Loop, Round Rock, Texas 78664
This Supplemental Agreement to "City of Round Rock Master Agreement for Purchase of
Security System Rental Services from Sonitrol" is made by and between the City of Round Rock, Texas
(hereinafter called the "City"), and Sonitrol, an independent franchised dealer of Sonitrol Corporation
(hereinafter called "Sonitrol").
WHEREAS, the City and Sonitrol executed the referenced Master Agreement (hereinafter called
the "Master Agreement") on the 20th day of the month of November, 2007; and
WHEREAS, it has now become necessary to execute Supplemental Agreement to add an
Addendum for a new location to be served; and to add additional fees therefor to Exhibit `B" to the
Master Agreement;
NOW, THEREFORE, premises considered, the City and Sonitrol agree that said Master
Agreement is amended as follows:
An Addendum shall be added in accordance with "Special Instructions" found on Client
Agreement Number L 37528 dated June 20, 2007, to -wit: "SPECIAL INSTRUCTIONS: This is a
Master Agreement for the City of Round Rock, Texas, per RFP 07-031. Addendums are attached for
each location, and are subservient to this Master Agreement. See addendums for special comments."
Such Addendum shall be for services performed at and on the premises of the City of Round
Rock Skate Park located adjacent to the Clay Madsen Recreation Center.
Such Addendum delineates the following:
CCTV System Add on for Skate Park
1 DS2A 9 DVR upgrade to a DS2A 16 position
3 Vitek Infra Red Cameras 350' range
3 Receivers and transmitters for cameras to convert to wireless
1 900 MHZ Radio Device
Installation Fee: $11,532.00
Service Fee: $67.00 per month
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The parties expressly acknowledge that installation has already occurred, and that the Installation
Fee has previously been provided for in contract documents.
The parties expressly acknowledge that the monthly fee of $67.00 for Services is hereby added to
the contract documents.
IN WITNESS WHEREOF, the City and Sonitrol have executed this Supplemental Agreement
in duplicate originals.
CITY OF ROUND ROCK, TEXAS
By:
Printed N
Title:
Date Signed:
ATTEST:
By:
FOR , APPROVED AS TO FORM:
By:
tkfatjt-
ara L. White, City Secretary
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Stcp .' Sheds, City Attorney
SONITROL, an independent franchised
dealer of Sonitrol Corporation
By:
Printed Name:
Title:
Date Signed:
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0 RFP # City Facility Service Schedule ,
1.1.1 Cid Hall Access Install 3rd week of Dec.
1,1.1 Cfty Hall CCTV install 3rd week of Dec.
1.1.2 Library Burg Install 4th week of Jan.
1.1.2 Library CCTV Install 4th week of Jan.
1.1.3 Clay Madsen Burg installed Already
1.1.3 Clay Madsen Access Will be switched over
1.1.3 CIa Madsen CCTV Installed Alread
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1.1.4 Allen Baca Burg Installed Already
1.1.4 Allen Baca Access Will be switched over
1.1.4 Allen Baca CCTV Installed Already
1,1.5 McConico Burg Install 3rd week of Jan.
1.1.5 McConlco Access Install 3rd week of Jan.
1.1.5 McConlco CCTV Install 3rd week of Jan.
1.1.6 Police Department 'Access —1 On Going until complete
11.1.6 1 Police Department 'CCS On Going until complete
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11.1.8 1 Rabb House 'Burg Upgrade after all Is complete
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Loss Prevention Proposal
For:
City of Round Rock
Skate Park
(CONFIDENTIAL)
June 18, 2007
Presented By
Lisa Gutierrez
Business Development Manager
CCTV Digital Recording System
for Skate Park
Upgrade from a Nine -Channel DS2A DVR to a DS2D 16 position DVR -Dedicated Micros
Digital Video Maltiptexing/Recording System with 160 GB Video Storage Digital video
storage can be programmed to provide 7-14 days or more of continuous recording.
Includes Remote View Software for live viewing of any and all cameras, from multiple PC's in
the office connected by LAN, or any authorized remote PC with a high-speed internet
connection. Any one of the PC's can also perform review functions (one PC can be reviewing
while other PC's can monitor live). Recording of all camera inputs is =interrupted even during
selective reviewing. Review functions provide instant access to requested video data on the hard
drive.
For remote view/review operations, user must provide either a LAN or WAN network interface to
the Digital Recorder, along with a proper static IP address and port. Sonitrol's Operations
Department can consult with you on the technical requirements for interfacing your PC(s).
Installation of all hardware and software, TCP/IP connections, and training are all included by
Sonitrol
• Three (3) Vitek Infra Red Camera's with a 350' range.
• Three (3) Receivers and Transmitters for Cameras to convert wireless.
• One (1) 900 MHZ Wireless Radio Devices.
All Parts. Labor and Service included:
Initial Investment: $ 11,532.00 + tax
Monthly Maintenance: $ 67.00 + tax
2
SONITROC
VERIFIED ELECTRONIC SECURITY
Addendum to Agreement L37528
1 Dated: June 19, 2007
Satisfaction Guarantee - Soaitrst will give a full refund of City's installation fee mud rewore its MaiMest from City's premises if tie system
falls to perform as contracted and if City is dissatisfied with its Soaitr it service within three (3) mouth of hila' installation.
L the event that any part of rhe equipment installed shill beware dilative inoperative
Account Name: City of Round Rock
Clay Madsen Rec. Center
DS2A 9 DVR upgrade to a DS2A 16 postion
Address: 1600 Gattis School Road
Vitek Infra Red Camera's 350' range
3
City: Round Rock
State: TX
Zip: 78664
Made this day of 6/29t2007. The Customer hereby requests, and Sonitrol agrees to install the following:
Qty
Description
Satisfaction Guarantee - Soaitrst will give a full refund of City's installation fee mud rewore its MaiMest from City's premises if tie system
falls to perform as contracted and if City is dissatisfied with its Soaitr it service within three (3) mouth of hila' installation.
L the event that any part of rhe equipment installed shill beware dilative inoperative
CCTV Systems Add on for Smite Park
1
DS2A 9 DVR upgrade to a DS2A 16 postion
3
Vitek Infra Red Camera's 350' range
3
Receivers and transmitters for cameras to convert to wireless
1
900 MHZ Radio Device
License #:
B-02256
Both
Carmolder's Signature
Terms and Conditions
All Parts, Labor and Service included. This is part of RFP -07-031.
Satisfaction Guarantee - Soaitrst will give a full refund of City's installation fee mud rewore its MaiMest from City's premises if tie system
falls to perform as contracted and if City is dissatisfied with its Soaitr it service within three (3) mouth of hila' installation.
L the event that any part of rhe equipment installed shill beware dilative inoperative
or ender normal ase during the term dais Agreement sad nay
renewed periods which Mew the initial tem, and DEALER detersive' the equipment is defective or teoperanvc, DEALER shall replace or repair such
detective pmt without angle to CLIENT.
TICE MONITORING/SERVICE CHARGE ISNOT SUBJECT TO CHANGE DURfi4G THE TERM OF THIS AGREEMENT AND ANY RENEWAL
PERIODS WHICH FOLLOW THE INITIAL TERM
All service guarantees and warranties apply 24/7 365 days a year.
Installation Fee: $ 11,532.00
pia applicable tames
Deposit:
Services: 867.00 per month
plus applicable taxes
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The following items, leans and conditions are acknowledged by Client taxless otherwise indicated:
I) Dedicated I2OVACpower shall be available as required and is the respouribiGry ostia Client.
2) No asbestos, toxic chemicals or gasses shall be presera at the imtallatiow ante. 'found during the course of installation, a shall be the Client's
responsibility to remove same.
3) Telephone line(s) availability and costs are the sole responsibility of the Client.
4) Any additional costs associated with installation due to changes at Client's facility after the time of signing are the responstbiliry, of the Client.
5) Additional costs due to Federal State or Local codes or laws are the responsibility of the Client.
6) Client is responsible far all permit hes related te the havedbdiee. Sinatra' wW invoice Client for east of said fees plus a processing fee of
S25 per permit following the completion of hstalatioe.
Client hereby acknowledges all of the terms and conditions above.
Completed by SonitrolRepr
Cardholder Name:
Sondra'
Lisa Gutierrez
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Managerentative:
Au horintion:
Bill McNabney
Item(s) to be charged:
Date:
June 19, 2007
License #:
B-02256
Both
Carmolder's Signature
Completed by Client
Printed Name:
Autiwrized
Signet e:
Title:
Date:
Credit Card Information
Cardholder Name:
Card Nutyber:
Street Address:
Card Type:
City:
State: 1 Zip:
Exp. Date:
Item(s) to be charged:
Installation Fee
Service Fee
Both
Carmolder's Signature