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CM-08-07-198STATE OF TEXAS COUNTY OF WILLIAMSON § § SUPPLEMENTAL CONTRACT NO. 1 TO CONTRACT FOR ENGINEERING SERVICES FIRM: HDR ENGINEERING, INC. ("Engineer") ADDRESS: 4401 West Gate Blvd, Suite 400, Austin, TX 78745 PROJECT: 2007 Impact Fee and Water Plan Updates This Supplemental Contract No. 1 to Contract for Engineering Services is made by and between the City of Round Rock, Texas, hereinafter called the "City" and HDR Engineering, Inc., hereinafter called the "Engineer". WHEREAS, the City and Engineer executed a Contract for Engineering Services, hereinafter called the "Contract", on the 10th day of May, 2007 for the 2007 Impact Fee and Water Plan Updates Project in the amount of $64,500.00; and WHEREAS, it has become necessary to amend the Contract to modify the provisions for the scope of services and to increase the compensation by $15,000.00 to a total of $79,500.00; and NOW THEREFORE, premises considered, the City and the Engineer agree that said Contract is amended as follows: I. Article 2, Engineering Services and Exhibit B, Engineering Services shall be amended as set forth in the attached Addendum To Exhibit B. Exhibit C, Work Schedule shall be amended as set forth in the attached Addendum To Exhibit C. II. Article 4, Compensation and Exhibit D, Fee Schedule shall be amended by increasing by $15,000.00 the lump sum amount payable under the Contract for a total of $79,500.00, as shown by the attached Addendum to Exhibit D. IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental Contract in duplicate. Supplemental Contract #1 140818.doc - 0141.0701 - WAO5UPDT07 GM-' , - Rev.07/06/06 84275 HDR ENGINEERING, INC. By:/!y '1'. 7��s7 t ',ilii v, , / ratite", 7- 7- sl Date CITY OF ROUND ROCK By: 1-235 Date Supplemental Contract #1 140818.doc - 0141.0701 - WA05UPDT07 APPROVED AS TO FORM: -JC0146 2.1i LIZ?&. t , ts, City Attorney GI II Vlilpvweee C, vlit) Cl/ieAd 2 Rev.07/06/06 84275 ADDENDUM TO EXHIBIT B Engineering Services The changes to the scope of this project are as follows: Update of Water and Wastewater Impact Fees Supplement Contract No. 1 As you are aware, we have encountered a series of delays on the fee updates, adding five months to the original effort, that are associated with the development of the water and wastewater CIPs, numerous revisions to them, inclusion/exclusion of service areas and facilities along eastern University Drive, and associated iterations of the impact fee model and related coordination meetings. As we had discussed, HDR has incurred substantial additional effort that necessitates an amendment of our existing budget schedule. Extra work incurred to date and estimated costs -to - completion are included in Exhibit D with the total being an additional $15,000. It is anticipated that HDR's effort and the fee adoption will be completed in July 2008. In general the additional efforts required are: 1. Several additional coordination meetings with city staff and several additional public meetings 2. Additional update of Planning data & debt in rate 3. Revision of CIP dates and data related to demand allocations 4. Multiple Impact fee calculations due to revised project dates and sizes 5. Ordinance revision 6. Additional edits of the final report. ADDENDUM TO EXHIBIT C Work Schedule The changes to the Work Schedule of this project are as follows: Water Master Plan Update HDR will complete work within 4 months after written notice to proceed. Written notice to proceed will be receipt of the executed contract for this work. Update of Water and Wastewater Impact Fees Once Notice to Proceed is received, HDR will begin compiling the needed data and making updates to the fee model where possible. However, our ability to proceed onward with the fee efforts is contingent upon the timely provision of the updated water and wastewater CIP data. Once the needed CIP is provided, and assuming timely cooperation of the Advisory Committee, HDR could have the draft fee update report ready for submittal to Council within 45 days. A Public Hearing must then be scheduled with 30 days advance notice. Subsequent to the hearing, Council can then proceed with ordinance action. Supplement Contract No. 1 As you are aware, we have encountered a series of delays on the fee updates, adding five months to the original effort, that are associated with the development of the water and wastewater CIPs, numerous revisions to them, inclusion/exclusion of service areas and facilities along eastern University Drive, and associated iterations of the impact fee model and related coordination meetings. As we had discussed, HDR has incurred substantial additional effort that necessitates an amendment of our existing budget schedule. Extra work incurred to date and estimated cost -to - completion are included in our amended budget request of an additional $15,000. It is anticipated that HDR's effort and the fee adoption will be completed in July 2008. ADDENDUM TO EXHIBIT D Fee Schedule The changes to the fee schedule for this project are behind this page. A. LABOR EXPENSES EXHIBIT D PROPOSED BUDGET AMENDMENT #1 WATER/WASTEWATER IMPACT FEE UPDATE Activity Hourly Effort Project Senior Total Manager Engineer Engineer Planner Clerical Total Hours Cost Task 1 - Update Planning Data & Debt in Rates Task 2 - Coordinate CIP Data Needs/Demand Allocations 16.0 16.0 $ 3,150 Task 3 - Impact Fee Calculation and Application 16.0 16.0 $ 3,150 Task 4 - Revise Ordinance Task 5 - Coordination with Staff/Committee/Council/Public 32.0 $ 34.0 $ 6,300 Task 6 -Reporting 8.0 6.0 14.0 $ 1,947 Total Labor Hours 72.0 6.0 78.0 Loaded Labor Expense per Hour $ 197 $ 155 $ 109 $ 78 $ 62 Total Labor Expense $ 14,175 $ - $ - $ - $ 372 $ 14,547 B. NON -LABOR EXPENSES Unit Total Item Quantity Price Cost Mileage - Round-trip Austin/Round Rock 4 round -trips $ 30 per trip $ 120 Technology Charge 78 hours $ 4 per hour $ 289 Communications (telephone, FAX, mail) 1 ea. $ 20 I.s. $ 20 Reproduction - reports $ 15 ea. $ Misc. $ 1 ea. $ 24 I.s. $ 24 Total Non -Labor Expenses $ 453 C. TOTAL PROJECT BUDGET AMENDMENT $ 15,000 ADDENDUM TO EXHIBIT E Certificate of Insurance The changes to the Certificate of Insurance for this project are behind this page. CERTIFICATE OF LIABILITY INSURANCE PRODUCER: Lockton Companies, LLC 444 W. 471h St, Suite 900 Kansas City. MO 64112 Phone:816-960-9000 E-mail: INSURED: HDR Engineering. Inc. 8404 Indian Hills Dr Omaha. NE 68114-4049 Phone:402-399-1145 E-mail: THIS IS TO CERTIFY THAT the Insured named above is i..__.__ hereinafter described, for the types of insurance and in accordance with the provisions of the standard policies used by the companies, and further hereinafter described. Exceptions to the policies are noted below. Date: 6/10/08 TDI number required. Please refer to the Texas Dept of Insurance website: http://www.tdi.state.tx.us/ CO TYPE OF POLICY EFFECTIVE EXPIRATION LTR INSURANCE NUMBER DATE DATE LIMITS A GENERAL LIABILITY GL03504583 6/1/08 6/1/09 GENERAL AGGREGATE $ 2,000,000 PRODUCTS-COMP/OP AGG. $ 2,000,000 PERSONAL & ADV. INJURY $ 1,000,000 EACH OCCURRENCE $ 1,000,000 FIRE DAMAGE (Any one fire) $ 1,000,000 MED. EXPENSE (Any one person) $ 10,000 8 AUTOMOBILE LIABILITY BAP3504584 6/1/08 6/1/09 COMBINED SINGLE LIMIT $ 2,000,000 BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE $ B EXCESS LIABILITY (excludes Professional Liab) 6/1/08 6/1/09 EACH OCCURRENCE $ 1,000,000 AUC3808400 AGGREGATE $ 1,000,000 C WORKERS' COMPENSATION 3621195 6/1/08 7/1/09 STATUTORY LIMITS $ Statutory AND EMPLOYERS' LIABILITY EACH ACCIDENT $ 1,000,000 DISEASE - POLICY LIMIT $ 1,000,000 DISEASE - EACH EMPLOYEE $ 1,000,000 A PROFESSIONAL LIABILITY E0C9260026-01 6/1/08 6/1/09 Per Claim: $1,000,000 Aggregate: $1,000,000 BUILDERS' RISK INSURANCE OR INSTALLATION INSURANCE DESCRIPTION OF OPERATIONS/LOCATIONSNEHICLES/SPECIAL ITEMS/EXCEPTIONS: Re: 2007 Impact Fee & Water Master Plan Updates. The City of Round Rock is named as additional insured with respect to all policies except Workers' Compensation and Employers' Liability' and 'Professional Liability'. Should any of the above described policies be cancelled or changed before the expiration date thereof, the issuing company will mail thirty (30) days written notice to the certificate holder named below. CERTIFICATE HOLDER: 00650 — 1-2008 City Manager City of Round Rock 221 E. Main Street Round Rock, Texas 78664 SIGNATUR / GENT IC j' SED IN STATE OF TEXAS Typed Name: Ron Lockton Title: President Page 2 Certificate of Liability Insurance COMPANIES AFFORDING COVERAGE TDI A Zurich American Insurance Co 95322 B American Guarantee & Liab. 2850 C New Hampshire Insurance Co 60150 D CO TYPE OF POLICY EFFECTIVE EXPIRATION LTR INSURANCE NUMBER DATE DATE LIMITS A GENERAL LIABILITY GL03504583 6/1/08 6/1/09 GENERAL AGGREGATE $ 2,000,000 PRODUCTS-COMP/OP AGG. $ 2,000,000 PERSONAL & ADV. INJURY $ 1,000,000 EACH OCCURRENCE $ 1,000,000 FIRE DAMAGE (Any one fire) $ 1,000,000 MED. EXPENSE (Any one person) $ 10,000 8 AUTOMOBILE LIABILITY BAP3504584 6/1/08 6/1/09 COMBINED SINGLE LIMIT $ 2,000,000 BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE $ B EXCESS LIABILITY (excludes Professional Liab) 6/1/08 6/1/09 EACH OCCURRENCE $ 1,000,000 AUC3808400 AGGREGATE $ 1,000,000 C WORKERS' COMPENSATION 3621195 6/1/08 7/1/09 STATUTORY LIMITS $ Statutory AND EMPLOYERS' LIABILITY EACH ACCIDENT $ 1,000,000 DISEASE - POLICY LIMIT $ 1,000,000 DISEASE - EACH EMPLOYEE $ 1,000,000 A PROFESSIONAL LIABILITY E0C9260026-01 6/1/08 6/1/09 Per Claim: $1,000,000 Aggregate: $1,000,000 BUILDERS' RISK INSURANCE OR INSTALLATION INSURANCE DESCRIPTION OF OPERATIONS/LOCATIONSNEHICLES/SPECIAL ITEMS/EXCEPTIONS: Re: 2007 Impact Fee & Water Master Plan Updates. The City of Round Rock is named as additional insured with respect to all policies except Workers' Compensation and Employers' Liability' and 'Professional Liability'. Should any of the above described policies be cancelled or changed before the expiration date thereof, the issuing company will mail thirty (30) days written notice to the certificate holder named below. CERTIFICATE HOLDER: 00650 — 1-2008 City Manager City of Round Rock 221 E. Main Street Round Rock, Texas 78664 SIGNATUR / GENT IC j' SED IN STATE OF TEXAS Typed Name: Ron Lockton Title: President Page 2 Certificate of Liability Insurance DATE: SUBJECT: ITEM: Department: Staff Person: Justification: July 18, 2008 City Manager Approval - July 25, 2008 Consider a resolution authorizing the City Manager to execute Supplemental Contract No. 1 to the contract for Professional Services with HDR Engineering, Inc. regarding the 2007 Water Master Plan and Impact Fee Updates. Water and Wastewater Utilities Michael D. Thane, Director of Utilities This Supplemental Contract No. 1 includes the additional time and efforts required to update the water and wastewater impact fees. This contract includes additional public meetings, delays due to revisions to the water and wastewater capital improvement plans, inclusion/exclusion of service areas and facilities along eastern University Drive, and associated iterations of the impact fee model and related coordination meetings. Funding: Cost: $15,000.00 Source of funds: Capital Project Funds (Self -Financed Utility) Outside Resources: HDR Engineering, Inc. Background Information: The original Contract for Engineering Services was approved by City Council on May 10, 2007. Public Comment: Presentations to the Capital Improvement Advisory Committee and the Round Rock City Council have been made regarding the newly calculated impact fees. A public hearing was also conducted at the July 10, 2008 City Council meeting.