CM-08-08-210THE STATE OF TEXAS
KNOW ALL BY THESE PRESENTS:
COUNTY OF WILLIAMSON
SUPPLEMENTAL AGREEMENT NO. 1 TO "CITY OF ROUND ROCK
AGREEMENT FOR CONSULTING SERVICES FOR STRATEGIC PARKS AND
RECREATION MASTER PLAN WITH HALFF ASSOCIATES INC."
FIRM: Halff Associates Inc.
ADDRESS: 4030 West Braker Lane, Suite 450, Austin, Texas 78759
REFERENCE: Strategic Parks and Recreation Master Plan
This Supplemental Agreement No. 1 to "City of Round Rock Agreement for Consulting
Services for Strategic Parks and Recreation Master Plan with Halff Associates Inc." is made by
and between the City of Round Rock, Texas, hereinafter called the "City," and Halff Associates
Inc., hereinafter called the "Halff."
WHEREAS, City and Halff executed the above -referenced agreement, hereinafter called
the "Agreement," on the 12th day of July, 2007; and
WHEREAS, City and Halff find it necessary to amend the Agreement to add a
deliverable and make provision for an additional amount to be paid for such deliverable;
NOW THEREFORE, premises considered, City and Halff agree that said Agreement is
amended as follows:
I.
Section 1.05, "Payment for Services" shall be amended by adding Phase XII, and shall
hereafter read as follows:
Payment for Services: In consideration for the consulting services to be performed by
Consultant, City agrees to pay Consultant the following sum(s) as stated herein:
Phase I Leadership Plan $ 0
Phase II Comprehensive Parks Plan $ 94,229
Phase III Minor Trail Plan Update $ 14,015
Phase IV Acquisition Plan $ 5,809
Phase V Capital Improvements Plan Components $ 5,772
Phase VI Maintenance/Operations Plan Components $ 11,804
Phase VII Assist with Marketing/Public Relations Plan $ 2,485
Phase VIII Incorporate Recreation Business Plan $ 863
Phase IX Incorporate PARD Administration Plan $ 550
Phase X Economic Impact Evaluation $ 16,102
Phase XI Partnership/Alternative Funding Strategies $ 3,516
Phase XII Internet Survey $ 1,500
00134641/jkg
«4.-45-00--2---10
Total for Phase Deliverables $ 156,645
Reimbursable Expenses Not to exceed $ 8,700
TOTAL $ 165,345
The parties agree that fees for individual phases or phase tasks may vary, but that the
overall fee of $156,645.00 shall be a not -to -exceed amount.
Unless subsequently changed by additional Supplemental Agreement to this Agreement,
duly authorized by City Council or City Manager action, Consultant's total compensation
hereunder shall not exceed $165,345.00, including any Reimbursable Expenses. This amount
represents the absolute limit of City's liability to Consultant hereunder unless same shall be
changed by additional Supplemental Agreement hereto.
II.
Exhibit "A", "Scope of Services to be Performed by Consultant" shall be amended by
adding Phase XII, and shall hereafter read as follows:
PHASE XII - INTERNET SURVEY
A. Using pre -approved survey instrument, format and administer an internet
survey and provide a secure web site for the collection of questionnaires.
B. Provide data entry services for all collected surveys.
C. Produce computer tabulation report and cumulative survey report.
D. Provide for three (3) computer tabulation reports.
IN WITNESS WHEREOF, City and Halff have executed this Supplemental Agreement
No. 1 in duplicate originals.
HALFF AS : IATES INC.
By: :i d Z .gt1,----
Printed
Na • : nimes E. • Q KJLI LL -O
Title: V A C l: erAVItaviur
Date: 3 - II - O43
2
CITY OF ROUND ROCK
By:
Jame j Nuse, P. E.
Title: City Mari. ger
Date:
ATTEST:
t . oS
Sara L. White, City Secretary
APPROVED AS T ORM FOR CITY:
Stephan L. eets, City Attorney
3
BLUE SHEET FORMAT
DATE: July 28, 2008
SUBJECT: City Manager Meeting - August 1, 2008
ITEM: Consider executing Supplemental Agreement No. 1 for Consulting
Services for the Strategic Parks and Recreation Master Plan with Halff
Associates.
Department:
Staff Person:
Justification:
PARD
Rick Atkins, Parks and Recreation Director
David Buzzell, Parks Development Manager
The Strategic Parks and Recreation Master Plan will be an
update to the Parks and Open Space Master Plan from 2001.
The strategic plan will also be expanded to include department
business plans, maintenance and operations plan, capital
improvements plan, and partnership and alternative funding plan.
This will also include a minor update to the 2004 Citywide Trails
Master Plan and included in the overall Strategic Parks and
Recreation Master Plan.
Funding: $165,000.00
Cost: $1,500.00
Source of funds: 2000 CO's and General Self Finance
Outside Resources: Halff Associates, Inc.
Background Information: Due to the growth of the city, the 2001 Parks and
Open Space Master Plan is outdated and no longer
is a useful planning tool for the department.
Therefore in late 2005, PARD sent out a Request
for Qualifications (RFQ) for a new Strategic Master
Plan. Due to the Ten Year Plan Process, the
Strategic Parks and Recreation Master Plan was on
hold until the Ten Year Plan Process was complete.
The Strategic Parks and Recreation Master Plan will
be a comprehensive plan that can be used by staff
to plan for the growth of the city and the
maintenance and operational requirements that
accompany that growth.
Public Comment: N/A
Blue Sheet Format
Updated 01/20/04