CM-08-08-215Request for City Council/City Manager Action
0 City Council o City Manager
Submit completed form for all City Manager and City Council approvals.
Department Name: Engineering and Development Services
Contact Person: Tiffany White/Chaz Gordon
Project Mgr/Resource: Lang Madsen Funding Source: GO Bonds and General Sen Finance Construction Fund
Project Coordinator: Larry Madsen
Amount: 50,000
Assigned Attomey:
Account Number:
8/15/2008
For AdminiS`tiVo4r NE LY
Received: AUG 1 31008 VIA/
Tag#: -00"Oa— 2 I S
Original Documents Received:
Project Name: City Hall Parking Garage Remodel
Contractor/vendor: Sunset Contracting
City Council or City Manager Approval Date:
Agenda Wording
Consider executing a purchase order with Sunset Contracting for paiting of the City Hall Parking Garage.
Finance Information
Is Funding Required? Yes [,] No 0
Q Initial Construction Contract
O Construction Contract Amendment
Q Change Order ax
QChange in Quantity ElUnforeseen Circumstances
Q Initial Professional Services Agreement
Q Supplemental Professional Service Agreement #
Q Purchasing/Service Agreement
CO Purchase Order
Item(s) to be purchased
Other (Please clearly identify action on lines below)
Amount
50,000
FINANCE
N/A Approved
0 0
0
0
0 0
R •ui
Futance/CIP
Finance/Acct
Purchasing
Budget
Date
Date
Date
Date
APPROVALS
(to be competed ONLY by Finance)
Final Finance Approval Required
Approved
0
Asst. Finance Director
Once approvals have been obtained, p/ease forward the RFA, blue sheet, back up information and originals to City Secretary, Sara White.
ITEMS WILL NOT BE PLACED ON THE COUNCIL AGENDA WITHOUT FINANCE AND LEGAL APPROVAL PRIOR TO SUBMISSION.
Sub last • n • f A
Project Mgr. Signature:
Dept. Director Signature:
*City Attorney Signature:
City Manager Signature:
Co_ lane
Date: / 4 98
Date:g')ZLL�
Date:
Date:
*City Attomey signature is required for aN rfems.
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Updated 8/12/2008
Request for Bid
Painting City Hall Parking Garage
221 E. Main Street
City of Round Rock
July 22, 2008
Work to be performed at:
• City Hall Parking Garage
221 E. Main Street
Submittal Date, Time and Location:
• Thursday, July 31", 2008 at 2:OOpm
Public Works
2008 Enterprise Drive, Round Rock, Texas 78664
Review and Walk Through of project:
• Friday, July 25th, 2008 at 10:00am
City Hall Parking Garage
221 E. Main Street
Round Rock, Texas 78664
Scope of work to be performed and requirements:
1) Pressure washing entire parking garage, upper floor to lower floor to include
ceilings and walls.
2) Provide barrier protection of work during and after working hours to prevent
overspray on any surface not being painted.
3) Painting of interior ceiling and wall surfaces of all parking garage levels
(including all stairwell ceiling and wall surfaces) as per painting specifications for
project — included with this bid request.
4) Work to be performed in accordance with local, state and federal regulations.
5) The project price will include labor, materials and supervision to perform this
work
6) The contractor shall commence and finish work within 10 calendar days from
agreed upon date of notice to proceed. Mid -August to September time frame is
expected for the project.
7) Certificate of General Liability, Automobile Liability, Excess Liability, Workers
Compensation, and Employer's Liability Insurance in the amount of
$1,000,000.00 must be provided showing City of Round Rock as Certificate
Holder on City's form.
8) City of Round Rock will provide a purchase order to successful bidder and
payment will be made upon receipt of invoice for approved completion of work
by City's Construction Manager, and paid based on the City's payment cycle as
follows; payment request in by the first Friday of the month will be paid by the
second Friday of the month or payment request in by the third Friday of the
month will be paid by the fourth Friday of the month.
9) City of Round Rock reserves the right to reject any or all bids and waives any
informalities or irregularities in any or all bids.
Options to bid:
1. Exclude pressure washing of parking garage
2. Painting of corbels to be the same as the wall color, as opposed to the accent color
as noted in the specifications
If you have any questions please contact:
Larry Madsen
Construction Manager
Office: 512-218-5552
Cell: 512-796-7991
Pete Dominguez
Project Manager
Office: 512-341-3144
Cell: 512-801-4547
Thursday, July 31, 2008 12:43 PM
Michael Talamantez 5122449399
SUNSET CONTRACTING
2098 Stratford Drive
Round Rock, TX 78664
512.244.9399, Fax -512.244.9399
PROPOSAL SUBMITTED TO:
Pete Dominguez
City of Round Rock
341-3144, Mo -801-4547
Fax -218-5563
Painting
Interior:
1. Pressure Wash, Prime where needed and Apply Top Coat of Latex @ Interior Walls, Ceiling
and Stairways;
2. Prepare and Paint:
a. Door Frames
b. Bollards
C. Rails
3. Paint Graphics per Specs.;
4. Paint Entry Letters per Specs.
EXCLUSIONS: SAI.FS TAX, Exterior, Top of Concrete Panels, Accent Corbels, Floor
Graphics and Epoxy @ Rails.
WE HEREBY PROPOSE TO FURNISH LABOR AND MATERIALS - COMPLETE IN
ACCORDANCE WITH THE ABOVE SPECIFICATIONS, FOR THE SUM OF:
Base Bid- Fifty Thousand Dollars ($50,000.00)
WITH PAYMENT TO BE MADE AS FOLLOWS:
Progress Payments.
THE PRICES SPECIFICATIONS AND CONDITIONS ARE HEREBY ACCEPTED YOU
ARE AUTHORIZED TO DO THE WORK AS SPECIFIED PAYMENT WILL BE MADE AS
OUTLINED ABOVE ACCEPTED BY:
PROPOSAL
DATE: July 31, 2008
WE HEREBY SUBMIT SPECIFICATIONS AND ESTIMATE FOR:
Round Rock City Hall Parking Structure
SUNSET CONTRACTING:
COMPANY REPRESENTATIVE SIGNATURE
CLIENT SIGNATURE
DATE
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Certificate otL,iablliyr I'nnumlme
DATE: August 7, 2008
SUBJECT: City Manager Approval — August 15, 2008
ITEM: Action authorizing the City Manager to execute
Contracting for painting of the City Hall Parking Garagerchase order with Sunset
Department: Engineering and Development Services
Staff Person: Tom Word, Chief of Public Works Operations
Larry Madsen, Construction Manager
Justification:
The City requested quotes from local painters and all painters listed on the local HUB list for the
interior painting and lettering of the City Hall Parking Garage. A walk thru with the interested
contractors was made on July 25, 2008 and quotes were received on July 31, 2008. Three
proposals were received ranging from $50,000 to $69,828.00. Sunset Contracting was the
lowest quote and their references were verified.
Funding:
Cost:
$50,000.00
Source of funds: GO Bonds and General Self Finance Construction Fund
Outside Resources: KA Hickman Architects
Background Information:
KA Hickman Architects was selected for the improvements to the City Hall Business Center and
parking garage. They prepared a painting plan, which will brighten the parkin
provide location and directional signage at each level. g garage, and
Public Comment: N/A
UPDATED APRIL 2008