CM-2015-977 - 11/13/2015STATE OF TEXAS §
COUNTY OF WILLIAMSON §
SUPPLEMENTAL CONTRACT NO. 1
TO CONTRACT FOR ENGINEERING SERVICES
FIRM: BROWN & GAY ENGINEERS, INC. ("Engineer")
ADDRESS: 7000 N. Mopac, Suite 330, Austin, TX 78731
PROJECT: 2015 CAMPO TAP Applications
This Supplemental Contract No. 1 to Contract for Engineering Services is made by and between
the City of Round Rock, Texas, hereinafter called the "City" and Brown & Gay Engineers, Inc.,
hereinafter called the "Engineer".
WHEREAS, the City and Engineer executed a Contract for Engineering Services, hereinafter
called the "Contract", on the 24th day of July, 2015 for the 2015 CAMPO TAP Applications
Project in the amount of $34,682.00; and
WHEREAS, it has become necessary to amend the Contract to modify the provisions for the
scope of services and to increase the compensation by $13,114.00 to a total of $47,796.00;
NOW THEREFORE, premises considered, the City and the Engineer agree that said Contract
is amended as follows:
I.
Article 2, Engineering Services and Exhibit B, Engineering Services shall be amended as set
forth in the attached Addendum To Exhibit B. Exhibit C, Work Schedule shall be amended as
set forth in the attached Addendum To Exhibit C.
I1.
Article 4, Compensation and Exhibit D, Fee Schedule shall be amended by increasing by
$13,114.00 the lump sum amount payable under the Contract for a total of $47,796.00, as shown
by the attached Addendum to Exhibit D.
IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental
Contract in duplicate.
Supplemental Contract Rev. 12/01/08
0199.1532; 00345907 84275
M-2,01"-77
BROWN & GAY ENGINEERS, INC.
By: a E. 4.1;ize,
U65L[Y E. fahr.,el y RIZEC.L Of 71.1 Jr{/(/f%
9 . ?01S
Date
CITY ROUND ROCK APP O\ ED AS TO F SRM:
By
Z /„"rya Stepha L. Sheets, City Attorney
Date
Supplemental Contract Rev.12/01/08
0199.1532;00345907 84275
ADDENDUM TO EXHIBIT B
Engineering Services
The work to be performed by BGE shall consist of providing engineering services required for:
• Coordination and Execution of AFA — Facilitate execution of AFA documents for two (2)
specified projects.
Project 1: 2014 Sidewalks Gaps Project
Task 1.1: Attendance of CAMPO Meetings
This task includes attendance of Technical Advisory Committee and Board Meetings to be available for
questions in reference to the project during selection.
Task 1.2: TxDOT Coordination for AFA Document
This task includes coordination with the City of Round Rock and TxDOT Austin District to facilitate the
execution of the advanced funding agreement documents including exhibits, descriptions and background
documentation.
Project 2: Southwest Downtown Infrastructure Improvements
Task 2.1: Attendance of CAMPO Meetings
This task includes attendance of Technical Advisory Committee and Board Meetings to be available for
questions in reference to the project during selection.
Task 2.2: TxDOT/CAMPO Coordination for AFA Document
This task includes meeting with the City of Round Rock, TxDOT Austin District and CAMPO to
facilitate the execution of the advanced funding agreement documents as needed.
ASSUMPTIONS AND EXCLUSIONS
The City of Round Rock will execute the Advanced Funding Agreement with TxDOT and/or CAMPO.
BGE will only facilitate the document preparation and coordinate for specific information.
ADDENDUM TO EXHIBIT C
Work Schedule
PROPOSED MILESTONE SCHEDULE FOR APPLICATION COORDINATION
DATE
MILESTONE
September 14, 2015
Attend CAMPO Board Meeting
September 23, 2015
Attend TAC Meeting
October 12, 2015
Attend CAMPO Board Meeting
August 31, 2015 — July 31, 2016
Coordinate with City of Round Rock, TxDOT
and CAMPO
ADDENDUM T4 EXHIBIT D
Fee Schedule
Attached Behind This Page
EXHIBIT D -Fee Schedule
DESCRIPTION
BGE
TOTAL
ENVIRONMENTAL DOCUMENTATION $
7,492.00 $27,000.00
$
34,492.00
APPLICATION PREPARATION
$
EXPENSES $
5,622.00
$
5,622.00
$
13,114.00 $ 27,000.00
$
40,114.00
EXHIBIT 0.1 . BGE
UNIT
SR. PROJECT I
MANAGER I
SENIOR
ENGINEER
PROJECT
ENGINEER
EIT
SENIOR
TECH
CLERICAL
TOTAL
Project 1: City of Round Rock 2014 Sidewalk Gaps Project
0.565
0
220
113.00
0
4
0
26
Project 2: Soulhwasl Downtown Infrastructure Improvements
E
0
16
0
0
4
0
20
TOTAL HOURS
Copies 6.5x11
0
380
0.10
0
8
0
46
MANHOUR RATES
E
$ 225.00
E 174.00
1 $ 138.00
$ 110.00
$ 110.00
$ 69.00
8 182.87
TOTAL DIRECT LABOR COSTS
5509
$
$ 6,612.OD
$
$
$ 880.00
$
$ 7,492.00
EXPENSE COST
5,522.00
$ 6,622.00
TOTAL LABOR AND EXPENSE COSTS
TOTAL
$ 13,114.00
MANHOUR ESTIMATE -BGE
DESCRIPTION
#OF
SHTS
SR. PROJECT
MANAGER
SENIOR
ENGINEER
PROJECT
ENGINEER
EIT
SENIOR
TECH
CLERICAL
TOTAL
Project 1: City of Round Rack 2014 Sidewalk Gee Project
1.1 Attendance of CAMPO Meelln s
4
0
it
4
i
1.2 TxDOT Coordination for AFA Document
I
1
18
0
4
22
SUBTOTAL
0
I
I 22
0
0
4
0
1 26
Protect 2: Southwest Downtown Infrastructure Improvements
2.1 Attendance of CAMPO Meetings
I N/A
4
4
2.2 TxDOT/CAMPO Coordination for AFA Document
I N/A
1
12
1
4
16
SUBTOTAILI
0
1 0
1 16
1 0
0
1 4
1 0
1 2D
ITEM
UNIT
RATE
QUANT
TOTAL
Mllee a
MILE
$
0.565
200
$
113.00
Delivery
EA
$
25.00
0
E
Copies 11x17
EA
$
0.20
0
$
Copies 6.5x11
EA
$
0.10
0
E
Plots Calor
SF
E
1.20
0
$
TxDOT Fee for ENV Documentation Review
LS
$
1.00
5509
$
5,509.00
$
5,522.00
EXHIBIT D - Halff Associates
PROPOSED FEE FOR TxDOT CATEGORICAL EXCLUSION
PROJECT TASK
SR. ENV SCIENTIST
ENV SCIENTIST/
GIS ANALYST
DIRECT COSTS
Total
Project 1: City of Round Rock 2014 Sidewalk Gaps Project
Task 1.1: Project Scope for CEs & Risk Assessment Form
4
24
$100
Task 1.2: Technical Reports
8
40
$200
Task 1.3: Coordination
8
4
-
Project 1: Total Hours
20
68
-
Project 1: Total Estimated Fee
$3,500
$6,800
$300
$10,600
Project 2: City of Round Rock Southwest Downtown Infrastructure Improvements
Task 2.1: Project Scope for CEs & Risk Assessment Form
4
24
$100
Task 2.2: Technical Reports
8
80
$200
Task 2.3: Coordination
16
8
-
Project 2: Total Hours
28
112
-
Pro'ect 2: Total Estimated Fee
$4,900
$11,200
$300
$16,400
Total Fee Projects 1 & 2
$0.00
$27,000.00
Direct Cost Include:
Tasks 1.1 & 2.1: $100 each for Texas Archeological Research Laboratory Database Search
Tasks 1.2 & 2.2: $200 each for Hazardous Materials Database Report
City of Round Rock
ROUND ROCK
TEXAS Agenda Item Summary
Agenda Number:
Title: Consider executing Supplemental Contract No. 1 with Brown & Gay
Engineers, Inc. for the 2015 CAMPO TAP Applications Project.
Type: City Manager Item
Governing Body: City Council
Agenda Date: 11/13/2015
Dept Director: Gary D. Hudder
Cost:
Indexes:
Attachments: SC#1 with Brown Gay Engineers, Inc. - 2015 CAMPO Tap Applications
(00345907xA08178)
Department: Transportation Department
Text of Legislative File CM -2015-977
Consider executing Supplemental Contract No. 1 with Brown & Gay Engineers, Inc. for
the 2015 CAMPO TAP Applications Project.
On July 24th, 2015, the City Manager executed a contract with Brown & Gay Engineers
to prepare two project applications for the Capital Area Metropolitan Planning
Organization (CAMPO) Transportation Alternatives Program Call for Projects
(CM -2015-836). At their October 12th, 2015 meeting, the CAMPO Policy Board
awarded the City of Round Rock funding for both of the projects.
Subsequently, this supplemental contract with Brown & Gay Engineers will complete
additional work relative to the awarded projects, namely environmental clearance and
the preparation of an Advanced Funding Agreement with TxDOT related to the
projects. The Supplemental Contract amount is $13,114.00.
Staff recommends approval.
City of Round Rock Page 1 Printed on 11/12/2015