CM-09-04-063CITY OF ROUND ROCK
CONSTRUCTION CHANGE ORDER
PAGE 1 OF 1
DEPARTMENT: Transportation Services DATE: 4/7/2009
PROJECT: Southwest Downtown Infastructure CHANGE ORDER NC 1
Improvements Phase 1B JUSTIFICATION:
ORIGINAL CONTRACT PRICE:
PREVIOUS CHANGE ORDERS:
THIS CHANGE ORDER:
$3,121,260.00 See Attached
$0.00
$0.00
CHANGE ORDERS TO DATE:
$0.00
CHANGE DATA
ITEM #
DESCRIPTION OF
CHANGES
UNIT
QTY.
UNIT
PRICE
AMOUNT
ADDED DAYS
CALENDAR/
WORKING
110
30
Add bore on duct line A-2 due to
a confict with existing tree in alley
with alignment of a new E4 duct
bank
E4 Duct bank (Electrical &
Communications)
Contractor to install the added bore
at no additional cost to the City of
Round Rock in exchange for being
allowed to submit and be paid
for their completed work twice a mont
h
LF
LF
60
-60
$878.49
$195.00
TOTAL:
$52,709.40
($11,700.00)
($41,009.40)
0
0
0
PREPARED BY: Todd Keltgen
ENGINEEI Project M. ager
BRH Garver Construction, L
DATE
4/7/2009
APPROVED:
CAVA -cit o - Ot3
CITY OF ROUND ROCK
50.00
0
PERCENT OF ORIGINAL CONTRACT PRICE
THIS CHANGE ORDER: 0.00%
PREVIOUS CHANGE OF 0
TOTAL % CHANGE: 0.00%
ORIGINAL CONTRACT PRICE PLUS
CHANGE ORDERS: $3,121,260.00
constco2/forms6/Ik
BRH-Garver Construction, LP
7600 S. Santa Fe, Bldg. A-1 East (713) 921-2929
Houston, TX 77061 Fax (713) 921-2487
April 7, 2009
City of Round Rock
Public Works Department
212 Commerce Blvd.
Round Rock, TX 78664
Attn: Mr. Todd Keltgen, Project Manager
Ref: Southwest Downtown District Infrastructure Improvements Phase 1B
Dear Mr. Keltgen:
As you are aware we are going to have to add a 60 LF tree bore to the contract on duct line A2. We
currently have a bid price in the contract for boring an E2 line which is $530.00/LF. The new bore will be
for boring an E4 line which will require a larger casing, larger casing spacers, more electrical ducts, and
significant increased excavation. The price for boring an E4 line is $878.49/LF. This price includes the
following:
1) $31.00/ LF increase in upsizing of the casing pipe from 30 -inch to 42 -inch casing.
2) $286.18/ LF increase in excavation costs for increasing the excavation by 96%.
3) $27.31/LF increase in additional electrical duct piping.
4) $4.00/LF increase in casing spacer costs.
The total cost of the bore will be $52,709.40. The price for the bore will be offset by the reduction of 60
LF of open cut E4 duct line (bid item #30) at $195/LF which totals ($11,700.00). The total additional cost
for having to bore the tree is $41,009.40.
Currently we are allowed to bill the City of Round Rock once a month for work completed on the project.
It is my understanding that the City of Round Rock makes payments for construction projects twice a month
and the Contractor is allowed to pick which time of the month to be paid, but can only be paid once a
month. In the spirit of partnering, we propose to make the additional bore at no additional charge to the
City if the City will agree to allow us to be paid twice a month instead of once a month. We will agree to
install the bore at the current unit cost of $195/LF for bid item number 30 and thus save the City of Round
Rock the additional $41,009.40. We will submit a pay request twice a month so that we can receive a check
each time the City makes payments during the month.
If you have any questions or problems please feel free to call me at any time.
Sincerely,
David M. Kallfelz
Project Manager
BRH-Garver Construction, LP
DATE: April 15, 2009
SUBJECT: City Manager Approval — April 17, 2009
ITEM: Consider executing Change Order No. 1 with BRH-Garver Construction, LP for the
Southwest Downtown District Infrastructure Improvements Phase 1B Project.
Department: Transportation Services
Staff Person: Tom Word, P.E., Chief of Public Works Operation
Justification:
Unforeseen circumstances have called for the addition of a 60 linear foot tree bore on duct line
A2, of the Southwest Downtown District Infrastructure Phase 1B Project. The contract called
for a boring of an E2 line, the new bore will be for a boring of an E4 line, requiring larger
casings, larger casing spacers, more electrical duct and increased excavation. The total cost of
bore will be offset by the reduction of 60 linear feet of open cut E4 duct line. With the
$11,700.00 reduction, the total additional cost of having to bore the tree is $41,009.40.
Funding:
Cost: -0-
Source of funds: N/A
Amount % Change
Original Contract $3,121,260.00 N/A
Previous Change Orders -0- N/A
Change Order # 1 -0- N/A
Revised Contract $3,121,260.00 N/A
Outside Resources:
N/A
Background Information:
In the spirit of partnering, the City of Round Rock and the contractor have agreed that BRH-
Garver Construction, LP will install the bore at no charge, thus saving the City the additional
$41,009.40. The City will allow the contractor to invoice twice monthly which coincides with
the City's twice monthly pay schedule. Council approved the original contract with BRH Garver -
Construction, LP at their January 8, 2009 meeting. The contract amount is $3,121,260.00,
which was accepted under resolution R -09-01-08-8B2.
Public Comment:
N/A
Blue Sheet Format
Updated 02/2007