CM-09-05-076Capital Area Council of Governments
Grant Project Worksheet—FY 2009
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the next. To tab back to a previous field, press Shift + Tab. The boxes for text fie/ds will expand if necessary as
you type.
Jurisdiction:
Point of Contact:
Title:
Phone:
Email:
City of Round Rock - Police Department
Brad Bradford
EMC
Office: 512-341-3106
Cell: 512-844-7732
bbradford@round-rock.tx.us
1. Proiect Name
Regional CBRNE Strike Teams Sheltering Project, Phase II
2. Needs to be addressed by this proiect (Why is this project needed?)
Our four Regional CBRNE Strike Teams face the dual environments of the threat elements to which they
are responding and the atmospherical conditions at the time of deployment. With this in mind, in 2008,
a logistical analysis identified that a critical need of our Strike Teams is a mobile, heavy-duty, quickly
deployable, climate -controlled shelter system designed to support the personnel requirements of
operational responses in these environments. This project broadens the original footprint and
capabilities of the City of Round Rock's FY08 project and meets the four Strike Teams' sheltering needs.
While expanding regional collaboration (National Priority), this investment in our responders' safety and
health (Target Capability -Response Mission) strengthens and enhances our regional CBRNE response
capabilities (National Priority).
3. Project Description (How will the needs be met?)
The investment will meet the four CBRNE Strike Teams' sheltering needs and enhance their capability to
sustain field operations by delivering a quickly deployable, climate -controlled sheltering system. The
expanded sheltering system will include inflatable shelter; transport trailer with restroom with toilet and
hot-water shower; mini -kitchen with microwave, sink, refrigerator and coffee maker; HVAC units;
interior and exterior lighting; and electrical generator (68kW/85kva).
The expanded heavy-duty shelter (with rigid door system) will provide a combined inflatable shelter of
1,315 sq ft of interior floor space or two individual shelters of 454 sq ft and 861 sq ft. In addition, once
the inflatable shleter is deployed, the empty 36' trailer will provide additional work space.
The quickly deployable, climate -controlled shelter, mini -kitchen and restroom facilitiy is a necessity to
support and sustain our CBRNE responders in the field. Following FY08 funding of Phase I, Phase II is
the next step in the necessary flexibility to accommodate the physical and mental wellbeing of our
regional CBRNE response teams' members.
CAPCOG Project Worksheet Form FY2009
-05 -0'7 Co
-1 -
February 10, 2009
4. New or Fxistino project?
❑ New project
® Existing project (Describe how this is an enhancement, expansion, addition, etc. of an existing
project in "Notes" field.)
❑ Emergency (Describe circumstances in "Notes" field.)
Notes
The HSTF funded Phase I of this project to include the 454 sq ft (interior floorspace) shelter system and
a small transport trailer. In designing the improved buildout of the full sheltering system, making
certain that funding is applied in a cost -value approach, the City of Round Rock has improved the design
of Phase I to include an increase in generator capacity to 68kW/85kva, enabling it to power the full
extended sheltering system, plus Command & Control functions within the base area.
5. Regional Impact (Identify the investment strategies addressed by the project. How does this project
enhance regional preparedness?)
The expanded Sheltering System will provide our four CBRNE Strike Teams personnel with a quickly
deployable, climate -controlled shelter system. This investment will meet the teams' sheltering needs
and enhance their capability to sustain effective and safe field operations, with emphasis on the physical
and mental wellbeing of the responding team members.
6. Local Investment (Explain the effort related to the project, including integration or enhancement of current
services, project management, etc.)
The City of Round Rock Police Department will house and maintain the Regional Sheltering System and
will provide the Prime Mover vehicle and necessary personnel to deploy the system in the field in an
actual or planned exercise event. Deployment will be in keeping with the terms of a CAPCOG HSTF
Regional CBRNE Strike Team deployment, mutual aid agreement in existence at the time of deployment,
or as determinded between the requesting and responding parties at the time. The City will, also,
provide the small trailer for Phase I shelter operations, prior to completed buildout of Phase II.
CAPCOG Project Worksheet Form FY2009
- 2 February 10, 2009
7. Proiect Scalability (Explain whether this project is being done as a sing/e component or in phases)
❑ One-time project
® Phased project (Describe previous funding in "Notes" field.)
Notes:
This investment is the second phase of the project funded by SHSGP FY08 and expands both footprint
and related benefits provided for sheltering of the CBRNE Strike Teams.
8. Proiect Sustainabilitv (Explain your jurisdiction's plan for sustaining this project—maintenance, upgrades,
calibration, etc.)
The City of Round Rock Police Department will be responsible for housing and maintaining the Regional
Sheltering System and will provide the Prime Mover vehicle and necessary personnel to deploy the
system in the field in an actual or planned exercise event. As future funding streams become available,
the City will, also, evaluate those sources in the overall planning for sustainment of equipment.
9. Budget (Include as much detail as possible):
The expenditure categories are Equipment, Planning, Organization, Training, and Exercises. These may be
chosen from the drop-down list (the default is "Equipment. '9
Management and Administration (M&A) Limits - a maximum of up to 3% of project funds requested may be
retained and used solely for the management and administration purposes associated with the grant.
Category
Item
Unit
Total
Shelter Phase II - "860" Shelter
and Support Equipment
------ — --- ----,
Equipment
.i......r
1
woe.
74,255
La.01164E1aLu)
$74,255.00
Shelter Phase II - Trailer System
Equipment
1
128,20
0
$128,200.00
Equipment
0
$ 0.00
Equipment
0
$ 0.00
Equipment
0
$ 0.00
Equipment
0
$ 0.00
Equipment
0
$ 0.00
Equipment
0
$ 0.00
Equipment
0
$ 0.00
Equipment
0
$ 0.00
Equipment
0
$ 0.00
Equipment
0
$ 0.00
M&A (if applicable, not to exceed 3%)
_
$ 0.00
otal (Right click $ field. Select "Update Field.')
CAPCOG Project Worksheet Form FY2009 - 3 -
$202,455.00
February 10, 2009
10. Disciplines Involved in the Protect (Please indicate the percentage of funds expected to be allocated in
each discipline. Use all disci/fines that apply):
Discipline Percentage of Project $
Agriculture 0.00%
Law Enforcement 33.34%
Emergency Medical Services - Non -Fire Based 33.33%
Emergency Medical Services - Fire Based 0.00%
Fire Service 0.00%
Hazardous Materials 33.33%
Public Works 0.00%
Public Safety Communications 0.00%
Health Care 0.00%
Emergency Management Agency 0.00%
Public Health 0.00%
Governmental Administrative 0.00%
Cyber Security
0.00%
Not for Profit/Non-Profit
0.00%
Regional Transit System
0.00%
11. Is this project part of a multi -jurisdiction project? (Check box if "Yes. '9 ❑
If "Yes, "list the other participating jurisdictions.
Jurisdiction
This asset will be available to the four CAPCOG Regional CBRNE Strike Teams and will
be available to benefit our 10 -county region.
Signature of Authorizing Chief Official
This signature certifies that the requestor understands the requirements, procedures, and deliverables coinciding
with this request for funding and has the authority to represent the governing body of this organization.
\AV._
Au t ring Chief Official
5 RNuSQ P.E,
Printed Name
5.
Date
C241.1 MA VVA
Title
Signature of Project Manager
The following person is authorized to receive direction, manage work performed, complete and sign required
reports, and otherwise act on behalf of the jurisdiction for this project.
J 4 -may -n9
Proj Manager Date
CAPCOG Project Worksheet- Form FY2009 - 4 - February 10, 2009
DATE: April 24, 2009
SUBJECT: City Manager - May 1, 2009
ITEM: Consider City Manager signature on CAPCOG Grant Project Worksheet FY09
Requesting to be able to submit CAPCOG Grant Project Worksheet FY09 to COG
by COB May 1, 2009, to be eligible for consideration of FY09 grant funding.
Department: Police Department
Staff Person: Brad Bradford
Justification: The COG "Grant Project Worksheet" is submitted to the COG by the
"Project Manager", most often the jurisdiction's Emergency Management
Coordinator. In addition, the COG requires that the worksheet be signed
by the "Authorizing Chief Official", defined as "county judge, mayor, city
manager, chief executive officer or someone authorized to do so." The
purpose of this signature is to let the COG know that the Project Manager
is submitting the worksheet with the knowledge and approval of the body
that he/she is representing.
Funding:
Cost:
N/A
Source of funds: State Homeland Security Grant Program / FEMA
Outside Resources: N/A
Background Information:
Attached worksheet addresses "Sheltering Project Phase II." Worksheets are sub-
mitted to CAPCOG Homeland Security Task Force (HSTF) for consideration of
funding, in the following process:
1. Jurisdictions submit their worksheets to HSTF, May 1St
2. HSTF committees consider and prioritize projects
3. Committees recommend prioritized projects to HSTF
4. HSTF votes on committee recommendations, June 4th
5. HSTF recommends prioritized projects to CAPCOG Executive Committee
6. CAPCOG Executive Committee votes on HSTF recommendation, June 10th
UPDATED APRIL 2008