CM-2015-968 - 10/4/2015STATE OF TEXAS §
COUNTY OF WILLIAMSON §
SUPPLEMENTAL CONTRACT NO. 1
TO CONTRACT FOR ENGINEERING SERVICES
FIRM: KLOTZ ASSOCIATES ("Engineer")
ADDRESS: 4801 Southwest Parkway, Parkway 2, Suite 150, Austin, TX 78735
PROJECT: 2015 Various Median Improvements
This Supplemental Contract No. 1 to Contract for Engineering Services is made by and between
the City of Round Rock, Texas, hereinafter called the "City" and Klotz Associates, hereinafter
called the "Engineer".
WHEREAS, the City and Engineer executed a Contract for Engineering Services, hereinafter
called the "Contract", on the 23rd day of July, 2015 for the 2015 Various Median Improvements
Project in the amount of $61,953.00; and
WHEREAS, it has become necessary to amend the Contract to modify the provisions for the
scope of services and to increase the compensation by $4,740.00 to a total of $66,693.00;
NOW THEREFORE, premises considered, the City and the Engineer agree that said Contract
is amended as follows:
I.
Article 1, City Services and Exhibit A, City Services shall be amended as set forth in the
attached Addendum To Exhibit A.
II.
Article 2, Engineering Services and Exhibit B, Enjuneenna Services shall be amended as set
forth in the attached Addendum To Exhibit B. Exhibit C, Work Schedule shall be amended as
set forth in the attached Addendum To Exhibit C.
Article 4, Compensation and Exhibit D, Fee Schedule shall be amended by increasing by
$4,740.00 the lump sum amount payable under the Contract for a total of $66,693.00, as shown
by the attached Addendum to Exhibit D.
IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental
Contract in duplicate.
Supplemental Contract Rev. 12/01/08
0199.1524;00345625 84275
KLOTZ ASSOCIATES
By:
Date
CITY OF OUND ROCK APP VED AST FORM:
Bv:
raw, LAKMeX41 Steph L. Sheets, City Attorney
12 _Q, . r'. Gly a��-v-
Date
Supplemental Contract Rev.12/01/08
0199.1524;00345625 84275
ADDENDUM TO EXHIBIT A
CITY SERVICES
PROJECT DESCRIPTION
Existing Facility
The existing road section of US 79 and Palm Valley Cove within the project work limits
consists of a grass median divided four -lane section of asphalt concrete pavement with
closed storm sewer drainage.
Proposed Facility
The proposed modifications to the existing US 79 roadway consist of adding raised
median at the Palm Valley Cove median cut.
In conjunction with the services to be provided by the ENGINEER, as described in
Exhibit B, the CITY shall provide the following, as available:
I. ROUTE AND DESIGN STUDIES
1. No route and design study is anticipated with this project.
II. RIGHT-OF-WAY DATA
1. The CITY shall provide previous dedicated Rights -of -Way (ROW) parcel
sketches, field notes for existing ROW (if available).
2. The CITY shall provide existing plans for CITY owned utilities and facilities
within the project limits.
III. FIELD SURVEYING
1. Aerial Photograph
IV. ROADWAY DESIGN CONTROLS
1. Estimate and Quantity Sheets and General Notes - The CITY will supply
current specification and general notes if any for review by the ENGINEER.
The ENGINEER will incorporate into the PS&E CITY specifications and
general notes, as applicable.
Pagel of 2
VI. MISCELLANEOUS
1. Agreements — With direction and coordination provided by the CITY, the
ENGINEER shall be responsible for securing necessary agreements pertaining
to the utilities and traffic signals as necessary.
2. CITY shall provide copies of appropriate and applicable Standard sheets.
3. CITY shall relay approvals for local, regional, state and federal agencies and
provide assistance, as necessary, to obtain necessary data, information, and
approvals from the various agencies.
4. CITY shall provide reviews according to the following design plan review
schedule:
PLAN REVIEW TURN -AROUND TIMES
PS&E Review: 10 Business Days for each plan submittal
Page 2 of 2
ADDENDUM TO EXHIBIT B
Engineering Services
PROJECT STATEMENT
City of Round Rock Median Improvements is a project being developed by the City of
Round Rock (the "CITY").
PROJECT DESCRIPTION
Existing Facility
The existing road section of US 79 and Palm Valley Cove within the project work limits
consists of a grass median divided four -lane section of asphalt concrete pavement with
closed storm sewer drainage.
Proposed Facility
The proposed modifications to the existing US 79 roadway consist of adding raised
median at the Palm Valley Cove median cut. It is anticipated that this intersection will be
included into the plan set titled "2015 Various Median Improvements" completed in
October of 2015.
ROUTE AND DESIGN STUDIES
No route and design studies are anticipated with this project
RIGHT-OF-WAY
No right of way coordination or acquisition is anticipated with this project
UTILITY DESIGN
No utility relocation or coordination is anticipated with this project.
SURVEY
No survey is anticipated with this project.
ROADWAY DESIGN
A.Typical Sections. No typical sections are anticipated with this project.
Pagel of 3
B. Project Layout. The ENGINEER shall prepare project a layout that details the
median improvements proposed in the project based of the aerial files provided as
well as key points within the project limits. It is anticipated that one plan sheet
will be used for this improvement. The ENGINEER shall use the same alignment
provided by the CITY in the as-builts, if available.
C. Signage and Pavement Markings. The ENGINEER shall design the necessary
signage and pavement markings required for the median modification at each
location. The design will be shown on the project layout sheet.
D. Standard Details. The ENGINEER will provide the necessary standard details
for the project. The standard details will be CITY details or TxDOT details.
It is not anticipated that any pavement design or roadway widening is required for
this project.
DRAINAGE DESIGN
It is not anticipated than any drainage design will be associated with this project.
MISCELLANEOUS
A. Title Sheet and Index of Sheets. The ENGINEER shall update the existing title
sheet and index of sheets in accordance with CITY DACS.
B. Traffic Control Plan. The ENGINEER shall prepare a traffic control layout sheet
for each location. The ENGINEER shall include any necessary TxDOT standard
details.
C. SW3P and Erosion Control. The ENGINEER shall include inlet project details
and locations to be included on the project layout sheets.
D. Compute and Tabulate Quantities. The ENGINEER shall compute quantities
that are required for the pay items, and those quantities identified by the CITY as
necessary for inclusion for contractor's information only. Quantities shall be
shown in the plan sheets and the project manual bid form.
E. Construction Schedule. The ENGINEER shall prepare a construction schedule,
which will identify the major items of work for the construction project in order to
determine a construction time duration to be included in the bid documents.
F. Specifications and General Notes. The CITY shall furnish an electronic listing
of the current general notes, standard specifications, and special specifications
that will be utilized for the project. The ENGINEER will prepare any special
specifications and will work with the CITY to identify the applicable general
notes.
G. Submittals. The ENGINEER shall submit a 90% draft PS&E for the CITY to
review. The CITY shall provide comments and the ENGINEER shall incorporate
the comments and make a final, signed and sealed submittal.
H. Cost Estimate. The ENGINEER shall update the previously submitted probable
estimate of construction cost with the US 79 and Palm Valley Cove improvements
for the draft and final submittals.
Page 2 of 3
It is not anticipated that the ENGINEER will acquire any permits or environmental
clearances for this project.
PROJECT MANAGEMENT
The ENGINEER will coordinate with the CITY to complete the project. The
ENGINEER shall conduct regular coordination meetings with the CITY. The
ENGINEER shall prepare monthly invoices, progress reports, and updated
schedules. The ENGINEER shall implement a QA/QC program throughout the
project and will provide documentation of QC reviews upon request.
DELIVERABLES
CONSTRUCTION PLANS
1) Draft and Final review copies on "11x17" sheets.
2) CITY DACS will be utilized for construction plans
3) ENGINEER's Estimated Probable Cost of Construction
Page 3 of 3
ADDENDUM TO EXHIBIT C
Work Schedule
NOTICE TO PROCEED ------------ October 28, 2015
90% SUBMITTAL ------------------- November 2, 2015
FINAL SUBMITTAL --------------- November 7, 2015
ADDENDUM T4 EXHIBIT D
Fee Schedule
Attached Behind This Page
EXHIBIT D
FEE SCHEDULE
City of Round Rock US 79 Median Improvements
City of Round Rock Median Improvements
10/26/2015 Page 1 of 1 Exhibit D
FEE SUMMARY
DESCRIPTION
KLOTZ
ASSOCIATES
TOTAL COSTS
BY FC
ROUTE AND DESIGN STUDIES
$0.00
$0.00
SURVEY AND PHOTOGRAMMETRY
$0.00
$0.00
ROADWAY DESIGN
$1,435.00
$1,435.00
MISCELLANEOUS
$2,555.00
$2,555.00
PROJECT MANAGEMENT
$750.00
$750.00
BIDDING PHASE SERVICES
$0.00
$0.00
CONSTRUCTION PHASE SERVICES
$0.00
$0.00
DIRECT EXPENSES
$0.00
$0.00
LABOR EXPENSES SUBTOTAL
$4,740.00
$4,740.00
City of Round Rock Median Improvements
10/26/2015 Page 1 of 1 Exhibit D
KLOTZ ASSOCIATES
CITY OF ROUND ROCK US 79 MEDIAN IMPROVEMENT
1012612015 Page 1 of 1
Sr. Project
Manager I
Project
Manager
Sr. Engineer
Project
Engineer I
Eff
I CADD Tech I
Admin.
Assistant
Total Hours
Total Fee
Contract Rate
$200.00
$175.00
$150.00
$130.00
$100.00
$85.00
$65.00
Route a Design Studios
Concept Editft
0
$0.00
Concept cost Estimates
0
$0.00
Concept Mootlng
0
$0.00
Subtotal Hours
0
0
0
0
0
0
0
0
Subtotal Cost
50.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Roadway Design
Typical Sections
0
$0.00
Project Layout
6
8
$905.00
Signage and Pavement Marking
1
1
2
$215.00
Standard Detalls
1
1
1
3
$315.00
Subtotal Hours
01
0
3
7
2
0
13
Subtotal Cost
$0.00
$175.00
$0.00
$390.00
$700.00
$170.00
$0.00
$1,435.00
MlseeUanoous
Tufo Sheet and Index of Shoats
1
1
585.00
Traffic Control Plan
1
1
2
4
$525.00
SW3P and Erasion Control
1
1
$100.00
CoMpAe and Tabulate Quantities
1
1
4
6
$620.00
Constnrotion Schedule
1
1
2
$280.00
Standards, Spedtications and General Notes
1
1
2
$280.00
Submittal Preparation
1
1
2
$260.00
Cost Estlmato
11
1
1
3
$405.00
Subtotal Hours
0
3
4
4
4
6
0
21
Subtotal Cost
$0.00
$525.00
$600.00
$520.00
$400.00
$510.00
$0.00
$2,555.00
Project Mana n!
"ad Management
1
1
2
$375.00
QA/QC
1
1
2
$375.00
Subtotal Hours
2
2
0
0
0
0
0
4
Subtotal Cost
$400.00 1
$350.00
1 $0.00 1
$0.00 1
$0.00
1 $0.00 1
$0.00
1
$750.00
Bidding Phase Services
Bidding Documents
0
$0.00
Bidding
0
$0.00
Recommendation of Award
0
$0.00
Subtotal Hoursl
0 1
0
1 0 1
0 1
0
0 1
0
0
Subtotal Costl
$0.00 1
$0.00
1 $0.00 1
$0.00 1
$0.00
1 $0.00 1
$0.00
1 1
$0.00
Construction Phase Services
Pro-Consbuction Meeting
0
$0.00
ReviewConstrudion Submittals
0
$0.00
Site Visits (3)
0
$0.00
Request for Infomration
0
$0.00
Fina! Walk Through
0
$0.00
Subtotal Hoursi
0
0
0
0
0
0
0
0
Subtotal Costj
$0.00 1
$0.00
1 $0.00 1
$0.00 1
$0.00
$0.00 1
$0.00
1
$0.00
Direct Expenses
8.5" x 11' Reproduction (Project Manual - 2 for each submittal
11' x 1 T Plan Reproduction Construction Plans - 2 for each submittal
Mileage
Total Direct Expenses Costs
Total Manhour Costs
Klotz Associates Project Costi
Unit
Unit cost
$50.00
$40.00
$0.57
$0.00
$4,740.00
S4,740.00
Total
$0.00
$0.00
$0.00
1012612015 Page 1 of 1
ACORN 1 0
AC� CERTIFICATE OF LIABILITY INSURANCE
DATE (MM/DDNYYY)
11/3/2015
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terns and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
PRODUCER
Upstream Brokers
2020 North Memorial Way
Houston TX 77007
CONTACT MistyPhillips
NAME: p
PHONE(713) 869-3100 ac Nol: (713) 869-9920
ADORES:mphillips@upstreambrokers.com
INSURERS AFFORDING COVERAGE NAIC 0
INSURER A :Llo ds Of London
INSURED
Klotz Associates, Inc.
dba RPS Klotz Associates
1160 Dairy Ashford
Houston TX 77079
INSURER B:Liberty Mutual Insurance Co 23043
INSURER C: to ers Ins. Company of Wausau 21458
INSURERDACE American Insurance Co 122667
INSURER E
INSURER F
COVERAGES CERTIFICATE NUMRFR-CL1511307442
RFVI-glnN NIIMRFR-
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS.
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR
LTR
TYPE OF INSURANCE
ADDLSUBR
POLICY NUMBER
POLICY EFF
M
POLICY EXP
MM D
LIMITS
A
X COMMERCIAL GENERAL LIABILITY
CLAIMS -MADE � OCCUR
EACH OCCURRENCE $ 1,000,000
DAMAGE TO R 1,000,000
PREMISES Ea occurrence $
MED EXP (Any one person) $ 5,000
X Professional Liab $1M
SM0255315
11/5/2015
11/5/2016
X Contr. Pollution $1M
PERSONAL & ADV INJURY $ 1,000,000
GENERAL AGGREGATE $ 2,000,000
GEN'L AGGREGATE LIMIT APPLIES PER:
POLICY � EC" LOC
PRODUCTS - COMP/OP AGG $ 2,000,000
Pollution Liability $ 1,000,000
OTHER:
AUTOMOBILE
LIABILITY
COMBINED SINGLE LIMIT
Ea accident $ 1,000,000
BODILY INJURY (Per person) $
B
X
ANY AUTO
ALL OWNED SCHEDULED
AUTOS AUTOS
AS6-641-439037-025
11/5/2015
11/5/2016
P
BODILY INJURY (Per accident $
)
X
NON -OWNED
HIRED AUTOS X AUTOS
PROPERTY DAMAGE $
Per accident
$
X
UMBRELLA LIAR
X
OCCUR
SM0255415
11/5/2015
11/5/2016
EACH OCCURRENCE $ 11,000,000
AGGREGATE $ 11,000,000
A
EXCESS LIAB
CLAIMS -MADE
DED I X I RETENTION 25,000
$
C
WORKERS COMPENSATION
AND EMPLOYERS' LIABILI Y YIN
ANY PROPRIETORIPARTNER/EXECU I IVE
OFFICER/MEMBER EXCLUDED? NI
(Mandatory in NH)
If yes, describe under
DESCRIPTION OF OPERATIONS below
NIA
A
WCC -641-439037-015
I
11/5/2015
11/5/2016
X I PER OTH-
STATUTE ER
E.L. EACH ACCIDENT $ 1,000,000
E.L. DISEASE - EA EMPLOYEE $ 1,000,000
E.L. DISEASE - POLICY LIMIT $ 11000,000
D
Foreign Package
PBFD38249101-001
11/5/2015
11/5/2016
See 2nd Page
A
Maritime Employers Liab .
SM0170915
11/5/2015
11/5/2016
Any One Accident/illness $1,000,000
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached H more space Is required)
The Certificate Holder and any other party, if required by a written contract, is included as Additional
Insured under all policies except Worker's Compensation, with a Waiver of Subrogation in their favor,
under all policies. All policies are Primary and Non -Contributory and have a 30 Day Notice of
Cancellation to Certificate Holder.
CERTIFICATE HOLDER PAur_11=I I aThr,
91933-2014 ACORD CORPORATION. All rights reserved.
ACORD 25 (2014101) The ACORD name and logo are registered marks of ACORD
INS025 (201401)
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
City of Round Rock
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
Attn • City Manager
ACCORDANCE WITH THE POLICY PROVISIONS.
221 E. Main Street
AUTHORIZED REPRESENTATIVE
Round Rock, TX 78664
Susan Fontaine/NH
91933-2014 ACORD CORPORATION. All rights reserved.
ACORD 25 (2014101) The ACORD name and logo are registered marks of ACORD
INS025 (201401)
COMMENTS/REMARKS
RE: AW Grimes Raised Median /Prepare exhibits and final construction plans to add a raised
median from the existing raised median north of US 79 to Plateau Vista
1 OFREMARK COPYRIGHT 2000, AMS SERVICES INC.
COMMENTS/REMARKS
FOREIGN PACKAGE POLICY #PHFD38249101-001 - 11/5/2015-11/5/2016
Commercial General Liability
$1,000,000 Each Occurrence
$2,000,000 Aggregate / Products Completed Operations
$1,000,000 Premises Damage Limit
$1,000,000 Personal Injury & Advertising Injury
Contingent Auto Liability - $1,000,000 CSL
Hired Car Physical Damage- $40,000 Any One Accident
Contingent Employers Liability
$1,000,000 Each Accident
$1,000,000 Each Employee
$1,000,000 Policy Limit
$1,000,000 Maritime Employers Liability
Insurer F - Lloyds of London -Maritime Employers Liability - Policy # SM0170915-
11/05/2015-11/05/2016 - Limit of Liability $1,000,000 Any one Accident or Illness
including indemnity and expense. Maritime Coverage includes USL&H, Death on the High Seas,
Outer Continental Shelf Lands Act, Jones Act, In REM.
General Liability Includes:
Blanket Additional Insured (Your Work) CG2037; Blanket Additional Insured (Completed Ops)
CG2010; Non -Owned Watercraft Coverage; Per Project Aggregate Limits; $5,000,000
Aggregate); Gulf of Mexico / In Rem Endorsement; Blanket Waiver of Subrogation as required
by written contract; Underground Resources and Equipment; Primary/Non-Contributory as
required by written contract; Separation of Insureds; Coverage for Independent
Contractors; Worldwide Coverage
Contractual Liability for Business Contracts; 30 Day Notice of Cancellation to Certificate
Holder except 10 Days for Non -Payment of Premium
Pollution Liability Coverage Includes:
Separation of Insureds; Blanket Additional Insured as required by written contract;
Blanket Waiver of Subrogation as required by written contract; Contractual Liability for
Business Contracts; Gulf of Mexico / In Rem; Primary / Non -Contributory as required by
written contract
Professional Liability Coverage Includes:
Separation of Insureds; Blanket Additional Insured as required by written contract;
Blanket Waiver of Subrogation as required by written contract; Contractual Liability for
Business Contracts; Gulf of Mexico / In Rem;
Primary / Non -Contributory as required by written contract
Automobile Policy Includes:
Blanket Additional Insured as required by written contract; Blanket Waiver of Subrogation
as required by written contract; Employees as Insureds; Blanket Additional Insured and
Loss Payee for Lessors when required; Primary/Non-Contributory; 30 Day Notice of
Cancellation to Certificate Holder
Worker's Compensation Policy Includes:
USL&H; Outer Continental Shelf Lands Act Endorsement; Maritime Employer's Liability;
Voluntary Compensation; Alternate Employer; Blanket Waiver of Subrogation as required by
written contract; All States Coverage; Stop Gap Coverage for monopolistic States; 30 Day
Notice of Cancellation to Certificate Holder.
Umbrella/Excess Policy Includes:
Follow form of all underlying policies shown on certificate; Drop down coverage;
Separation of Insureds; Blanket Additional Insured as required by written contract; 30 Day
Notice of Cancellation to Certificate Holder; Blanket Waiver of Subrogation as required by
written contract; Primary / Non -Contributory as required by written contract
All carriers are rated "A" or higher by A. M. Best's.
OFREMARK COPYRIGHT 2000, AMS SERVICES INC.
City of Round Rock
TEXAMS Agenda Item Summary
Agenda Number:
Title: Consider executing Supplemental Contract No. 1 with Klotz Associates for
the 2015 Various Median Improvement Project.
Type: City Manager Item
Governing Body: City Manager Approval
Agenda Date: 12/4/2015
Dept Director: Gary D. H udder
Cost: $4,740.00
Indexes: RR Transportation and Economic Development Corporation (Type B)
Attachments: SC#1 w -RPS Klotz Associates - 2015 Various Median Improvements
(00345625xA08F8), US79_EXHIBIT_1
Department: Transportation Department
Text of Legislative File CM -2015-968
The 2015 Various Median Improvements project will remove delineator posts along
segments of Gattis School Road & A.W. Grimes Boulevard. These various locations will be
improved by replacing the delineators with concrete medians. The existing delineator posts
were installed as a temporary solution for traffic conflicts resulting from left turns into, and
from, nearby driveways. The delineators proved successful in redirecting traffic patterns,
thus reducing potential points of conflicts. Unfortunately, the cost and time to maintain these
delineators was much larger than anticipated. As a result, the Transportation Department
has elected to replace the temporary delineators with a more permanent solution.
The City of Round Rock executed a contract with Klotz Associates in the amount of
$61,953.00 in June of 2015 for providing Plans, Specifications, & Estimates (PS & E).
Recently, the Texas Department of Transportation(TxDOT) reached out to the City's
Transportation Department for collaboration on median improvements at the intersection of
US -79 & Palm Valley Cove. Currently this intersection meets warrants for signalization;
however, TxDOT has plans to construct a grade separated intersection at US -79 & A.W.
Grimes, which would effectively eliminate any improvements made to the Palm Valley Cove
intersection.
The Transportation Department, along with TxDOT, recognize that this intersection cannot
continue to go unaddressed and have agreed that back to back "Hooded Left Turn Bays"
should be implemented as a temporary solution for improved safety. The Transportation
Department recommends that the City of Round Rock execute a supplemental contract with
City of Round Rock Page 1 Printed on 121312015
Agenda item Summary Continued (CIN -2015-988)
Koltz Associates in the amount of $4,740.00 in exchange for providing the City of Round
Rock with Plans, Specifications, & Estimates (PS & E) for additional median improvements
at US -79 & Palm Valley Cove.
Staff recommends approval.
City of Round Rock Page 2 Printed on 12WO15