CM-09-06-111GRANT APPLICATION/PROPOSAL REVIEW (GAPR)
This form must be completed and presented to Department Leadership for review prior to:
a) the submission of a grant application;
b) the acceptance of a grant;
c) the renewal of a grant; or,
d) a change in the budgeted amount of the grant
Following review by Departmental Leadership, this form should be submitted to the City Budget
Supervisor (341-3300) for Budget Office Approval.
The GAPR form is due to the Budget Office for approval at least five (5) working days prior to
the grant application due date or any City Council -related deadline.
If a grant application requires prior City Council approval to submit, this form should be completed
by the department and submitted with the Council Action requesting approval to apply and the
"Request for Finance Approval" form. If a grant is awarded, a copy of this GAPR should be
submitted with the Council Action requesting authorization to accept the grant and the "Request
for Finance Approval" form.
NOTE: NO GRANT APPLICATION, RENEWAL, OR INCREASE IN GRANT FUNDING WILL
BE CONSIDERED WITHOUT THE SUBMISSION AND APPROVAL OF THIS FORM.
Grantor
Texas Historical Commission (Administrator)
Grant
Title:
2010 Certified Local Government Grant
Grant Amount:
Grant
FTEs:
$10,000.00
0
Grant Match:
$10,000 ($5,000 cash + $5,000 in-
kind)
Fiscal Year
Grant
Funding
FY: 08-09
PROGRAM BUDGET
FY:09-10
FY:10-11
FY:
FY:
TOTAL
Required
City Match
TOTAL
0
0
$5,000.00
$5,000.00
$5,000.00
$5,000.00
$10,000.00
$10,000.00
0
$10,000.00
$10,000.00
Please complete the sentences listed below by filling out the boxes:
I This is the (list year): I First Year 1 of a (list year) 1 Two Year
1 This Grant will be appropriated in FY: 2010
Other In -Kind Match Provided: $
0
Total Program Budget: $ 20,000.00
$20,000.00
Is there an in-kind service requirement? If so, have arrangements been made with affected
departments to provide this service?
Optional. but we have included in-kind hours of service for a portion of the match.
Proposed Positions (FTE's) to be Funded: 0
[Indicate Title(s) and Status (regular/temporary). Please add rows if number is
insufficient. ]
1.
2.
3.
TITLE
1 Grant. I
1
STATUS (Reg./Temp.)
TOTAL:
Estimated Cost
Should we subcontract? If so, why'?
Yes. We need a qualified preservation consultant to provide the necessary expertise to complete
a preservation plan.
This grant proposal/application is a: X New Grant
Revision Renewal Grant
Type of Funds: Federal X Federal Pass -Through State Private/Other
This grant application is to be filed electronically? Yes X
No GAPR must be signed by the City Manager prior o the grant application being filedthis
electronically.) 9
Funding Source: U.S. Department of the Interior, National Park Service under the
provisions of the National Historic Preservation Act of 1966.
This grant proposal/application is a: _X_Reimbursable Grant , Advanced Funding Grant
Types of costs included: Personnel _Capital/Equipment _Maintenance _X_Other
If this grant is for the purchase of capital/equipment items, who is the owner of the
capital/equipment at the end of the grant? No.
If the grant is supplying equipment rather than funding the purchase of equipment, will the
Grantor provide pricing for the equipment? No
GRANT TERM DATES
TERM YEAR
Year One:
Year Two:
MONTH/DAY/YEAR
THROUGH
MONTH/DAY/YEAR
Year Three:
Year Four:
Year Five:
October 1, 2009
October 1, 2010
Through
September 30, 2010
Through
September 30, 2011
Through
Through
Through
Collaborations with other Agencies/Departments:
Texas Historical Commissioner, Round Rock Historic Preservation Commission
List the Departmental Goal or Strategy that will be supported by this grant (as included in the
Approved Budget Document): To meet the Round Rock Historic Preservation Commission's
adopted goals.
Associated Program/Program Objective:
PLANNED PERFORMANCE MEASURES (List Major Three):
1. Recommendations for integration of preservation programs with other strategic/master planning
initiatives;
2. An assessment of existing ordinance language, current landmark/district designations,
enforcement practices, and use of the tax exemption program;
3. Identification of resource needs and availability, including staff time, grants/funding opportunities,
local partnerships, etc.
Brief description of proposed grant program:
The City of Round Rock Preservation Plan will result in a document which addresses how to
strengthen the City's preservation efforts in light of all of the new policy objectives and plans that
have been adopted or will be adopted by the City in the near future.
Is this a New Program? (If yes, attach a New Program Form.)
No.
If at all, how is this program currently being provided?
Under current preservation program (Planning and Community Development and Historic
Preservation Commission).
If the grant is not awarded, will the program be done? How? Preservation program would
continue as -is, but would not include upgrading the program to ensure long-term preservation.
After the assets from the grant are received or purchased, will these assets need additional
funding (e.g. repair & maintenance, fuel, etc.) for the following years? If so, please ex lain with
your best estimates. Please list where these funds will come from. p
If we want to implement the recommendations of the new plan, then additional fundingmaybe
necessary.
Contingency Plan if Grant Funding Discontinued (Check Appropriate Box, or Detail in
"Other."):
A.
B.
D.
X
If this grant project's goals and objectives are reached, the Department will request
funding from the General Fund to continue the program if grant funding ends.
This grant -funded project is considered a baseline program that must be continued
with or without grant funding.
This grant -funded project is not considered a baseline program that must be
continued with or without grant funding.
This one-time grant -funded project intended to cease at the grant -term end. N
other fundin will be reuested from alternative grant sources or General Fund
dollars
If this grant -funded project's performance (for in the example of ailot
or
demonstration grant) indicates the need for the Department to apply for follow-up
p
grant funding, the project may require supplemental funding from the General
Fund to cover the cost of the follow-up project.
Other: This grant -funded project is meant to supplement and improve an existing
program where a shortage of staff and funding has not allowed this project tobe
completed.
DEPARTMENTAL REVIEW/APPROVAL
(To be complete
Dept. Director Review/Approval:
ubmitting Department)
Date Application Due (if Applicable):
Date Forwarded:
ate:
CITY BUDGET OFFICE REVIEW APPROVAL
To be completed by the City Budget Office)
Date Received: (v/q/09Date Ap • • ved/Disa rove
PP d.
Budget/Accounting Supervisor Review/Approv
Finance Director Review/Approval:
City Manager Review/Approval: Xw o w,_
Date:
/ilo
f(foS
Please supply the Budget Office with a completed or blank copyof the
grant application.
GRANT AWARD NOTIFICATION FORM
Grantor
Grant
Title:
Texas Historical Commission (Administrator)
2010 Certified Local Government Grant
Grant Amount:
Grant
FTEs:
$10,000.00
Department/Division:
Department Contact
(Name, phone number):
(this is the person who will be monitoring the
rant
Planning and Community Development
Joelle Jordan, 218-5422
PROGRAM BUDGET
This grant approval is a: X_New Grant
Type of Funds: _Federal X Federal Pass -Through State Private/O
Cher
Renewal
Grant Revision
Funding Source: U.S. Department of the Interior, National Park Service under th
provisions of the National Historic Preservation Act of 1966. e
Attach a copy of grant award notification from Grantor.
DATE: June 8, 2009
SUBJECT: City Manager Approval - June 12, 2009
ITEM: Consider approving a grant application to the
Commission for a 2010 Certified Local Go Texas Historical
complete a Preservation Plan for the City.
Government Grant to
Department: Planning and Community Development
Staff Person: Jim Stendebach, Planning Director
JoeIle Jordan, Senior Planner
Justification:
This project would allow the Planning and Community
Department to hire a qualified preservation Development
consultant to develop a
preservation plan for the City. The preservation plan would add s e '
clarify the City's preservation goals. p cificity and
Funding:
Cost: $5,000.000 (+ $5,000 in-kind hours bystaff
and volunteers)
Source of funds: General Fund
Outside Resources:
$10,000 of project to be funded by Certified Local
Government Grant administered by the Texas Historical
Commission.
Background Information:
The City of Round Rock's Certified Local Government status
to apply for annual grants. Grants must be compatible with provides the ability
the Texas Historical
Commission's goals and objectives of vision/ tannin
and resource development. p g- resource preservation,
The City of Round Rock Preservation Plan would include the f
• An assessment of existing ordinance language,current following elements:
designations, enforcement practices, landmark/district
and use of the tax exemption program;
• Recommendations for integration of preservation programs
strategic/master planning initiatives; g with other
• Prioritization of neighborhoods/commercial areas for future historic
surveys/inventories and funding needs; and resource
• Identification of resource needs and availability, including staff
time, opportunities, local partnerships, etc.
UPDATED APRIL 2008