CM-09-07-136STATE OF TEXAS
COUNTY OF WILLIAMSON
SUPPLEMENTAL CONTRACT NO. 1
TO CONTRACT FOR ENGINEERING SERVICES
FIRM: S.D. Kaliman, L.P. ("Engineer")
ADDRESS: 1106 S. Mays Street, Suite 100, Round Rock, TX 78664
PROJECT: Greenslopes A/C Waterline Replacement Project
This Supplemental Contract No. 1 to Contract for Engineering Services is made by and between
the City of Round Rock, Texas, hereinafter called the "City" and S.D. Kallman, L.P., hereinafter
called the "Engineer".
WHEREAS, the City and Engineer executed a Contract for Engineering Services, hereinafter
called the "Contract", on the 12th day of February, 2009 for the Greenslopes A/C Waterline
Replacement Project in the amount of $59,555.00; and
WHEREAS, it has become necessary to amend the Contract to modify the provisions for the
scope of services and to increase the compensation by $5,974.00 to a total of $65,529.00; and
NOW THEREFORE, premises considered, the City and the Engineer agree that said Contract
is amended as follows:
I.
Article 2 Engineering Services and Exhibit B Engineering Services shall be amended as set
forth in the attached Addendum To Exhibit B. Exhibit C Work Schedule shall be amended as
set forth in the attached Addendum To Exhibit C.
II.
Article 4, Compensation and Exhibit D, Fee Schedule shall be amended by increasing by
$5,974.00 the lump sum amount payable under the Contract for a total of $65,529.00, as shown
by the attached Addendum to Exhibit D.
IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental
Contract in duplicate.
Supplemental Contract Rev.12/01/08
00164827, 0199.7088 84275
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CITY OF ROUND ROCK
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Ste • 'an L. Sheets, City Attorney
Supplemental Contract Rev.12/01/08
400164827;0199.7088 84275
2
ADDENDUM TO EXHIBIT B
Engineering Services
The changes to the scope of this project are as follows:
Basic Services (Supplemental No. 1 Items shown in Bold):
Design Phase
1. Attend preliminary conferences with the City regarding the requirements of the project.
2. Preparation of Plans and Specifications. Construction plans shall include the location of
proposed pre -chlorinated pipe bursting of the existing 8" asbestos cement water main and
reconstruction of curb and gutter, sidewalk and driveways. Provide bid options for
wastewater service line repair or replacement. Require sub -contractor that does water
and wastewater service work to be experienced and have a local office within one hour
from Round Rock. Add 400 L.F. of 16" water line pipe burst to Plans and
Specifications.
3. Attend one (1) meeting with City and affected homeowners in field.
4. Prepare bid quantities. Include 400 L.F. of 16" water line pipe burst.
5. Prepare final design estimate, specifications and general notes.
Bidding Phase
1. Prepare bidding documents and all copies for the bidding process.
2. Attend pre-bid conference and attend public bid opening.
3. Review bids received for completeness and accuracy and prepare detailed bid tabulations.
4. Make recommendation for bid award and prepare notice of award.
5. Prepare five sets of final contract documents.
Construction Phase
1. Provide periodic construction inspection services to assure compliance with plans and
specifications. Require the contractor to provide evidence that all wastewater service
crossings of the water main are undamaged.
2. Attend construction meetings as requested by City.
3. Review and make recommendations to City on submittals, pay requests and change
orders.
4. Punchlist the project when contractor requests consideration for acceptance. Sign off on
completed punehlist.
5. Make recommendation of project acceptance.
6. Prepare and submit an electronic file and hard copy of the Plan of Record (As -Built
Plans) for the completed project.
ADDENDUM TO EXHIBIT C
Work Schedule
The changes to the Work Schedule for this project are as follows:
Week: Milestone:
11/26/08 Notice to Proceed Given to Engineer to Design Project
01/15/09 60% Design Submitted to City of Round Rock Utility Department for
Review
03/01/09 Final Design Submitted to City of Round Rock Utility Department for
Review
9/15/09 Revised Design Submitted to City of Round Rock Utility
Department for Review
10/15/09 Plans Approved by City of Round Rock Utility Department
Public Notice Advertising Bids
10/21/09 &
10/28/09
11/15/09
11/28/09
05/14/09
12/21/09
1/01/10
7/01/10
7/14/10
Bids Received at City Hall
City Awards Contract
Contractor Returns Contract Documents with Signature,
Bonds, and Certificate of Insurance
City Signs Contract Documents; City and Engineer Hold Pre -
Construction Conference and Issues Notice to Proceed
Begin Construction
Construction Substantially Complete - Water Service Lines in Service
(6 Months — 180 Days)
Final Project Acceptance
EXHIBIT "D"
FEE SCHEDULE - SUPPLEMENTAL NO. 1
Greenslopes AJC Waterline Replacement Project
Description
HOURS
Corporate
Officer
Project
Manager
AutoCAD
Design
Tech - Sr.
Admin
Total
DESIGN PHASE
SUPPLEMENTAL NO. 1
Attend Preliminary Conferences with the City
2
2
4
Preparation of Plans and Specifications
2
12
30
1
45
Prepare Bid Quantities
2
4
2
6
14
Subtotal - Design Phase Supplemental No. 1
6
18
32
7
63
Table 1 of 3
Greenslopes A/C Waterline Replacement Project
HOURLY SUMMARY SHEET SUPPLEMENTAL NO. 1
DESIGN PHASE
Hours*
Salary*
Direct Labor Cost*
Corporate Officer
6
$ 72.00
$ 432.00
Project Manager
18
$ 27.00
$ 486.00
AutoCAD Design Tech - Sr.
32
$ 28.00
$ 896.00
Admin Personnel
7
$ 24.00
$ 168.00
Total - Supplemental No. 1
63
$ 1,982.00
*Estimates for the purpose of computing labor costs.
Table 2 of 3
•
Greenslopes A/C Waterline Replacement Project
MAXIMUM COST SUPPLEMENTAL NO. 1
Labor Cost
Labor
Overhead
174%
Total Labor +
Overhead
Fixed Fee
10%
Total Cost
DESIGN PHASE
$ 1,982
$ 3,449
$ 5,431
$ 543
$ 5,974
Total S. D. Kallman, L.P. Maximum Cost - Supplemental No. 1
$ 5,974
Table 3 of 3
DATE: July 15, 2009
SUBJECT: City Manager Approval—July 17, 2009
ITEM: Consider executing Supplemental Contract No. 1 with S.D. Kallman, L.P. for the
Greenslopes A/C Waterline Replacement Project.
Department:
Staff Person:
Justification:
Water and Wastewater Utilities
Michael Thane, P.E. Director of Utilities
This Supplemental Contract No. 1 is for additional services to the Design Phase of the
Greenslopes A/C Waterline Replacement project. The additional services include submitting a
revised design to include approximately 400 L.F. of 16" waterline pipe burst to the Construction
Plans and Specifications. The revised design is scheduled to be submitted to the City for review
in September 2009 with the anticipated project completion, including construction, in July
2010.
Funding:
Cost: $ 5,974.00
Source of funds: Capital Project Funds (Self Financed Utility)
Outside Resources: S.D. Kallman, L.P.
Background Information:
This is the first supplemental agreement to the original Engineering Services Contract which
was executed on February 12, 2009. The replacement of the asbestos -cement (A/C) waterlines
benefits the City by systematically 1) reducing additional unaccounted for water losses, 2)
reducing the burden and expense for the City water maintenance forces by eliminating breaks
and leaking waterlines, and 3) replacing water transmission lines that are at or near the end of
their design life with new waterlines. The City has developed a systematic plan for waterline
replacement projects, which are designed to restore the City's out -dated infrastructure with
new superior pipe materials.
Public Comment: N/A
j1{(i,Ag MgalL2008
Updated 01/20/04
Request for City Council/City Manager Action
O City Council t1 City Manager
Submit completed form for all City Manager and City Council approvals.
Department Name: Water & Wastewater Utilites
Contact Person: Chas Gordon / Kathy Michna
Project Mgr/Resource: David Freireich
Project Coordinator Mdeel thane
Assigned Attorney: Steve Sheets
City Council or City Manager Approval Date:
Agenda Wording
For t1gr;liitfii cs'ONLYy
)lite 1.5 009
Received: (1
Tag#: llt'i .�fJ
i 514
Original Documents Received: 7
Project Name: creaeloper AC Welatine Replacement Pajed
ContlactorNendor: S.D. Kellum, LP.
Funding Source: UWy System
Additional funding Source:
Amount:
Account Number. NA
7/17/2009
5,974.00
Cmader evecutng Supplemental Canbact No. 1 with S.D. Kelman, L.P. title Omsakpes AC Waterline Replacement P,geci
Finance Information
Is Funding Required? Yes El No E
Initial Construction Contract
Q Construction Contract Amendment x
Q Change order x
❑Change in Quantity ❑Unforeseen Circumstances
Initial Professional Services Agreement
Q Supplemental Professional Service Agreement # 1
O Purchasing/Service Agreement
Purchase Order
Item(s) to be purchased
Other (Please Greedy identify action on lines below)
Amount
5,914
FINANCE
Q D Finance/CIP
FinanoelAcd
ElCI Purchasing
CI 1I Budget
APPROVALS
go be completed ONLY by Fkwrce)
Final Finance Approval Required
Asses
Ass Direcbr
Once approvals have been obtained, please /onward the RFA, blue shed, backup information and originals to City Secretary, Sara White.
ITEMS WLL NOT BE PLACED ON THE COUNCL AGENDA WITHOUT FINANCE AND LEGAL APPROVAL PRIOR TO SUBMISSION.
Dere
Required for Submission of ALL CNV Council and City Manager Nems
Project Mgr. Signature: Date:
Dept. Director Signature
*City Attorney Signatu
City Manager Signature:
12 nth.- Date: -1167
Dare: -1-17-G`1
CRY
Date: -1'1 -CFI
eign W e is required for all items.
REVISED 7/72009
LEGAL DEPARTMENT APPROVAL FOR CITY COUNCIL/CITY MANAGER ACTION
Required for Submission of ALL City Council and City Manager Items
Department Name: PWfuauties
Project Mgr/Resource: David Freireich
DCouncil Action:
ORDINANCE
Agenda Wording
Project Name: Greenslopes NC Waterline Replacement Prot
ContractorNendor: S.D. Kallman, L.P.
n RESOLUTION
City Manager Approval
CMA Wording
Consider executing Supplemental Contract No. 1 with S.D. Kaltman, L.P. for the Greenslopes NC Waterline Replacement
Project.
Attorney Approval
Et -Attorney
Notes/Comments
Date 7 ins