CM-09-07-137SUPPLEMENTAL AGREEMENT NO. 1
TO "CITY OF ROUND ROCK AGREEMENT FOR
PURCHASE OF ANALYTICAL SERVICES FROM
TEST AMERICA LABORATORIES, INC."
THE STATE OF TEXAS
CITY OF ROUND ROCK
COUNTY OF WILLIAMSON
COUNTY OF TRAVIS
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KNOW ALL BY THESE PRESENTS:
FIRM: Test America Laboratories. Inc. ("Vendor")
ADDRESS: 4101 Shuffel Street NW, North Canton, Ohio 44720
REFERENCE: Purchase of Analytical Services
This Supplemental Agreement No. 1 to "City of Round Rock Agreement for Purchase of
Analytical Services from Test America Laboratories, Inc." is made by and between the City of Round
Rock, Texas (hereinafter called the "City") and Test America Laboratories, Inc. (hereinafter called the
"Vendor").
WHEREAS, the City and the Vendor executed the referenced "City of Round Rock Agreement
for Purchase of Analytical Services from Test America Laboratories, Inc." on the 1st day of August,
2008; and
WHEREAS, it has become necessary to amend the Agreement to provide for extension by
renewal for the first allowable term;
NOW THEREFORE, premises considered, the City and the Vendor agree that said Agreement
is amended as follows:
I.
Section 2.01, subsection (B) shall be amended as follows:
B. The term of this original Agreement was for one (1) twelve (12) twelve-month period
from the effective date hereof. After that term, this Agreement may be renewed for successive terms of
twelve (12) months each, not to exceed in the aggregate four (4) such renewals, with such renewals to
occur on or before the expiration date of the preceding term, and with such renewals being absolutely
predicated upon the express written agreement of both parties. Such renewals are permitted only
provided Vendor has performed each and every contractual obligation specified in this original
Agreement. This Supplemental Agreement No. 1 embodies the first renewal of twelve (12) months,
following the expiration date of the initial twelve (12) month term, and extends the original
Agreement as to time only with no other changes in terms or conditions of the original Agreement.
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IN WITNESS WHEREOF, the City and the Vendor have executed this Supplemental
Agreement No. 1 in duplicate originals.
CITY OF ROUND ROCK, TEXAS
By:
Name:
Title:
Date Signed:
ATTEST:
By:
Sara L. White, City Secretary
FOR CITY, PPROVED AS TO FORM:
By:
Step
L. Sheets, City Attorney
TEST AMERICA LABORATORIES, INC.
By: Cn
Name: Carl W. Skelley
Title: Lab Director
Date Signed: June 30,2009
2
DATE: July 13, 2009
SUBJECT: City Manager Approval —July 17, 2009
ITEM: Supplemental Agreement for Analytical Services from Test America
Laboratories, Inc.
Department:
Staff Person:
Justification:
Water & Wastewater Utilities
Michael D. Thane, P.E. Director of Utilities
This Supplemental Agreement No. 1 is the first renewal of twelve months to the initial
Agreement for purchase of Analytical Services for the Environmental Services and Water
Treatment Divisions. The contract includes testing water, wastewater, environmental and
industrial wastewater samples with a NELAC (National Environmental Laboratory Accreditation
Conference) certified laboratory that is able to provide traceable documentation validating
analytical results.
Funding:
Cost: Estimated at $30,385 annually
Source of funds: Utility Fund (5374-200-64000)
Outside Resources: Test America Laboratories, Inc.
Background Information:
The original agreement was executed in August 2008, for one twelve-month period. The
agreement may be renewed, for up to four successive twelve-month terms with no other
changes to the agreement other than extending the original term. Various analytical testing is
required by state and EPA mandated programs such as the Industrial Pretreatment as well as
water quality requirements for the drinking water system. This contract renewal is with an
NELAC accredited laboratory.
Public Comment: N/A
Blue Sheet Format
Updated 042008
Request for City Council/City Manager Action
1E1 City Council I] City Manager
Submit completed form for all City Manager and City Council approvals.
Department Name: Water 8 Wastewater Utilities
Contact Person: Chaz Gordon / Kathy Michna
Project Mgr/Resource:
Project Coordinator
Assigned Attorney.
Wheel than
City Council or City Manager Approval Date:
Agenda Wording
rC For Adttibt-at cv ersnONLY
Received: JUl 1 E 20,19 ,y/
Tag a:
Original Documents Received: 9
Project Name: AmtydS sewn.
ContracterNendor: Test America Lta&xis, Inc.
Funding Source: Ugly Fund
Additional funding Source:
Amount:
7/17/2009
30.385
Account Number: 5374-20094000
Supplemental Agreement for Analytical Services from Test America Laboratories, Inc.
Finance Information
Is Funding Required? Yesp❑ No OQ
Q Initial Construction Contract
Construction Contract Amendment 11
O Lhange Order p —
❑Change in Quantity ❑Unforeseen Circumstances
Initial Professional Services Agreement
Supplemental Professional Service Agreement h 1
Q Purchasing/Service Agreement
Q Purchase Order
Item(s) to be purchased
Other (Please clearly identify action on lines below)
Amount
30,395
APPROVALS
ire be cnRdelad DML Y by F,.n)
FINANCE Flet Finan s Approval Required
NIA Lola Awaked
Finance/CPI
FlnarlcelAcct
C1CI Purchasing
Budget
Dale
Dale
Date
Date
Finance Praetor pale
Once approvals have been obtained, please forward the RFA, blue sheet, back up information and originals to Cry Secretary, Sara Whrfe.
HEMS WILL NOT BE PLACED ON THE COUNCIL AGENDA WITHOUT FINANCE AND LEGAL APPROVAL PRIOR TO SUBMISSION.
Required for Submission MALL City Council and City Manager Items
Project Mgr. Signature:
Dept. Director Signature:
'City Attorney Signature
City Manager Signature:
Date:
as, Date: l3 n
Date 1 1'1Cif
I
Date: 'I yY/f I Dct
signature is required for all item/ /
REVISED 7/13/2009
LEGAL DEPARTMENT APPROVAL FOR CITY COUNCIL/CITY MANAGER ACTION
Required for Submission of ALL City Council and City Manager Items
Department Name: PUBLIC WORKS
Project Mgr/Resource: TRACY HERRING
EJCouncil Action:
ORDINANCE
Agenda Wording
SUPPLEMENTAL AGREEMENT FOR
Project Name: ANALYTICAL SERVICES
ContractorNendor: TEST AMERICA LABRATORIES, INC.
ri RESOLUTION
City Manager Approval
CMA Wording
Supplemental Agreement for Analytical Services from Test America Labratories, Inc.
Attorney Approval
�x Attorney
Notes/Comments
Date
7.6.