CM-09-07-140AGREEMENT BETWEEN TREASURY LAW ENFORCEMENT AGENCIES
and
LOCAL, COUNTY AND STATE LAW ENFORCEMENT AGENCIES
FOR THE REIMBURSEMENT OF EXPENSES
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This agreement is entered into by the Round Rock Police Department and Internal Revenue Service,
Criminal Investigation, for the purpose of receiving reimbursable costs incurred by the Round Rock Police
Department in providing resources to joint operations/task forces.
Payments may be made to the extent they are included in the Treasury law enforcement agency's Fiscal
Year Plan, and the monies are available within the Treasury Forfeiture Fund to satisfy the request(s) for
reimbursable overtime expenses.
I. LIFE OF THIS AGREEMENT
This agreement is effective on the date it is signed by both parties and terminates on the last day
of the current Fiscal Year. Agreements are required on a Fiscal Year basis and must be
renewed, if appropriate, by September 30th of each Fiscal Year for the following Fiscal Year.
II. AUTHORITY
This agreement is established pursuant to the provisions of 31 U.S.C. 9703, the Treasury
Forfeiture Fund Act of 1992, which provides for the reimbursement of certain expenses of local,
county, and state law enforcement agencies incurred as participants in joint operations/task
forces with a Department of the Treasury law enforcement agency.
III. PURPOSE OF THIS AGREEMENT
This agreement establishes the procedures and responsibilities of both the Round Rock Police
Department and the Criminal Investigation, Internal Revenue Service, for the reimbursement of
certain overtime and other expenses pursuant to 31 U.S.C. 9703.
Form 9975 (Rev. 2-05)
Cat. No. 22456K Department of the Treasury -- Internal Revenue Service Page 1
IV. NAME OF TASK FORCE/JOINT OPERATION (If Applicable)
The Name of this Task Force is OPERATION EXODUS.
Projected Dates of Remaining Operation: 07/01/2009 to 09/30/2009.
V. CONDITIONS AND PROCEDURES
A. Assignment of Round Rock Police Department Officers
To the maximum extent possible, Round Rock Police Department shall assign dedicated
officer(s) to the Task Force/Joint Operations.
The Round Rock Police Department shall provide the Criminal Investigation, Internal
Revenue Service, with the names, titles, badge or ID numbers of the officer(s) assigned
to the Task Force/joint Operation in an attachment to this agreement.
B. Requests for Reimbursement of Overtime Expenses
1. The Round Rock Police Department may request reimbursement for payment of
overtime expenses directly related to work performed by its officer(s) assigned as
members of a Joint Task Force/Operation with the Criminal Investigation, Internal
Revenue Service, for the purpose of conducting official Treasury investigations.
Form 9975 (Rev. 2-05)
2. The Round Rock Police Department shall provide the Criminal Investigation,
Internal Revenue Service, within 10 days of the signing of this agreement, a
mandatory ACH Vendor Payment Enrollment Form for Electronic Funds Transfer.
3. Invoices submitted for the payment of overtime to Round Rock Police
Department officer(s) shall be submitted on the agency's letterhead. The invoice
shall be signed by an authorized representative of that agency.
4. The Round Rock Police Department will submit all requests for reimbursable
payments together with appropriate documentation to the Criminal Investigation,
Internal Revenue Service, , ATTN: Mike A. Lamberth, Special Agent, 9430
Research Blvd. suite 303, Austin, Texas (512) 464-3020.
The Round Rock Police Department shall certify that the request is for overtime
expenses incurred by the Round Rock Police Department for Participation with a
joint operation conducted with the Criminal Investigation, Internal Revenue
Service. The Round Rock Police Department shall also certify that requests for
reimbursement of overtime expenses have not been made to other Federal law
enforcement agencies who may also be participating with the task force/joint
operation.
Cat. No. 22456K Department of the Treasury -- Internal Revenue Service Page 2
The Round Rock Police Department acknowledges that they remain fully
responsible for their obligations as the employer of the officer(s) assigned to the
task force/joint operation and are responsible for the payment of overtime
earnings, withholdings, insurance coverage and all other requirements by law,
regulation, ordinance or contract regardless of the reimbursable overtime
charges incurred.
5. All requests for reimbursement of costs incurred by the Round Rock Police
Department must be approved and certified by the Criminal Investigation, Internal
Revenue Service. The Treasury law enforcement agency shall countersign the
invoices for payment.
6. All requests for reimbursement of costs are to be received by Criminal
Investigation, Internal revenue Service no later than 15 days after the previous
month end. These requests for reimbursement are to be for a full month time
period, from the first day to the last day of the month. There should not be
invoices covering only part of the month, as in 1/10/04 — 1/25/04.
7. The Round Rock Police Department is limited to a maximum reimbursement for
all overtime expenses in connection with this operation of $4,000per year under
this agreement. By statute, no single officer may earn more than $15,000.00 per
fiscal year in overtime regardless of the number of agreements he/she is
authorized on. Travel and related expenses should not exceed a maximum of
$1000 for this task force/joint operation for the Fiscal Year period.
8. The total dollar value of this agreement may be adjusted at anytime by Criminal
Investigation, Internal Revenue Service based upon the following:
A) The Criminal Investigation, Internal Revenue Service may modify the total
dollar obligation, resulting in an increase or decrease, if they determine that the
original obligated amount is not commensurate with the rate of reimbursable
requests, based on their analysis of submitted reimbursement requests.
B) The adjustments to the total dollar value of this agreement may result in a
partial and/or total reduction of reimbursement funds requested. Any
modification made to an authorized agreement will be documented in writing and
immediately provided to the impacted state and local agency.
C. PROGRAM AUDIT
This agreement and its procedures are subject to audit by the Criminal Investigation,
Internal Revenue Service, Department of the Treasury, Office of Inspector General, the
General Accounting Office, and other government designated auditors. The Round Rock
Police Department agrees to permit such audits and agrees to maintain all records
relating to these transactions for a period of not less than three years; and in the event of
an on-going audit, until the audit is completed.
These audits may include reviews of any and aII records, documents, reports, accounts,
invoices, receipts or expenditures relating to this agreement; as well as the interview of
any and all personnel involved in these transactions.
Form 9975 (Rev. 2-05)
Cat. No. 22456K Department of the Treasury -- Internal Revenue Service Page 3
D. REVISIONS
The terms of this agreement may be amended upon the written approval of both the
Round Rock Police Department and the Criminal Investigation, Internal Revenue Service.
The revision becomes effective upon the date of approval.
E. NO PRIVATE RIGHT CREATED
This is an internal government agreement between a Treasury Law Enforcement Agency
and the Round Rock Police Department, a Local/County/State Law Enforcement Agency,
and is not intended to confer any right or benefit to any private person or party.
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Signatur
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Print6ide)2 Name Title
Round Rock Police Department
Date:
Clnc -1)Q-C-ne t'S
Printed Name Title
Chief Financial Officer
Round Rock Police Department
Date:
Form 9975 (Rev. 2-05)
Cat. No. 22456K
Signature
Printed Name Title
Criminal Investigation
San Antonio Field Office
Internal Revenue Service
Date:
Signature
Printed Name Title
Criminal Investigation
Internal Revenue Service
Washington, DC
Date:
Department of the Treasury -- Internal Revenue Service Page 4