CM-09-08-152ROUND ROCK, TEXAS
PURPOSE. PASSION. PROSPERITY.
Mayor
Alan McGraw
Mayor Pro -Tem
Joe Clifford
Councilmembers
Rufus Honeycutt
George White
Carlos T. Salinas
John Moman
Kris Whitfield
City Manager
James R. Nuse, P.E.
City Attorney
August 4, 2009
ECHO -WEB USER ACCESS
AUTHORIZATION AND CERTIFICATION
(Si;: . ► e of Authorizing Official) Date
This is to certify that the above is the signature of:
James R. Nuse, P.E.
City Manager
(Type Name) (Title)
City of Round Rock 74-6017485
—
(Name of Recipient Organization)
(Tax Identification Number)
Who is duly authorized to approve payment requests submitted to the Federal Transit
Administration on behalf of City of Round Rock (name of organization). There
has not been a change in the signatory authorizing official for this ECHO Control
Number 69086148 (enter ECN).
In addition, Laurie Born (Name of Contact Person) is authorized to receive an
ECHO User -ID for View only access (performs inquiries only).
In addition, Elaine Wilson (Name of Contact Person) is authorized to receive an
ECHO User -ID for Update access (performs draw -downs).
In addition, Lynn Olsen (Name of Contact Person) is authorized to receive an
ECHO User -ID for Update access (backs up primary draw -down person).
tL
(gnatur Si Recipient �f Recpent Org zataon Official)
Cheryl Delaney, Finance Director
Stephan L. Sheets (Typed Name and Title) Date
CITY OF ROUND ROCK FINANCE DEPARTMENT, 221 East Main Street • Round Rock, Texas 78664
Phone 512.218.5400 • www.roundrocktexas.gov
Ukrocvoilsa.
ECHO Web User
Change / Modify Form
Organization Name: ?,>' d/ /f42De�
Note: To complete thea_
ECN: 4. 0'6 /7if
Authorizing Official signature:
User Names to Remove
r Names to Add
User Access Types
Name of User to Remove:
ehefy/ ZDe/ars�/
Name of User to Add:
Lauf,/ e' °i%/7
Type of Access:
Inquiry:
Update: El
/
Name of User to Remove:
Name of User to Add:
Type of Access:
Inquiry: E
Update: ❑
Name of User to Remove:
Name of User to Add:
Type of Access:
Inquiry: E
Update: ❑
Authorizing Names to Remove.
Authorizing Names to Add
Authorizing Access
Types
Authorizing Official Name to
Remove:
Authorizing Official Name to
Add:
Type of Access:
Inquiry: Li
No Access: 11
_
ve orm, either type or handwrite the information. If typing the information,
the check boxes can be shaded instead of checked
Instructions for ECHO -Web Registration Change/Modify Forms
This form should be used to change or modify users who currently have access to the system, add new users to the
system and delete existing users from the system. It should also be used for modification of the Authorizing
Official. Please note that if a contact person is being added, the limit of three users (one with view only access and
two with update access) still applies.
When adding a new user or Authorizing Official with ECHO access, a User Access Request form and a Rules of
Conduct form for each new user must be provided with this form.
If adding an Authorizing Official with "No Access", then a new Authorization and Certification form is required
with this form. (The Authorization and Certification form can be obtained from the ECHO Web manual online).
If replacing an Authorizing Official, then the new Authorizing Official must sign this form where designated.
NOTE: Forms may be faxed to the attention of ECHO -Web at 202-493-2935, emailed to
echo_web@fta.dot.gov, or sent through the mail to:
Federal Transit Administration
Office of Financial Systems (E54-455)
AWN: ECHO Web
1200 New Jersey Ave, SE
Washington, DC 20590
ECHO User Change/Modify Rev 2.0
08 APR 2008
ECHO Recertification
' / �j User Access
‘,ECN# 9a1�j/AA
1. USER INFORMATION
L z Pie.. .00/1r2 ,s'i —4?/ —0ZY 76 &a —J'/ —.330/
First Name Mil 'Last Name 'Office Phone No. FAX Phone No.
/j � Gender M {�F/(Optional)
l�^I%(,�,i i�s C�oo/1/inaJor Mom@ro o id rock, fir, as
'Title *Email Address
eii- ai to zei!d 12o('' i 7y
*Orgapazation Name
'Mailing Address (Street Number, City, State and ZIP Code)
/�%�,
c.?fh -- a / , �- t1.Gl Z'% S->L
All fields marked with an * must be completed to
establish the user account in ECHO Web.
The form will be return if any • field is left blank.
kipaitd le D e.,6l %x 7RZ z/Ya2ii.Z.
11. ACCESS TYPE - CHECK ONLY ONE (1) BOX BELOW
UPDATE - User can initiate a request for funds--i.e. "draw-down" against availability funding.
INQUIRY - User can view and perform inquiries, but is not allowed to perform updates.
111. AUTHORIZING OFFICIAL MUST COMPLETE-THIS SECTION
` june,,S iZ . /Tif
1145E 12, Cjty za er-
'(Au I *Official Printed Name)
'(Title)
e . q- . ci
�
(A Official Signature) *(Date Signed)�
L 5e a !.e td f 08e , i • 1e.5 L516?— , /f .— ,L5'S4).2
'Email Address
JUSTIFICATION FOR USER ACCESS: (Provide brief explanation of why this individual
*Office Phone Number
needs access to ECHO Web).
er,Ly C/'af?iS &m fa fir,
Information collected used to recertify ECHO Web users.
IV. TO BE COMPLETED BY THE OFFICE OF FINANCIAL SYSTEMS (TBP-40)
Date:
ECHO Web System Administrator (signature)
Date:
FTA Security
ECN Number:
User Name:
Suspend User:
Administrator (signature)
Comments:
ECHO -WEB System Rules of Conduct
I understand that the ECHO -Web system is an official U.S. Federal Government web based
application, and that my signature below expressly gives assurance that I will comply with all U.S.
Federal Government and Department of Transportation (DOT) regulations, policies, and
procedures governing the protection, handling, processing, transmission, distribution, and
destruction of sensitive unclassified information utilized by the ECHO -Web system.
I understand that the Department of Transportation monitors the ECHO -Web site to ensure that all
users comply with U.S. Federal Government information system security guidelines for the
protection of the Federal computer resources. I also understand that by using the ECHO -Web, I
expressly consent to such monitoring activities. I understand that I must not knowingly introduce
malicious code into the ECHO -Web system or the network in which it resides. I understand that
doing so may subject me to criminal prosecution under the Computer Fraud and Abuse Act of
1984, as amended codified at section 1030 of Title 18 of the United States Code, or other
applicable criminal laws.
I understand that attempts to defeat or circumvent the ECHO -Web system or the network in which
it resides, use either for other than the intended purposes for which I have been granted access
rights, deny service to authorized users, obtain, alter, damage, or destroy information, or otherwise
interfere with the ECHO -Web system or its operation is prohibited. I also understand that evidence
of such acts will be disclosed to law enforcement authorities and may result in criminal prosecution
under the Computer Fraud and Abuse Act of 1984, as amended codified at section 1030 of Title 18
of the United States Code, or other applicable criminal laws.
I understand that I am required to protect all initial passwords issued to me, and those, later
created by me for the purpose of accessing the ECHO -Web system. I understand that the sharing
and disclosure of passwords, or the use of another user's identification code (ID) is prohibited. I
also understand that I am required to change my password whenever prompted by the system,
and whenever I suspect that my password may have been compromised. In addition, I understand
that I am prohibited from embedding my password in log -on scripts. That is, I must respond "no"
when asked by the system whether I wish to save my password in the login screen.
I understand that I am required to immediately report all security incidents, including any breach of
appropriate system use by another ECHO -Web user, discovery of computer viruses or errors in
ECHO -Web system to the Federal Transit Administration promptly.
I understand that I am required to immediately notify the Federal Transit Administration when I no
longer require access to the ECHO -Web system. I understand that failure to comply with any of the
above security requirements could result in the Toss of system privileges and/or criminal penalties
under law.
L&(/'/e 2'4"),(1/2
Printed Name
ECHO Recertification
User Access
ECN # 1p 10,1? 6%71g
I. USER INFORMATION
First/ir7N me
�H lleOf,U?7lQ.fi7L
*Title
•
*Org.
M/I
ova -a/Y-,5137 ,.5/42-J1/-, 34'
*Last Name *Office Phone No.
/G '/ poteid-roe , /i. 2.5
*Email Address
zation Name
*Mailing Address (Street Number, City, State and ZIP Code)
c7ZR/
foto 4an,fr, i 7f -/?1
FAX Phone No.
Gender M /(Optional)
All fields marked with an " must be completed to
establish the user account In ECHO Web.
The fon» will be return 1f any * field Is left blank.
IL ACCESS TYPE - CHECK ONLY ONE (1) BOX BELOW
UPDATE - User can initiate a request for funds--i.e. "draw -down" against availability funding.
INQUIRY - User can view and perform inquiries, but is not allowed to perform updates.
111. AUTHORIZING OFFICIAL MUST CO
PULITE THIS SECTION
a7/2015 /. /65e e . 1 �.
(Auth, izin. Official Printed Name)
(A
Official Signature)
I1 ase rowd r'oc'k, tx. des
*Em I Address
*(Title)
C/may kuictier
*(Date Signed)
*Office Phone Number
JUSTIFICATION FOR USER ACCESS: (Provide brief explanation of why this individual needs access to ECHO Web).
Iv.
Information collected used to recertify ECHO Web users.o46yj fa - /,,r 1 ptfie ,5
TO BE COMPLETED BY THE OFPIC! OF FINANCIAL SYSTEMS (TBP -40)
ECHO Web System Administrator (signature)
FTA Security Administrator (signature)
ECN Number:
User Name:
Suspend User:
Date:
Date:
Comments:
ECHO -WEB System Rules of Conduct
I understand that the ECHO -Web system is an official U.S. Federal Government web based
application, and that my signature below expressly gives assurance that I will comply with all U.S.
Federal Government and Department of Transportation (DOT) regulations, policies, and
procedures governing the protection, handling, processing, transmission, distribution, and
destruction of sensitive unclassified information utilized by the ECHO -Web system.
I understand that the Department of Transportation monitors the ECHO -Web site to ensure that all
users comply with U.S. Federal Government information system security guidelines for the
protection of the Federal computer resources. I also understand that by using the ECHO -Web, I
expressly consent to such monitoring activities. I understand that I must not knowingly introduce
malicious code into the ECHO -Web system or the network in which it resides. I understand that
doing so may subject me to criminal prosecution under. the Computer Fraud and Abuse Act of
1984, as amended codified at section 1030 of Title 18 of the United States Code, or other
applicable criminal laws.
I understand that attempts to defeat or circumvent the ECHO -Web system or the network in which
it resides, use either for other than the intended purposes for which I have been granted access
rights, deny service to authorized users, obtain, alter, damage, or destroy information, or otherwise
interfere with the ECHO -Web system or its operation is prohibited. I also understand that evidence
of such acts will be disclosed to law enforcement authorities and may result in criminal prosecution
under the Computer Fraud and Abuse Act of 1984, as amended codified at section 1030 of Title 18
of the United States Code, or other applicable criminal laws.
I understand that I am required to protect all initial passwords issued to me, and those, later
created by me for the purpose of accessing the ECHO -Web system. I understand that the sharing
and disclosure of passwords, or the use of another user's identification code (ID) is prohibited. I
also understand that I am required to change my password whenever prompted by the system,
and whenever I suspect that my password may have been compromised. In addition, I understand
that I am prohibited from embedding my password in log -on scripts. That is, I must respond "no"
when asked by the system whether I wish to save my password in the login screen.
I understand that I am required to immediately report all security incidents, including any breach of
appropriate system use by another ECHO -Web user, discovery of computer viruses or errors in
ECHO -Web system to the Federal Transit Administration promptly.
I understand that I am required to immediately notify the Federal Transit Administration when I no
longer require access to the ECHO -Web system. I understand that failure to comply with any of the
above security requirements could result in the loss of system privileges and/or criminal penalties
under law.
*//6(4_0,1J
Signatu Date
i --YAM M Q(SEA✓
Printed Name
/ / S) / 0
ECN # j Q4,57, pie
1. USER INFORMATION
ECHO Recertification
User Access
cel . e. I)r/mon t ? -. /f-s'4W d'i2 -d'/-.
v/
s'/
*First Name M/I *Last Name Office Phone No. FAX Phone No.
Gender M // F,( Optional)
Pwa/2d i 9 ,1: ( )J /�or) Piotj"�i(- '/C Y.
'Title ✓ 'Email Address
/ 4 un ,o rP, 7P s
/A
.
'Organi ion Name ./2
*Mailing Address (Street Number, City, State and ZIP Code)
"a / >a;� ��
/t't
All fields marked with an' must be completed to
establish the user account In ECHO Web.
The form will be return if any* field is left blank.
)`01d /Pog,&, `7- ' vs — sa
11. ACCESS
TYPE - CHECK ONLY ONE (1) BOX BELOW`
UPDATE - User can initiate a request for funds--i.e. "draw -down" against availability funding.
INQUIRY - User can view and perform inquiries, but is not allowed to perform updates.
111. AUTHORIZING OFFICIAL MUST COMPLETE THIS SECTION
jannes
/( Wase— PC . /1 -(al Lai eri
• 1
'(Auth. ing
cial Printed Name) •(Title)
fficial
*(Author.
✓r2ase
'Email
Signature) (Date Signed)
'nom -roe,, /'x. lt(s 6.`/c2 -,VF -,'/lDat.
Address
JUSTIFICATION FOR USER ACCESS: (Provide brief explanation of why this individual
'Office Phone Number
needs access to ECHO Web).
'e/'U/Se5 a8 Cieet/2 ,c7
Information collected used to recertify ECHO Web users.de
(f
IV. TO BE COMPLETED BY THE OFFICE OF FINANCIAL SYSTEMS (TBP -40)
Date:
ECHO Web System Administrator (signature)
Date:
FTA Security
ECN Number:
User Name:
Suspend User:
Administrator (signature)
Comments:
ECHO -WEB System Rules of Conduct
I understand that the ECHO -Web system is an official U.S. Federal Government web based
application, and that my signature below expressly gives assurance that I will comply with all U.S.
Federal Government and Department of Transportation (DOT) regulations, policies, and
procedures governing the protection, handling, processing, transmission, distribution, and
destruction of sensitive unclassified information utilized by the ECHO -Web system.
I understand that the Department of Transportation monitors the ECHO -Web site to ensure that all
users comply with U.S. Federal Government information system security guidelines for the
protection of the Federal computer resources. I also understand that by using the ECHO -Web, I
expressly consent to such monitoring activities. I understand that I must not knowingly introduce
malicious code into the ECHO -Web system or the network in which it resides. I understand that
doing so may subject me to criminal prosecution under the Computer Fraud and Abuse Act of
1984, as amended codified at section 1030 of Title 18 of the United States Code, or other
applicable criminal laws.
I understand that attempts to defeat or circumvent the ECHO -Web system or the network in which
it resides, use either for other than the intended purposes for which I have been granted access
rights, deny service to authorized users, obtain, alter, damage, or destroy information, or otherwise
interfere with the ECHO -Web system or its operation is prohibited. I also understand that evidence
of such acts will be disclosed to law enforcement authorities and may result in criminal prosecution
under the Computer Fraud and Abuse Act of 1984, as amended codified at section 1030 of Title 18
of the United States Code, or other applicable criminal laws.
I understand that I am required to protect all initial passwords issued to me, and those, later
created by me for the purpose of accessing the ECHO -Web system. I understand that the sharing
and disclosure of passwords, or the use of another user's identification code (ID) is prohibited. I
also understand that I am required to change my password whenever prompted by the system,
and whenever I suspect that my password may have been compromised. In addition, I understand
that I am prohibited from embedding my password in log -on scripts. That is, I must respond "no"
when asked by the system whether I wish to save my password in the login screen.
I understand that I am required to immediately report all security incidents, including any breach of
appropriate system use by another ECHO -Web user, discovery of computer viruses or errors in
ECHO -Web system to the Federal Transit Administration promptly.
I understand that I am required to immediately notify the Federal Transit Administration when I no
longer require access to the ECHO -Web system. I understand that failure to comply with any of the
above security requirements could result in the loss of system privileges and/or criminal penalties
under law.
Signature Date
Printed Name
DATE: August 2, 2009
SUBJECT: City Manager Approval —
ITEM: Consider executing the ECHO -Web User Access Authorization and Certification
forms with the Federal Transit Administration.
Department: Finance
Staff Person: Cheryl Delaney, Finance Director
Justification:
The City has received a letter from the U.S. Department of Transportation, Federal Transit
Administration (dated July 6, 2009), directing all ECHO Web users to recertify user access (see
attached). The required ECHO Web User Access and Rules of Conduct forms are attached. This
authorization will allow the City to process draw -downs and monitor grants activity for its
transportation grants.
Funding:
Cost: N/A
Source of funds: N/A
Outside Resources: N/A
Background Information: This program was approved by the council on Resolution no. R -05-
10-13-10C1. When appropriated funding becomes available, the City of Round Rock processes
its grant draw -downs, and monitors financial status using the ECHO system.
Public Comment: N/A
UPDATED APRIL 2008
5/11/2009
Request for City Council/City Manager Action
City Council5 City Manager
Submit completed form for all City Manager and City Council approvals.
Department Name: Finance
Contact Person: Cheryl Delaney / Misty Gray
Project Mgr/Resource:
Project Coordinator: Laurie Bom
Assigned Attorney: J. Kay Gayle
City Council or City Manager Approval Date:
Agenda Wording
For Vcinggtgrga ONLY
AUG 0 5 ?_009
Received:
Tag #:
Original Documents Received: i
ELECTRONIC CLEARING HOUSE OPERATION SYSTEM
Project Name: (ECHO) RECERTIFICATION
ContractorNendor:
Funding Source:
Additional funding Source:
8/7/2009
Amount: N/A
Account Number:
Consider executing the ECHO -Web User Access Authorization and Certification forms with the Federal Transit Administration
Finance Information
Is Funding Required? Yes No
Initial Construction Contract
Q Construction Contract Amendment
Change Order
OChange in Quantity Unforeseen Circumstances
ED Initial Professional Services Agreement
Supplemental Professional Service Agreement
Purchasing/Service Agreement
Ei Purchase Order
Item(s) to be purchased
1:=1 Other (Please clearly identify action on lines below)
Recertification required by U.S. Department of Transportation
Amount
Required for Submission of ALL C' Council an City Manager Items
_ Y
Project Mgr. Signature:
Dept. Director Signature: ".
Date:
*City Attomey Signatu . �. Date:
City Manager Signature: Date:% fDC(
*City Attomey signature is required for all items.
Date:
REVISED 8/5/2009
LEGAL DEPARTMENT APPROVAL FOR CITY COUNCIL/CITY MANAGER ACTION
Required for Submission of ALL City Council and City Manager items
Department Name: FINANCE
Project Mgr/Resource: LAURIE BORN
Council Action:
ORDINANCE
Agenda Wording
ELECTRONIC CLEARING HOUSE OPERATION
Project Name: SYSTEM (ECHO) RECERTIFICATION
ContractoriVeridOr: FEDERAL TRANSIT ADMINISTRATION
ED RESOLUTION
El City Manager Approval
CMA Wording
Consider executing the ECHO -Web User Access Authorization and Certification forms with the Federal Transit Administration.
Attorney Approval
fZIAttorney
Notes/Comments
Date
0Awdox‘SCCInts10117109021MISC100167333
Updated 8/3/08