CM-09-08-156STATE OF TEXAS
COUNTY OF WILLIAMSON
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§
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SUPPLEMENTAL AGREEMENT NO. 5
TO AGREEMENT FOR ENGINEERING SERVICES
FIRM: MWM Design Group ("Engineer")
ADDRESS: 305 East Huntland Drive, Suite 200, Austin, TX 78752
PROJECT: Redesign of Sam Bass Road from Meadows Drive to III -35
This Supplemental Agreement No. 5 to Agreement for Engineering Services is made by and
between the City of Round Rock, Texas, hereinafter called the "City" and MWM Design Group
(Formerly Martinez Wright & Mendez, Inc.), hereinafter called the "Engineer".
WHEREAS, the City and Engineer executed an Agreement for Engineering Services,
hereinafter called the "Agreement", on the 8th day of May, 2003 for the Redesign of Sam Bass
Road from Meadows Drive to IH -35 in the amount of $66,271.00; and
WHEREAS, the City and Engineer executed Supplemental Agreement No. 1 on September 11,
2003 to amend the scope of services and to increase the compensation by $16,305.00 to a total of
$82,576.00; and
WHEREAS, the City and Engineer executed Supplemental Agreement No. 2 on September 23,
2004 to extend the contract date; and
WHEREAS, the City and Engineer executed Supplemental Agreement No. 3 on February 10,
2005 to amend the scope of services and to increase the compensation by $67,862.00 to a total of
$150,438.00; and
WHEREAS, the City and Engineer executed Supplemental Agreement No. 4 on December 18,
2008 to amend the scope of services and to increase the compensation by $51,840.00 to a total of
$202,278.00; and
WHEREAS, it has become necessary to amend the Agreement to modify the provisions for the
scope of services and to modify the compensation by $40,713.62 to a total of $242,991.62, and
NOW THEREFORE, premises considered, the City and the Engineer agree that said
Agreement is amended as follows:
Supplemental Agreement
0127.0302/167581
1
et -c - IScn
Rev,07/09
64836
1.
Article 2, Scope Of Services To Be Performed By Engineer and Exhibit B. Services To Be
Performed By The Engineer shall be amended as set forth in the attached Addendum To Exhibit
B. Exhibit C, Work Schedule shall be amended as set forth in the attached Addendum to Exhibit
C.
11.
Article 4, Compensation and Exhibit D, Fee Schedule shall be amended by increasing by
$40,713.62 the lump sum amount payable under the Agreement for a total of $242,991.62, as
shown by the attached Addendum to Exhibit D.
IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental
Agreement in duplicate.
MWM DESIGN GROUP
(f/n/a MARTINEZ,
By:
DEZ, INC.
Date
CITY OF ' OUND ROCK
By:
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•JamesR.Nuse,
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G4M maw
Date
Supplemental Agreement
0127.0302/167581
2
AP QVED AS T $ FORM:
n L. Sheets, City Attorney
Rev.07/09
64836
ADDENDUM TO EXHIBIT B
Services to be Provided by the Engineer
The changes to the scope of this project are as follows:
The Engineer shall provide the following engineering services for the preparation of the
construction plans, specifications and cost opinion (Professional Surveying & Engineering
Services) for Supplemental Amendment #5:
Item 1
• Review of temporary traffic control and pavement marking design.
• Temporary traffic signal layouts.
• Traffic signal design for the intersection of Sam Bass road and Chisholm Trail.
• Traffic signal construction coordination.
Item 2
• Design coordination with the design consultants Rodriguez Transportation Group,
Inc.(RTG) for Chisholm Trail/Chisholm Parkway improvements project. Coordination with
RTG includes office meetings, project site meetings, correspondence and sharing of
electronic project data for integration of proposed roadway and utility improvements within
and along project boundaries.
Item 3
• Design coordination with AT&T, Atmos Gas and Union Pacific Railroad to minimize
conflict between the proposed roadway and utility improvements and the existing private
utility infrastructure. Coordination includes office meetings, project site meetings,
correspondence and sharing of electronic project data between all parties involved.
Item 4
• Proposed Right -of -Way designation and updating survey information (to reflect current
conditions) within the project limits.
ADDENDUM TO EXHIBIT "C"
Work Schedule
Attached Behind This Document
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ADDENDUM TO EXHIBIT D
Fee Schedule
Attached Behind This Document
DATE: August 12, 2009
SUBJECT: City Manager Approval — August 14, 2009
ITEM: Consider executing Supplemental Agreement No. 5 with MWM Design Group for
the Redesign of Sam Bass Rd. from Meadows Dr. to IH -35 project.
Department: Transportation Services
Staff Person: Thomas E. Word, P.E., Chief of Public Works Operations
Justification:
New work issues continue to expand the scope of this project due to its complexity and new CIP
improvements proposed to its boundaries. Since additional work was not anticipated,
Supplemental Agreement No. 5 is being submitted for these additional services. These services
will provide for preparation of the construction plans, specifications and cost opinion.
Supplemental Agreement No. 5 provides for review of temporary traffic control and pavement
marking design, traffic signal layouts and traffic signal construction coordination. Design
coordination with the design consultants as well as proposed right-of-way designation and
updating survey information is included.
Funding:
Cost: $40,713.62
Source of funds: 2002 General Obligation Bonds
Outside Resources:
MWM Design Group
Background Information:
These proposed roadway improvements are part of the overall Sam Bass Road project that
began in July 1999 with Council approving resolution R -99-07-22-10C1 for the construction of
the Sam Bass Road improvements between Meadows Drive to IH -35. Due to new
improvements to the boundaries, the project expanded to include constructing sidewalks along
Sam Bass Road, as well additional surveying and engineering to update the utilities, railroad
coordination and additional costs to explore geologic, subsurface material and underground
water conditions. Also added to the project was the engineering, design and construction
administration of a Water and Wastewater Rehabilitation element, coupled with the design of
the railroad crossing.
Public Comment:
N/A
UPDATED APRIL 2008
5112!2009
Request for City Council/City Manager Action
® City Council p City Manager
Submit completed form for all City Manager and City Council approvals.
Department Name: Transportation Services
For t�sf5t1OfbNLY
Received:
Tag#: 0.m -o1 -N- ISO
Original Documents Received: 2
AUG 1.2 2009
Project Name: Redesign of Sam Base Rd. from Meadows Dr. to I11-35
Contact Person: Chaz Gordon / Kathy Michna ContractorNendoc MWM Design Group
Project Mgr/Resource: BiH Stablein
Project Coordinator Tom Word, P.E.
Assigned Attorney: Stephan Sheets
City Council or City Manager Approval Date:
Agenda Wording
Funding Source: 2002 General obligation Bonds
Additional funding Source:
Amount s
Account Number.
8/14/2009
40,713.62
Consider executing Supplemental Agreement No. 5 with MWM Design Group for the Redesign of Sam Bass Rd. from Meadows Dr. to IH -35 project
Finance Information
Is Funding Required? Yes C1 No t�.l
Initial Construction Contract
Q Construction Contract Amendment
Change Order
EChange in Quantity
Initial Professional Services Agreement
Supplemental Professional Service Agreement
Purchasing/Service Agreement
Purchase Order
Item(s) to be purchased
Deseen Circumstances
# 5
Other (Please dearly identify action on lines below)
Amount
$ 40,713.62
FINANCE
N/A Approved
Q Finance/CIP
EFinance/Acct
cPurchasing
d dBudget
Date
Date
Date
Date
APPROVALS
(to be completed ONLY by Finance)
Final Finance Approval Required
Approved
Finance Director Date
Once approvals have been obtained, please forward the RFA, blue sheet. back up information and originals to City Secretary, Sara White.
ITEMS WILL NOT BE PLACED ON THE COUNCIL. AGENDA WITHOUT FINANCE AND LEGAL APPROVAL PRIOR TO SUBMISSION.
Reauired for Submission of ALL City Council and City Manager Items
Project Mgr. Signature:
Dept. Director Signature:
*City Attorney Signature.
City Manager Signature:
Arkamiiiig
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gra
Date: fa,-- S -a9
Date:
Date:
Date:
*City Attorney signature is required for all items.
REVISED 8/5/2009
LEGAL DEPARTMENT APPROVAL FOR CITY COUNCIL/CITY MANAGER ACTION
Required for Submission of ALL City Council and City Manager items
Department Name: PW/ Transportation
Project Mgr/Resource: Bill Stabtein
OCouncii Action:
1 I
ORDINANCE
Agenda Wording
Redesign of Sam Bass Rd from Meadows Dr. to
Project Name: IH -35.
ContractorNendor: MWM Design Group
Q RESOLUTION
City Manager Approval
CMA Wording
Consider executing Supplemental Agreement No. 5 with MWM Design Group for the Redesign of Sam Bass Rd. from Meadows
Dr. to IH -35 project.
Attorney Approval;
Attorney
Notes/Comments
Date
O:\wdoxlSCClnts10199103021MISCt00167608.XLS
Updated 6/3/08