CM-09-08-158STATE OF TEXAS
COUNTY OF WILLIAMSON
SUPPLEMENTAL CONTRACT NO. 1
TO CONTRACT FOR ENGINEERING SERVICES
FIRM: KLOTZ ASSOCIATES ("Engineer")
ADDRESS: 901 S. Mopac Expressway, Bldg. V, Suite 220, Austin, TX 78746
PROJECT: Old Settlers Boulevard at Greenhill Drive and A.W. Grimes Boulevard at
Plateau Vista Boulevard — Traffic Signal Design
This Supplemental Contract No. 1 to Contract for Engineering Services is made by and between
the City of Round Rock, Texas, hereinafter called the "City" and Klotz Associates, hereinafter
called the "Engineer".
WHEREAS, the City and Engineer executed a Contract for Engineering Services, hereinafter
called the "Contract", on the 25th day of November, 2008 for the Old Settlers Boulevard at
Greenhill Drive and A.W. Grimes Boulevard at Plateau Vista Boulevard — Traffic Signal Design
Project in the amount of $ 59,968.00; and
WHEREAS, it has become necessary to amend the Contract to modify the provisions for the
scope of services and to increase the compensation by $12,978.00 to a total of $72,946.00; and
NOW THEREFORE, premises considered, the City and the Engineer agree that said Contract
is amended as follows:
1.
Article 2, Engineering Services and Exhibit 13, Engineering Services shall be amended as set
forth in the attached Addendum To Exhibit B. Exhibit C, Work Schedule shall be amended as
set forth in the attached Addendum To Exhibit C.
11.
Article 4, Compensation and Exhibit D, Fee Schedule shall be amended by increasing by
$12,978.00 the lump sum amount payable under the Contract for a total of $72,946.00, as shown
by the attached Addendum to Exhibit D.
IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental
Contract in duplicate.
Supplemental Contract No. 1
#00168364; 0199.7086
1
C1M-09.056 -15-15
Rev. 12/01/08
84275
ILOTZ. ASSOCIATES
By:
Date
sr 16
11, •Z D
CITY OF ROUND ROCK
By:
c1i01
Date
Supplemental Contract No. 1
#100168364; 0199.7086
James R .Atse,?. E .
CALI INNektoffz_
2
L. Sheets, City Attorney
Rev.12/01 /08
84275
ADDENDUM TO EXHIBIT B
Engineering Services
The changes to the scope of this project are as follows:
The original scope of services including design, bid, and construction phase engineering services
for traffic signals at the above mentioned intersections in Round Rock, Texas.
In conjunction with the services to be provided by the City, as described in Exhibit A, the
Engineer shall provide the following additional engineering services:
Details of the additional services performed include the following:
Additional Design Services
Task 1-- Striping Layout
Per a request by TxDOT Austin Traffic Division we have been asked to design a new striping
plan along A.W. Grimes Boulevard between Plateau Vista Boulevard and Sonic. This will
require additional field work, striping design and coordination with TxDOT and the City of
Round Rock.
Task 2 -- Bid Phase Services / Plan Modifications
In the original scope of work Klotz Associates was to provide a single design package for both
intersections. As of mid-July, the intersection of Old Settlers Boulevard and Greenhill Drive had
not met warrants so we were asked to remove it from the plans and bid documents and proceed
with bidding the A.W. Grimes Boulevard and Plateau Vista intersection only to expedite the
work at that intersection. We completed this request and were prepared for a bid opening August
13, 2009. On August 3, 2009 conditions changed such that the intersection of Old Settlers
Boulevard and Greenhill Drive met Warrant 7 -- Crash Experience. This revised scope includes
additional work at the intersection of Old Settlers Boulevard and Greenhill Drive as an
addendum to the plans and bid documents currently out for bid. Klotz Associates intends to
combine the plans and bid documents to provide the contractor with a single set of plans and
documents for the entire project.
ADDENDUM TO EXHIBIT C
Work Schedule
The changes to the Work Schedule for this project are as follows:
Bid Opening -- August 13, 2009
Construction —120 days from when contractor receives notice to proceed
ADDENDUM TO EXHIBIT D
Fee Schedule
(Attached Behind This Page)
LABOR COSTS BY FUNCTION CODE :
ADDENDUM TO EXHIBIT D
Fee Schedule
DIRECT
LABOR
OVERHEAD
150.00%
TOTAL
LABOR+OVHD
FIXED FEE
12.00%
TOTAL
COST
F.C. 162 SIGNING, MARKINGS, AND SIGNALJZATION
F.C. 310 CONSTRUCTION PROJECT SUPERVISION
TOTALS
1,536.00
$ 3,099.00
$ 2,304.00
$ 4,648.50
$ 3,840.00
$ 7,747.50
$ 460.80
$ 929.70
S 4,635.00
S 6,952.50
$ 4,300.80
$ 8,677.20
•
_ ..... _ .... . N.'L'..-"'.T.^��..,.J%r�.u•.�cr,�'r"r�.ti�����y>i•-y �N.:v;"`r<Y:j.�a•.::
DIRECT COSTS:
EXPENSES:
Final Mylar Plots
Reproduction
Mileage
Airline Flights
Per Dem
Mail & Deliveries
TOTAL EXPENSES
UNIT
SF
EA
Mile
EA
Day
EA
RATE
QUANTITY
TOTAL
TASK
TOTAL SUB -CONTRACTS
TOTAL. DIRECT COSTS
. ,. w... : r. , ..... r.. .r.., . , .>1 . ,. ... ...-ice.:.. .../r.,/r'i'�'iv^..i:,i �..�,r..:r..�..,..::.>'....w.. ... .> .,....rrn...,�
.. .r v .. v. ..n> ^r . , . .. , :.. .>! .. ... , w. ✓ .. /'" rP. .s r .. /.. / ., o %!.a., ..... , Y.7/ r+.Y�� %l�.::lrM•�:•` :Tt:.�'+
.!N _ .........�n..✓r r .r .. .. ✓+.. >-...r'..•... , .. . .,r....r:-/.... a ti ..,✓' y.,>i ... .v /i.. .. r /,. . ... :. r" wY .:v Ar.!'C.•wi.:H.•.y,. �.
/ y .... � . ... .,�". ..> .. ...,....+ ., v r., ... .,. ... .";.> .:... O... 111. .... / .r✓ � • ./rm-^,+•r
-.....�.. /..............,.,>'�. ... > r... . n.r .... ..- r .. .e . .. .... /__.,... ✓> .. . .. ... ,.y •.. +,M. .:rx - . �.. ...r`:. _ :✓� ...r.' ,. :i:;� .>%<::r"��. ��r r..�.. !.r
.. ... . ... >.......... M...,.......>..... ,>.' .. ✓...r ..>.i. .. ..,. .,.. .... ,.. .... , ,d>.... ., yr :. ..... •. r., ../.,..r'.,/r .. ..- rMA.... .-.:!>cn:': nr.✓.f^-•.�+%�r ,.✓'.':-'h-r �-. ��
�,..-.,..,...✓......,,a _:._.,✓.. ..lr r r,.,...,...h ..:,w-.., .a.>,...r :. ;>,........ M.+�:. . v..r^'.n ....a.^ ..>.r,.> �: --v:> ...r.., -w r.; .+rii+/..
.,.,.'i.'.....,...r....>_.....n................-..li>.•r.,:.:...>,.n,<.ri�.v;;,�,>•..�.,...,.....,...^,->+o?r:.-.,.;rv..../.-...:-✓r. ✓/^'a.r.3"�.:::,-.^.,=-.. ..,..�Ys:�:.,�rsy ...xr:r'..`;::y';.it,-.,.r,.r✓3='b•"�,>?9�'?'`:>.':
/.. .. .. ... i .. ............,...i..n...,......—!.-.;r'...�.,....//a....-.,...>,,:.>.........,....._y......,.F=:^.:=.rx._,_..r'2w�..r-..•>^i.-,..,n•_-,•„.,:.r,.,;.n..:a>...,+:.�xa:
TOTAL COST
Sheet 'I of 2
$ 12,978.00
ADDENDUM TO EXHIBIT D
Fee Schedule
COMPANY NAME MANHOUR SUMMARY
FC 162 SIGNING, MARKINGS AND SIGNALIZATION Manhours Rate Direct Labor
Principal 1 $93.00 $ 93.00
Drivision Manager 1 $90.00 $ 90.00
Project Manager 3 $63.00 $ 189.00
Project Engineer 8 $48.00 $ 384.00
Associate Engineer 12 $45.00 $ 540.00
CADD Technician 8 $30.00 $ 240.00
Clerical 0 $27.00 $
Sub -total 33 $ 1,536.00
FC 310 CONSTRUCTION PROJECT SUPERVISION Manhours Rate Direct Labor
Principal 1 $93.00 $ 93.00
Drivision Manager 4 $90.00 $ 360.00
Project Manager 4 $63.00 $ 252.00
Project Engineer 15 $48.00 $ 720.00
Associate Engineer 20 $45.00 $ 900.00
CADD Technician 24 $30.00 $ 720.00
Clerical 2 $27.00 $ 54.00
Sub -total 70 $ 3,099.00
Sheet 2 of 2
ADDENDUM TO EXHIBIT D
Fee Schedule
DIRECT LABOR RATE
Principal
Division Manager
Project Manager
'Project Engineer
UNITS
Associate Engineer
CADD Technician
Clerical
DIRECT COSTS
Mi1ea
OVERHEAD
.:.... ....
o
FIXED 1} I EE
Page 1 of 1
DATE: August 19, 2009
SUBJECT: City Manager Approval — August 21, 2009
ITEM: Consider executing Supplemental Contract No. 1 with Klotz Associates for the
design of traffic signals on Old Settlers Boulevard at Greenhill Drive and A.W.
Grimes at Plateau Vista Boulevard.
Department: Transportation Services
Staff Person: Thomas E. Word, P.E., Chief of Public Works Operations
Justification:
Based on a request from TxDOT we have been asked to design a new striping plan along A.W.
Grimes Boulevard between Plateau Vista Boulevard and the Sonic Drive -In. Supplemental
Contract No. 1 will require additional field work, striping design and coordination between
TxDOT and the City of Round Rock. It will also include bid phase services and plan
modifications.
Funding:
Cost: $12,978.00
Source of funds: 4B — Round Rock Transportation Development Corporation Construction
Outside Resources:
Klotz Associates, Inc.
Background Information:
The original contract, approved by Council on November 25, 2008 (R -08-11-25-9B2), included
the design of fully actuated traffic signal installations, with mast -arm and illuminated street
name signs at the noted intersections in accordance with City of Round Rock and the TxDOT
standards. The proposed services also included a topographic survey of the project
intersections and utility identification for conflict resolution, bid phase services, construction
phase services, and submittal of a basic signal timings for each project.
Public Comment:
N/A
UPDATED APRIL 2008
5/12/2009
Request for City CounciUCity Manager Action
City Council El City Manager
Submit completed form for all City Manager and City Council approvals.
Department Name: Transportation Services
Contact Person: Chaz Gordon / Kathy Michna
Project Mgr/Resource: Bit Stablein
Project Coordinator. Thomas E. Word, P.E.
Assigned Attorney: Stephans Sheets
City Council or City Manager Approval Date:
Agenda Wording
For NLYAcRlieElve
por
AUG 19 2009
Received:
Tag #: e
15-)
Original Documents Received:
Old Settlers Blvd. at Green Hills Drive and A.W.Grimes at Plateau Vista
Project Name: Bwd. - Traffic Signals
ContractorNendor: Klotz Associates, Inc.
Funding Source: RR Trans Dev Carp Construction
Additional funding Source:
Amount: $
Account Number:
8/21/2009
12,978.00
Consider executing Supplemental Contract No. 1 with Klotz Associates for the design of traffic signals on Old Settlers Boulevard at Greenhill Drive and A.W. Grimes at Plateau Vista Boulevard.
Finance Information
Is Funding Required? Yes Li) 0
Initial Construction Contract
Construction Contract Amendment
Change Order
C
Change in Quantity
Initial Professional Services Agreement
Supplemental Professional Service Agreement
Purchasing/Service Agreement
Purchase Order
Item(s) to be purchased
Unforeseen Circumstances
#
Other (Please clearly identify action on lines below)
Amount
$ 12,978.00
FINANCE
N/A Approved
ED CI
CI EI
CI 0
Finance/CIP
Finance/Acct
Purchasing
Budget
Date
Date
Date
Date
APPROVALS
(to be completed ONLY by f=inance)
Final Finance Approval Required
Approved
Finance Director Date
Once approvals have been obtained, please forward the RFA, blue sheet, backup information and originals to City Secretary, Sara White.
ITEMS WILL NOT BE PLACED ON THE COUNCIL AGENDA WITHOUT FINANCE AND LEGAL APPROVAL PRIOR TO SUBMISSION.
Required for Submission of ALL City Can and City M nager Items
Project Mgr. Signature:
Dept. Director Signature:
*City Attorney Signature: � Lam. Date: .2 1-0/
City Manager Signature:
Date: 8-12 —Q
Date: , 7I1f a ?
Date: ' G I -Ott
*City Attorney signature is required for all items.
REVISED 8/11/2009
LEGAL DEPARTMENT APPROVAL FOR CITY COUNCIL/CITY MANAGER ACTION
Required for Submission of ALL City Council and City Manager Items
Department Name: PWfTransportatlon
Project Mgr/Resource: Bill Stablein
J Council Action:
ORDINANCE
Agenda Wording
Old Settlers Blvd. at Green Hills Drive and A.W.
Project Name: Grimes at Plateau Vista Blvd. Traffic Signals
ContractorNendor:
Q RESOLUTION
City Manager Approval
CMA Wording
Consider executing Supplemental Contract No. 1 with Klotz Associates for the design of traffic signals on Old Settlers Boulevard
at Greenhill Drive and A.W. Grimes at Plateau Vista Boulevard.
Attorney pproval
Attorney
Notes/Comments
Date