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CM-09-09-173STATE OF TEXAS COUNTY OF WILLIAMSON SUPPLEMENTAL CONTRACT NO. 2 TO CONTRACT FOR ENGINEERING SERVICES FIRM: AGUIRRE & FIELDS, LP ADDRESS: 4800 Sugar Grove, Ste. 600, Stafford, TX 77477 ("Engineer") PROJECT: Georgetown Street Bridge Over Brushy Creek Project This Supplemental Contract No. 2 to Contract for Engineering Services is made by and between the City of Round Rock, Texas, hereinafter called the "City" and Aguirre & Fields, LP, hereinafter called the "Engineer". WHEREAS, the City and Engineer executed a Contract for Engineering Services, hereinafter called the "Contract", on the 25th day of April, 2008 for the Georgetown Street Bridge Over Brushy Creek Project in the amount of $15,000.00; and WHEREAS, the City and Engineer executed Supplemental Agreement No. 1 on May 8, 2009 to amend the scope of services and to increase the compensation by $7,400.00 to a total of $22,400.00; and WHEREAS, it has become necessary to amend the Contract to modify the provisions for the scope of services and to increase the compensation by $8,500.00 to a total of $30,900.00; and NOW THEREFORE, premises considered, the City and the Engineer agree that said Contract is amended as follows: I. Article 2, Engineering Services and Exhibit 13, Engineering Services shall be amended as set forth in the attached Addendum To Exhibit B. Exhibit C, Work Schedule shall be amended as set forth in the attached Addendum To Exhibit C. Il. Article 4, Compensation and Exhibit D, Fee Schedule shall be amended by increasing by $8,500.00 the lump sum amount payable under the Contract for a total of $30,900.00, as shown by the attached Addendum to Exhibit D. IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental Contract in duplicate. Supplemental Contract 0126.0811/169912 CA -0109- 1(7 3 Rev.12/01 /08 84275 AGUIRRE & FIELDS, LP - Nultce,1rLC— 6e DSCu, , /"�lij G1!�'re p aS4Jen1- gyti67Zoo9 By: Date CITY OF ' OUND ROCK By: 9-± oxnes -F1,Nu5e:P.E C:1-9 (\Aaylortc Date Supplemental Contract 0126.0811/ 169912 2 APPROVED : SFORM: {(; Stephan L. Sheets, City Attorney Rev.12/01 /08 84275 r ADDENDUM TO EXHIBIT B Engineering Services The changes to the scope of this project are as follows: Project Supplement Description: The project supplemental services shall consist of attending a pre -construction meeting, construction materials and moisture control testing, on-site condition evaluation of existing structures, and a construction observation report for the repairs at the north end of the Georgetown St. bridge per previous contract. Under this work authorization the Engineer will be responsible for the following: DELIVERABLES 1. Materials and moisture control testing report 2. Construction observation report MISCELLANEOUS (Function Code 163) A) Pre -Construction Meeting. The Engineer shall attend a pre -construction meeting to coordinate activities with construction team. B) Construction Materials and Moisture Control Testing. The Engineer shall review and evaluate data described below. The Engineer shall notify the City in writing whenever the Engineer finds disagreement with the contract plans or documents: 1. Preparation and moisture control of subgrade material prior to flowable fill placement, and subsequent compacted fills. 2. Soil parameters with respect to strength and serviceability (e.g. compressibility); compaction criteria. 3. Review of flowable fill and HMAC laboratory designs. C) On -Site Condition Evaluation of Existing Structures. The Engineer shall visually evaluate condition of bridge abutment backwall and wingwalls (fill sides of each) and stormwater inlet boxes and line once the excavation operation exposed the applicable surfaces. D) Construction Observation Report. The report, provided by a registered professional engineer, will be based on approximately six site visits during construction and shall include the following: 1. Results of materials and moisture control testing. 2. Condition evaluation summary of existing structures. 3. Summary of notable excavation, repair (if applicable), flowable and/or select fill placement, and roadway/sidewalk section construction items. ADDENDUM TO EXHIBIT C Work Schedule The changes to the Work Schedule for this project are as follows: 1. The Engineer shall complete work described (as applicable to construction scheduling) in Addendum to Exhibit B item A within 7 days of the notice to proceed. 2. The Engineer shall complete work described in Addendum to Exhibit B items B and C during construction process. 3. The Engineer shall complete work described in Addendum to Exhibit B item D within 45 days of construction/repair substantial completion. 4. The Engineer shall provide final submittals of noted reports. ADDENDUM TO EXHIBIT D Fee Schedule The changes to the fee schedule for this project are as follows: Position HOURS RATE AMOUNT Project Manager 2.00 $60.00 $120.00 Sr. Bridge Engineer $60.00 Project Engineer 44.00 $36.00 $1,584.00 E.I.T. $28.00 Tech $20.00 Clerical $18.00 Subtotal 46.00 $1,704.00 Overhead (160%) $2,726.40 Salary Total $4,430.40 Fixed Fee (15%) $664.56 TOTAL SALARY PLUS FIXED FEE $5,094.96 Direct Expenses $105.04 Subconsultants: Terracon (Materials Testing)(Including 10% Coordination) $3,300.00 TOTAL $8,500.00 DATE: September 2, 2009 SUBJECT: City Manager Approval — September 4, 2009 ITEM: Consider executing Supplemental Contract No. 2 with Aguirre & Fields, L.P. for the Georgetown Street Bridge over Brushy Creek Project. Department: Staff Person: Justification: Engineering and Development Services Danny Ha!den, P.E., City Engineer This contract supplement is for construction phase services during the construction of the repair to the approach area at the north end of the Georgetown Street Bridge. Funding: Cost: $8,500 Source of funds: General Funds Outside Resources: Aguirre & Fields, L.P. Background Information: The approach area at the north end of the Georgetown Street Bridge has settled and the sidewalk has experienced significant cracking. Previous efforts by the City to raise or repair the approach area have only provided temporary relief. Aguirre & Fields, L.P. has been retained to determine a viable long term solution to the approach area problem and for proper design of the sidewalk repairs. The original contract also included services to perform a cursory assessment of the entire bridge for ensuring that the bridge will remain functional and serviceable for the public. The original contract was approved on April 25, 2008. Supplement #1 added necessary geotechnical investigation and evaluation to the scope contained in the original contract to complete the approach area design work. The contemplated supplement contract is for materials analysis, observation and other necessary engineering services during the construction phase of the repairs to the north approach area. Public Comment: N/A UPDATED APRIL 2008 sn2/2009 Request for City Council/City Manager Action Q City Council D City Manager Submit completed form for all City Manager and City Council approvals. Department Name: Engineering & Development Services Contact Person: Chez Gordon / Kathy Michna Project Mgr/Resource: Danny Hoiden Project Coordinator: Assigned Attorney: Steve Sheets City Council or City Manager Approval Date: Agenda Wording Received: ForIlEii01[rajik/t E€I0NLY SEP 02 2009 rr'---"N\ Tag#: i 09-09-1.7 2) Original Documents Received: 2 Georgetown Street Bridge Over Brushy Project Name: Creek ContractorNendor: Aguirre & Fields Funding Source: General Fund Additional funding Source: Amount: $ Account Number: 5226-100-26000 September 4, 2009 8,500.00 Consider executing Supplemental Contract No. 2 with Aguirre & Fields, L.P. for the Georgetown Street Bridge over Brushy Creek Project. Finance Information Is Funding Required? Initial Construction Contract Construction Contract Amendment Change Order Change in Quantity Initial Professional Services Agreement Supplemental Professional Service Agreement Purchasing/Service Agreement Purchase Order Item(s) to be purchased Yes C]; No U Unforeseen Circumstances # 2 Other (Please clearly identify action on lines below) Amount $ 8,500.00 Required for Submission of ALL City Council and City Mangum' Items Project Mgr. Signature: Dept. Director Signature: *City Attomey Signature: City Manager Signature: PE. Date: PE• Date: Date: Date: `-x-09 City Attorney signature is required for an items. REVISED 8/26/2009 5/122008 Request for City CounciUCity Manager Action OQ City Council ii City Manager Submit completed form for all City Manager and City Council approvals. Department Name. Engineering & Development Services Project Name: Contact Person: Chez Gordon / Kathy Michna Project Mgr/Resource: Danny Heiden Project Coordinator: Assigned Attorney: Steve Sheets City Council or City Manager Approval Date: Agenda Wording For Administration Use ONLY Received: Tag N: Original Documents Received: Georgetown Street Bridge Over Brushy Creek ContractorNendor: Aguirre & Fields Funding Source: General Fund Additional funding Source: Amount: $ 8,500.00 Account Number: 5226-100-26000 September 4, 2009 Consider executing Supplemental Contract No. 2 with Aguirre & Fields, L.P. for the Georgetown Street Bridge over Brushy Creek Project Finance Information Is Funding Required? yes Io I No Initial Construction Contract Construction Contract Amendment # Change Order # Change in Quantity DUnforeseen Circumstances EJ Initial Professional Services Agreement Supplemental Professional Service Agreement # 2 cPurchasing/ServiceAgreement Purchase Order Item(s) to be purchased 101 Other (Please dearly identify action on lines below) Mount $ 8,500.00 FINANCE NIA Approved E] [J Finance/CIP L. Olsen Date 9/1/2009 Ix ' Cheryl Delaney 922009 © a Finance/Acct E Wtsson Date 9/2/2009 Finance Director Date APPROVALS (to be completed ONLYbyRnence) Final Finance Approval Required APprossd © Q Purchasing EE Bowden Date 9/1/1009 JJ Budget P. Bryan Date 9/1/2009 Once approvals have been obtained, please forward the RFA, blue sheet, backup Information and onginais to City Secretary, Sara White. ITEMS WILL NOT BE PLACED ON THE COUNCIL AGENDA WITHOUT FINANCE AND LEGAL APPROVAL PRIOR TO SUBIIMSSION. Required for Submission of ALL City Council and Clty Manager Items Project Mgr. Signature: Date: Dept. Director Signature: Dale: 'Ctty Attorney Signature: Date: City Manager Signature: Date: REVISED 9/2/2009 LEGAL DEPARTMENT APPROVAL FOR CITY COUNCIL/CITY MANAGER ACTION Required for Submission of ALL City Council and City Manager Items Department Name: Engineering and Development Project Mgr/Resource: Danny Heiden Ei Council Action: ORDINANCE Agenda Wording Georgetown Street Bridge Over Brushy Creek Project Name: Project -Supp. Agreement No. 2 ContractorNendor: Aguirre & Fields, LP RESOLUTION City Manager Approval CMA Wording 61-01— 04 `51/ -- 4F13 Consider executing Supplemental Agreement No. 2 with Aguirre & Fields, LP for the Georgetown Street Bridge Over Brushy Creek Project. Attorney pproval Attorney Notes/Comments Date11 Cj O:1wdox1SCCInis50126108111CONTRACT100169944.XLS Updated 6/3/08