CM-09-10-196Texas
Department
of Transportation
MEMORANDUM
TO: Mr. Timothy J. Weight, P.E. DATE: September 22, 2009
FROM: Mr. John R. Wagner, P.E.
SUBJECT: Change Order 2
Project: STP 2005(921)
CSJ: 2211-02-015
County: Williamson
Hwy: FM 1460
Attached is Change Order No. 2 for the above mentioned project.
This Change Order eliminates quantities for relocating 1300 feet of 16" waterline shown
in the plans. The existing line was determined to be out of the way of construction, so
no relocation was necessary.
This also provides an item to pay for a restocking fee for the 1300 feet of pipe ordered
for the work. The charge was 25% of the material cost. The City of Round Rock agreed
to this charge
This Change Order is 100% funded by the City of Round Rock (Reimburseable)
The change is considered "Minot" and decreases the contract amount by $72,755.25.
If you have any questions give this office a call.
CC: Project Files
Linda Grunke
Leslie Haak
-0`1-IC-19 Cp
5 r�,Nuse ,
lags, r
suolleaadO •Bu3 and Q3V
DIRECTOR, CONSTRUCTION DIVISION:
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ASH
Construction
Company, Inc.
Iruce W. Cash, President
September 1. 2009
Texas Department of Transportation
Attn: Mr. Robert .Jordan
2727 South Austin Avenue
Georgetown. Texas 78626
RE: FM 1460
Control: 2689-01-022 ETC.
Project: STP 2009(3 5) HES ETC.
Mr. Jordan_
Cash Construction is informing you that.,L 3+O`T F of 16 -inch ductile iron pipe will have to be re-
stocked due to the deletion of its installation. The price per foot is $23.83 for the 16 -inch ductile
iron pipe and the restockin2, fee is twenty-five percent of the cost. The total re -stocking fee is
�3. -7�K 1.75
Cash Construction's lost profit from the deletion of the 1,310 LF of 16 -inch ductile iron pipe is
$3.93 per linear foot. The
Sincerely,
f
osh 1 IcKav
Cash Construction Co. lnc.
p1
1
P.D. Box 1279 Pflugeruille, Texas 78691 (512) 251-7872 Fax (512) 990-5609
AMERICAN CAST IRON PIPE COMPANY
AMERICAN DUCTILE IRON PIPE DIVISION
NORTH INVOICE
BIRMINGHAM. AL ?5207
TE•LERHONE.22tS-325-77M •F.&x -225 ' F 9.41 INVOICE #: D602290 002
DATE: 8/24/09
Bill T0: CASH CONSTRUCTION CO., LTD Ship To: CASH CONSTRUCTION CO. LTD.
P. 0. BOX 1279 P 0 BOX 1279
CASH CONSTRUCTION CO., INC.
PFLUGERVILLE, TX 78660
PFLUGERVILLE, TX 78691
AUG 2 8 2009
CUSTOMER #
P.O. NUMBER
DATEUIPP1?d
t. i i,SI$1'P`"`ED VIA
SALES
ENGINEER
ORIGIN
FREIGHT TERMS
CASC150
535865
8/14/09
TRK
KB
BIM
PREPAY/ALLOW
LUNE #
DESCRIPTION
WEIGHT
QUANTITY
UO1vI
UNIT PRICE
AMOUNT
16" FST FSTPE PIPE CL-350/CL-50 0.34"
. 20'0-1/2", 4-2-2-2
Lining and Weight Adjustment
Total Weight
Material Value
97345 . 93
97345.93
97345.93
34383.973��
1442. 8858
FT
'' 23 . 83
34383 . 97
Cash Construction
F06--35446—
al..of Texas, Inc.
Dia)
i Invc
o a
o (g) z-
,nv Ua'e
"g
1
IOL G.1.50
Fo 4 t-:;.•
,
!
Amount
PThi s
PreoareDaredPv
I Ikil
RN,gt"
Approved by
Date Entered
�y
7
L
TOTAL I
34383.97
TERMS:
NET 30
Make all checks payable to: Wire Tr nsftr to: ACH or EDI Payment:
AMERICAN CAST IRON PNPF. COMPANY AMERICAN CAST IRON PIPE COMPANY .AMERICAN CAST IRON I'II'F. COMPANY
P.O. BON 402659. or BANK: BANK OF .AMERICA or BANK: BANK OF AMERICA
ATLANTA, G.4. 30384-2659 ROUTING NUMBER: 026009593 ABA: 06)000052
ACCOUNT NUMBER: 003275520981 ACCOUNT NUMBER: 003275520981
SWIFT NUMBER: BOAUS3N
NOnnCE IN THE EVENT BUYER FAILS TO MAKE PAlit I ENT IN ACCORDANCE WITH THE TERMS OF THIS AGREEM ENT. THE ACCOUNT SHALL BE DEEMED To BE DELINQUENT AND A SERVICE CHARGE
OF ONE AND ONE-HALF 11 t/2%) PER. MONTH OR I8'"A"1NUM. CHARGED WEEKLY. WILL BE MADE ON THE UNPAID BALANCE. WHERE THE ANNUAL }LATE OF IP"" EXCEEDS THE MAXIMUM ALLOWED
BY LAW. THE CHARGES SHALL BE MAXrAMUIU A\LIMNED
ADP INV PAGE 1 ORIGINAL
AMERICAN DUCTILE IRON PIPE
A SUBSIDIARY OF AMERICAN CAST IRON PIPE COMPANY
Ronald D. Huffstickler, Terrirory Manager
Mr. B.J.Cash
Cash Construction Co.
P.O. Box 1279
Pflugerville,TX 78691
Dear B.J.,
Texas Satellite Office
P.O. Box 1389, Austin, TX, 78767
PHONE: (512) 499-8145
FAX: (205) 307-3873
TXDOT—FM 1460
Williamson County, TX
2009
• AMERICAN DUCTILE IRON PIPE
• AMERICAN STEEL PIPE
• AMERICAN FLOW CONTROL
- AMERICAN CENTRIFUGAL
• SPECIFICATION RUBBER PRODUCTS
• WATEROUS COMPANY
September 4,
As we discussed, American's return/restocking terms are 25% restocking with return freight to
Birmingham. Based on returning 1300' 16" Fastite Pipe, C1 250, that would be as follows:
1300' Invoiced: $30,979.00
25% restock: $7,744.75
Return freight: $1,258.80
Total credit: $21,975.45
B.J., please advise if additional information is needed or if you have any questions.
Sincerely,
Ronald D. Huffstickler
CUSTOMER SERVICE: 1-866-442-ASWP (2797) • FAX: I-800-442-2348
District Sales Offices in Atlanta Birmingham, Chicago, Dallas, Grand Rapids, Kansas City, Minneapolis, Orlando, Piltsburgh,Punta Gorda and Sacramento
Page 1 of 1
John Peters - Adjustments to the Contract
From: Bill Stablein <bstablein@round-rock.tx.us>
To: 'John Peters' <JPETER4@dot.state.tx.us>, "'MOLSEN@dot.state.tx.us"'
<MOLSEN@dot.state.tx.us>, "'RJORDAN@dot.state.tx.us"' <RJORDAN@dot.state.tx.us>
Date: Thursday, September 03, 2009 10:45 AM
Subject: Adjustments to the Contract
CC: Virgil Schweitzer <vschweitzer@round-rock.tx.us>, Jeff Bell <jbell@round-rock.tx.us>,
Michael Thane <mthane@round-rock.tx.us>, "Jessew. Penn' <JPENN@cpyi.com>
Hello Gentlemen,
First, I will begin with the waterline. As I understand it the proposed 16 -inch ductile iron waterline alignment at the
south end of the project is in very close proximity to the existing 16 -inch ductile waterline. As the contractor has
potholed approximately the entire length of the proposed alignment and found the existing line in the approximate
location of the proposed waterline, the City of Round Rock sees no need to construct the newly proposed 16 -inch
waterline. The existing line is in good working order with no evidence of damage or maintenance issues in the
past. The City understands that by removing this item from the contract there will be a restocking fee of 25% of
the cost which comes to $ 7804.33 as submitted by the contractor. The City does not agree to pay the loss of
profit that the contractor is claiming in the amount of $5,148.30. The City also requests the installation of four
additional 16 -inch gate valves to be installed on the existing line at locations that will be determined by the City.
Secondly, the City is requesting a driveway change at the westerly most driveway into CASA Mechanical on the
south side. The request is to move the driveway to the east with the center line at approximately station 14+56 in
order to align it with the delivery driveway on the property and increase the width to 30 -feet and increase the radii
on the returns to enable larger vehicles to navigate the driveway. The new driveway location as discussed on the
9-3-09 meeting with the owners will also need to be coordinated with the engineer.
Finally, the existing waterlines that run from the well and feed the property owners are within the proposed
roadway and cross the proposed roadway will need to be relocated and any crossing will need to be sleeved
under the roadway. The City will agree to the relocations as discussed in the meeting with the owners on 9-3-09.
The engineer will also need to have the existing and relocated approximate locations of the waterlines in question
to prepare a drawing to facilitate the change order process.
Thank you for your cooperation on this matter.
Bill Stablein
file://D:\Documents and Settings\JPE'1'hR4.TXDOT1\Local Settings\Temp\XPgipwise\4A... 9/14/2009
DATE: October 7, 2009
SUBJECT: City Manager Approval — October 9, 2009
ITEM: Consider executing Change Order No. 2 with TxDOT for the FM 1460 expansion
project.
Department: Transportation Services
Staff Person: Thomas E. Word, P.E., Chief of Public Works Operations
Justification:
Change Order No. 2 with TxDOT eliminates quantities for relocating 1300 feet of 16" ductile
iron pipe, as shown in the plans. The existing line was in the proposed new alignments and
therefore determined to be out of the way of the construction, so no relocation was needed.
This also provides an item to pay for a restocking fee for the 1300 feet of pipe ordered for the
work. The charge is 25% of the material cost, which the City of Round Rock has agreed to.
Funding:
Cost:
Source of funds: 4B — Round Rock Transportation Development Corporation Construction
Outside Resources:
TxDOT
Background Information:
The Standard Utility Agreement and the Utility Joint Use Acknowledgement Reimbursable
Utility Adjustment with TxDOT was approved by City Manager on May 15, 2009. (CM -09-05-
088).
Public Comment:
N/A
UPDATED APRIL 2008
5/12/2009
Request for City Council/City Manager Action
OQ City Council Fill City Manager
Submit completed form for all City Manager and City Council approvals.
Department Name: Transportation Services
Contact Person: Chaz Gordon / Kathy Michna
Project Mgr/Resource: Bill Stablein
Project Coordinator: Tom word, P.E.
Assigned Attorney: Stephan Sheets
City Council or City Manager Approval Date:
Agenda Wording
Project Name: FM 1460 Expansion
ContractorNendor. TxooT
Funding Source: RR Trans Dev Corp Construction
Additional funding Source:
Amount:
Account Number:
10/9/2009
Consider executing Change Order No. 2 with TxDOT for the FM 1460 expansion project
Finance Information
Is Funding Required?
Initial Construction Contract
Construction Contract Amendment
Change Urder
[Change in Quantity
Initial Professional Services Agreement
Supplemental Professional Service Agreement
Purchasing/Service Agreement
Purchase Order
Item(s) to be purchased
n 2
Yes SOI No U
Unforeseen Circumstances
Other (Please clearly identify action on lines below)
Amount
FINANCE
NIA Approved
L= ED
CI El
CI 0
Finance/CIP
Finance/Acct
Purchasing
Budget
Date
Date
Date
Date
APPROVALS
(to be completed ONLY by Finance)
Final Finance Approval Required
Approved
Finance Director
Once approvals have beer, obtained. p/ease forward the RFA, blue sheet. bah up information and originals to City Secretary, Sara White.
ITEMS WILL. NOT BE PLACED ON THE COUNCIL AGENDA WITHOUT FINANCE AND LEGAL APPROVAL PRIOR TO SUBMISSION.
Date
Required for Submission of ALL City Council and City Manager Items
Project Mgr. Signature:
Dept. Director Signature:
*City Attorney Signature
City Manager Signature:
1
Date:
e --s, Date:
Date:
Date:
-oq
City Attomey signature is required for all items.
REVISED 9/28/2009
LEGAL DEPARTMENT APPROVAL FOR CITY COUNCIL/CITY MANAGER ACTION
Required for Submission of ALL City Council and City Manager Items
Department Name: PW/Transportation
Protect Mgr/Resource: Bill Stablein
❑Council Action:
ORDINANCE
Agenda Wording
Project Name: FM 1460 Expansion
ContractorNendor: TxDOT
ED RESOLUTION
nCity Manager Approval
CMA Wording
Consider executing Change Order No. 2 with TxDOT for the FM 1460 expansion project.
Attorney Approval
Attorney
Notes/Comments
Date
O:\wdox\SCClnts\019917039\M ISC\00172264.XLS
Updated 6/3/08