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CM-09-10-204Oil PAUL HORNSBY & COMPANY REAL PROPERTY APPRAISERS AND CONSULTANTS October 2, 2009 City of Round Rock 221 E. Main Street Round Rock, Texas 78664 Re: Chisholm Trail Road project After beginning work on the above project, we discovered a previously unknown factor which increased the scope of work, specifically, the division of Parcel 19 into five parcels given non - contiguity and/or differing uses. As a result of this change, I would request the following fee increase: Parcel Previous Fee Requested Fee Variance 19 $18,400 $22,300 $3,900 Parts 1, 3, 9E, 4E, 3E&lE Parts 1, 3, 9E, 4E, 3E Parts 2 & 5E Parts 2 & 5E Parts 6E & 7E Parts 6E & 7E Part 6E Part 6E Part lE If the modification is acceptable, please indicate by your signature below. I appreciate the opportunity to be of service to you. Respectfully submitted, Accepted: /0- ll/) -09 Date City of Round Rock mes R. Nuse, City Manager 2100 Kramer Lane, Suite 550, Austin, TX 78758. 512/477-6311 . Fax 512/477-1793 co -0110-201i DATE: October 7, 2009 SUBJECT: City Manager Approval — October 16, 2009 ITEM: Consider executing a supplement to the engagement letter for appraisal services with Paul Hornsby & Company regarding the Chisholm Trail Improvement Project. Department: Legal Staff Person: Don Childs Justification: This supplement involves the increase of the scope of work, specifically, the division of Parcel 19 into five parcels. Funding: Cost: $3,900.00 Source of funds: Round Rock Transportation Development Corp. Construction Outside Resources: Background Information: On May 14, 2009, the City Council approved the engagement letter for appraisal services regarding the acquisition of ROW for the Chisholm Trail Project. UPDATED APRIL 2008 00173360.DOC 05112/2009 Request for City CouncillCity Manager Action City Council (p City Manager Submit completed form for all City Manager and City Council approvals. Department Name: Legal Contact Person: Don Childs / Lisa Dworaczyk / Rose McMillin ContractorNendor: Paul Homsby & Company Project Mgr/Resource: For Administration Use ONLY Received: Tag#: Cm- F- 10-2oAt Original Documents Received: Project Name: Chisholm Trail Improvement Proj Project Coordinator: Assigned Attorney: Don Childs City Council or City Manager Approval Date: Agenda Wording Funding Source: 2002 General Obligation Bonds Additional funding Source: Amount Account Number: 16 -Oct -09 $3,900.00 Consider executing a supplement to the engagement letter for appraisal services with Paul Hornsby & Company regarding the Chisholm Trail Improvement Project. Finance Information Is Funding Required? Yes i N Initial Construction Contract Construction Contract Amendment # _ Q Change Order Change in Quantity flUnforeseen Circumstances Initial Profes ional Services Agreement Q Supplemental Professional Service Agreement #_ O Purchasing/Service Agreement Q Purchase Order Item(s) to be purchased 0 Other (Please clearly identify action on lines below) Supplement to Engagement Letter APPROVI be completed ONL FINA N/A El Amount $3,900.00 Finance/ClP L Olsen Date 16/13/2009 F inance/Acct E. Wilson Date 10/14/2009 Purchasing EE Bowden Date 10/14/2049 Budget P. Bryan Dake 10/13/2009 provals have been obtairrad, please forward the RFA,'._ WILL NOT BE PLACED ON THE COUNCIL AGENDA Required for Submission of ALL City Council and City Manager Items Project Mgr. Signature: Dept. Director Signature: "City Attorney Signatu City Manager Signature C. Date: Date: Date: iritormatian 2nd ort !pall fo City Secretary, Sara 1 fCE AND LEGAL APPROVAL PRIOR TO SUBMiSI IC-1to-CP) 10-11D -09 REVISED 10/14/2009 d Setting q.rmcmillin\Local SettiBlggeTen 2 ary Iptrewnet 18y1OLK352\10-16-09_Rose_Legal_RFA Revised Fee Agmt w-Homsby (00173358).XLS *City Attorney signature is requiredBirfor all items. l Vr [J—/ LEGAL DEPARTMENT APPROVAL FOR CITY COUNCIL/CITY MANAGER ACTION Required for Submission of ALL City Council and City Manager Items Department Name: Legal Project Mgr/Resource: Don Childs Council Action: ORDINANCE Agenda Wording Project Name: Chisholm Trail Improvement Project ContractorNendor: Paul Hornsby & Company n RESOLUTION City Manager Approval CMA Wording Consider executing a supplement to the engagement letter for appraisal services with Paul Hornsby & Company regarding the Chisholm Trail Improvement Project. Attorney Approval ©Attorney Notes/Comments Date /v /2/ 05 0:\wdox\SCCInts\91199\0000\M I SC\00173409.XLS Updated 6/3/08