CM-09-10-207CITY OF ROUND ROCK
QUANTITY ADJUSTMENT / CHANGE ORDER
PAGE 1 OF 3
DEPT: Water & Wastewater Utilities DATE:
PROJECT: Water Treatment Plant Rehabilitation - Phase IV Sludge ORDER NO: 1
Collection Equipment Retrofits
JUSTIFICATION:
ORIGINAL CONTRACT PRICE:
PREVIOUS QUANTITY ADJUSTMENTS:
PREVIOUS CHANGE ORDERS:
CURRENT CONTRACT PRICE:
$194,400.00
$0.00
$6,904.00
$201,304.00
(see attachments)
QUANTITY ADJUSTMENT D
/1�' YAAAR::\Utilities\Utility Administration\CIP - PROJECTS\WTP Rehab Phase IV Sludge Col\Excel Construction\CO#1_WTP-PhIV-
1'lY`O° 10„ Sludge_Excel_10-7-09_DRAFT.xls
ITEM #
DESCRIPTION OF
CHANGES
UNIT
QTY.
UNIT
PRICE
AMOUNT
ADDED DAYS
CALENDAR/
WORKING
N/A
N/A
N/A
TOTAL:
$o.00
0
/1�' YAAAR::\Utilities\Utility Administration\CIP - PROJECTS\WTP Rehab Phase IV Sludge Col\Excel Construction\CO#1_WTP-PhIV-
1'lY`O° 10„ Sludge_Excel_10-7-09_DRAFT.xls
CITY OF ROUND ROCK
QUANTITY ADJUSTMENT / CHANGE ORDER
PAGE2OF3
CHANGE ORDER
R:\Utilities\Utility Administration\CIP - PROJECTS\WTP Rehab Phase IV Sludge Col\Excel Construction\CO#1_WTP-PhIV-
Sludge_Excel_10- 7- 09 DRAFT. xls
ITEM #
DESCRIPTION OF
CHANGES
UNIT
QTY.
UNIT
PRICE
AMOUNT
ADDED DAYS
CALENDAR/
WORKING
1
Costs associated with changing out
hardware for stainless steel hardware
and grouting of the track brackets
Labor
Foreman
HR
12
$32.00
$384.00
Laborer
HR
16
$21.50
$344.00
Laborer
HR
16
$21.50
$344.00
Superintendent
HR
4
$75.00
$300.00
Materials
SS 5/8" Replacement Nuts
LS
1
$56.00
$56.00
NS Grout
EA
8
$11.00
$88.00
Sub -Total
$1,516.00
15% OHP
$227.40
Item #1 Total
$1,743.40
2
Snap Idle Chain Tension Brackets w/
shipping
EA
2
$255.00
$510.00
Shipping
$11.25
$11.25
Item #2 Total
$521.25
Costs associated with adjusting the
3
clarifiers due to existing grading
conditions in the basins
Labor
5 Laborers @ 32hrs each = 160hrs
HR
160
$21.50
$3,440.00
Superintendent
HR
16
$75.00
$1,200.00
Item #3 Total
$4,640.00
TOTAL:
$6,904.65
0
R:\Utilities\Utility Administration\CIP - PROJECTS\WTP Rehab Phase IV Sludge Col\Excel Construction\CO#1_WTP-PhIV-
Sludge_Excel_10- 7- 09 DRAFT. xls
CITY OF ROUND ROCK
QUANTITY ADJUSTMENT / CHANGE ORDER
PAGE 3 OF 3
SUMMARY
CURRENT CONTRACT PRICE:
$194,400.00
THIS QUANTITY ADJUSTMENT:
N/A
SUB -TOTAL:
N/A
PREVIOUS CHANGE ORDER(S): $0.00
THIS CHANGE ORDER: $6,904.00
TOTAL CHANGE ORDER(S): $6,904.00
TOTAL % CHANGE ORDER: 3.55%
ADJUSTED CONTRACT PRICE: $201,304.00
PREPARED BY:
SIGNATURE:
NAME OF CONTRACTOR:
SIGNATURE:
Kevin Wenske
I°lsr-tope
Excel Construction Services, LLC DATE
/ •
PRINT NAME/TITLE: fit-rri Dieto-rn.
APPROVED: %, 11
CI74Y OF ROUND ROCK
eb'KM use., P.E . - C►'-4-TMan..
R:\Utilities\Utility Administration\CIP - PROJECTS\WTP Rehab Phase IV Sludge Col\Excel Construction\CO#1_WTP-PhIV-
Sludge_Excel 10-7-09 DRAFT. xls
Construction Meeting Summary No. 2
Round Rock Water Treatment Plant
Phase IV Sludge Collection Equipment Retrofits
Meeting Started:
Meeting End:
Meeting Room:
10:00 a.m.
10:30 a.m.
T/U Conference Room
SUMMARY
CONSTRUCTION MEETING NO. 2
2009 WATER TREATMENT PLANT REHABILITATION PROJECT
PHASE IV SLUDGE COLLECTION EQUIPMENT RETROFITS
JUNE 16, 2009
DISTRIBUTION:
Jeff Bell
Steve Lynk
Kevin Wenske
Jennifer Higby
A. REVIEW AND APPROVAL OF PREVIOUS CONSTRUCTION MEETING SUMMARY
1. CDM noted that the Meeting #1 was documented as part of the HSPS Improvements Project, Post
Meeting.
B. STATUS OF WORK
C. JOB SCHEDULE
1. Time of Completion Contractual
a. Notice to Proceed Issued: 5/15/08
b. Substantial Completion: 8/16/09
c. Final Completion: 9/15/09
2. Two Week Schedule
3. Shop Drawing Schedule
4. Schedule of Values
5. CPM Schedule:
a. All shafts have been removed and are to be hoisted out in the following days, per Excel/Wenske.
b. Wear -strip holes have been drilled
c. The supplier informed Excel that materials are to ship on 6/23 and 6/24
D. DESIGN QUESTIONS
1. RFI Status: _1_ Received and _0_ Answered
a. Average RFI Review Time of _Days
1. RFI regarding turning over sprockets as spare parts - CORR/Bell provided a verbal approval,
with the stipulation that the main drive sprockets must be compatible.
2. Field Order Status: _0_ Issued and _0_ Executed
3. Submittal Status: 4 Received and 4 Answered
a. Average Submittal Review Time of _ Days
b. O&M Manuals — Excel to submit 4 to CDM for review purposes. CDM to contact CORR/Lutz (or
CORR/Bell) to obtain their O&Ms, in order to update them with the final materials.
4. Change Proposals/Orders: Review CPR Log:
a. Upcoming CPRs . .
1) In Basin 4.2, not all of the hardware is stainless steel. Per CDM/Lynk and CORR/Bell, this
hardware needs to be replaced. Verbal direction provided during meeting for Excel to perform this
work on a T&M Basis.
5. Miscellaneous
a. Pay Application Status — First Pay Application will not be submitted until parts have been received
and installed, per Excel/Wenske.
E. MISCELLANEOUS
Page 1 of 2 File: CORR Phase IV Summary Mtg #2 6-16-09.doc
w. imte
EXCE
COr1STRUCTIOr1 SERVICES LLC
July 15, 2009
Mr. Steven Lynk, P.E.
Camp Dresser & McKee
12357-A Riata Trace Parkway, Ste 210
Austin, Texas 78727
RE: Request for Change 001 — Replace Rusted Hardware / Grout Flight Brackets
City of Round Rock 2009 WTP Rehab Project — Phase IV Sludge Collection Retro
Dear Mr. Lynk:
Excel Construction Services is pleased to offer the following proposal for the replacement of
rusting hardware and grouting of existing flight track return rails at Basin 4. Work included
removal of flight track, remove / install new SS backing nuts at track brackets, reinstall track,
straighten and grout behind brackets. Excel Construction performed this work on a time and
material basis. See attached backup for a breakdown of cost.
Total Cost for Replacing Hardware and Grouting Brackets $1,743.00
We also replaced two drive chain tension brackets (Snap Idle Model #180) that were either
broken or removed. Only the cost for the materials and shipping is included.
Total Cost for Snap Idle Chain Tension Brackets w/ Shipping
TOTAL COST FOR RFC -001
$521.25
$2,264.25
If you have any additional questions or comments, don't hesitate to contact me at 848-2419.
Regards,
Excel Construction Services, LLC
K. 14/444e
Kevin Wenske
Project Manager
cc:
1202 Leander Drive Phone (512) 259-5005
Leander, Texas 78641 Fax (512) 259-5665
WORK PROPOSAL COST ITEMIZATION: RFC 001
Round Rock 2009 WTP Improvements
Sludge Collection Equipment Retrofit
July 15, 2009
units
quantity I unit cost
total
A) LABOR
1.
Arnold Cruz - Foreman
HR
12
$ 32.00
$ 384.00
2.
Luis Silva - Labor
HR
16
$ 21.50
$ 344.00
3.
Angel Vasquaz - Labor
HR
16
$ 21.50
$ 344.00
4.
Don Henderson - Superintendent
HR
4
$ 75.00
$ 300.00
5.
$ -
6.
$ -
B) MATERIALS
1.
SS 5/8" Replacement Nuts
LS
1
$ 56.00
$ 56.00
2.
NS Grout
EA
8
$ 11.00
$ 88.00
3.
$ -
4.
$ -
5.
$ -
6.
$ -
7
$ -
8.
$ -
Sub -Total $ 1,516.00
15% OHP $ 227.40
TOTAL
$ 1,743
rr aux
BILL TO
ROUND ROCK BRANCH
CAPITOL BEARING SERVICE
2689 OAKMONT
PHONE 612-244.2248
ROUND ROCK, TX 78864
004401
EXCEL CONSTRUCTION SRVS LLC
1202 LEANDER DR
LEANDER, TX 78641
REMIT TO
CAPITOL BEARING SERVICE
P.O. BOX 190
ROUND ROCK TX. 78880-00180
SHIP TO
Invoice
INVOICE #
2130584
LOCATION
02
DATE
07/08/09
PAGE
1 OF 1
r EXCEL CONSTRUCTION SRVS LLC
1202 LEANDER DR.
***PO # REQUIRED***
LEANDER, TX 78641
ORDER NUMBER
232717
ORDER DATE
07/01/09
CUSTOMER WO NUMBER
9-013
PAYMENT TERMS
NET 30 DAYS
WRITTEN BY
JIMMY GRIMES
CONTACT
KEVIN 848-2419
SHIP VIA
CUSTOMER PICK-UP
FREIGHT TERMS
DETERMINE CHARGES
JOB NUMBER
SALES REP
HOUSE
:.: ..: ::. �:::.�::::::•::::.;::::.:.:.:::::::.
•::Attri
....... Y
..4 ?...
4 11�#sl,.. X.....:•
:•::•::.;•...........::.:
•.......
1- I OV
SNAP IDLE
Picked Up/Received by:
0
7
2
2
0 255.00 EA
510.00
MERCHANDISE
TOTAL
HANDLING
MISC CHARGE
TAX
FREIGHT
DEPOSIT
AMOUNT
DEPOSIT
APPLIED
INVOICE TOTAL
510.00
0.00
0.00
0.00
11.25
0.00
0.00
::f
DATE: October 14, 2009
SUBJECT: City Manager Approval — October 16, 2009
ITEM: Consider executing Quantity Adjustment/Change Order No. 1 with Excel
Construction Services, LLC for the Water Treatment Plant Rehab - Phase IV
Sludge Collection Equipment Retrofits Project.
Department:
Staff Person:
Justification:
Water & Wastewater Utilities
Michael D. Thane, P.E., Director of Utilities
This Change Order No. 1 is for the costs associated with exchanging the rusting hardware with
stainless steel hardware, grouting the track brackets, and adjusting the clarifiers due to existing
grading conditions in the basins. Work included removal of flight track, removing and installing
of new stainless steel backing nuts at track brackets, re -installation of track, straightening and
grouting behind brackets, and replacing two drive chain tension brackets that were either
broken or removed.
Funding:
Cost: $6,904.00
Source of funds: Self -Financed Water Construction
Amount % Change
Original Contract $194,400.00 N/A
Change Order # 1 $6,904.00 3.55%
Revised Contract $201,304.00 3.55%
Outside Resources: Excel Construction Services, LLC (Contractor)
Camp Dresser & McKee, Inc. (Engineering Consultant)
Background Information:
Several projects at the City's Water Treatment Plant are in various phases that will enable the
City to treat and distribute its full amount of reserved raw water. One of the projects is the 7.5
MG High Service Pump that has just been completed by Excel Construction. Other projects
include the rehabilitation of the plant's process structures, the construction of a climatic -
controlled MCC Room for High Service Pumps 1 through 6, and the additional 1.5 MG Clearwell.
With TCEQ's approval of the plants re -rating, the plant will be able to provide a firm 52 mgd of
potable water to our distribution system by the summer of 2010 and into the future.
Public Comment: N/A
5/12/1019
Request for City Council/City Manager Action
Ei City Council El City Manager
Submit completed form for all City Manager and City Council approvals.
Department Name: Water & Wastewater Utilites
Contact Person: Chaz Gordon / Kathy Michna
For Administration Use ONLY
Received:
Tag #: IiY1-09- IQ_ 207
Original Documents Received: 2_
Water Treatment Plant Rehab - Phase N Sludge Collec9m Equipment
Project Name: Retrofits
ContlactorNendor. Excel Construction Services, LLC
Project Mgr/Resource: Don Runde!' Funding Source: Sen -Financed Water Construction
Project Coordinator. Wheel Thane Additional funding Source:
Assigned Attorney: Steve Sheets Amount
Account Number:
City Council or City Manager Approval Date:
Agenda Wording
10/16/2009
6,90400
Consider executing Quantity Adjustment/Change Order No. 1 with Excel Construction Services, LLC for the Water Treatment Plant Rehab - Phase IV Sludge Collection
Equipment Retrofits Project.
Finance Information
Is Funding Required? Yes Q No
Initial Construction Contract
O Construction Contract Amendment #
Q Change Order # t
11JChange in Quantity JlJUnforeseen Circumstances
ED Initial Professional Services Agreement
ED Supplemental Professional Service Agreement
ED Purchasing/Service Agreement
Purchase Order
Item(s) to be purchased
Other (Please clearly identify action on lines below)
Amount
6,904.00
FINANCE
N/A Appored
E
CI ElC
CI 0
Finance/CIP
Finance/Acct
Purchasing
Budget
Date
Date
Date
Date
APPROVALS
(robe completed ONLY by Finance)
Final Finance Approval Required
APProved
Finance Director
Once approvals have been obtained. please forward the RFA. blue sheet. backup information and originals to City Secretary, Sara White.
ITEMS WILL NOT BE PLACED ON THE COUNCIL AGENDA WITHOUT FINANCE AND LEGAL APPROVAL PRIOR TO SUBMISSION.
uired •r u mi on !f LC
Project Mgr. Signature:
Dept. Director Signature:
'City Attorney Signature:
City Manager Signature:
Date:
Date:
in -16-09
10' 1!0'09
City Attorney signature is required for all items.
Date
REVISED 10/9/2009
5/12/2009
Request for City CounciUCity Manager Action
0 City Council n City Manager
Submit completed foes for all City Manager and City Council approvals.
For Administration Use ONLY
Received:
Tag #:
Original Documents Received:
Water Treatment Plant Rehab - Phase IV Sludge Collection Equipment
Department Name: Water & Wastewater Utilites Project Name: Retrofits
Contact Person: Chaz Gordon / Kathy Michna ContractorNendor: Excel Construction Services, LLC
Project Mgr/Resource: Don Rundell Funding Source: Self -Financed Water Construction
Project Coordinator: Michael Thane Additional funding Source:
Assigned Attomey: Steve Sheets Amount:
Account Number:
City Council or City Manager Approval Date:
Agenda Wording
10/16/2009
6,904.00
Consider executing Quantity Adjustment/Change Order No. 1 with Excel Construction Services, LLC for the Water Treatment Plant Rehab - Phase IV Sludge Collection
Equipment Retrofits Project.
Finance Information
Is Funding Required? Yes n No
Initial Construction Contract
Construction Contract Amendment
Change Order
Change in Quantity
Initial Professional Services Agreement
Supplemental Professional Service Agreement
Purchasing/Service Agreement
Purchase Order
Item(s) to be purchased
Unforeseen Circumstances
Other (Please clearly identify action on lines below)
Amount
6,904.00
FINANCE
WA Approved
O
O O
APPROVALS
(to be completed ONLY by Finance)
Final Finance Approval Required
Approved
Finance/CIP B. Ramsey Date 10/13/2009
FinancefAcct E. Wilson Date 10/14/2009
Purchasing EE Bowden Date 10/14/2009
Budget P. Bryan Date 10/13/2009
Cheryl Delaney 10/13/2009
Finance Director Date
Once approvals trave been obtained, please forward the RFA. blue sheet, back up information and originals to City Secretary, Sara White.
ITEMS WILL NOT BE PLACED ON THE COUNCIL AGENDA WITHOUT FINANCE AND LEGAL APPROVAL. PRIOR TO SUBMISSION.
Required for Submission of ALL City Council and City Manager Items
Project Mgr. Signature:
Dept. Director Signature:
*City Attorney Signature:
City Manager Signature:
Date:
Date:
Date:
Date:
*City Attorney signature is required for all items.
REVISED 10/14/2009
LEGAL DEPARTMENT APPROVAL FOR CITY COUNCIL/CITY MANAGER ACTION
Required for Submission of ALL City Council and City Manager Items
Department Name: PW/Utilities
Project Mgr/Resource: Don Rundell
Council Action:
ORDINANCE
Agenda Wording
Water Treatment Plant Rehab - Phase IV Sludge
Project Name: Collection Equipment Retrofits
ContractorNendor: Excel Construction Services, LLC
ri RESOLUTION
City Manager Approval
CMA Wording
Consider executing Quantity Adjustment/Change Order No. 1 with Excel Construction Services, LLC for the Water Treatment
Plant Rehab - Phase IV Sludge Collection Equipment Retrofits Project.
Attorney Approval
Attorney
Notes/Comments
Date
O:1wd oxlS CC In t s10199171141M I S C100173414.XLS
Updated 6/3/08