CM-09-11-22651122009CD
Request for City CouncillCity Manager Action
City Council C] City Manager
Submit completed form for all City Manager and City Council approvals.
Department Name: Police Department
Contact Person: Tricia McFerran / Sherrill Voll / Rick White
Project Mgr/Resource:
Project Coordinator:
Assigned Attomey:
Brad Bradford
City Council or City Manager Approval Date:
Agenda Wording
For RdiiriistakilinEi ONLY
NOV 10 2009
Received:
Tag #: CM- 09- L I - 216
Original Documents Received:
Project Name: Incident Management Team MOU
ContractorNendor: nia
Funding Source:
Additional funding Source:
Amount: n/a
Account Number:
��' �� �� //• /Z • Q,
Consider City Manager's signature on Memorandum of Understanding between the Texas Forest Service and a Regional Incident Management Team Member and the City of Round Rock.
Finance Information
Is Funding Required? Yes No
Initial Construction Contract
Q Construction Contract Amendment
Change Order #
❑Change in Quantity ❑Unforeseen Circumstances
Initial Professional Services Agreement
Q Supplemental Professional Service Agreement
Q Purchasing/Service Agreement
Purchase Order
Item(s) to be purchased
Other (Please clearly identify action on lines below)
Amount
FINANCE
N/A Approved
00
0 0
0
0 0'
Finance/CIP
Finance/Acct
Purchasing
Budget
Date
Date
Date
Date
APPROVALS
(to be completed ONLY by Finance)
Finan Finance Approval Required
Approved
Once approvals have been obtained, please forward the RFA, blue sheet backup information' and originals to City Secretary, Sata White.
ITEMS WILL NOT BE PLACED ON THE COUNCIL AGENDA WITHOUT FINANCE AND LEGAL APPROVAL PRIOR TO SUBMISSION.
Required for Submission of AL( ou cil a Mapaaems
Project Mgr. Signature.
Dept. Director Signature: _ , lir
*City Attomey Signature:
City Manager Signature:
Date:
Date:
Date:
to//6/d i
/0/ 1P `1
11-12-oc)
*City Attorney signature is required for all items.
REVISED 10/16/2009
10 79.09
Request for City Council/City Manager Action
[Ri City Council En City Manager
Submit completed form for all City Manager and City Council approvals.
Department Name: Police Department
Contact Person: Tricia McFerran / Sherrill Voll / Rick White
Project Mgr/Resource: Rick white
Project Coordinator: Brad Bradford
Assigned Attorney: J.K. Gayle
City Council or City Manager Approval Date:
Agenda Wording
For Administration Use ONLY
Received:
Tag #:
Original Documents Received:
Project Name: Memorandum Of Understanding Agreements
ContractorNendor:
Funding Source:
Additional funding Source:
Amount N/A
The Texas Forest Service And Regional Incident
Management Team Member And The Participating
Agency/Employer
Account Number: N/A
u/s/20na //,
/o9
Consider executing 19 Memorandum of Understanding agreements between The Texas Forest Service and Regional Incident Management Team Member and The Participating
Agency/Employer.
Finance Information
Is Funding Required?
Initial Construction Contract
Construction Contract Amendment
Change Order
Change in Quantity
Initial Professional Services Agreement
Supplemental Professional Service Agreement
Purchasing/Service Agreement
Purchase Order
Item(s) to be purchased
Yes Q No
u
Unforeseen Circumstances
Other (Please clearly identify action below)
FINANCE
N/A `< Approved
CI
EJ
o El
CD C=3
APPROVALS
(to be completed ONLY by Finance)
Final Finance Approval Required
APPiovw
Amount
Finarice/CIP L. Olsen
Finance/AE. Wilson
Purchasing EE Bowden
Budget P. Bryan
Date 11/3/2009
Date 11/4/2009
Date 10/28/2009
Date 11/3/2009
11/4/2C
Date
e RFA, blue sneeg taacrr up tntomration and onginats to ySecratary Sara yfrn
COUNCIL AGENDA WITHOUT FSIANCE AND LEGAL APPROVAL PRIOR TO SUBMISSION.
Required for Submission of ALL CIH Council and City Manager Items
Project Mgr. Signature: Rick White
Dept. Director Signature: See Attached
*City Attorney Signature:
City Manager Signature:
Date:
Date:
Date:
Date:
10/16/2009
10/19/2009
city Attorney signature is required for all items.
REVISED 11/9/2009
LEGAL DEPARTMENT APPROVAL FOR CITY COUNCIL/CITY MANAGER ACTION
Required for Submission of ALL City Council and City Manager Items
Department Name: POLICE
Project Mgr/Resource: RICK WHITE
EJCouncil Action:
ORDINANCE
Agenda Wording
MEMORANDUM OF UNDERSTANDING
Project Name: AGREEMENTS
THE TEXAS FOREST SERVICE AND
REGIONAL INCIDENT MANAGEMENT TEAM
MEMBER AND THE PARTICIPATING
ContractorNendor: AGENCY/EMPLOYER
RESOLUTION
City Manager Approval
CMA Wording
Consider executing 19 Memorandum of Understanding agreements between The Texas Forest Service and Regional Incident
Management Team Member and The Participating Agency/Employer.
Attorney Aproval
LA Attorney
Notes/Comments
Date /6. 2D. of
O:\wdoxISCCIntsl012110902\M IS C\00166938
Updated 6/3/08
DATE: October 20, 2009 (Approval Date)
SUBJECT: City Manager — November 12, 2009
ITEM: Consider City Manager's signature on Memorandum of Understanding (MOU)
between the Texas Forest Service and a Regional Incident Management Team
Member and the City of Round Rock.
Department: Police Department
Staff Person: Rick White
Justification: Purpose of the MOU is to delineate responsibilities and procedures for Incident
Management Team activities under the authority of the State of Texas
Emergency Management Plan, under which a named employee of the City, as a
member of a State -designated Incident Management Team, would respond to an
incident or participate in training activities, if and when (a) the State requests
such action; (b) the City agrees with the request and related response; (c) the
Employee's Department Head agrees with the request and related response; and
(d) the Employee agrees with the request and related response.
Funding:
Cost: None
Source of funds: N/A
Outside Resources: N/A
Background Information:
The MOU is between 3 parties: (1) the Texas Forest Service, a member The Texas A&M
University System, an agency of the state of Texas (TFS); (2) a Regional Incident Management
Team Member (an employee of the City); and (3) the Participating Employer (the City of
Round Rock).
The majority of emergency incidents are handled by single jurisdictions at the local level.
However, the State and nation face challenges larger than the capabilities of any one
community. These challenges require the involvement of emergency responders from
multiple jurisdictions and possibly personnel and equipment from other states and the
federal government. This requires effective and efficient coordination across a broad
spectrum of organizations and activities. In Texas, all incidents are coordinated under
the National Incident Management System (NIMS), which provides a consistent, flexible and
adjustable framework within which government and private entities work together to
manage domestic incidents, regardless of cause, size, location or complexity.
The TFS has been designated by the Governor's Division of Emergency Management and the
Texas Department of Homeland Security as the lead agency for implementing NIMS and
UPDATED APRIL 2008
developing the State's Incident Management Teams to manage or assist in the management
of emergency response operations.
Incidents are categorized into 5 types, based on complexity, with "Type 5" being the simplest
and "Type I" being the most complex. Incident Management Teams are typed to correspond
with incident complexity Types III, II and I. Texas now has 11 or 12 Type III Teams and 1 Type
II Team. The City of Round Rock is situated, geographically, within two IMT areas — the
Capital Area Incident Management Team ("CAIMT"), which is associated with the 10 -county
CAPCOG region; and the recently -designated (9/25/09) Central Texas Incident Management
Team ("CENTEXIMT"), which is associated with Williamson, Bell and McClennan Counties. At
this time, our City's members have chosen to be aligned with the CAIMT for administrative
purposes.
Current pending MOUs under this Blue Sheet include the following City personnel:
Alain Babin
Brad Bradford
Bill Dixon
Ken Evans
Troy Evans
Diane Gargano
Melissa Grubbs
Public Comment: N/A
UPDATED APRIL 2008
Ben Hall
Richard Johnson
Sean Johnson
Daniel Kilpatrick
Paul Ortega
Lonny Peacock
Willie Richards
Rebecca Rodriguez
Jennifer Soto
Jim Stuart
Tim Travis
Ann Treffer
Memorandum of Understanding
Between
The Texas Forest Service
And
Regional Incident Management Team Member
And
The Participating Agency/Employer
This Memorandum of Understanding (MOU) is entered into this day of
2009 by and between the Texas Forest Service, a member of The Texas A&M University
System, an agency of the state of Texas (TFS) and Regional Incident Management Team (RIMT)
Member Alain Babin (Member) and the Participating Agency/Employer Round Rock Police
Department (Employer).
I. PURPOSE
To delineate responsibilities and procedures for RIMT activities under the authority of
the State of Texas Emergency Management Plan.
II. SCOPE
The provisions of this MOU apply to RIMT activities performed at the request of the
State of Texas. The scope of this agreement also includes training activities mandated by
the State of Texas and TFS to maintain RIMT operational readiness.
III. PERIOD OF PERFORMANCE
This Contract shall begin as of the date of the last signature and shall terminate August
31, 2012, unless terminated earlier in accordance with section IX.B.
IV. DEFINITIONS
A. Activation: The process of mobilizing RIMT Members to deploy to a designated
incident or event site. When the RIMT responds to such a mobilization request, the
Member is required to arrive with all equipment and personal gear to the designated
Point of Assembly (POA) within two hours of activation notice. The time at which
the RIMT Member receives a request for activation and verbally accepts the
mission will be considered the time at which personnel costs to be charged to RIMT
activities shall begin.
B. Alert: The process of informing RIMT Members that an event has occurred and
that RIMT may be activated at some point within the next 24-48 hours.
C. De -Activation: The process of de -mobilizing RIMT Members upon notification
from the State to stand down.
D. Director: The Director of TFS.
1
E. Member: An individual who has been formally accepted into an RIMT, meeting all
requirements for skills and knowledge, and is in good standing with regard to
compliance with necessary training and fitness.
F. Participating Agency/Employer: The RIMT Member's employer who, by
execution of this MOU, has provided official support of the Member's involvement
in the RIMT.
G. State: For the purpose of this MOU, the State of Texas through the Governor's
Division of Emergency Management (GDEM).
H. RIMT: An integrated collection of personnel and equipment meeting standardized
capability criteria for addressing incident management needs during disasters.
I. TFS/State Sponsored RIMT Training and Exercises: Training and/or exercises
performed at the direction, control and funding of TFS and/or the State.
J. Local RIMT Sponsored Training and Exercises: Training and/or exercises
performed at the direction, control and funding of a participating agency or RIMT
Member in order to develop and maintain the incident management capabilities of
the member and the RIMT. RIMT sponsored training shall be coordinated with
TFS staff and receive prior written authorization to conduct such training.
V. RESPONSIBILITIES
A. TFS shall:
1. Recruit and organize the RIMT, according to guidelines prescribed by TFS.
2. Provide administrative, financial and personnel management related to the
RIMT and this agreement.
3. Provide training to RIMT Members. Training shall be consistent with the
objectives of developing, upgrading and maintaining individual skills, as
identified in the position description requirements, necessary to maintain
operational readiness.
4. Develop, implement and exercise an internal notification and call -out system
for RIMT Members.
5. Provide all tools and equipment necessary to conduct safe and effective
incident management operations as listed in the current approved RIMT cache
list.
6. Maintain all tools and equipment in the RIMT cache in a ready state.
7. Provide coordination between the State, other relevant governmental and
private entities, Employer and RIMT Member.
8. Maintain a primary contact list for all RIMT Members.
2
9. Maintain personnel files on all members of RIMT for the purpose of
documenting training records, emergency notification and other
documentation as required by the State.
B. The Employer shall:
1. Maintain a roster of all its personnel participating in RIMT activities.
2. Provide a primary point of contact to TFS for the purpose of notification of
RIMT activities.
3. Provide administrative support to employee members of RIMT, i.e. "time off"
when fiscally reasonable to do so for RIMT activities such as training,
meetings and actual deployments.
4. Submit reimbursement claims within thirty (30) days of official deactivation
or completion of TFS/State sponsored RIMT training of the RIMT Member.
C. Member shall:
1. Be physically capable of performing assigned duties required in the position
description (PD) requirements for the assigned position.
2. Maintain knowledge, skills and abilities necessary to operate safely and
effectively in the assigned position.
3. Maintain support of Employer for participation in RIMT activities.
4. Keep Employer advised of RIMT activities that may require time off from
work.
5. Advise RIMT point of contact of any change in notification process, i.e.
address or phone number changes.
6. Be available for immediate call -out during the period Member's assigned
RIMT is first on the rotation for call -out.
7. Respond immediately to a mobilization request with acceptance or refusal of
current mission request and arriving within 2 hours from time of mobilization
request to the assigned POA.
8. Maintain all equipment issued by RIMT in a ready state and advising TFS
Manager deployed with RIMT of any lost, stolen or damaged items assigned
to Member.
9. Be prepared to operate in the disaster environment.
10. Follow the RIMT Code of Conduct in Attachment A.
3
VI. PROCEDURES
A. Activation
1. Upon request from the State for disaster assistance, and/or determination that
pre -positioning the RIMT is prudent, TFS shall request the activation of the
RIMT to respond to a designated POA.
2. TFS shall communicate an Alert and/or Activation notice to RIMT Members
through the internal paging and call -out system according to the current
approved mobilization plan.
B. Mobilization, Deployment and Re -deployment
1. TFS will notify members of activation of RIMT.
2. Upon arrival at the POA, the State representative will provide initial briefings,
maps, food, housing and any other items essential to the initial set-up and
support of the RIMT.
3. When RIMT is activated, the RIMT, including all necessary equipment, will
move to the pre -designated point of departure (POD) for ground or air
transportation.
4. The RIMT shall be re -deployed to the original POA upon completion of the
RIMT mission.
C. Management
1. TFS will have overall management, command and control of all RIMT
resources and operations.
2. Tactical deployment of RIMT will be under the direction of the local Incident
Commander and the RIMT Incident Commander assigned to the incident.
VII. TRAINING AND EXERCISES
A. Local RIMT Sponsored Training and Exercises
Periodically RIMT Members will be requested or required to attend local RIMT
sponsored training or exercises. Local RIMT sponsored training or exercises shall
be performed at the direction, control and funding of the local RIMT in order to
develop the technical skills of RIMT Members. Costs associated with this training
or exercises will not be reimbursed by TFS or the State.
B. TFS/State Sponsored RIMT Training and Exercises
Periodically RIMT Members will be required and/or invited to attend TFS/State
RIMT training and/or exercises. This training and exercises will be performed at
4
the direction, control and funding of TFS, or the State in order to develop and
maintain the incident management capabilities of the RIMT. Allowable travel costs
associated with this training will be reimbursed by TFS.
C. Minimum Training Requirements
Member is required to attend a minimum of 50% of the available RIMT training
and exercise opportunities provided for the assigned RIMT position. Failure to
attend a minimum of 50% of the training opportunities will result in dismissal from
the RIMT. Exceptions may be granted at the discretion of the RIMT Incident
Commander.
VIII. ADMINISTRATIVE, FINANCIAL AND PERSONNEL MANAGEMENT
A. Reimbursement to Employer
1. TFS will reimburse Employer for all wages identified and allowed in the
RIMT Standard Pay Policy (Attachment B). TFS will reimburse all amounts
necessary to fund payroll associated costs of state and/or federal disaster
deployments.
2. TFS will reimburse Employer for the cost of backfilling while Member is
activated. This shall consist of expenses generated by the replacement of a
deployed Member on their normally scheduled duty period/day.
3. TFS will reimburse Employer for salaries and backfill expenses of any
deployed Member who would be required to return to regularly scheduled
duty during the personnel rehabilitation period described in the demobilization
order. If the deployed Member's regularly scheduled shift begins or ends
within the identified rehabilitation period, Employer may give the deployed
Member that time off with pay and backfill his/her position. If Member is not
normally scheduled to work during the identified rehabilitation period, then no
reimbursement will be made for Member. TFS will determine the personnel
rehabilitation period that will apply to each deployment based on the
demobilization order for that deployment.
4. TFS will reimburse Employer for reasonable travel expenses associated with
Member's travel for RIMT training or deployment. All travel reimbursements
will be in accordance with the State of Texas Travel Allowance Guide,
published by the Comptroller of Public Accounts.
5. TFS will reimburse Employer for reasonable (as determined by TFS) personal
costs associated with Member's participation in a deployment.
6. TFS will reimburse Employer for emergency procurement of RIMT materials,
equipment and supplies purchased and consumed by Member in providing
requested assistance on a replacement basis. Prior approval by the TFS
manager deployed with the RIMT must be obtained and original receipts for
such items must be submitted with reimbursement request to TFS.
5
7. Employer shall submit to TFS all reimbursement requests within 30 days of
Member de -activation or completion of TFS/State sponsored training event.
B. Reimbursement of RIMT Member as an Individual Resource
1 TFS will pay an individual resource Member for all wages specified in the
RIMT Standard Pay Policy (Attachment B). Payment for these wages will be
determined based upon the Member's RIMT position in the most current
revision of the RIMT Pay Schedule by Position (Attachment C).
2. TFS will reimburse an individual resource Member for reasonable (as
determined by TFS) travel expenses associated with Member's travel for
RIMT training or deployment. All travel reimbursements will be in
accordance with the State of Texas Travel Allowance Guide, published by the
Comptroller of Public Accounts.
3. TFS will reimburse an individual resource Member for reasonable (as
determined by TFS) personal costs associated with participation in a
deployment.
4. TFS will reimburse an individual resource Member for emergency
procurement of RIMT materials, equipment and supplies purchased and
consumed by Member in providing requested assistance. Prior approval by
the TFS manager deployed with the RIMT must be obtained and original
receipts for such items must be submitted with reimbursement request to TFS.
5. Individual resource Member must submit to TFS all reimbursement requests
within 30 days of Member de -activation or completion of TFS/State
sponsored training event.
C. Medical Care for Injury or Illness
1. If Member incurs an injury or illness during an RIMT training exercise or
deployment, TFS will pay for triage medical care to ensure Member is
properly treated and medically evaluated. TFS will make a determination as
to whether the injury or illness was work related and will notify Employer for
proper processing of Workers Compensation claim. Employer will be
responsible for handling any additional medical care for work related injuries
or illnesses under its Worker Compensation insurance. Member will be
responsible for handling any additional medical care for non -work related
injuries or illnesses under his/her personal health insurance.
D. Liability
1. It is mutually agreed that TFS, Employer and Member shall each be
responsible for their own losses arising out of the performance of this MOU.
E. Reimbursement Process
6
1. All requests for reimbursement must be submitted using the most current
RIMT Travel and Personnel Reimbursement Form (Attachment D).
2. TFS will process payment to Employer or individual resource member for all
allowable expenses within 30 days of receipt of the properly completed and
supported RIMT Travel and Personnel Reimbursement Form.
3. Neither Member nor Employer will be reimbursed for costs incurred by
activations that are outside the scope of this agreement.
4. All financial commitments herein are made subject to availability of funds
from the State.
IX. CONDITIONS, AMENDMENTS AND TERMINATION
A. This MOU may be modified or amended only by the written agreement of all
parties.
B. Any party, upon 30 day written notice, may terminate this MOU.
C. TFS complies with the provisions of Executive Order 11246 of Sept. 24, 1965, as
amended and with the rules, regulations and relevant orders of the Secretary of
Labor. To that end, TFS will not discriminate against any employee or Member on
the grounds of race, color, religion, sex or national origin. In addition the use of
state or federal facilities, services and supplies will be in compliance with
regulations prohibiting duplication of benefits and guaranteeing nondiscrimination.
Distribution of supplies, processing of applications, provisions of technical
assistance and other relief assistance activities shall be accomplished in an equitable
and impartial manner, without discrimination on the grounds of race, color, religion,
nationality sex, age or economic status.
D. This MOU is governed by the laws of the State of Texas. Venue for any suits
related to this agreement shall be in Brazos County, Texas.
X. POINTS OF CONTACT
TFS
Paul Hannemann
John B. Connally Building
301 Tarrow, Suite 304
College Station, TX 77840
Tel#: 979-458-7344
e-mail: phanneman@tfs.tamu.edu
Employer
Timothy Ryle
Assistant Chief of Police
Round Rock Police Department
2701 N Mays St
Round Rock, TX 78665
Tel#: 512-218-5521
email: tryle@round-rock.tx.us
Member
Cpt. Alain Babin
Administrative Services Division
Round Rock Police Dept.
2701 N Mays St
Round Rock, TX 78665
Tel#: 512-218-5519
Email: ababin round-rock.tx.us
8
XI. ENTIRE AGREEMENT
This MOU along with the following Attachments reflects the entire agreement between
the parties:
Attachment A, RIMT Code of Conduct
Attachment B, RIMT Standard Pay Policy
Attachment C, RIMT Pay Schedule by Position (most current revision)
Attachment D, RIMT Travel and Personnel Reimbursement Form (most current
revision)
Employer and Member hereby acknowledge that they have read and understand this entire MOU.
All oral or written agreements between the parties hereto relating to the subject matter of this
MOU that were made prior to the execution of this MOU have been reduced to writing and are
contained herein. Employer and Member agree to abide by all terms and conditions specified
herein and certify that the information provided to TFS is true and correct in all respects to the
best of their knowledge and belief.
This MOU is entered into by and between the following parties:
TEXAS FOREST SERVICE:
Signature:
Name:
Title:
Date:
Tom G. Boggus
Interim Director
PARTICIPATING AGENCY/EMPLOYER
Signature:
Name:
Title: Mni R
Date: I I-12- 260`1
�S•R.NUl.S2,?.E.
RIMT MEMBER:
Signature:
Name:
Date:
07-28-09
9
ATTACHMENT A
RIMT Code of Conduct
• No transportation/use of illegal drugs/alcohol.
• Firearms are authorized to be carried by only current TCLEOSE
certified commissioned officers.
• Normal radio protocol used/traffic kept to a minimum.
• Know your chain of command/who you report to.
• Limit procurement of equipment.
• Do not take things without authorization.
• Act professionally.
• Remain ready even when unassigned.
• Recreation limited to unassigned hours.
• Maintain/wear safety gear/clothing.
• Wear proper uniform.
• Remember your actions reflect your organization and RIMT.
10
ATTACHMENT B
RIMT Standard Pay Policy
I. Scope
The provisions of this policy apply to all members of an RIMT.
II. Purpose
The purpose of this document is to delineate the policy and procedures for payment
and/or reimbursement of payroll expenses to include salaries/wages and associated fringe
benefits incurred during state activations of a RIMT member (Member).
III. Pay Rate
A. The Texas Forest Service (TFS) will reimburse Participating Agency/Employer
(Employer) for the participation of each Member who is employed by that Employer
at the hourly rate or salary identified on the most current payroll printout provided by
the Employer requesting salary reimbursement. TFS may also reimburse Employer
for the allocable portion of fringe benefits paid to or on behalf of the Member during
the period of activation. The actual benefits paid must also be shown on or attached
to the Employer payroll printout submitted to TFS.
B. As an individual resource, members without Employer will be paid at a rate
identified with his/her RIMT position on the RIMT Pay Schedule by Position (see
Attachment C). The individual resource's 40 -hour workweek will begin upon
acceptance of the mission. The individual will be paid for the first 40 hours at the
standard base rate of pay, and at one and one-half (PA) times for all other hours in
that same week. The workweek will consist of seven consecutive workdays to
include weekends and holidays.
IV. Work Shift
A. Every day is considered a workday during the Activation until the Activation is over,
and the RIMT returns to its original Point of Assembly. Therefore, Saturday, Sunday,
holidays and other scheduled days off are also considered workdays during the period
of activation.
B. Each Employer or individual resource is assured pay for base hours of work,
mobilization and demobilization, travel, or standby at the appropriate rate of pay for
each workday.
V. Ordered Standby
Compensable standby shall be limited to those times when an individual is held, by
direction or orders, in a specific location, fully outfitted and ready for assignment.
11
ATTACHMENT C
RIMT PAY SCHEDULE BY POSITION
ICS
ID
POSITION TITLE
HOURLY
RATE
COMMAND
ICT3
INCIDENT COMMANDER TYPE 3
24
I0F3
INFORMATION OFFICER TYPE 3
24
LOFR3
LIAISON OFFICER TYPE 3
24
PI03
PUBLIC INFORMATION OFFICER 3
24
SOF3
SAFETY OFFICER TYPE 3
24
OPERATIONS
DNS
DIVISION/GROUP SUPERVISOR
24
OSC 3
OPERATIONS SECTION CHIEF TYPE 3
24
STLO
STRIKE TEAM LEADER (CREW, ENGINE, DOZER, MILITARY, or
TRACTOR -PLOW)
21
TFLD
TASK FORCE LEADER
21
PLANNING
DMOB
DEMOBILIZATION UNIT LEADER
24
PSC3
PLANNING SECTION CHIEF TYPE 3
24
RESL
RESOURCE UNIT LEADER
24
SITL
SITUATION UNIT LEADER
24
LOGISTICS
COML
COMMUNICATIONS UNIT LEADER
24
FACL
FACILITIES UNIT LEADER
24
FDUL
FOOD UNIT LEADER
24
GSUL
GROUND SUPPORT UNIT LEADER
24
LSC3
LOGISTICS SECTION CHIEF TYPE 3
24
MEDL
MEDICAL UNIT LEADER
24
SUBD
SUPPORT BRANCH DIRECTOR
26
SPUL
SUPPLY UNIT LEADER
24
SVBD
SERVICE BRANCH DIRECTOR
26
FINANCE
COMP
COMPENSATION/CLAIMS UNIT LEADER
24
COST
COST UNIT LEADER
24
FSC3
FINANCE/ADMINISTRATION SECTION CHIEF TYPE 3
24
PROC
PROCUREMENT UNIT LEADER
24
TIME
TIME UNIT LEADER
24
Dated 5/8/09
12
ATTACHMENT D
MOST CURRENT REVISION OF THE
RIMT TRAVEL AND PERSONNEL REIMBURSEMENT FORM
13
Memorandum of Understanding
Between
The Texas Forest Service
And
Regional Incident Management Team Member
And
The Participating Agency/Employer
This Memorandum of Understanding (MOU) is entered into this day of
2009 by and between the Texas Forest Service, a member of The Texas A&M University
System, an agency of the state of Texas (TFS) and Regional Incident Management Team (RIMT)
Member Thomas L. (Brad) Bradford (Member) and the Participating Agency/Employer City of
Round Rock (Employer).
I. PURPOSE
To delineate responsibilities and procedures for RIMT activities under the authority of
the State of Texas Emergency Management Plan.
II. SCOPE
The provisions of this MOU apply to RIMT activities performed at the request of the
State of Texas. The scope of this agreement also includes training activities mandated by
the State of Texas and TFS to maintain RIMT operational readiness.
III. PERIOD OF PERFORMANCE
This Contract shall begin as of the date of the last signature and shall terminate August
31, 2012, unless terminated earlier in accordance with section IX.B.
IV. DEFINITIONS
A. Activation: The process of mobilizing RIMT Members to deploy to a designated
incident or event site. When the RIMT responds to such a mobilization request, the
Member is required to arrive with all equipment and personal gear to the designated
Point of Assembly (POA) within two hours of activation notice. The time at which
the RIMT Member receives a request for activation and verbally accepts the
mission will be considered the time at which personnel costs to be charged to RIMT
activities shall begin.
B. Alert: The process of informing RIMT Members that an event has occurred and
that RIMT may be activated at some point within the next 24-48 hours.
C. De -Activation: The process of de -mobilizing RIMT Members upon notification
from the State to stand down.
D. Director: The Director of TFS.
1
E. Member: An individual who has been formally accepted into an RIMT, meeting all
requirements for skills and knowledge, and is in good standing with regard to
compliance with necessary training and fitness.
F. Participating Agency/Employer: The RIMT Member's employer who, by
execution of this MOU, has provided official support of the Member's involvement
in the RIMT.
G. State: For the purpose of this MOU, the State of Texas through the Governor's
Division of Emergency Management (GDEM).
H. RIMT: An integrated collection of personnel and equipment meeting standardized
capability criteria for addressing incident management needs during disasters.
I. TFS/State Sponsored RIMT Training and Exercises: Training and/or exercises
performed at the direction, control and funding of TFS and/or the State.
J. Local RIMT Sponsored Training and Exercises: Training and/or exercises
performed at the direction, control and funding of a participating agency or RIMT
Member in order to develop and maintain the incident management capabilities of
the member and the RIMT. RIMT sponsored training shall be coordinated with
TFS staff and receive prior written authorization to conduct such training.
V. RESPONSIBILITIES
A. TFS shall:
1. Recruit and organize the RIMT, according to guidelines prescribed by TFS.
2. Provide administrative, financial and personnel management related to the
RIMT and this agreement.
3. Provide training to RIMT Members. Training shall be consistent with the
objectives of developing, upgrading and maintaining individual skills, as
identified in the position description requirements, necessary to maintain
operational readiness.
4. Develop, implement and exercise an internal notification and call -out system
for RIMT Members.
5. Provide all tools and equipment necessary to conduct safe and effective
incident management operations as listed in the current approved RIMT cache
list.
6. Maintain all tools and equipment in the RIMT cache in a ready state.
7. Provide coordination between the State, other relevant governmental and
private entities, Employer and RIMT Member.
8. Maintain a primary contact list for all RIMT Members.
2
9. Maintain personnel files on all members of RIMT for the purpose of
documenting training records, emergency notification and other
documentation as required by the State.
B. The Employer shall:
1. Maintain a roster of all its personnel participating in RIMT activities.
2. Provide a primary point of contact to TFS for the purpose of notification of
RIMT activities.
3. Provide administrative support to employee members of RIMT, i.e. "time off"
when fiscally reasonable to do so for RIMT activities such as training,
meetings and actual deployments.
4. Submit reimbursement claims within thirty (30) days of official deactivation
or completion of TFS/State sponsored RIMT training of the RIMT Member.
C. Member shall:
1. Be physically capable of performing assigned duties required in the position
description (PD) requirements for the assigned position.
2. Maintain knowledge, skills and abilities necessary to operate safely and
effectively in the assigned position.
3. Maintain support of Employer for participation in RIMT activities.
4. Keep Employer advised of RIMT activities that may require time off from
work.
5. Advise RIMT point of contact of any change in notification process, i.e.
address or phone number changes.
6. Be available for immediate call -out during the period Member's assigned
RIMT is first on the rotation for call -out.
7. Respond immediately to a mobilization request with acceptance or refusal of
current mission request and arriving within 2 hours from time of mobilization
request to the assigned POA.
8. Maintain all equipment issued by RIMT in a ready state and advising TFS
Manager deployed with RIMT of any lost, stolen or damaged items assigned
to Member.
9. Be prepared to operate in the disaster environment.
10. Follow the RIMT Code of Conduct in Attachment A.
3
VI. PROCEDURES
A. Activation
1. Upon request from the State for disaster assistance, and/or determination that
pre -positioning the RIMT is prudent, TFS shall request the activation of the
RIMT to respond to a designated POA.
2. TFS shall communicate an Alert and/or Activation notice to RIMT Members
through the internal paging and call -out system according to the current
approved mobilization plan.
B. Mobilization, Deployment and Re -deployment
1. TFS will notify members of activation of RIMT.
2. Upon arrival at the POA, the State representative will provide initial briefings,
maps, food, housing and any other items essential to the initial set-up and
support of the RIMT.
3. When RIMT is activated, the RIMT, including all necessary equipment, will
move to the pre -designated point of departure (POD) for ground or air
transportation.
4. The RIMT shall be re -deployed to the original POA upon completion of the
RIMT mission.
C. Management
1. TFS will have overall management, command and control of all RIMT
resources and operations.
2. Tactical deployment of RIMT will be under the direction of the local Incident
Commander and the RIMT Incident Commander assigned to the incident.
VII. TRAINING AND EXERCISES
A. Local RIMT Sponsored Training and Exercises
Periodically RIMT Members will be requested or required to attend local RIMT
sponsored training or exercises. Local RIMT sponsored training or exercises shall
be performed at the direction, control and funding of the local RIMT in order to
develop the technical skills of RIMT Members. Costs associated with this training
or exercises will not be reimbursed by TFS or the State.
B. TFS/State Sponsored RIMT Training and Exercises
Periodically RIMT Members will be required and/or invited to attend TFS/State
RIMT training and/or exercises. This training and exercises will be performed at
4
the direction, control and funding of TFS, or the State in order to develop and
maintain the incident management capabilities of the RIMT. Allowable travel costs
associated with this training will be reimbursed by TFS.
C. Minimum Training Requirements
Member is required to attend a minimum of 50% of the available RIMT training
and exercise opportunities provided for the assigned RIMT position. Failure to
attend a minimum of 50% of the training opportunities will result in dismissal from
the RIMT. Exceptions may be granted at the discretion of the RIMT Incident
Commander.
VIII. ADMINISTRATIVE, FINANCIAL AND PERSONNEL MANAGEMENT
A. Reimbursement to Employer
1. TFS will reimburse Employer for all wages identified and allowed in the
RIMT Standard Pay Policy (Attachment B). TFS will reimburse all amounts
necessary to fund payroll associated costs of state and/or federal disaster
deployments.
2. TFS will reimburse Employer for the cost of backfilling while Member is
activated. This shall consist of expenses generated by the replacement of a
deployed Member on their normally scheduled duty period/day.
3. TFS will reimburse Employer for salaries and backfill expenses of any
deployed Member who would be required to return to regularly scheduled
duty during the personnel rehabilitation period described in the demobilization
order. If the deployed Member's regularly scheduled shift begins or ends
within the identified rehabilitation period, Employer may give the deployed
Member that time off with pay and backfill his/her position. If Member is not
normally scheduled to work during the identified rehabilitation period, then no
reimbursement will be made for Member. TFS will determine the personnel
rehabilitation period that will apply to each deployment based on the
demobilization order for that deployment.
4. TFS will reimburse Employer for reasonable travel expenses associated with
Member's travel for RIMT training or deployment. All travel reimbursements
will be in accordance with the State of Texas Travel Allowance Guide,
published by the Comptroller of Public Accounts.
5. TFS will reimburse Employer for reasonable (as determined by TFS) personal
costs associated with Member's participation in a deployment.
6. TFS will reimburse Employer for emergency procurement of RIMT materials,
equipment and supplies purchased and consumed by Member in providing
requested assistance on a replacement basis. Prior approval by the TFS
manager deployed with the RIMT must be obtained and original receipts for
such items must be submitted with reimbursement request to TFS.
5
7. Employer shall submit to TFS all reimbursement requests within 30 days of
Member de -activation or completion of TFS/State sponsored training event.
B. Reimbursement of RIMT Member as an Individual Resource
1. TFS will pay an individual resource Member for all wages specified in the
RIMT Standard Pay Policy (Attachment B). Payment for these wages will be
determined based upon the Member's RIMT position in the most current
revision of the RIMT Pay Schedule by Position (Attachment C).
2. TFS will reimburse an individual resource Member for reasonable (as
determined by TFS) travel expenses associated with Member's travel for
RIMT training or deployment. All travel reimbursements will be in
accordance with the State of Texas Travel Allowance Guide, published by the
Comptroller of Public Accounts.
3. TFS will reimburse an individual resource Member for reasonable (as
determined by TFS) personal costs associated with participation in a
deployment.
4. TFS will reimburse an individual resource Member for emergency
procurement of RIMT materials, equipment and supplies purchased and
consumed by Member in providing requested assistance. Prior approval by
the TFS manager deployed with the RIMT must be obtained and original
receipts for such items must be submitted with reimbursement request to TFS.
5. Individual resource Member must submit to TFS all reimbursement requests
within 30 days of Member de -activation or completion of TFS/State
sponsored training event.
C. Medical Care for Injury or Illness
1. If Member incurs an injury or illness during an RIMT training exercise or
deployment, TFS will pay for triage medical care to ensure Member is
properly treated and medically evaluated. TFS will make a determination as
to whether the injury or illness was work related and will notify Employer for
proper processing of Workers Compensation claim. Employer will be
responsible for handling any additional medical care for work related injuries
or illnesses under its Worker Compensation insurance. Member will be
responsible for handling any additional medical care for non -work related
injuries or illnesses under his/her personal health insurance.
D. Liability
1. It is mutually agreed that TFS, Employer and Member shall each be
responsible for their own losses arising out of the performance of this MOU.
E. Reimbursement Process
6
1. All requests for reimbursement must be submitted using the most current
RIMT Travel and Personnel Reimbursement Form (Attachment D).
2. TFS will process payment to Employer or individual resource member for all
allowable expenses within 30 days of receipt of the properly completed and
supported RIMT Travel and Personnel Reimbursement Form.
3. Neither Member nor Employer will be reimbursed for costs incurred by
activations that are outside the scope of this agreement.
4. All financial commitments herein are made subject to availability of funds
from the State.
IX. CONDITIONS, AMENDMENTS AND TERMINATION
A. This MOU may be modified or amended only by the written agreement of all
parties.
B. Any party, upon 30 day written notice, may terminate this MOU.
C. TFS complies with the provisions of Executive Order 11246 of Sept. 24, 1965, as
amended and with the rules, regulations and relevant orders of the Secretary of
Labor. To that end, TFS will not discriminate against any employee or Member on
the grounds of race, color, religion, sex or national origin. In addition the use of
state or federal facilities, services and supplies will be in compliance with
regulations prohibiting duplication of benefits and guaranteeing nondiscrimination.
Distribution of supplies, processing of applications, provisions of technical
assistance and other relief assistance activities shall be accomplished in an equitable
and impartial manner, without discrimination on the grounds of race, color, religion,
nationality sex, age or economic status.
D. This MOU is governed by the laws of the State of Texas. Venue for any suits
related to this agreement shall be in Brazos County, Texas.
X. POINTS OF CONTACT
TFS
Paul Hannemann
John B. Connally Building
301 Tarrow, Suite 304
College Station, TX 77840
Tel: 979-458-7344
e-mail: phannemann@tfs.tamu.edu
Member
Brad Bradford
City of Round Rock OEM
2701 N. Mays
Round Rock, TX 78665
Tel/Direct: 512-341-3106
Tel/Cell : 512-844-7732
e-mail: bbradfordAround-rock.tx.us
7
Employer
Jim Nuse, City Manager
City of Round rock
221 East Main Street
Round Rock, TX 78664
Tel: 512-218-5400
e-mail: jnuse@a,round-rock.tx.us
XI. ENTIRE AGREEMENT
This MOU along with the following Attachments reflects the entire agreement between
the parties:
Attachment A, RIMT Code of Conduct
Attachment B, RIMT Standard Pay Policy
Attachment C, RIMT Pay Schedule by Position (most current revision)
Attachment D, RIMT Travel and Personnel Reimbursement Form (most current
revision)
Employer and Member hereby acknowledge that they have read and understand this entire MOU.
All oral or written agreements between the parties hereto relating to the subject matter of this
MOU that were made prior to the execution of this MOU have been reduced to writing and are
contained herein. Employer and Member agree to abide by all terms and conditions specified
herein and certify that the information provided to TFS is true and correct in all respects to the
best of their knowledge and belief.
This MOU is entered into by and between the following parties:
TEXAS FOREST SERVICE:
Signature:
Name:
Title:
Date:
Tom G. Boggus
Interim Director
PARTICIPATING AGENCY/EMPLOYER
Signature:
Name:
Title:
Date:
RIMT MEMBER:
Signature:
Name:
Date:
J
Thomas L. Bradford
July 28, 2009
8
ATTACHMENT A
RIMT Code of Conduct
• No transportation/use of illegal drugs/alcohol.
• Firearms are authorized to be carried by only current TCLEOSE
certified commissioned officers.
• Normal radio protocol used/traffic kept to a minimum.
• Know your chain of command/who you report to.
• Limit procurement of equipment.
• Do not take things without authorization.
• Act professionally.
• Remain ready even when unassigned.
• Recreation limited to unassigned hours.
• Maintain/wear safety gear/clothing.
• Wear proper uniform.
• Remember your actions reflect your organization and RIMT.
9
ATTACHMENT B
RIMT Standard Pay Policy
I. Scope
The provisions of this policy apply to all members of an RIMT.
II. Purpose
The purpose of this document is to delineate the policy and procedures for payment
and/or reimbursement of payroll expenses to include salaries/wages and associated fringe
benefits incurred during state activations of a RIMT member (Member).
III. Pay Rate
A. The Texas Forest Service (TFS) will reimburse Participating Agency/Employer
(Employer) for the participation of each Member who is employed by that Employer
at the hourly rate or salary identified on the most current payroll printout provided by
the Employer requesting salary reimbursement. TFS may also reimburse Employer
for the allocable portion of fringe benefits paid to or on behalf of the Member during
the period of activation. The actual benefits paid must also be shown on or attached
to the Employer payroll printout submitted to TFS.
B. As an individual resource, members without Employer will be paid at a rate
identified with his/her RIMT position on the RIMT Pay Schedule by Position (see
Attachment C). The individual resource's 40 -hour workweek will begin upon
acceptance of the mission. The individual will be paid for the first 40 hours at the
standard base rate of pay, and at one and one-half (11/2) times for all other hours in
that same week. The workweek will consist of seven consecutive workdays to
include weekends and holidays.
IV. Work Shift
A. Every day is considered a workday during the Activation until the Activation is over,
and the RIMT returns to its original Point of Assembly. Therefore, Saturday, Sunday,
holidays and other scheduled days off are also considered workdays during the period
of activation.
B. Each Employer or individual resource is assured pay for base hours of work,
mobilization and demobilization, travel, or standby at the appropriate rate of pay for
each workday.
V. Ordered Standby
Compensable standby shall be limited to those times when an individual is held, by
direction or orders, in a specific location, fully outfitted and ready for assignment.
10
ATTACHMENT C
RIMT PAY SCHEDULE BY POSITION
ICS
1D
POSITION TITLE
HOURLY
RATE
COMMAND
ICT3
INCIDENT COMMANDER TYPE 3
24
I0F3
INFORMATION OFFICER TYPE 3
24
LOFR3
LIAISON OFFICER TYPE 3
24
PI03
PUBLIC INFORMATION OFFICER 3
24
SOF3
SAFETY OFFICER TYPE 3
24
OPERATIONS
DIVS
DIVISION/GROUP SUPERVISOR
24
OSC 3
OPERATIONS SECTION CHIEF TYPE 3
24
STLO
STRIKE TEAM LEADER (CREW, ENGINE, DOZER, MILITARY, or
TRACTOR -PLOW)
21
TFLD
TASK FORCE LEADER
21
PLANNING
DMOB
DEMOBILIZATION UNIT LEADER
24
PSC3
PLANNING SECTION CHIEF TYPE 3
24
RESL
RESOURCE UNIT LEADER
24
SITL
SITUATION UNIT LEADER
24
LOGISTICS
COML
COMMUNICATIONS UNIT LEADER
24
FACL
FACILITIES UNIT LEADER
24
FDUL
FOOD UNIT LEADER
24
GSUL
GROUND SUPPORT UNIT LEADER
24
LSCS
LOGISTICS SECTION CHIEF TYPE 3
24
MEDL
MEDICAL UNIT LEADER
24
SUBD
SUPPORT BRANCH DIRECTOR
26
SPUL
SUPPLY UNIT LEADER
24
SVBD
SERVICE BRANCH DIRECTOR
26
FINANCE
COMP
COMPENSATION/CLAIMS UNIT LEADER
24
COST
COST UNIT LEADER
24
FSC3
FINANCE/ADMINISTRATION SECTION CHIEF TYPE 3
24
PROC
PROCUREMENT UNIT LEADER
24
TIME
TIME UNIT LEADER
24
Dated 5/8/09
11
ATTACHMENT D
MOST CURRENT REVISION OF THE
RIMT TRAVEL AND PERSONNEL REIMBURSEMENT FORM
Memorandum of Understanding C o py
Between
The Texas Forest Service
And
Regional Incident Management Team Member
And
The Participating Agency/Employer
This Memorandum of Understanding (MOU) is entered into this day of ,
2009 by and between the Texas Forest Service, a member of The Texas A&M University
System, an agency of the state of Texas (TFS) and Regional Incident Management Team (RIMT)
Member Bill Dixon (Member) and the Participating Agency/Employer Round Rock Police
Department (Employer).
I. PURPOSE
To delineate responsibilities and procedures for RIMT activities under the authority of
the State of Texas Emergency Management Plan.
II. SCOPE
The provisions of this MOU apply to RIMT activities performed at the request of the
State of Texas. The scope of this agreement also includes training activities mandated by
the State of Texas and TFS to maintain RIMT operational readiness.
III. PERIOD OF PERFORMANCE
This Contract shall begin as of the date of the last signature and shall terminate August
31, 2012, unless terminated earlier in accordance with section IX.B.
IV. DEFINITIONS
A. Activation: The process of mobilizing RIMT Members to deploy to a designated
incident or event site. When the RIMT responds to such a mobilization request, the
Member is required to arrive with all equipment and personal gear to the designated
Point of Assembly (POA) within two hours of activation notice. The time at which
the RIMT Member receives a request for activation and verbally accepts the
mission will be considered the time at which personnel costs to be charged to RIMT
activities shall begin.
B. Alert: The process of informing RIMT Members that an event has occurred and
that RIMT may be activated at some point within the next 24-48 hours.
C. De -Activation: The process of de -mobilizing RIMT Members upon notification
from the State to stand down.
D. Director: The Director of TFS.
W.- CHH. 22C, (;)
E. Member: An individual who has been formally accepted into an RIMT, meeting all
requirements for skills and knowledge, and is in good standing with regard to
compliance with necessary training and fitness.
F. Participating Agency/Employer: The RIMT Member's employer who, by
execution of this MOU, has provided official support of the Member's involvement
in the RIMT.
G. State: For the purpose of this MOU, the State of Texas through the Governor's
Division of Emergency Management (GDEM).
H. RIMT: An integrated collection of personnel and equipment meeting standardized
capability criteria for addressing incident management needs during disasters.
I. TFS/State Sponsored RIMT Training and Exercises: Training and/or exercises
performed at the direction, control and funding of TFS and/or the State.
J. Local RIMT Sponsored Training and Exercises: Training and/or exercises
performed at the direction, control and funding of a participating agency or RIMT
Member in order to develop and maintain the incident management capabilities of
the member and the RIMT. RIMT sponsored training shall be coordinated with
TFS staff and receive prior written authorization to conduct such training.
V. RESPONSIBILITIES
A. TFS shall:
1. Recruit and organize the RIMT, according to guidelines prescribed by TFS.
2. Provide administrative, financial and personnel management related to the
RIMT and this agreement.
3. Provide training to RIMT Members. Training shall be consistent with the
objectives of developing, upgrading and maintaining individual skills, as
identified in the position description requirements, necessary to maintain
operational readiness.
4. Develop, implement and exercise an internal notification and call -out system
for RIMT Members.
5. Provide all tools and equipment necessary to conduct safe and effective
incident management operations as listed in the current approved RIMT cache
list.
6. Maintain all tools and equipment in the RIMT cache in a ready state.
7. Provide coordination between the State, other relevant governmental and
private entities, Employer and RIMT Member.
8. Maintain a primary contact list for all RIMT Members.
2
9. Maintain personnel files on all members of RIMT for the purpose of
documenting training records, emergency notification and other
documentation as required by the State.
B. The Employer shall:
1. Maintain a roster of all its personnel participating in RIMT activities.
2. Provide a primary point of contact to TFS for the purpose of notification of
RIMT activities.
3. Provide administrative support to employee members of RIMT, i.e. "time off'
when fiscally reasonable to do so for RIMT activities such as training,
meetings and actual deployments.
4. Submit reimbursement claims within thirty (30) days of official deactivation
or completion of TFS/State sponsored RIMT training of the RIMT Member.
C. Member shall:
1. Be physically capable of performing assigned duties required in the position
description (PD) requirements for the assigned position.
2. Maintain knowledge, skills and abilities necessary to operate safely and
effectively in the assigned position.
3. Maintain support of Employer for participation in RIMT activities.
4. Keep Employer advised of RIMT activities that may require time off from
work.
5. Advise RIMT point of contact of any change in notification process, i.e.
address or phone number changes.
6. Be available for immediate call -out during the period Member's assigned
RIMT is first on the rotation for call -out.
7. Respond immediately to a mobilization request with acceptance or refusal of
current mission request and arriving within 2 hours from time of mobilization
request to the assigned POA.
8. Maintain all equipment issued by RIMT in a ready state and advising TFS
Manager deployed with RIMT of any lost, stolen or damaged items assigned
to Member.
9. Be prepared to operate in the disaster environment.
10. Follow the RIMT Code of Conduct in Attachment A.
VI. PROCEDURES
A. Activation
1. Upon request from the State for disaster assistance, and/or determination that
pre -positioning the RIMT is prudent, TFS shall request the activation of the
RIMT to respond to a designated POA.
2. TFS shall communicate an Alert and/or Activation notice to RIMT Members
through the intemal paging and call -out system according to the current
approved mobilization plan.
B. Mobilization, Deployment and Re -deployment
1. TFS will notify members of activation of RIMT.
2. Upon arrival at the POA, the State representative will provide initial briefings,
maps, food, housing and any other items essential to the initial set-up and
support of the RIMT.
3. When RIMT is activated, the RIMT, including all necessary equipment, will
move to the pre -designated point of departure (POD) for ground or air
transportation.
4. The RIMT shall be re -deployed to the original POA upon completion of the
RIMT mission.
C. Management
1. TFS will have overall management, command and control of all RIMT
resources and operations.
2. Tactical deployment of RIMT will be under the direction of the local Incident
Commander and the RIMT Incident Commander assigned to the incident.
VII. TRAINING AND EXERCISES
A. Local RIMT Sponsored Training and Exercises
Periodically RIMT Members will be requested or required to attend local RIMT
sponsored training or exercises. Local RIMT sponsored training or exercises shall
be performed at the direction, control and funding of the local RIMT in order to
develop the technical skills of RIMT Members. Costs associated with this training
or exercises will not be reimbursed by TFS or the State.
B. TFS/State Sponsored RIMT Training and Exercises
Periodically RIMT Members will be required and/or invited to attend TFS/State
RIMT training and/or exercises. This training and exercises will be performed at
4
the direction, control and funding of TFS, or the State in order to develop and
maintain the incident management capabilities of the RIMT. Allowable travel costs
associated with this training will be reimbursed by TFS.
C. Minimum Training Requirements
Member is required to attend a minimum of 50% of the available RIMT training
and exercise opportunities provided for the assigned RIMT position. Failure to
attend a minimum of 50% of the training opportunities will result in dismissal from
the RIMT. Exceptions may be granted at the discretion of the RIMT Incident
Commander.
VIII. ADMINISTRATIVE, FINANCIAL AND PERSONNEL MANAGEMENT
A. Reimbursement to Employer
1. TFS will reimburse Employer for all wages identified and allowed in the
RIMT Standard Pay Policy (Attachment B). TFS will reimburse all amounts
necessary to fund payroll associated costs of state and/or federal disaster
deployments.
2. TFS will reimburse Employer for the cost of backfilling while Member is
activated. This shall consist of expenses generated by the replacement of a
deployed Member on their normally scheduled duty period/day.
3. TFS will reimburse Employer for salaries and backfill expenses of any
deployed Member who would be required to return to regularly scheduled
duty during the personnel rehabilitation period described in the demobilization
order. If the deployed Member's regularly scheduled shift begins or ends
within the identified rehabilitation period, Employer may give the deployed
Member that time off with pay and backfill his/her position. If Member is not
normally scheduled to work during the identified rehabilitation period, then no
reimbursement will be made for Member. TFS will determine the personnel
rehabilitation period that will apply to each deployment based on the
demobilization order for that deployment.
4. TFS will reimburse Employer for reasonable travel expenses associated with
Member's travel for RIMT training or deployment. All travel reimbursements
will be in accordance with the State of Texas Travel Allowance Guide,
published by the Comptroller of Public Accounts.
5. TFS will reimburse Employer for reasonable (as determined by TFS) personal
costs associated with Member's participation in a deployment.
6. TFS will reimburse Employer for emergency procurement of RIMT materials,
equipment and supplies purchased and consumed by Member in providing
requested assistance on a replacement basis. Prior approval by the TFS
manager deployed with the RIMT must be obtained and original receipts for
such items must be submitted with reimbursement request to TFS.
5
7. Employer shall submit to TFS all reimbursement requests within 30 days of
Member de -activation or completion of TFS/State sponsored training event.
B. Reimbursement of RIMT Member as an Individual Resource
1. TFS will pay an individual resource Member for all wages specified in the
RIMT Standard Pay Policy (Attachment B). Payment for these wages will be
determined based upon the Member's RIMT position in the most current
revision of the RIMT Pay Schedule by Position (Attachment C).
2. TFS will reimburse an individual resource Member for reasonable (as
determined by TFS) travel expenses associated with Member's travel for
RIMT training or deployment. All travel reimbursements will be in
accordance with the State of Texas Travel Allowance Guide, published by the
Comptroller of Public Accounts.
3. TFS will reimburse an individual resource Member for reasonable (as
determined by TFS) personal costs associated with participation in a
deployment.
4. TFS will reimburse an individual resource Member for emergency
procurement of RIMT materials, equipment and supplies purchased and
consumed by Member in providing requested assistance. Prior approval by
the TFS manager deployed with the RIMT must be obtained and original
receipts for such items must be submitted with reimbursement request to TFS.
5. Individual resource Member must submit to TFS all reimbursement requests
within 30 days of Member de -activation or completion of TFS/State
sponsored training event.
C. Medical Care for Injury or Illness
1. If Member incurs an injury or illness during an RIMT training exercise or
deployment, TFS will pay for triage medical care to ensure Member is
properly treated and medically evaluated. TFS will make a determination as
to whether the injury or illness was work related and will notify Employer for
proper processing of Workers Compensation claim. Employer will be
responsible for handling any additional medical care for work related injuries
or illnesses under its Worker Compensation insurance. Member will be
responsible for handling any additional medical care for non -work related
injuries or illnesses under his/her personal health insurance.
D. Liability
1. It is mutually agreed that TFS, Employer and Member shall each be
responsible for their own losses arising out of the performance of this MOU.
E. Reimbursement Process
6
1. All requests for reimbursement must be submitted using the most current
RIMT Travel and Personnel Reimbursement Form (Attachment D).
2. TFS will process payment to Employer or individual resource member for all
allowable expenses within 30 days of receipt of the properly completed and
supported RIMT Travel and Personnel Reimbursement Form.
3. Neither Member nor Employer will be reimbursed for costs incurred by
activations that are outside the scope of this agreement.
4. All financial commitments herein are made subject to availability of funds
from the State.
IX. CONDITIONS, AMENDMENTS AND TERMINATION
A. This MOU may be modified or amended only by the written agreement of all
parties.
B. Any party, upon 30 day written notice, may terminate this MOU.
C. TFS complies with the provisions of Executive Order 11246 of Sept. 24, 1965, as
amended and with the rules, regulations and relevant orders of the Secretary of
Labor. To that end, TFS will not discriminate against any employee or Member on
the grounds of race, color, religion, sex or national origin. In addition the use of
state or federal facilities, services and supplies will be in compliance with
regulations prohibiting duplication of benefits and guaranteeing nondiscrimination.
Distribution of supplies, processing of applications, provisions of technical
assistance and other relief assistance activities shall be accomplished in an equitable
and impartial manner, without discrimination on the grounds of race, color, religion,
nationality sex, age or economic status.
D. This MOU is governed by the laws of the State of Texas. Venue for any suits
related to this agreement shall be in Brazos County, Texas.
X. POINTS OF CONTACT
TFS
Paul Hahnemann
John B. Connally Building
301 Tarrow, Suite 304
College Station, TX 77840
Tel#: 979-458-7344
e-mail: phannemann@tfs.tamu.edu
Employer
Timothy Ryle
Assistant Chief of Police
Round Rock Police Department
2701 N Mays St
Round Rock, TX 78665
Tel#: 512-218-5521
email: tryle@round-rock.tx.us
Member
Lt. Bill Dixon
Patrol Division
Round Rock Police Dept.
2701 N Mays St
Round Rock, TX 78665
Tel#: 512-218-6659
Email:
bdixon@round-rock.tx.us
XI. ENTIRE AGREEMENT
This MOU along with the following Attachments reflects the entire agreement between
the parties:
Attachment A, RIMT Code of Conduct
Attachment B, RIMT Standard Pay Policy
Attachment C, RIMT Pay Schedule by Position (most current revision)
Attachment D, RIMT Travel and Personnel Reimbursement Form (most current
revision)
Employer and Member hereby acknowledge that they have read and understand this entire MOU.
All oral or written agreements between the parties hereto relating to the subject matter of this
MOU that were made prior to the execution of this MOU have been reduced to writing and are
contained herein. Employer and Member agree to abide by all terms and conditions specified
herein and certify that the information provided to TFS is true and correct in all respects to the
best of their knowledge and belief.
This MOU is entered into by and between the following parties:
TEXAS FOREST SERVICE:
Signature:
Name:
Title:
Date:
Tom G. Boggus
Interim Director
PARTICIPATING AGENCY/EMPLOYER
Signature:
Name:
Title:
Date:
J
e5 R. U Q...P.E.
mo.nagQr
(I -I 2.- 2oaq 1/41
RIMT MEMBER:
Signature: `'C9
Name:
Date: 07-28-09
9
ATTACHMENT A
RIMT Code of Conduct
• No transportation/use of illegal drugs/alcohol.
• Firearms are authorized to be carried by only current TCLEOSE
certified commissioned officers.
• Normal radio protocol used/traffic kept to a minimum.
• Know your chain of command/who you report to.
• Limit procurement of equipment.
• Do not take things without authorization.
• Act professionally.
• Remain ready even when unassigned.
• Recreation limited to unassigned hours.
• Maintain/wear safety gear/clothing.
• Wear proper uniform.
• Remember your actions reflect your organization and RIMT.
10
ATTACHMENT B
RIMT Standard Pay Policy
I. Scope
The provisions of this policy apply to all members of an RIMT.
II. Purpose
The purpose of this document is to delineate the policy and procedures for payment
and/or reimbursement of payroll expenses to include salaries/wages and associated fringe
benefits incurred during state activations of a RIMT member (Member).
III. Pay Rate
A. The Texas Forest Service (TFS) will reimburse Participating Agency/Employer
(Employer) for the participation of each Member who is employed by that Employer
at the hourly rate or salary identified on the most current payroll printout provided by
the Employer requesting salary reimbursement. TFS may also reimburse Employer
for the allocable portion of fringe benefits paid to or on behalf of the Member during
the period of activation. The actual benefits paid must also be shown on or attached
to the Employer payroll printout submitted to TFS.
B. As an individual resource, members without Employer will be paid at a rate
identified with his/her RIMT position on the RIMT Pay Schedule by Position (see
Attachment C). The individual resource's 40 -hour workweek will begin upon
acceptance of the mission. The individual will be paid for the first 40 hours at the
standard base rate of pay, and at one and one-half (1'/2) times for all other hours in
that same week. The workweek will consist of seven consecutive workdays to
include weekends and holidays.
IV. Work Shift
A. Every day is considered a workday during the Activation until the Activation is over,
and the RIMT returns to its original Point of Assembly. Therefore, Saturday, Sunday,
holidays and other scheduled days off are also considered workdays during the period
of activation.
B. Each Employer or individual resource is assured pay for base hours of work,
mobilization and demobilization, travel, or standby at the appropriate rate of pay for
each workday.
V. Ordered Standby
Compensable standby shall be limited to those times when an individual is held, by
direction or orders, in a specific location, fully outfitted and ready for assignment.
11
ATTACHMENT C
RIMT PAY SCHEDULE BY POSITION
ICS
ID
POSITION TITLE
HOURLY
RATE
COMMAND
ICT3
INCIDENT COMMANDER TYPE 3
24
I0F3
INFORMATION OFFICER TYPE 3
24
LOFR3
LIAISON OFFICER TYPE 3
24
PI03
PUBLIC INFORMATION OFFICER 3
24
SOF3
SAFETY OFFICER TYPE 3
24
OPERATIONS
DNS
DIVISION/GROUP SUPERVISOR
24
OSC 3
OPERATIONS SECTION CHIEF TYPE 3
24
STLO
STRIKE TEAM LEADER (CREW, ENGINE, DOZER, MILITARY, or
TRACTOR -PLOW)
2 I
TFLD
TASK FORCE LEADER
21
PLANNING
DMOB
DEMOBILIZATION UNIT LEADER
24
PSC3
PLANNING SECTION CHIEF TYPE 3
24
RESL
RESOURCE UNIT LEADER
24
SITL
SITUATION UNIT LEADER
24
LOGISTICS
COML
COMMUNICATIONS UNIT LEADER
24
FACL
FACILITIES UNIT LEADER
24
FDUL
FOOD UNIT LEADER
24
GSUL
GROUND SUPPORT UNIT LEADER
24
LSC3
LOGISTICS SECTION CHIEF TYPE 3
24
MEDL
MEDICAL UNIT LEADER
24
SUBD
SUPPORT BRANCH DIRECTOR
26
SPUL
SUPPLY UNIT LEADER
24
SVBD
SERVICE BRANCH DIRECTOR
26
FINANCE
COMP
COMPENSATION/CLAIMS UNIT LEADER
24
COST
COST UNIT LEADER
24
FSC3
FINANCE/ADMINISTRATION SECTION CHIEF TYPE 3
24
PROC
PROCUREMENT UNIT LEADER
24
TIME
TIME UNIT LEADER
24
Dated 5/8/09
12
ATTACHMENT D
MOST CURRENT REVISION OF THE
RIMT TRAVEL AND PERSONNEL REIMBURSEMENT FORM
13
Memorandum of Understanding
Between
The Texas Forest Service
And
Regional Incident Management Team Member
And
The Participating Agency/Employer
This Memorandum of Understanding (MOU) is entered into this day of
2009 by and between the Texas Forest Service, a member of The Texas A&M University
System, an agency of the state of Texas (TFS) and Regional Incident Management Team (RIMT)
Member Ken Evans (Member) and the Participating Agency/Employer Round Rock Police
Department (Employer).
I. PURPOSE
To delineate responsibilities and procedures for RIMT activities under the authority of
the State of Texas Emergency Management Plan.
II. SCOPE
The provisions of this MOU apply to RIMT activities performed at the request of the
State of Texas. The scope of this agreement also includes training activities mandated by
the State of Texas and TFS to maintain RIMT operational readiness.
III. PERIOD OF PERFORMANCE
This Contract shall begin as of the date of the last signature and shall terminate August
31, 2012, unless terminated earlier in accordance with section IX.B.
IV. DEFINITIONS
A. Activation: The process of mobilizing RIMT Members to deploy to a designated
incident or event site. When the RIMT responds to such a mobilization request, the
Member is required to arrive with all equipment and personal gear to the designated
Point of Assembly (POA) within two hours of activation notice. The time at which
the RIMT Member receives a request for activation and verbally accepts the
mission will be considered the time at which personnel costs to be charged to RIMT
activities shall begin.
B. Alert: The process of informing RIMT Members that an event has occurred and
that RIMT may be activated at some point within the next 24-48 hours.
C. De -Activation: The process of de -mobilizing RIMT Members upon notification
from the State to stand down.
D. Director: The Director of TFS.
CM-tit-(I.2u, C4+i
E. Member: An individual who has been formally accepted into an RIMT, meeting all
requirements for skills and knowledge, and is in good standing with regard to
compliance with necessary training and fitness.
F. Participating Agency/Employer: The RIMT Member's employer who, by
execution of this MOU, has provided official support of the Member's involvement
in the RIMT.
G. State: For the purpose of this MOU, the State of Texas through the Governor's
Division of Emergency Management (GDEM).
H. RIMT: An integrated collection of personnel and equipment meeting standardized
capability criteria for addressing incident management needs during disasters.
I. TFS/State Sponsored RIMT Training and Exercises: Training and/or exercises
performed at the direction, control and funding of TFS and/or the State.
J. Local RIMT Sponsored Training and Exercises: Training and/or exercises
performed at the direction, control and funding of a participating agency or RIMT
Member in order to develop and maintain the incident management capabilities of
the member and the RIMT. RIMT sponsored training shall be coordinated with
TFS staff and receive prior written authorization to conduct such training.
V. RESPONSIBILITIES
A. TFS shall:
1. Recruit and organize the RIMT, according to guidelines prescribed by TFS.
2. Provide administrative, financial and personnel management related to the
RIMT and this agreement.
3. Provide training to RIMT Members. Training shall be consistent with the
objectives of developing, upgrading and maintaining individual skills, as
identified in the position description requirements, necessary to maintain
operational readiness.
4. Develop, implement and exercise an internal notification and call -out system
for RIMT Members.
5. Provide all tools and equipment necessary to conduct safe and effective
incident management operations as listed in the current approved RIMT cache
list.
6. Maintain all tools and equipment in the RIMT cache in a ready state.
7. Provide coordination between the State, other relevant governmental and
private entities, Employer and RIMT Member.
8. Maintain a primary contact list for all RIMT Members.
2
9. Maintain personnel files on all members of RIMT for the purpose of
documenting training records, emergency notification and other
documentation as required by the State.
B. The Employer shall:
1. Maintain a roster of all its personnel participating in RIMT activities.
2. Provide a primary point of contact to TFS for the purpose of notification of
RIMT activities.
3. Provide administrative support to employee members of RIMT, i.e. "time off'
when fiscally reasonable to do so for RIMT activities such as training,
meetings and actual deployments.
4. Submit reimbursement claims within thirty (30) days of official deactivation
or completion of TFS/State sponsored RIMT training of the RIMT Member.
C. Member shall:
1. Be physically capable of performing assigned duties required in the position
description (PD) requirements for the assigned position.
2. Maintain knowledge, skills and abilities necessary to operate safely and
effectively in the assigned position.
3. Maintain support of Employer for participation in RIMT activities.
4. Keep Employer advised of RIMT activities that may require time off from
work.
5. Advise RIMT point of contact of any change in notification process, i.e.
address or phone number changes.
6. Be available for immediate call -out during the period Member's assigned
RIMT is first on the rotation for call -out.
7. Respond immediately to a mobilization request with acceptance or refusal of
current mission request and arriving within 2 hours from time of mobilization
request to the assigned POA.
8. Maintain all equipment issued by RIMT in a ready state and advising TFS
Manager deployed with RIMT of any lost, stolen or damaged items assigned
to Member.
9. Be prepared to operate in the disaster environment.
10. Follow the RIMT Code of Conduct in Attachment A.
3
VI. PROCEDURES
A. Activation
1. Upon request from the State for disaster assistance, and/or determination that
pre -positioning the RIMT is prudent, TFS shall request the activation of the
RIMT to respond to a designated POA.
2. TFS shall communicate an Alert and/or Activation notice to RIMT Members
through the internal paging and call -out system according to the current
approved mobilization plan.
B. Mobilization, Deployment and Re -deployment
1. TFS will notify members of activation of RIMT.
2. Upon arrival at the POA, the State representative will provide initial briefings,
maps, food, housing and any other items essential to the initial set-up and
support of the RIMT.
3. When RIMT is activated, the RIMT, including all necessary equipment, will
move to the pre -designated point of departure (POD) for ground or air
transportation.
4. The RIMT shall be re -deployed to the original POA upon completion of the
RIMT mission.
C. Management
1. TFS will have overall management, command and control of all RIMT
resources and operations.
2. Tactical deployment of RIMT will be under the direction of the local Incident
Commander and the RIMT Incident Commander assigned to the incident.
VII. TRAINING AND EXERCISES
A. Local RIMT Sponsored Training and Exercises
Periodically RIMT Members will be requested or required to attend local RIMT
sponsored training or exercises. Local RIMT sponsored training or exercises shall
be performed at the direction, control and funding of the local RIMT in order to
develop the technical skills of RIMT Members. Costs associated with this training
or exercises will not be reimbursed by TFS or the State.
B. TFS/State Sponsored RIMT Training and Exercises
Periodically RIMT Members will be required and/or invited to attend TFS/State
RIMT training and/or exercises. This training and exercises will be performed at
4
the direction, control and funding of TFS, or the State in order to develop and
maintain the incident management capabilities of the RIMT. Allowable travel costs
associated with this training will be reimbursed by TFS.
C. Minimum Training Requirements
Member is required to attend a minimum of 50% of the available RIMT training
and exercise opportunities provided for the assigned RIMT position. Failure to
attend a minimum of 50% of the training opportunities will result in dismissal from
the RIMT. Exceptions may be granted at the discretion of the RIMT Incident
Commander.
VIII. ADMINISTRATIVE, FINANCIAL AND PERSONNEL MANAGEMENT
A. Reimbursement to Employer
1. TFS will reimburse Employer for all wages identified and allowed in the
RIMT Standard Pay Policy (Attachment B). TFS will reimburse all amounts
necessary to fund payroll associated costs of state and/or federal disaster
deployments.
2. TFS will reimburse Employer for the cost of backfilling while Member is
activated. This shall consist of expenses generated by the replacement of a
deployed Member on their normally scheduled duty period/day.
3. TFS will reimburse Employer for salaries and backfill expenses of any
deployed Member who would be required to return to regularly scheduled
duty during the personnel rehabilitation period described in the demobilization
order. If the deployed Member's regularly scheduled shift begins or ends
within the identified rehabilitation period, Employer may give the deployed
Member that time off with pay and backfill his/her position. If Member is not
normally scheduled to work during the identified rehabilitation period, then no
reimbursement will be made for Member. TFS will determine the personnel
rehabilitation period that will apply to each deployment based on the
demobilization order for that deployment.
4. TFS will reimburse Employer for reasonable travel expenses associated with
Member's travel for RIMT training or deployment. All travel reimbursements
will be in accordance with the State of Texas Travel Allowance Guide,
published by the Comptroller of Public Accounts.
5. TFS will reimburse Employer for reasonable (as determined by TFS) personal
costs associated with Member's participation in a deployment.
6. TFS will reimburse Employer for emergency procurement of RIMT materials,
equipment and supplies purchased and consumed by Member in providing
requested assistance on a replacement basis. Prior approval by the TFS
manager deployed with the RIMT must be obtained and original receipts for
such items must be submitted with reimbursement request to TFS.
5
7. Employer shall submit to TFS all reimbursement requests within 30 days of
Member de -activation or completion of TFS/State sponsored training event.
B. Reimbursement of RIMT Member as an Individual Resource
1 TFS will pay an individual resource Member for all wages specified in the
RIMT Standard Pay Policy (Attachment B). Payment for these wages will be
determined based upon the Member's RIMT position in the most current
revision of the RIMT Pay Schedule by Position (Attachment C).
2. TFS will reimburse an individual resource Member for reasonable (as
determined by TFS) travel expenses associated with Member's travel for
RIMT training or deployment. All travel reimbursements will be in
accordance with the State of Texas Travel Allowance Guide, published by the
Comptroller of Public Accounts.
3. TFS will reimburse an individual resource Member for reasonable (as
determined by TFS) personal costs associated with participation in a
deployment.
4. TFS will reimburse an individual resource Member for emergency
procurement of RIMT materials, equipment and supplies purchased and
consumed by Member in providing requested assistance. Prior approval by
the TFS manager deployed with the RIMT must be obtained and original
receipts for such items must be submitted with reimbursement request to TFS.
5. Individual resource Member must submit to TFS all reimbursement requests
within 30 days of Member de -activation or completion of TFS/State
sponsored training event.
C. Medical Care for Injury or Illness
1. If Member incurs an injury or illness during an RIMT training exercise or
deployment, TFS will pay for triage medical care to ensure Member is
properly treated and medically evaluated. TFS will make a determination as
to whether the injury or illness was work related and will notify Employer for
proper processing of Workers Compensation claim. Employer will be
responsible for handling any additional medical care for work related injuries
or illnesses under its Worker Compensation insurance. Member will be
responsible for handling any additional medical care for non -work related
injuries or illnesses under his/her personal health insurance.
D. Liability
1. It is mutually agreed that TFS, Employer and Member shall each be
responsible for their own losses arising out of the performance of this MOU.
E. Reimbursement Process
6
1. All requests for reimbursement must be submitted using the most current
RIMT Travel and Personnel Reimbursement Form (Attachment D).
2. TFS will process payment to Employer or individual resource member for all
allowable expenses within 30 days of receipt of the properly completed and
supported RIMT Travel and Personnel Reimbursement Form.
3. Neither Member nor Employer will be reimbursed for costs incurred by
activations that are outside the scope of this agreement.
4. All financial commitments herein are made subject to availability of funds
from the State.
IX. CONDITIONS, AMENDMENTS AND TERMINATION
A. This MOU may be modified or amended only by the written agreement of all
parties.
B. Any party, upon 30 day written notice, may terminate this MOU.
C. TFS complies with the provisions of Executive Order 11246 of Sept. 24, 1965, as
amended and with the rules, regulations and relevant orders of the Secretary of
Labor. To that end, TFS will not discriminate against any employee or Member on
the grounds of race, color, religion, sex or national origin. In addition the use of
state or federal facilities, services and supplies will be in compliance with
regulations prohibiting duplication of benefits and guaranteeing nondiscrimination.
Distribution of supplies, processing of applications, provisions of technical
assistance and other relief assistance activities shall be accomplished in an equitable
and impartial manner, without discrimination on the grounds of race, color, religion,
nationality sex, age or economic status.
D. This MOU is governed by the laws of the State of Texas. Venue for any suits
related to this agreement shall be in Brazos County, Texas.
X. POINTS OF CONTACT
TFS
Paul Hannemann
John B. Connally Building
301 Tarrow, Suite 304
College Station, TX 77840
Tel#: 979-458-7344
e-mail: phannemannAtfs.tamu.edu
Employer
Timothy Ryle
Assistant Chief of Police
Round Rock Police Department
2701 N Mays St
Round Rock, TX 78665
Tel#: 512-218-5521
email: trylena,round-rock.tx.us
Member
Lt. Ken Evans
Administrative Services Division
Round Rock Police Dept.
2701 N Mays St
Round Rock, TX 78665
Tel#: 512-218-6656
Email: kevansAround-rock.tx.us
8
XI. ENTIRE AGREEMENT
This MOU along with the following Attachments reflects the entire agreement between
the parties:
Attachment A, RIMT Code of Conduct
Attachment B, RIMT Standard Pay Policy
Attachment C, RIMT Pay Schedule by Position (most current revision)
Attachment D, RIMT Travel and Personnel Reimbursement Form (most current
revision)
Employer and Member hereby acknowledge that they have read and understand this entire MOU.
All oral or written agreements between the parties hereto relating to the subject matter of this
MOU that were made prior to the execution of this MOU have been reduced to writing and are
contained herein. Employer and Member agree to abide by all terms and conditions specified
herein and certify that the information provided to TFS is true and correct in all respects to the
best of their knowledge and belief.
This MOU is entered into by and between the following parties:
TEXAS FOREST SERVICE:
Signature:
Name:
Title:
Date:
Tom G. Boggus
Interim Director
PARTICIPATING AGENCY/EMPLOYER
Signature:
Name:
Title:
Date:
Signature:
Name:
Date:
9
ATTACHMENT A
RIMT Code of Conduct
• No transportation/use of illegal drugs/alcohol.
• Firearms are authorized to be carried by only current TCLEOSE
certified commissioned officers.
• Normal radio protocol used/traffic kept to a minimum.
• Know your chain of command/who you report to.
• Limit procurement of equipment.
• Do not take things without authorization.
• Act professionally.
• Remain ready even when unassigned.
• Recreation limited to unassigned hours.
• Maintain/wear safety gear/clothing.
• Wear proper uniform.
• Remember your actions reflect your organization and RIMT.
10
ATTACHMENT B
RIMT Standard Pay Policy
I. Scope
The provisions of this policy apply to all members of an RIMT.
II. Purpose
The purpose of this document is to delineate the policy and procedures for payment
and/or reimbursement of payroll expenses to include salaries/wages and associated fringe
benefits incurred during state activations of a RIMT member (Member).
III. Pay Rate
A. The Texas Forest Service (TFS) will reimburse Participating Agency/Employer
(Employer) for the participation of each Member who is employed by that Employer
at the hourly rate or salary identified on the most current payroll printout provided by
the Employer requesting salary reimbursement. TFS may also reimburse Employer
for the allocable portion of fringe benefits paid to or on behalf of the Member during
the period of activation. The actual benefits paid must also be shown on or attached
to the Employer payroll printout submitted to TFS.
B. As an individual resource, members without Employer will be paid at a rate
identified with his/her RIMT position on the RIMT Pay Schedule by Position (see
Attachment C). The individual resource's 40 -hour workweek will begin upon
acceptance of the mission. The individual will be paid for the first 40 hours at the
standard base rate of pay, and at one and one-half (1V2) times for all other hours in
that same week. The workweek will consist of seven consecutive workdays to
include weekends and holidays.
IV. Work Shift
A. Every day is considered a workday during the Activation until the Activation is over,
and the RIMT returns to its original Point of Assembly. Therefore, Saturday, Sunday,
holidays and other scheduled days off are also considered workdays during the period
of activation.
B. Each Employer or individual resource is assured pay for base hours of work,
mobilization and demobilization, travel, or standby at the appropriate rate of pay for
each workday.
V. Ordered Standby
Compensable standby shall be limited to those times when an individual is held, by
direction or orders, in a specific location, fully outfitted and ready for assignment.
11
ATTACHMENT C
RIMT PAY SCHEDULE BY POSITION
ICS
ID
POSITION TITLE
HOURLY
RATE
COMMAND
ICT3
INCIDENT COMMANDER TYPE 3
24
I0F3
INFORMATION OFFICER TYPE 3
24
LOFR3
LIAISON OFFICER TYPE 3
24
PI03
PUBLIC INFORMATION OFFICER 3
24
SOF3
SAFETY OFFICER TYPE 3
24
OPERATIONS
DIVS
DIVISION/GROUP SUPERVISOR
24
OSC 3
OPERATIONS SECTION CHIEF TYPE 3
24
STLO
STRIKE TEAM LEADER (CREW, ENGINE, DOZER, MILITARY, or
TRACTOR -PLOW)
21
TFLD
TASK FORCE LEADER
21
PLANNING
DMOB
DEMOBILIZATION UNIT LEADER
24
PSC3
PLANNING SECTION CHIEF TYPE 3
24
RESL
RESOURCE UNIT LEADER
24
SITL
SITUATION UNIT LEADER
24
LOGISTICS
COML
COMMUNICATIONS UNIT LEADER
24
FACL
FACILITIES UNIT LEADER
24
FDUL
FOOD UNIT LEADER
24
GSUL
GROUND SUPPORT UNIT LEADER
24
LSC3
LOGISTICS SECTION CHIEF TYPE 3
24
MEDL
MEDICAL UNIT LEADER
24
SUBD
SUPPORT BRANCH DIRECTOR
26
SPUL
SUPPLY UNIT LEADER
24
SVBD
SERVICE BRANCH DIRECTOR
26
FINANCE
COMP
COMPENSATION/CLAIMS UNIT LEADER
24
COST
COST UNIT LEADER
24
FSC3
FINANCE/ADMINISTRATION SECTION CHIEF TYPE 3
24
PROC
PROCUREMENT UNIT LEADER
24
TIME
TIME UNIT LEADER
24
Dated 5/8/09
12
ATTACHMENT D
MOST CURRENT REVISION OF THE
RIMT TRAVEL AND PERSONNEL REIMBURSEMENT FORM
13
Memorandum of Understanding
o�
Between
The Texas Forest Service
And
Regional Incident Management Team Member
And
The Participating Agency/Employer
This Memorandum of Understanding (MOU) is entered into this day of
2009 by and between the Texas Forest Service, a member of The Texas A&M University
System, an agency of the state of Texas (TFS) and Regional Incident Management Team (RIMT)
Member Troy Evans (Member) and the Participating Agency/Employer Round Rock Police
Department (Employer).
I. PURPOSE
To delineate responsibilities and procedures for RIMT activities under the authority of
the State of Texas Emergency Management Plan.
II. SCOPE
The provisions of this MOU apply to RIMT activities performed at the request of the
State of Texas. The scope of this agreement also includes training activities mandated by
the State of Texas and TFS to maintain RIMT operational readiness.
III. PERIOD OF PERFORMANCE
This Contract shall begin as of the date of the last signature and shall terminate August
31, 2012, unless terminated earlier in accordance with section IX.B.
IV. DEFINITIONS
A. Activation: The process of mobilizing RIMT Members to deploy to a designated
incident or event site. When the RIMT responds to such a mobilization request, the
Member is required to arrive with all equipment and personal gear to the designated
Point of Assembly (POA) within two hours of activation notice. The time at which
the RIMT Member receives a request for activation and verbally accepts the
mission will be considered the time at which personnel costs to be charged to RIMT
activities shall begin.
B. Alert: The process of informing RIMT Members that an event has occurred and
that RIMT may be activated at some point within the next 24-48 hours.
C. De -Activation: The process of de -mobilizing RIMT Members upon notification
from the State to stand down.
D. Director: The Director of TFS.
1
l'it11k-t`s1-il mI,► cc>
E. Member: An individual who has been formally accepted into an RIMT, meeting all
requirements for skills and knowledge, and is in good standing with regard to
compliance with necessary training and fitness.
F. Participating Agency/Employer: The RIMT Member's employer who, by
execution of this MOU, has provided official support of the Member's involvement
in the RIMT.
G. State: For the purpose of this MOU, the State of Texas through the Governor's
Division of Emergency Management (GDEM).
H. RIMT: An integrated collection of personnel and equipment meeting standardized
capability criteria for addressing incident management needs during disasters.
I. TFS/State Sponsored RIMT Training and Exercises: Training and/or exercises
performed at the direction, control and funding of TFS and/or the State.
J. Local RIMT Sponsored Training and Exercises: Training and/or exercises
performed at the direction, control and funding of a participating agency or RIMT
Member in order to develop and maintain the incident management capabilities of
the member and the RIMT. RIMT sponsored training shall be coordinated with
TFS staff and receive prior written authorization to conduct such training.
V. RESPONSIBILITIES
A. TFS shall:
1. Recruit and organize the RIMT, according to guidelines prescribed by TFS.
2. Provide administrative, financial and personnel management related to the
RIMT and this agreement.
3. Provide training to RIMT Members. Training shall be consistent with the
objectives of developing, upgrading and maintaining individual skills, as
identified in the position description requirements, necessary to maintain
operational readiness.
4. Develop, implement and exercise an internal notification and call -out system
for RIMT Members.
5. Provide all tools and equipment necessary to conduct safe and effective
incident management operations as listed in the current approved RIMT cache
list.
6. Maintain all tools and equipment in the RIMT cache in a ready state.
7. Provide coordination between the State, other relevant governmental and
private entities, Employer and RIMT Member.
8. Maintain a primary contact list for all RIMT Members.
2
9. Maintain personnel files on all members of RIMT for the purpose of
documenting training records, emergency notification and other
documentation as required by the State.
B. The Employer shall:
1. Maintain a roster of all its personnel participating in RIMT activities.
2. Provide a primary point of contact to TFS for the purpose of notification of
RIMT activities.
3. Provide administrative support to employee members of RIMT, i.e. "time off'
when fiscally reasonable to do so for RIMT activities such as training,
meetings and actual deployments.
4. Submit reimbursement claims within thirty (30) days of official deactivation
or completion of TFS/State sponsored RIMT training of the RIMT Member.
C. Member shall:
1. Be physically capable of performing assigned duties required in the position
description (PD) requirements for the assigned position.
2. Maintain knowledge, skills and abilities necessary to operate safely and
effectively in the assigned position.
3. Maintain support of Employer for participation in RIMT activities.
4. Keep Employer advised of RIMT activities that may require time off from
work.
5. Advise RIMT point of contact of any change in notification process, i.e.
address or phone number changes.
6. Be available for immediate call -out during the period Member's assigned
RIMT is first on the rotation for call -out.
7. Respond immediately to a mobilization request with acceptance or refusal of
current mission request and arriving within 2 hours from time of mobilization
request to the assigned POA.
8. Maintain all equipment issued by RIMT in a ready state and advising TFS
Manager deployed with RIMT of any lost, stolen or damaged items assigned
to Member.
9. Be prepared to operate in the disaster environment.
10. Follow the RIMT Code of Conduct in Attachment A.
3
VI. PROCEDURES
A. Activation
1. Upon request from the State for disaster assistance, and/or determination that
pre -positioning the RIMT is prudent, TFS shall request the activation of the
RIMT to respond to a designated POA.
2. TFS shall communicate an Alert and/or Activation notice to RIMT Members
through the internal paging and call -out system according to the current
approved mobilization plan.
B. Mobilization, Deployment and Re -deployment
1. TFS will notify members of activation of RIMT.
2. Upon arrival at the POA, the State representative will provide initial briefings,
maps, food, housing and any other items essential to the initial set-up and
support of the RIMT.
3. When RIMT is activated, the RIMT, including all necessary equipment, will
move to the pre -designated point of departure (POD) for ground or air
transportation.
4. The RIMT shall be re -deployed to the original POA upon completion of the
RIMT mission.
C. Management
1. TFS will have overall management, command and control of all RIMT
resources and operations.
2. Tactical deployment of RIMT will be under the direction of the local Incident
Commander and the RIMT Incident Commander assigned to the incident.
VII. TRAINING AND EXERCISES
A. Local RIMT Sponsored Training and Exercises
Periodically RIMT Members will be requested or required to attend local RIMT
sponsored training or exercises. Local RIMT sponsored training or exercises shall
be performed at the direction, control and funding of the local RIMT in order to
develop the technical skills of RIMT Members. Costs associated with this training
or exercises will not be reimbursed by TFS or the State.
B. TFS/State Sponsored RIMT Training and Exercises
Periodically RIMT Members will be required and/or invited to attend TFS/State
RIMT training and/or exercises. This training and exercises will be performed at
4
the direction, control and funding of TFS, or the State in order to develop and
maintain the incident management capabilities of the RIMT. Allowable travel costs
associated with this training will be reimbursed by TFS.
C. Minimum Training Requirements
Member is required to attend a minimum of 50% of the available RIMT training
and exercise opportunities provided for the assigned RIMT position. Failure to
attend a minimum of 50% of the training opportunities will result in dismissal from
the RIMT. Exceptions may be granted at the discretion of the RIMT Incident
Commander.
VIII. ADMINISTRATIVE, FINANCIAL AND PERSONNEL MANAGEMENT
A. Reimbursement to Employer
I. TFS will reimburse Employer for all wages identified and allowed in the
RIMT Standard Pay Policy (Attachment B). TFS will reimburse all amounts
necessary to fund payroll associated costs of state and/or federal disaster
deployments.
2. TFS will reimburse Employer for the cost of backfilling while Member is
activated. This shall consist of expenses generated by the replacement of a
deployed Member on their normally scheduled duty period/day.
3. TFS will reimburse Employer for salaries and backfill expenses of any
deployed Member who would be required to return to regularly scheduled
duty during the personnel rehabilitation period described in the demobilization
order. If the deployed Member's regularly scheduled shift begins or ends
within the identified rehabilitation period, Employer may give the deployed
Member that time off with pay and backfill his/her position. If Member is not
normally scheduled to work during the identified rehabilitation period, then no
reimbursement will be made for Member. TFS will determine the personnel
rehabilitation period that will apply to each deployment based on the
demobilization order for that deployment.
4. TFS will reimburse Employer for reasonable travel expenses associated with
Member's travel for RIMT training or deployment. All travel reimbursements
will be in accordance with the State of Texas Travel Allowance Guide,
published by the Comptroller of Public Accounts.
5. TFS will reimburse Employer for reasonable (as determined by TFS) personal
costs associated with Member's participation in a deployment.
6. TFS will reimburse Employer for emergency procurement of RIMT materials,
equipment and supplies purchased and consumed by Member in providing
requested assistance on a replacement basis. Prior approval by the TFS
manager deployed with the RIMT must be obtained and original receipts for
such items must be submitted with reimbursement request to TFS.
5
7. Employer shall submit to TFS all reimbursement requests within 30 days of
Member de -activation or completion of TFS/State sponsored training event.
B. Reimbursement of RIMT Member as an Individual Resource
1. TFS will pay an individual resource Member for all wages specified in the
RIMT Standard Pay Policy (Attachment B). Payment for these wages will be
determined based upon the Member's RIMT position in the most current
revision of the RIMT Pay Schedule by Position (Attachment C).
2. TFS will reimburse an individual resource Member for reasonable (as
determined by TFS) travel expenses associated with Member's travel for
RIMT training or deployment. All travel reimbursements will be in
accordance with the State of Texas Travel Allowance Guide, published by the
Comptroller of Public Accounts.
3. TFS will reimburse an individual resource Member for reasonable (as
determined by TFS) personal costs associated with participation in a
deployment.
4. TFS will reimburse an individual resource Member for emergency
procurement of RIMT materials, equipment and supplies purchased and
consumed by Member in providing requested assistance. Prior approval by
the TFS manager deployed with the RIMT must be obtained and original
receipts for such items must be submitted with reimbursement request to TFS.
5. Individual resource Member must submit to TFS all reimbursement requests
within 30 days of Member de -activation or completion of TFS/State
sponsored training event.
C. Medical Care for Injury or Illness
1. If Member incurs an injury or illness 'during an RIMT training exercise or
deployment, TFS will pay for triage medical care to ensure Member is
properly treated and medically evaluated. TFS will make a determination as
to whether the injury or illness was work related and will notify Employer for
proper processing of Workers Compensation claim. Employer will be
responsible for handling any additional medical care for work related injuries
or illnesses under its Worker Compensation insurance. Member will be
responsible for handling any additional medical care for non -work related
injuries or illnesses under his/her personal health insurance.
D. Liability
1. It is mutually agreed that TFS, Employer and Member shall each be
responsible for their own losses arising out of the performance of this MOU.
E. Reimbursement Process
6
1. All requests for reimbursement must be submitted using the most current
RIMT Travel and Personnel Reimbursement Form (Attachment D).
2. TFS will process payment to Employer or individual resource member for all
allowable expenses within 30 days of receipt of the properly completed and
supported RIMT Travel and Personnel Reimbursement Form.
3. Neither Member nor Employer will be reimbursed for costs incurred by
activations that are outside the scope of this agreement.
4. All financial commitments herein are made subject to availability of funds
from the State.
IX. CONDITIONS, AMENDMENTS AND TERMINATION
A. This MOU may be modified or amended only by the written agreement of all
parties.
B. Any party, upon 30 day written notice, may terminate this MOU.
C. TFS complies with the provisions of Executive Order 11246 of Sept. 24, 1965, as
amended and with the rules, regulations and relevant orders of the Secretary of
Labor. To that end, TFS will not discriminate against any employee or Member on
the grounds of race, color, religion, sex or national origin. In addition the use of
state or federal facilities, services and supplies will be in compliance with
regulations prohibiting duplication of benefits and guaranteeing nondiscrimination.
Distribution of supplies, processing of applications, provisions of technical
assistance and other relief assistance activities shall be accomplished in an equitable
and impartial manner, without discrimination on the grounds of race, color, religion,
nationality sex, age or economic status.
D. This MOU is governed by the laws of the State of Texas. Venue for any suits
related to this agreement shall be in Brazos County, Texas.
X. POINTS OF CONTACT
TFS
Paul Hannemann
John B. Connally Building
301 Tarrow, Suite 304
College Station, TX 77840
Tel#: 979-458-7344
e-mail: phannemann tfs.tamu.edu
Employer
Timothy Ryle
Assistant Chief of Police
Round Rock Police Department
2701 N Mays St
Round Rock, TX 78665
Tel#: 512-218-5521
email: tryle@round-rock.tx.us
Member
Cpt. Troy Evans
Criminal Investigations Division
Round Rock Police Dept.
2701 N Mays St
Round Rock, TX 78665
Tel#: 512-218-3252
Email: tevans@round-rock.tx.us
8
XI. ENTIRE AGREEMENT
This MOU along with the following Attachments reflects the entire agreement between
the parties:
Attachment A, RIMT Code of Conduct
Attachment B, RIMT Standard Pay Policy
Attachment C, RIMT Pay Schedule by Position (most current revision)
Attachment D, RIMT Travel and Personnel Reimbursement Form (most current
revision)
Employer and Member hereby acknowledge that they have read and understand this entire MOU.
All oral or written agreements between the parties hereto relating to the subject matter of this
MOU that were made prior to the execution of this MOU have been reduced to writing and are
contained herein. Employer and Member agree to abide by all terms and conditions specified
herein and certify that the information provided to TFS is true and correct in all respects to the
best of their knowledge and belief.
This MOU is entered into by and between the following parties:
TEXAS FOREST SERVICE:
Signature:
Name:
Title:
Date:
Tom G. Boggus
Interim Director
PARTICIPATING AGENCY/EMPLOYER
Signature:
Name:
Title:
Date:
s R.Nust,15.G.
Maanarer
I I-122ocf\
RIMT MEMBER:
Signature: 2�
Name: �, y . A/ 1)
Date: 07-28-09
9
ATTACHMENT A
RIMT Code of Conduct
• No transportation/use of illegal drugs/alcohol.
• Firearms are authorized to be carried by only current TCLEOSE
certified commissioned officers.
• Normal radio protocol used/traffic kept to a minimum.
• Know your chain of command/who you report to.
• Limit procurement of equipment.
• Do not take things without authorization.
• Act professionally.
• Remain ready even when unassigned.
• Recreation limited to unassigned hours.
• Maintain/wear safety gear/clothing.
• Wear proper uniform.
• Remember your actions reflect your organization and RIMT.
10
ATTACHMENT B
RIMT Standard Pay Policy
I. Scope
The provisions of this policy apply to all members of an RIMT.
II. Purpose
The purpose of this document is to delineate the policy and procedures for payment
and/or reimbursement of payroll expenses to include salaries/wages and associated fringe
benefits incurred during state activations of a RIMT member (Member).
III. Pay Rate
A. The Texas Forest Service (TFS) will reimburse Participating Agency/Employer
(Employer) for the participation of each Member who is employed by that Employer
at the hourly rate or salary identified on the most current payroll printout provided by
the Employer requesting salary reimbursement. TFS may also reimburse Employer
for the allocable portion of fringe benefits paid to or on behalf of the Member during
the period of activation. The actual benefits paid must also be shown on or attached
to the Employer payroll printout submitted to TFS.
B. As an individual resource, members without Employer will be paid at a rate
identified with his/her RIMT position on the RIMT Pay Schedule by Position (see
Attachment C). The individual resource's 40 -hour workweek will begin upon
acceptance of the mission. The individual will be paid for the first 40 hours at the
standard base rate of pay, and at one and one-half (1'/2) times for all other hours in
that same week. The workweek will consist of seven consecutive workdays to
include weekends and holidays.
IV. Work Shift
A. Every day is considered a workday during the Activation until the Activation is over,
and the RIMT returns to its original Point of Assembly. Therefore, Saturday, Sunday,
holidays and other scheduled days off are also considered workdays during the period
of activation.
B. Each Employer or individual resource is assured pay for base hours of work,
mobilization and demobilization, travel, or standby at the appropriate rate of pay for
each workday.
V. Ordered Standby
Compensable standby shall be limited to those times when an individual is held, by
direction or orders, in a specific location, fully outfitted and ready for assignment.
11
ATTACHMENT C
RIMT PAY SCHEDULE BY POSITION
ICS
ID
POSITION TITLE
HOURLY
RATE
COMMAND
ICT3
INCIDENT COMMANDER TYPE 3
24
I0F3
INFORMATION OFFICER TYPE 3
24
LOFR3
LIAISON OFFICER TYPE 3
24
PI03
PUBLIC INFORMATION OFFICER 3
24
SOF3
SAFETY OFFICER TYPE 3
24
OPERATIONS
DNS
DIVISION/GROUP SUPERVISOR
24
OSC 3
OPERATIONS SECTION CHIEF TYPE 3
24
STLO
STRIKE TEAM LEADER (CREW, ENGINE, DOZER, MILITARY, or
TRACTOR -PLOW)
21
TFLD
TASK FORCE LEADER
21
PLANNING
DMOB
DEMOBILIZATION UNIT LEADER
24
PSC3
PLANNING SECTION CHIEF TYPE 3
24
RESL
RESOURCE UNIT LEADER
24
SITL
SITUATION UNIT LEADER
24
LOGISTICS
COML
COMMUNICATIONS UNIT LEADER
24
FACL
FACILITIES UNIT LEADER
24
FDUL
FOOD UNIT LEADER
24
GSUL
GROUND SUPPORT UNIT LEADER
24
LSC3
LOGISTICS SECTION CHIEF TYPE 3
24
MEDL
MEDICAL UNIT LEADER
24
SUBD
SUPPORT BRANCH DIRECTOR
26
SPUL
SUPPLY UNIT LEADER
24
SVBD
SERVICE BRANCH DIRECTOR
26
FINANCE
COMP
COMPENSATION/CLAIMS UNIT LEADER
24
COST
COST UNIT LEADER
24
FSC3
FINANCE/ADMINISTRATION SECTION CHIEF TYPE 3
24
PROC
PROCUREMENT UNIT LEADER
24
TIME
TIME UNIT LEADER
24
Dated 5/8/09
12
ATTACHMENT D
MOST CURRENT REVISION OF THE
RIMT TRAVEL AND PERSONNEL REIMBURSEMENT FORM
13
Memorandum of Understanding
Between
The Texas Forest Service
And
Regional Incident Management Team Member
And
The Participating Agency/Employer
This Memorandum of Understanding (MOU) is entered into this day of
2009 by and between the Texas Forest Service, a member of The Texas A&M University
System, an agency of the state of Texas (TFS) and Regional Incident Management Team (RIMT)
Member Diane Gargano (Member) and the Participating Agency/Employer Round Rock Police
Department (Employer).
'If
I. PURPOSE
To delineate responsibilities and procedures for RIMT activities under the authority of
the State of Texas Emergency Management Plan.
II. SCOPE
The provisions of this MOU apply to RIMT activities performed at the request of the
State of Texas. The scope of this agreement also includes training activities mandated by
the State of Texas and TFS to maintain RIMT operational readiness.
III. PERIOD OF PERFORMANCE
This Contract shall begin as of the date of the last signature and shall terminate August
31, 2012, unless terminated earlier in accordance with section IX.B.
IV. DEFINITIONS
A. Activation: The process of mobilizing RIMT Members to deploy to a designated
incident or event site. When the RIMT responds to such a mobilization request, the
Member is required to arrive with all equipment and personal gear to the designated
Point of Assembly (POA) within two hours of activation notice. The time at which
the RIMT Member receives a request for activation and verbally accepts the
mission will be considered the time at which personnel costs to be charged to RIMT
activities shall begin.
B. Alert: The process of informing RIMT Members that an event has occurred and
that RIMT may be activated at some point within the next 24-48 hours.
C. De -Activation: The process of de -mobilizing RIMT Members upon notification
from the State to stand down.
D. Director: The Director of TFS.
1
0,M- cR-I I - 1p co
E. Member: An individual who has been formally accepted into an RIMT, meeting all
requirements for skills and knowledge, and is in good standing with regard to
compliance with necessary training and fitness.
F. Participating Agency/Employer: The RIMT Member's employer who, by
execution of this MOU, has provided official support of the Member's involvement
in the RIMT.
G. State: For the purpose of this MOU, the State of Texas through the Governor's
Division of Emergency Management (GDEM).
H. RIMT: An integrated collection of personnel and equipment meeting standardized
capability criteria for addressing incident management needs during disasters.
I. TFS/State Sponsored RIMT Training and Exercises: Training and/or exercises
performed at the direction, control and funding of TFS and/or the State.
J. Local RIMT Sponsored Training and Exercises: Training and/or exercises
performed at the direction, control and funding of a participating agency or RIMT
Member in order to develop and maintain the incident management capabilities of
the member and the RIMT. RIMT sponsored training shall be coordinated with
TFS staff and receive prior written authorization to conduct such training.
V. RESPONSIBILITIES
A. TFS shall:
1. Recruit and organize the RIMT, according to guidelines prescribed by TFS.
2. Provide administrative, financial and personnel management related to the
RIMT and this agreement.
3. Provide training to RIMT Members. Training shall be consistent with the
objectives of developing, upgrading and maintaining individual skills, as
identified in the position description requirements, necessary to maintain
operational readiness.
4. Develop, implement and exercise an internal notification and call -out system
for RIMT Members.
5. Provide all tools and equipment necessary to conduct safe and effective
incident management operations as listed in the current approved RIMT cache
list.
6. Maintain all tools and equipment in the RIMT cache in a ready state.
7. Provide coordination between the State, other relevant governmental and
private entities, Employer and RIMT Member.
8. Maintain a primary contact list for all RIMT Members.
2
9. Maintain personnel files on al] members of RIMT for the purpose of
documenting training records, emergency notification and other
documentation as required by the State.
B. The Employer shall:
1. Maintain a roster of all its personnel participating in RIMT activities.
2. Provide a primary point of contact to TFS for the purpose of notification of
RIMT activities.
3. Provide administrative support to employee members of RIMT, i.e. "time off'
when fiscally reasonable to do so for RIMT activities such as training,
meetings and actual deployments.
4. Submit reimbursement claims within thirty (30) days of official deactivation
or completion of TFS/State sponsored RIMT training of the RIMT Member.
C. Member shall:
1. Be physically capable of performing assigned duties required in the position
description (PD) requirements for the assigned position.
2. Maintain knowledge, skills and abilities necessary to operate safely and
effectively in the assigned position.
3. Maintain support of Employer for participation in RIMT activities.
4. Keep Employer advised of RIMT activities that may require time off from
work.
5. Advise RIMT point of contact of any change in notification process, i.e.
address or phone number changes.
6. Be available for immediate call -out during the period Member's assigned
RIMT is first on the rotation for call -out.
7. Respond immediately to a mobilization request with acceptance or refusal of
current mission request and arriving within 2 hours from time of mobilization
request to the assigned POA.
8. Maintain all equipment issued by RIMT in a ready state and advising TFS
Manager deployed with RIMT of any lost, stolen or damaged items assigned
to Member.
9. Be prepared to operate in the disaster environment.
10. Follow the RIMT Code of Conduct in Attachment A.
3
VI. PROCEDURES
A. Activation
1. Upon request from the State for disaster assistance, and/or determination that
pre -positioning the RIMT is prudent, TFS shall request the activation of the
RIMT to respond to a designated POA.
2. TFS shall communicate an Alert and/or Activation notice to RIMT Members
through the internal paging and call -out system according to the current
approved mobilization plan.
B. Mobilization, Deployment and Re -deployment
1. TFS will notify members of activation of RIMT.
2. Upon arrival at the POA, the State representative will provide initial briefings,
maps, food, housing and any other items essential to the initial set-up and
support of the RIMT.
3. When RIMT is activated, the RIMT, including all necessary equipment, will
move to the pre -designated point of departure (POD) for ground or air
transportation.
4. The RIMT shall be re -deployed to the original POA upon completion of the
RIMT mission.
C. Management
1. TFS will have overall management, command and control of all RIMT
resources and operations.
2. Tactical deployment of RIMT will be under the direction of the local Incident
Commander and the RIMT Incident Commander assigned to the incident.
VII. TRAINING AND EXERCISES
A. Local RIMT Sponsored Training and Exercises
Periodically RIMT Members will be requested or required to attend local RIMT
sponsored training or exercises. Local RIMT sponsored training or exercises shall
be performed at the direction, control and funding of the local RIMT in order to
develop the technical skills of RIMT Members. Costs associated with this training
or exercises will not be reimbursed by TFS or the State.
B. TFS/State Sponsored RIMT Training and Exercises
Periodically RIMT Members will be required and/or invited to attend TFS/State
RIMT training and/or exercises. This training and exercises will be performed at
4
the direction, control and funding of TFS, or the State in order to develop and
maintain the incident management capabilities of the RIMT. Allowable travel costs
associated with this training will be reimbursed by TFS.
C. Minimum Training Requirements
Member is required to attend a minimum of 50% of the available RIMT training
and exercise opportunities provided for the assigned RIMT position. Failure to
attend a minimum of 50% of the training opportunities will result in dismissal from
the RIMT. Exceptions may be granted at the discretion of the RIMT Incident
Commander.
VIII. ADMINISTRATIVE, FINANCIAL AND PERSONNEL MANAGEMENT
A. Reimbursement to Employer
1. TFS will reimburse Employer for all wages identified and allowed in the
RIMT Standard Pay Policy (Attachment B). TFS will reimburse all amounts
necessary to fund payroll associated costs of state and/or federal disaster
deployments.
2. TFS will reimburse Employer for the cost of backfilling while Member is
activated. This shall consist of expenses generated by the replacement of a
deployed Member on their normally scheduled duty period/day.
3. TFS will reimburse Employer for salaries and backfill expenses of any
deployed Member who would be required to return to regularly scheduled
duty during the personnel rehabilitation period described in the demobilization
order. If the deployed Member's regularly scheduled shift begins or ends
within the identified rehabilitation period, Employer may give the deployed
Member that time off with pay and backfill his/her position. If Member is not
normally scheduled to work during the identified rehabilitation period, then no
reimbursement will be made for Member. TFS will determine the personnel
rehabilitation period that will apply to each deployment based on the
demobilization order for that deployment.
4. TFS will reimburse Employer for reasonable travel expenses associated with
Member's travel for RIMT training or deployment. All travel reimbursements
will be in accordance with the State of Texas Travel Allowance Guide,
published by the Comptroller of Public Accounts.
5. TFS will reimburse Employer for reasonable (as determined by TFS) personal
costs associated with Member's participation in a deployment.
6. TFS will reimburse Employer for emergency procurement of RIMT materials,
equipment and supplies purchased and consumed by Member in providing
requested assistance on a replacement basis. Prior approval by the TFS
manager deployed with the RIMT must be obtained and original receipts for
such items must be submitted with reimbursement request to TFS.
5
7. Employer shall submit to TFS all reimbursement requests within 30 days of
Member de -activation or completion of TFS/State sponsored training event.
B. Reimbursement of RIMT Member as an Individual Resource
1. TFS will pay an individual resource Member for all wages specified in the
RIMT Standard Pay Policy (Attachment B). Payment for these wages will be
determined based upon the Member's RIMT position in the most current
revision of the RIMT Pay Schedule by Position (Attachment C).
2. TFS will reimburse an individual resource Member for reasonable (as
determined by TFS) travel expenses associated with Member's travel for
RIMT training or deployment. All travel reimbursements will be in
accordance with the State of Texas Travel Allowance Guide, published by the
Comptroller of Public Accounts.
3. TFS will reimburse an individual- resource Member for reasonable (as
determined by TFS) personal costs associated with participation in a
deployment.
4. TFS will reimburse an individual resource Member for emergency
procurement of RIMT materials, equipment and supplies purchased and
consumed by Member in providing requested assistance. Prior approval by
the TFS manager deployed with the RIMT must be obtained and original
receipts for such items must be submitted with reimbursement request to TFS.
5. Individual resource Member must submit to TFS all reimbursement requests
within 30 days of Member de -activation or completion of TFS/State
sponsored training event.
C. Medical Care for Injury or Illness
1. If Member incurs an injury or illness during an RIMT training exercise or
deployment, TFS will pay for triage medical care to ensure Member is
properly treated and medically evaluated. TFS will make a determination as
to whether the injury or illness was work related and will notify Employer for
proper processing of Workers Compensation claim. Employer will be
responsible for handling any additional medical care for work related injuries
or illnesses under its Worker Compensation insurance. Member will be
responsible for handling any additional medical care for non -work related
injuries or illnesses under his/her personal health insurance.
D. Liability
1. It is mutually agreed that TFS, Employer and Member shall each be
responsible for their own losses arising out of the performance of this MOU.
E. Reimbursement Process
6
1. All requests for reimbursement must be submitted using the most current
RIMT Travel and Personnel Reimbursement Form (Attachment D).
2. TFS will process payment to Employer or individual resource member for all
allowable expenses within 30 days of receipt of the properly completed and
supported RIMT Travel and Personnel Reimbursement Form.
3. Neither Member nor Employer will be reimbursed for costs incurred by
activations that are outside the scope of this agreement.
4. All financial commitments herein are made subject to availability of funds
from the State.
IX. CONDITIONS, AMENDMENTS AND TERMINATION
A. This MOU may be modified or amended only by the written agreement of all
parties.
B. Any party, upon 30 day written notice, may terminate this MOU.
C. TFS complies with the provisions of Executive Order 11246 of Sept. 24, 1965, as
amended and with the rules, regulations and relevant orders of the Secretary of
Labor. To that end, TFS will not discriminate against any employee or Member on
the grounds of race, color, religion, sex or national origin. In addition the use of
state or federal facilities, services and supplies will be in compliance with
regulations prohibiting duplication of benefits and guaranteeing nondiscrimination.
Distribution of supplies, processing of applications, provisions of technical
assistance and other relief assistance activities shall be accomplished in an equitable
and impartial manner, without discrimination on the grounds of race, color, religion,
nationality sex, age or economic status.
D. This MOU is governed by the laws of the State of Texas. Venue for any suits
related to this agreement shall be in Brazos County, Texas.
X. POINTS OF CONTACT
TFS
Paul Hannemann
John B. Connally Building
301 Tarrow, Suite 304
College Station, TX 77840
Tel#: 979-458-7344
e-mail: phannemann@tfs.tamu.edu
Employer
Timothy Ryle
Assistant Chief of Police
Round Rock Police Department
2701 N Mays St
Round Rock, TX 78665
Tel#: 512-218-5521
email: tryle(&jound-rock.tx.us
Member
Diane Gargano
Public Service Officer
Round Rock Police Dept.
2701 N Mays St
Round Rock, TX 78665
Tel#: 512-671-2858
Email: dgargano(cp,round-rock.tx.us
8
XI. ENTIRE AGREEMENT
This MOU along with
the parties:
Attachment A,
Attachment B,
Attachment C,
Attachment D,
revision)
the following Attachments reflects the entire agreement between
RIMT Code of Conduct
RIMT Standard Pay Policy
RIMT Pay Schedule by Position (most current revision)
RIMT Travel and Personnel Reimbursement Form (most current
Employer and Member hereby acknowledge that they have read and understand this entire MOU.
All oral or written agreements between the parties hereto relating to the subject matter of this
MOU that were made prior to the execution of this MOU have been reduced to writing and are
contained herein. Employer and Member agree to abide by all terms and conditions specified
herein and certify that the information provided to TFS is true and correct in all respects to the
best of their knowledge and belief.
This MOU is entered into by and between the following parties:
TEXAS FOREST SERVICE:
Signature:
Name:
Title:
Date:
Tom G. Boggus
Interim Director
PARTICIPATING AGENCY/EMPLOYER
Signature:
Name:
Title:
Date:
RIMT MEMBER:
Signature:
Name:
Date:
Diane Gargano
08-12-09
9
ATTACHMENT A
RIMT Code of Conduct
• No transportation/use of illegal drugs/alcohol.
• Firearms are authorized to be carried by only current TCLEOSE
certified commissioned officers.
• Normal radio protocol used/traffic kept to a minimum.
• Know your chain of command/who you report to.
• Limit procurement of equipment.
• Do not take things without authorization.
• Act professionally.
• Remain ready even when unassigned.
• Recreation limited to unassigned hours.
• Maintain/wear safety gear/clothing.
• Wear proper uniform.
• Remember your actions reflect your organization and RIMT.
10
ATTACHMENT B
RIMT Standard Pay Policy
I. Scope
The provisions of this policy apply to all members of an RIMT.
II. Purpose
The purpose of this document is to delineate the policy and procedures for payment
and/or reimbursement of payroll expenses to include salaries/wages and associated fringe
benefits incurred during state activations of a RIMT member (Member).
III. Pay Rate
A. The Texas Forest Service (TFS) will reimburse Participating Agency/Employer
(Employer) for the participation of each Member who is employed by that Employer
at the hourly rate or salary identified on the most current payroll printout provided by
the Employer requesting salary reimbursement. TFS may also reimburse Employer
for the allocable portion of fringe benefits paid to or on behalf of the Member during
the period of activation. The actual benefits paid must also be shown on or attached
to the Employer payroll printout submitted to TFS.
B. As an individual resource, members without Employer will be paid at a rate
identified with his/her RIMT position on the RIMT Pay Schedule by Position (see
Attachment C). The individual resource's 40 -hour workweek will begin upon
acceptance of the mission. The individual will be paid for the first 40 hours at the
standard base rate of pay, and at one and one-half (1'/2) times for all other hours in
that same week. The workweek will consist of seven consecutive workdays to
include weekends and holidays.
IV. Work Shift
A. Every day is considered a workday during the Activation until the Activation is over,
and the RIMT returns to its original Point of Assembly. Therefore, Saturday, Sunday,
holidays and other scheduled days off are also considered workdays during the period
of activation.
B. Each Employer or individual resource is assured pay for base hours of work,
mobilization and demobilization, travel, or standby at the appropriate rate of pay for
each workday.
V. Ordered Standby
Compensable standby shall be limited to those times when an individual is held, by
direction or orders, in a specific location, fully outfitted and ready for assignment.
11
ICS
ID
ATTACHMENT C
RIMT PAY SCHEDULE BY POSITION
POSITION TITLE
HOURLY
Dated 5/8/09
12
COMMAND
KA 1'f;
ICT3
INCIDENT COMMANDER TYPE 3
24
10F3
INFORMATION OFFICER TYPE 3
24
LOFR3
LIAISON OFFICER TYPE 3
24
P103
PUBLIC INFORMATION OFFICER 3
24
SOF3
SAFETY OFFICER TYPE 3
24
OPERATIONS
DIVS
DIVISION/GROUP SUPERVISOR
24
OSC 3
OPERATIONS SECTION CHIEF TYPE 3
24
STL()
STRIKE TEAM LEADER (CREW, ENGINE, DOZER, MILITARY, or
TRACTOR -PLOW)
21
TFLD
TASK FORCE LEADER
21
PLANNING
DMOB
DEMOBILIZATION UNIT LEADER
24
PSC3
PLANNING SECTION CHIEF TYPE 3
24
RESL
RESOURCE UNIT LEADER
24
SITL
SITUATION UNIT LEADER
24
LOGISTICS
COML
COMMUNICATIONS UNIT LEADER
24
FACL
FACILITIES UNIT LEADER
24
FDUL
FOOD UNIT LEADER
24
GSUL
GROUND SUPPORT UNIT LEADER
24
LSC3
LOGISTICS SECTION CHIEF TYPE 3
24
MEDL
MEDICAL UNIT LEADER
24
SUBD
SUPPORT BRANCH DIRECTOR
26
SPUL
SUPPLY UNIT LEADER
24
SVBD
SERVICE BRANCH DIRECTOR
26
FINANCE
COMP
COMPENSATION/CLAIMS UNIT LEADER
COST UNIT LEADER
24
24
COST
FSC3
FINANCE/ADMINISTRATION SECTION CHIEF TYPE 3
24
PROC
PROCUREMENT UNIT LEADER
24
TIME
TIME UNIT LEADER
24
Dated 5/8/09
12
ATTACHMENT D
MOST CURRENT REVISION OF THE
RIMT TRAVEL AND PERSONNEL REIMBURSEMENT FORM
13
Memorandum of Understanding
Between
The Texas Forest Service
And
Regional Incident Management Team Member
And
The Participating Agency/Employer
This Memorandum of Understanding (MOU) is entered into this day of
2009 by and between the Texas Forest Service, a member of The Texas A&M University
System, an agency of the state of Texas (TFS) and Regional Incident Management Team (RIMT)
Member Melissa Grubbs (Member) and the Participating Agency/Employer Round Rock Police
Department (Employer).
I. PURPOSE
To delineate responsibilities and procedures for RIMT activities under the authority of
the State of Texas Emergency Management Plan.
II. SCOPE
The provisions of this MOU apply to RIMT activities performed at the request of the
State of Texas. The scope of this agreement also includes training activities mandated by
the State of Texas and TFS to maintain RIMT operational readiness.
III. PERIOD OF PERFORMANCE
This Contract shall begin as of the date of the last signature and shall terminate August
31, 2012, unless terminated earlier in accordance with section IX.B.
IV. DEFINITIONS
A. Activation: The process of mobilizing RIMT Members to deploy to a designated
incident or event site. When the RIMT responds to such a mobilization request, the
Member is required to arrive with all equipment and personal gear to the designated
Point of Assembly (POA) within two hours of activation notice. The time at which
the RIMT Member receives a request for activation and verbally accepts the
mission will be considered the time at which personnel costs to be charged to RIMT
activities shall begin.
B. Alert: The process of informing RIMT Members that an event has occurred and
that RIMT may be activated at some point within the next 24-48 hours.
C. De -Activation: The process of de -mobilizing RIMT Members upon notification
from the State to stand down.
D. Director: The Director of TFS.
0 11A-(xl-1 i -2210 (1)
E. Member: An individual who has been formally accepted into an RIMT, meeting all
requirements for skills and knowledge, and is in good standing with regard to
compliance with necessary training and fitness.
F. Participating Agency/Employer: The RIMT Member's employer who, by
execution of this MOU, has provided official support of the Member's involvement
in the RIMT.
G. State: For the purpose of this MOU, the State of Texas through the Governor's
Division of Emergency Management (GDEM).
H. RIMT: An integrated collection of personnel and equipment meeting standardized
capability criteria for addressing incident management needs during disasters.
I. TFS/State Sponsored RIMT Training and Exercises: Training and/or exercises
performed at the direction, control and funding of TFS and/or the State.
J. Local RIMT Sponsored Training and Exercises: Training and/or exercises
performed at the direction, control and funding of a participating agency or RIMT
Member in order to develop and maintain the incident management capabilities of
the member and the RIMT. RIMT sponsored training shall be coordinated with
TFS staff and receive prior written authorization to conduct such training.
V. RESPONSIBILITIES
A. TFS shall:
I. Recruit and organize the RIMT, according to guidelines prescribed by TFS.
2. Provide administrative, financial and personnel management related to the
RIMT and this agreement.
3. Provide training to RIMT Members. Training shall be consistent with the
objectives of developing, upgrading and maintaining individual skills, as
identified in the position description requirements, necessary to maintain
operational readiness.
4. Develop, implement and exercise an internal notification and call -out system
for RIMT Members.
5. Provide all tools and equipment necessary to conduct safe and effective
incident management operations as listed in the current approved RIMT cache
list.
6. Maintain all tools and equipment in the RIMT cache in a ready state.
7. Provide coordination between the State, other relevant governmental and
private entities, Employer and RIMT Member.
8. Maintain a primary contact list for all RIMT Members.
2
9. Maintain personnel files on all members of RIMT for the purpose of
documenting training records, emergency notification and other
documentation as required by the State.
B. The Employer shall:
1. Maintain a roster of all its personnel participating in RIMT activities.
2. Provide a primary point of contact to TFS for the purpose of notification of
RIMT activities.
3. Provide administrative support to employee members of RIMT, i.e. "time off'
when fiscally reasonable to do so for RIMT activities such as training,
meetings and actual deployments.
4. Submit reimbursement claims within thirty (30) days of official deactivation
or completion of TFS/State sponsored RIMT training of the RIMT Member.
C. Member shall:
1. Be physically capable of performing assigned duties required in the position
description (PD) requirements for the assigned position.
2. Maintain knowledge, skills and abilities necessary to operate safely and
effectively in the assigned position.
3. Maintain support of Employer for participation in RIMT activities.
4. Keep Employer advised of RIMT activities that may require time off from
work.
5. Advise RIMT point of contact of any change in notification process, i.e.
address or phone number changes.
6. Be available for immediate call -out during the period Member's assigned
RIMT is first on the rotation for call -out.
7. Respond immediately to a mobilization request with acceptance or refusal of
current mission request and arriving within 2 hours from time of mobilization
request to the assigned POA.
8. Maintain all equipment issued by RIMT in a ready state and advising TFS
Manager deployed with RIMT of any lost, stolen or damaged items assigned
to Member.
9. Be prepared to operate in the disaster environment.
10. Follow the RIMT Code of Conduct in Attachment A.
3
VI. PROCEDURES
A. Activation
1. Upon request from the State for disaster assistance, and/or determination that
pre -positioning the RIMT is prudent, TFS shall request the activation of the
RIMT to respond to a designated POA.
2. TFS shall communicate an Alert and/or Activation notice to RIMT Members
through the internal paging and call -out system according to the current
approved mobilization plan.
B. Mobilization, Deployment and Re -deployment
1. TFS will notify members of activation of RIMT.
2. Upon arrival at the POA, the State representative will provide initial briefings,
maps, food, housing and any other items essential to the initial set-up and
support of the RIMT.
3. When RIMT is activated, the RIMT, including all necessary equipment, will
move to the pre -designated point of departure (POD) for ground or air
transportation.
4. The RIMT shall be re -deployed to the original POA upon completion of the
RIMT mission.
C. Management
1. TFS will have overall management, command and control of all RIMT
resources and operations.
2. Tactical deployment of RIMT will be under the direction of the local Incident
Commander and the RIMT Incident Commander assigned to the incident.
VII. TRAINING AND EXERCISES
A. Local RIMT Sponsored Training and Exercises
Periodically RIMT Members will be requested or required to attend local RIMT
sponsored training or exercises. Local RIMT sponsored training or exercises shall
be performed at the direction, control and funding of the local RIMT in order to
develop the technical skills of RIMT Members. Costs associated with this training
or exercises will not be reimbursed by TFS or the State.
B. TFS/State Sponsored RIMT Training and Exercises
Periodically RIMT Members will be required and/or invited to attend TFS/State
RIMT training and/or exercises. This training and exercises will be performed at
4
the direction, control and funding of TFS, or the State in order to develop and
maintain the incident management capabilities of the RIMT. Allowable travel costs
associated with this training will be reimbursed by TFS.
C. Minimum Training Requirements
Member is required to attend a minimum of 50% of the available RIMT training
and exercise opportunities provided for the assigned RIMT position. Failure to
attend a minimum of 50% of the training opportunities will result in dismissal from
the RIMT. Exceptions may be granted at the discretion of the RIMT Incident
Commander.
VIII. ADMINISTRATIVE, FINANCIAL AND PERSONNEL MANAGEMENT
A. Reimbursement to Employer
1. TFS will reimburse Employer for all wages identified and allowed in the
RIMT Standard Pay Policy (Attachment B). TFS will reimburse all amounts
necessary to fund payroll associated costs of state and/or federal disaster
deployments.
2. TFS will reimburse Employer for the cost of backfilling while Member is
activated. This shall consist of expenses generated by the replacement of a
deployed Member on their normally scheduled duty period/day.
3. TFS will reimburse Employer for salaries and backfill expenses of any
deployed Member who would be required to return to regularly scheduled
duty during the personnel rehabilitation period described in the demobilization
order. If the deployed Member's regularly scheduled shift begins or ends
within the identified rehabilitation period, Employer may give the deployed
Member that time off with pay and backfill his/her position. If Member is not
normally scheduled to work during the identified rehabilitation period, then no
reimbursement will be made for Member. TFS will determine the personnel
rehabilitation period that will apply to each deployment based on the
demobilization order for that deployment.
4. TFS will reimburse Employer for reasonable travel expenses associated with
Member's travel for RIMT training or deployment. All travel reimbursements
will be in accordance with the State of Texas Travel Allowance Guide,
published by the Comptroller of Public Accounts.
5. TFS will reimburse Employer for reasonable (as determined by TFS) personal
costs associated with Member's participation in a deployment.
6. TFS will reimburse Employer for emergency procurement of RIMT materials,
equipment and supplies purchased and consumed by Member in providing
requested assistance on a replacement basis. Prior approval by the TFS
manager deployed with the RIMT must be obtained and original receipts for
such items must be submitted with reimbursement request to TFS.
5
7. Employer shall submit to TFS all reimbursement requests within 30 days of
Member de -activation or completion of TFS/State sponsored training event.
B. Reimbursement of RIMT Member as an Individual Resource
1. TFS will pay an individual resource Member for all wages specified in the
RIMT Standard Pay Policy (Attachment B). Payment for these wages will be
determined based upon the Member's RIMT position in the most current
revision of the RIMT Pay Schedule by Position (Attachment C).
2. TFS will reimburse an individual resource Member for reasonable (as
determined by TFS) travel expenses associated with Member's travel for
RIMT training or deployment. All travel reimbursements will be in
accordance with the State of Texas Travel Allowance Guide, published by the
Comptroller of Public Accounts.
3. TFS will reimburse an individual resource Member for reasonable (as
determined by TFS) personal costs associated with participation in a
deployment.
4. TFS will reimburse an individual resource Member for emergency
procurement of RIMT materials, equipment and supplies purchased and
consumed by Member in providing requested assistance. Prior approval by
the TFS manager deployed with the RIMT must be obtained and original
receipts for such items must be submitted with reimbursement request to TFS.
5. Individual resource Member must submit to TFS all reimbursement requests
within 30 days of Member de -activation or completion of TFS/State
sponsored training event.
C. Medical Care for Injury or Illness
1. If Member incurs an injury or illness during an RIMT training exercise or
deployment, TFS will pay for triage medical care to ensure Member is
properly treated and medically evaluated. TFS will make a determination as
to whether the injury or illness was work related and will notify Employer for
proper processing of Workers Compensation claim. Employer will be
responsible for handling any additional medical care for work related injuries
or illnesses under its Worker Compensation insurance. Member will be
responsible for handling any additional medical care for non -work related
injuries or illnesses under his/her personal health insurance.
D. Liability
1. It is mutually agreed that TFS, Employer and Member shall each be
responsible for their own losses arising out of the performance of this MOU.
E. Reimbursement Process
6
1. All requests for reimbursement must be submitted using the most current
RIMT Travel and Personnel Reimbursement Form (Attachment D).
2. TFS will process payment to Employer or individual resource member for all
allowable expenses within 30 days of receipt of the properly completed and
supported RIMT Travel and Personnel Reimbursement Form.
3. Neither Member nor Employer will be reimbursed for costs incurred by
activations that are outside the scope of this agreement.
4. All financial commitments herein are made subject to availability of funds
from the State.
IX. CONDITIONS, AMENDMENTS AND TERMINATION
A. This MOU may be modified or amended only by the written agreement of all
parties.
B. Any party, upon 30 day written notice, may terminate this MOU.
C. TFS complies with the provisions of Executive Order 11246 of Sept. 24, 1965, as
amended and with the rules, regulations and relevant orders of the Secretary of
Labor. To that end, TFS will not discriminate against any employee or Member on
the grounds of race, color, religion, sex or national origin. In addition the use of
state or federal facilities, services and supplies will be in compliance with
regulations prohibiting duplication of benefits and guaranteeing nondiscrimination.
Distribution of supplies, processing of applications, provisions of technical
assistance and other relief assistance activities shall be accomplished in an equitable
and impartial manner, without discrimination on the grounds of race, color, religion,
nationality sex, age or economic status.
D. This MOU is governed by the laws of the State of Texas. Venue for any suits
related to this agreement shall be in Brazos County, Texas.
X. POINTS OF CONTACT
TFS
Paul Hannemann
John B. Connally Building
301 Tarrow, Suite 304
College Station, TX 77840
Tel#: 979-458-7344
e-mail: phannemanngtfs.tamu.edu
Employer
Timothy Ryle
Assistant Chief of Police
Round Rock Police Department
2701 N Mays St
Round Rock, TX 78665
Tel#: 512-218-5521
email: tryleAround-rock.tx.us
Member
Sgt. Melissa Grubbs
Criminal Investigations Division
Round Rock Police Dept.
2701 N Mays St
Round Rock, TX 78665
Tel#: 512-671-2857
Email: mgrubbs. ,round-rock.tx.us
8
XI. ENTIRE AGREEMENT
This MOU along with the following Attachments reflects the entire agreement between
the parties:
Attachment A, RIMT Code of Conduct
Attachment B, RIMT Standard Pay Policy
Attachment C, RIMT Pay Schedule by Position (most current revision)
Attachment D, RIMT Travel and Personnel Reimbursement Form (most current
revision)
Employer and Member hereby acknowledge that they have read and understand this entire MOU.
All oral or written agreements between the parties hereto relating to the subject matter of this
MOU that were made prior to the execution of this MOU have been reduced to writing and are
contained herein. Employer and Member agree to abide by all terms and conditions specified
herein and certify that the information provided to TFS is true and correct in all respects to the
best of their knowledge and belief.
This MOU is entered into by and between the following parties:
TEXAS FOREST SERVICE:
Signature:
Name:
Title:
Date:
Tom G. Boggus
Interim Director
PARTICIPATING AGENCY/EMPLOYER
Signature:
Name:
Title:
Date:
RIMT ME
Signature:
Name:
Date:
9
ATTACHMENT A
RIMT Code of Conduct
• No transportation/use of illegal drugs/alcohol.
• Firearms are authorized to be carried by only current TCLEOSE
certified commissioned officers.
• Normal radio protocol used/traffic kept to a minimum.
• Know your chain of command/who you report to.
• Limit procurement of equipment.
• Do not take things without authorization.
• Act professionally.
• Remain ready even when unassigned.
• Recreation limited to unassigned hours.
• Maintain/wear safety gear/clothing.
• Wear proper uniform.
• Remember your actions reflect your organization and RIMT.
10
ATTACHMENT B
RIMT Standard Pay Policy
I. Scope
The provisions of this policy apply to all members of an RIMT.
II. Purpose
The purpose of this document is to delineate the policy and procedures for payment
and/or reimbursement of payroll expenses to include salaries/wages and associated fringe
benefits incurred during state activations of a RIMT member (Member).
M. Pay Rate
A. The Texas Forest Service (TFS) will reimburse Participating Agency/Employer
(Employer) for the participation of each Member who is employed by that Employer
at the hourly rate or salary identified on the most current payroll printout provided by
the Employer requesting salary reimbursement. TFS may also reimburse Employer
for the allocable portion of fringe benefits paid to or on behalf of the Member during
the period of activation. The actual benefits paid must also be shown on or attached
to the Employer payroll printout submitted to TFS.
B. As an individual resource, members without Employer will be paid at a rate
identified with his/her RIMT position on the RIMT Pay Schedule by Position (see
Attachment C). The individual resource's 40 -hour workweek will begin upon
acceptance of the mission. The individual will be paid for the first 40 hours at the
standard base rate of pay, and at one and one-half (1'V2) times for all other hours in
that same week. The workweek will consist of seven consecutive workdays to
include weekends and holidays.
IV. Work Shift
A. Every day is considered a workday during the Activation until the Activation is over,
and the RIMT returns to its original Point of Assembly. Therefore, Saturday, Sunday,
holidays and other scheduled days off are also considered workdays during the period
of activation.
B. Each Employer or individual resource is assured pay for base hours of work,
mobilization and demobilization, travel, or standby at the appropriate rate of pay for
each workday.
V. Ordered Standby
Compensable standby shall be limited to those times when an individual is held, by
direction or orders, in a specific location, fully outfitted and ready for assignment.
11
ATTACHMENT C
RIMT PAY SCHEDULE BY POSITION
ICS
ID
POSITION TITLE
HOURLY
RATE
COMMAND
ICT3
INCIDENT COMMANDER TYPE 3
24
I0F3
INFORMATION OFFICER TYPE 3
24
LOFR3
LIAISON OFFICER TYPE 3
24
PI03
PUBLIC INFORMATION OFFICER 3
24
SOF3
SAFETY OFFICER TYPE 3
24
OPERATIONS
DIVS
DIVISION/GROUP SUPERVISOR
24
OSC 3
OPERATIONS SECTION CHIEF TYPE 3
24
STL()
STRIKE TEAM LEADER (CREW, ENGINE, DOZER, MILITARY, or
TRACTOR -PLOW)
21
TFLD
TASK FORCE LEADER
21
PLANNING
DMOB
DEMOBILIZATION UNIT LEADER
24
PSC3
PLANNING SECTION CHIEF TYPE 3
24
RESL
RESOURCE UNIT LEADER
24
SITL
SITUATION UNIT LEADER
24
LOGISTICS
COML
COMMUNICATIONS UNIT LEADER
24
FACL
FACILITIES UNIT LEADER
24
FDUL
FOOD UNIT LEADER
24
GSUL
GROUND SUPPORT UNIT LEADER
24
LSC3
LOGISTICS SECTION CHIEF TYPE 3
24
MEDL
MEDICAL UNIT LEADER
24
SUBD
SUPPORT BRANCH DIRECTOR
26
SPUL
SUPPLY UNIT LEADER
24
SVBD
SERVICE BRANCH DIRECTOR
26
FINANCE
COMP
COMPENSATION/CLAIMS UNIT LEADER
24
COST
COST UNIT LEADER
24
FSC3
FINANCE/ADMINISTRATION SECTION CHIEF TYPE 3
24
PROC
PROCUREMENT UNIT LEADER
24
TIME
TIME UNIT LEADER
24
Dated 5/8/09
12
ATTACHMENT D
MOST CURRENT REVISION OF THE
RIMT TRAVEL AND PERSONNEL REIMBURSEMENT FORM
Memorandum of Understanding
Between
The Texas Forest Service
And
Regional Incident Management Team Member
And
The Participating Agency/Employer
This Memorandum of Understanding (MOU) is entered into this day of
2009 by and between the Texas Forest Service, a member of The Texas A&M University
System, an agency of the state of Texas (TFS) and Regional Incident Management Team (RIMT)
Member Ben Hall (Member) and the Participating Agency/Employer Round Rock Police
Department (Employer).
I. PURPOSE
To delineate responsibilities and procedures for RIMT activities under the authority of
the State of Texas Emergency Management Plan.
II. SCOPE
The provisions of this MOU apply to RIMT activities performed at the request of the
State of Texas. The scope of this agreement also includes training activities mandated by
the State of Texas and TFS to maintain RIMT operational readiness.
III. PERIOD OF PERFORMANCE
This Contract shall begin as of the date of the last signature and shall terminate August
31, 2012, unless terminated earlier in accordance with section IX.B.
IV. DEFINITIONS
A. Activation: The process of mobilizing RIMT Members to deploy to a designated
incident or event site. When the RIMT responds to such a mobilization request, the
Member is required to arrive with all equipment and personal gear to the designated
Point of Assembly (POA) within two hours of activation notice. The time at which
the RIMT Member receives a request for activation and verbally accepts the
mission will be considered the time at which personnel costs to be charged to RIMT
activities shall begin.
B. Alert: The process of informing RIMT Members that an event has occurred and
that RIMT may be activated at some point within the next 24-48 hours.
C. De -Activation: The process of de -mobilizing RIMT Members upon notification
from the State to stand down.
D. Director: The Director of TFS.
1
CM -r -II-? 2 L, (Q)
E. Member: An individual who has been formally accepted into an RIMT, meeting all
requirements for skills and knowledge, and is in good standing with regard to
compliance with necessary training and fitness.
F. Participating Agency/Employer: The RIMT Member's employer who, by
execution of this MOU, has provided official support of the Member's involvement
in the RIMT.
G. State: For the purpose of this MOU, the State of Texas through the Governor's
Division of Emergency Management (GDEM).
H. RIMT: An integrated collection of personnel and equipment meeting standardized
capability criteria for addressing incident management needs during disasters.
I. TFS/State Sponsored RIMT Training and Exercises: Training and/or exercises
performed at the direction, control and funding of TFS and/or the State.
J. Local RIMT Sponsored Training and Exercises: Training and/or exercises
performed at the direction, control and funding of a participating agency or RIMT
Member in order to develop and maintain the incident management capabilities of
the member and the RIMT. RIMT sponsored training shall be coordinated with
TFS staff and receive prior written authorization to conduct such training.
V. RESPONSIBILITIES
A. TFS shall:
1. Recruit and organize the RIMT, according to guidelines prescribed by TFS.
2. Provide administrative, financial and personnel management related to the
RIMT and this agreement.
3. Provide training to RIMT Members. Training shall be consistent with the
objectives of developing, upgrading and maintaining individual skills, as
identified in the position description requirements, necessary to maintain
operational readiness.
4. Develop, implement and exercise an internal notification and call -out system
for RIMT Members.
5. Provide all tools and equipment necessary to conduct safe and effective
incident management operations as listed in the current approved RIMT cache
list.
6. Maintain all tools and equipment in the RIMT cache in a ready state.
7. Provide coordination between the State, other relevant governmental and
private entities, Employer and RIMT Member.
8. Maintain a primary contact list for all RIMT Members.
2
9. Maintain personnel files on all members of RIMT for the purpose of
documenting training records, emergency notification and other
documentation as required by the State.
B. The Employer shall:
1. Maintain a roster of all its personnel participating in RIMT activities.
2. Provide a primary point of contact to TFS for the purpose of notification of
RIMT activities.
3. Provide administrative support to employee members of RIMT, i.e. "time off'
when fiscally reasonable to do so for RIMT activities such as training,
meetings and actual deployments.
4. Submit reimbursement claims within thirty (30) days of official deactivation
or completion of TFS/State sponsored RIMT training of the RIMT Member.
C. Member shall:
1. Be physically capable of performing assigned duties required in the position
description (PD) requirements for the assigned position.
2. Maintain knowledge, skills and abilities necessary to operate safely and
effectively in the assigned position.
3. Maintain support of Employer for participation in RIMT activities.
4. Keep Employer advised of RIMT activities that may require time off from
work.
5. Advise RIMT point of contact of any change in notification process, i.e.
address or phone number changes.
6. Be available for immediate call -out during the period Member's assigned
RIMT is first on the rotation for call -out.
7. Respond immediately to a mobilization request with acceptance or refusal of
current mission request and arriving within 2 hours from time of mobilization
request to the assigned POA.
8. Maintain all equipment issued by RIMT in a ready state and advising TFS
Manager deployed with RIMT of any lost, stolen or damaged items assigned
to Member.
9. Be prepared to operate in the disaster environment.
10. Follow the RIMT Code of Conduct in Attachment A.
3
VI. PROCEDURES
A. Activation
I . Upon request from the State for disaster assistance, and/or determination that
pre -positioning the RIMT is prudent, TFS shall request the activation of the
RIMT to respond to a designated POA.
2. TFS shall communicate an Alert and/or Activation notice to RIMT Members
through the internal paging and call -out system according to the current
approved mobilization plan.
B. Mobilization, Deployment and Re -deployment
1. TFS will notify members of activation of RIMT.
2. Upon arrival at the POA, the State representative will provide initial briefings,
maps, food, housing and any other items essential to the initial set-up and
support of the RIMT.
3. When RIMT is activated, the RIMT, including all necessary equipment, will
move to the pre -designated point of departure (POD) for ground or air
transportation.
4. The RIMT shall be re -deployed to the original POA upon completion of the
RIMT mission.
C. Management
1. TFS will have overall management, command and control of all RIMT
resources and operations.
2. Tactical deployment of RIMT will be under the direction of the local Incident
Commander and the RIMT Incident Commander assigned to the incident.
VII. TRAINING AND EXERCISES
A. Local RIMT Sponsored Training and Exercises
Periodically RIMT Members will be requested or required to attend local RIMT
sponsored training or exercises. Local RIMT sponsored training or exercises shall
be performed at the direction, control and funding of the local RIMT in order to
develop the technical skills of RIMT Members. Costs associated with this training
or exercises will not be reimbursed by TFS or the State.
B. TFS/State Sponsored RIMT Training and Exercises
Periodically RIMT Members will be required and/or invited to attend TFS/State
RIMT training and/or exercises. This training and exercises will be performed at
4
the direction, control and funding of TFS, or the State in order to develop and
maintain the incident management capabilities of the RIMT. Allowable travel costs
associated with this training will be reimbursed by TFS.
C. Minimum Training Requirements
Member is required to attend a minimum of 50% of the available RIMT training
and exercise opportunities provided for the assigned RIMT position. Failure to
attend a minimum of 50% of the training opportunities will result in dismissal from
the RIMT. Exceptions may be granted at the discretion of the RIMT Incident
Commander.
VIII. ADMINISTRATIVE, FINANCIAL AND PERSONNEL MANAGEMENT
A. Reimbursement to Employer
1. TFS will reimburse Employer for all wages identified and allowed in the
RIMT Standard Pay Policy (Attachment B). TFS will reimburse all amounts
necessary to fund payroll associated costs of state and/or federal disaster
deployments.
2. TFS will reimburse Employer for the cost of backfilling while Member is
activated. This shall consist of expenses generated by the replacement of a
deployed Member on their normally scheduled duty period/day.
3. TFS will reimburse Employer for salaries and backfill expenses of any
deployed Member who would be required to return to regularly scheduled
duty during the personnel rehabilitation period described in the demobilization
order. If the deployed Member's regularly scheduled shift begins or ends
within the identified rehabilitation period, Employer may give the deployed
Member that time off with pay and backfill his/her position. If Member is not
normally scheduled to work during the identified rehabilitation period, then no
reimbursement will be made for Member. TFS will determine the personnel
rehabilitation period that will apply to each deployment based on the
demobilization order for that deployment.
4. TFS will reimburse Employer for reasonable travel expenses associated with
Member's travel for RIMT training or deployment. All travel reimbursements
will be in accordance with the State of Texas Travel Allowance Guide,
published by the Comptroller of Public Accounts.
5. TFS will reimburse Employer for reasonable (as determined by TFS) personal
costs associated with Member's participation in a deployment.
6. TFS will reimburse Employer for emergency procurement of RIMT materials,
equipment and supplies purchased and consumed by Member in providing
requested assistance on a replacement basis. Prior approval by the TFS
manager deployed with the RIMT must be obtained and original receipts for
such items must be submitted with reimbursement request to TFS.
5
7. Employer shall submit to TFS all reimbursement requests within 30 days of
Member de -activation or completion of TFS/State sponsored training event.
B. Reimbursement of RIMT Member as an Individual Resource
1. TFS will pay an individual resource Member for all wages specified in the
RIMT Standard Pay Policy (Attachment B). Payment for these wages will be
determined based upon the Member's RIMT position in the most current
revision of the RIMT Pay Schedule by Position (Attachment C).
2. TFS will reimburse an individual resource Member for reasonable (as
determined by TFS) travel expenses associated with Member's travel for
RIMT training or deployment. All travel reimbursements will be in
accordance with the State of Texas Travel Allowance Guide, published by the
Comptroller of Public Accounts.
3. TFS will reimburse an individual resource Member for reasonable (as
determined by TFS) personal costs associated with participation in a
deployment.
4. TFS will reimburse an individual resource Member for emergency
procurement of RIMT materials, equipment and supplies purchased and
consumed by Member in providing requested assistance. Prior approval by
the TFS manager deployed with the RIMT must be obtained and original
receipts for such items must be submitted with reimbursement request to TFS.
5. Individual resource Member must submit to TFS all reimbursement requests
within 30 days of Member de -activation or completion of TFS/State
sponsored training event.
C. Medical Care for Injury or Illness
1. If Member incurs an injury or illness during an RIMT training exercise or
deployment, TFS will pay for triage medical care to ensure Member is
properly treated and medically evaluated. TFS will make a determination as
to whether the injury or illness was work related and will notify Employer for
proper processing of Workers Compensation claim. Employer will be
responsible for handling any additional medical care for work related injuries
or illnesses under its Worker Compensation insurance. Member will be
responsible for handling any additional medical care for non -work related
injuries or illnesses under his/her personal health insurance.
D. Liability
1. It is mutually agreed that TFS, Employer and Member shall each be
responsible for their own losses arising out of the performance of this MOU.
E. Reimbursement Process
6
1. All requests for reimbursement must be submitted using the most current
RIMT Travel and Personnel Reimbursement Form (Attachment D).
2. TFS will process payment to Employer or individual resource member for all
allowable expenses within 30 days of receipt of the properly completed and
supported RIMT Travel and Personnel Reimbursement Form.
3. Neither Member nor Employer will be reimbursed for costs incurred by
activations that are outside the scope of this agreement.
4. All financial commitments herein are made subject to availability of funds
from the State.
IX. CONDITIONS, AMENDMENTS AND TERMINATION
A. This MOU may be modified or amended only by the written agreement of all
parties.
B. Any party, upon 30 day written notice, may terminate this MOU.
C. TFS complies with the provisions of Executive Order 11246 of Sept. 24, 1965, as
amended and with the rules, regulations and relevant orders of the Secretary of
Labor. To that end, TFS will not discriminate against any employee or Member on
the grounds of race, color, religion, sex or national origin. In addition the use of
state or federal facilities, services and supplies will be in compliance with
regulations prohibiting duplication of benefits and guaranteeing nondiscrimination.
Distribution of supplies, processing of applications, provisions of technical
assistance and other relief assistance activities shall be accomplished in an equitable
and impartial manner, without discrimination on the grounds of race, color, religion,
nationality sex, age or economic status.
D. This MOU is governed by the laws of the State of Texas. Venue for any suits
related to this agreement shall be in Brazos County, Texas.
X. POINTS OF CONTACT
TFS
Paul Hannemann
John B. Connally Building
301 Tarrow, Suite 304
College Station, TX 77840
Tel#: 979-458-7344
e-mail: phannemann@tfs.tamu.edu
Employer
Timothy Ryle
Assistant Chief of Police
Round Rock Police Department
2701 N Mays St
Round Rock, TX 78665
Tel#: 512-218-5521
email: tryle@round-rock.tx.us
Member
Lt. Ben Hall
Patrol Division
Round Rock Police Dept.
2701 N Mays St
Round Rock, TX 78665
Tel#: 512-671-2810
Email: bhall@round-rock.tx.us
8
XI. ENTIRE AGREEMENT
This MOU along with the following Attachments reflects the entire agreement between
the parties:
Attachment A, RIMT Code of Conduct
Attachment B, RIMT Standard Pay Policy
Attachment C, RIMT Pay Schedule by Position (most current revision)
Attachment D, RIMT Travel and Personnel Reimbursement Form (most current
revision)
Employer and Member hereby acknowledge that they have read and understand this entire MOU.
All oral or written agreements between the parties hereto relating to the subject matter of this
MOU that were made prior to the execution of this MOU have been reduced to writing and are
contained herein. Employer and Member agree to abide by all terms and conditions specified
herein and certify that the information provided to TFS is true and correct in all respects to the
best of their knowledge and belief.
This MOU is entered into by and between the following parties:
TEXAS FOREST SERVICE:
Signature:
Name:
Title:
Date:
Tom G. Boggus
Interim Director
PARTICIPATING AGENCY/EMPLOYER
Signature:
Name:
Title:
Date:
RIMT MEMBER:
Signature: )/4/-
Hc
11
07-28-09
Name:
Date:
9
ATTACHMENT A
RIMT Code of Conduct
• No transportation/use of illegal drugs/alcohol.
• Firearms are authorized to be carried by only current TCLEOSE
certified commissioned officers.
• Normal radio protocol used/traffic kept to a minimum.
• Know your chain of command/who you report to.
• Limit procurement of equipment.
• Do not take things without authorization.
• Act professionally.
• Remain ready even when unassigned.
• Recreation limited to unassigned hours.
• Maintain/wear safety gear/clothing.
• Wear proper uniform.
• Remember your actions reflect your organization and RIMT.
10
ATTACHMENT B
RIMT Standard Pay Policy
I. Scope
The provisions of this policy apply to all members of an RIMT.
II. Purpose
The purpose of this document is to delineate the policy and procedures for payment
and/or reimbursement of payroll expenses to include salaries/wages and associated fringe
benefits incurred during state activations of a RIMT member (Member).
III. Pay Rate
A. The Texas Forest Service (TFS) will reimburse Participating Agency/Employer
(Employer) for the participation of each Member who is employed by that Employer
at the hourly rate or salary identified on the most current payroll printout provided by
the Employer requesting salary reimbursement. TFS may also reimburse Employer
for the allocable portion of fringe benefits paid to or on behalf of the Member during
the period of activation. The actual benefits paid must also be shown on or attached
to the Employer payroll printout submitted to TFS.
B. As an individual resource, members without Employer will be paid at a rate
identified with his/her RIMT position on the RIMT Pay Schedule by Position (see
Attachment C). The individual resource's 40 -hour workweek will begin upon
acceptance of the mission. The individual will be paid for the first 40 hours at the
standard base rate of pay, and at one and one-half (11/2) times for all other hours in
that same week. The workweek will consist of seven consecutive workdays to
include weekends and holidays.
IV. Work Shift
A. Every day is considered a workday during the Activation until the Activation is over,
and the RIMT returns to its original Point of Assembly. Therefore, Saturday, Sunday,
holidays and other scheduled days off are also considered workdays during the period
of activation.
B. Each Employer or individual resource is assured pay for base hours of work,
mobilization and demobilization, travel, or standby at the appropriate rate of pay for
each workday.
V. Ordered Standby
Compensable standby shall be limited to those times when an individual is held, by
direction or orders, in a specific location, fully outfitted and ready for assignment.
11
ATTACHMENT C
RIMT PAY SCHEDULE BY POSITION
ICS
ID
POSITION TITLE
HOURLY
RATE
COMMAND
ICT3
INCIDENT COMMANDER TYPE 3
24
I0F3
INFORMATION OFFICER TYPE 3
24
LOFR3
LIAISON OFFICER TYPE 3
24
PI03
PUBLIC INFORMATION OFFICER 3
24
SOF3
SAFETY OFFICER TYPE 3
24
OPERATIONS
DIVS
DIVISION/GROUP SUPERVISOR
24
OSC 3
OPERATIONS SECTION CHIEF TYPE 3
24
STLO
STRIKE TEAM LEADER (CREW, ENGINE, DOZER, MILITARY, or
TRACTOR -PLOW)
21
TFLD
TASK FORCE LEADER
21
PLANNING
DMOB
DEMOBILIZATION UNIT LEADER
24
PSC3
PLANNING SECTION CHIEF TYPE 3
24
RESL
RESOURCE UNIT LEADER
24
SI TL
SITUATION UNIT LEADER
24
LOGISTICS
COML
COMMUNICATIONS UNIT LEADER
24
FACL
FACILITIES UNIT LEADER
24
FDUL
FOOD UNIT LEADER
24
GSUL
GROUND SUPPORT UNIT LEADER
24
LSC3
LOGISTICS SECTION CHIEF TYPE 3
24
MEDL
MEDICAL UNIT LEADER
24
SUBD
SUPPORT BRANCH DIRECTOR
26
SPUL
SUPPLY UNIT LEADER
24
SVBD
SERVICE BRANCH DIRECTOR
26
FINANCE
COMP
COMPENSATION/CLAIMS UNIT LEADER
24
COST
COST UNIT LEADER
24
- FSC3
FINANCE/ADMINISTRATION SECTION CHIEF TYPE 3
24
PROC
PROCUREMENT UNIT LEADER
24
TIME
TIME UNIT LEADER
24
Dated 5/8/09
12
ATTACHMENT D
MOST CURRENT REVISION OF THE
RIMT TRAVEL AND PERSONNEL REIMBURSEMENT FORM
13
Memorandum of Understanding
Between
The Texas Forest Service
And
Regional Incident Management Team Member
And
The Participating Agency/Employer
This Memorandum of Understanding (MOU) is entered into this day of
2009 by and between the Texas Forest Service, a member of The Texas A&M University
System, an agency of the state of Texas (TFS) and Regional Incident Management Team (RIMT)
Member Richard Johnson (Member) and the Participating Agency/Employer Round Rock Police
Department (Employer).
I. PURPOSE
To delineate responsibilities and procedures for RIMT activities under the authority of
the State of Texas Emergency Management Plan.
II. SCOPE
The provisions of this MOU apply to RIMT activities performed at the request of the
State of Texas. The scope of this agreement also includes training activities mandated by
the State of Texas and TFS to maintain RIMT operational readiness.
III. PERIOD OF PERFORMANCE
This Contract shall begin as of the date of the last signature and shall terminate August
31, 2012, unless terminated earlier in accordance with section IX.B.
IV. DEFINITIONS
A. Activation: The process of mobilizing RIMT Members to deploy to a designated
incident or event site. When the RIMT responds to such a mobilization request, the
Member is required to arrive with all equipment and personal gear to the designated
Point of Assembly (POA) within two hours of activation notice. The time at which
the RIMT Member receives a request for activation and verbally accepts the
mission will be considered the time at which personnel costs to be charged to RIMT
activities shall begin.
B. Alert: The process of informing RIMT Members that an event has occurred and
that RIMT may be activated at some point within the next 24-48 hours.
C. De -Activation: The process of de -mobilizing RIMT Members upon notification
from the State to stand down.
D. Director: The Director of TFS.
n ' otwii- 226 cq)
E. Member: An individual who has been formally accepted into an RIMT, meeting all
requirements for skills and knowledge, and is in good standing with regard to
compliance with necessary training and fitness.
F. Participating Agency/Employer: The RIMT Member's employer who, by
execution of this MOU, has provided official support of the Member's involvement
in the RIMT.
G. State: For the purpose of this MOU, the State of Texas through the Governor's
Division of Emergency Management (GDEM).
H. RIMT: An integrated collection of personnel and equipment meeting standardized
capability criteria for addressing incident management needs during disasters.
I. TFS/State Sponsored RIMT Training and Exercises: Training and/or exercises
performed at the direction, control and funding of TFS and/or the State.
J. Local RIMT Sponsored Training and Exercises: Training and/or exercises
performed at the direction, control and funding of a participating agency or RIMT
Member in order to develop and maintain the incident management capabilities of
the member and the RIMT. RIMT sponsored training shall be coordinated with
TFS staff and receive prior written authorization to conduct such training.
V. RESPONSIBILITIES
A. TFS shall:
1. Recruit and organize the RIMT, according to guidelines prescribed by TFS.
2. Provide administrative, financial and personnel management related to the
RIMT and this agreement.
3. Provide training to RIMT Members. Training shall be consistent with the
objectives of developing, upgrading and maintaining individual skills, as
identified in the position description requirements, necessary to maintain
operational readiness.
4. Develop, implement and exercise an internal notification and call -out system
for RIMT Members.
5. Provide all tools and equipment necessary to conduct safe and effective
incident management operations as listed in the current approved RIMT cache
list.
6. Maintain all tools and equipment in the RIMT cache in a ready state.
7. Provide coordination between the State, other relevant governmental and
private entities, Employer and RIMT Member.
8. Maintain a primary contact list for all RIMT Members.
2
9. Maintain personnel files on all members of RIMT for the purpose of
documenting training records, emergency notification and other
documentation as required by the State.
B. The Employer shall:
1. Maintain a roster of all its personnel participating in RIMT activities.
2. Provide a primary point of contact to TFS for the purpose of notification of
RIMT activities.
3. Provide administrative support to employee members of RIMT, i.e. "time off'
when fiscally reasonable to do so for RIMT activities such as training,
meetings and actual deployments.
4. Submit reimbursement claims within thirty (30) days of official deactivation
or completion of TFS/State sponsored RIMT training of the RIMT Member.
C. Member shall:
1. Be physically capable of performing assigned duties required in the position
description (PD) requirements for the assigned position.
2. Maintain knowledge, skills and abilities necessary to operate safely and
effectively in the assigned position.
3. Maintain support of Employer for participation in RIMT activities.
4. Keep Employer advised of RIMT activities that may require time off from
work.
5. Advise RIMT point of contact of any change in notification process, i.e.
address or phone number changes.
6. Be available for immediate call -out during the period Member's assigned
RIMT is first on the rotation for call -out.
7. Respond immediately to a mobilization request with acceptance or refusal of
current mission request and arriving within 2 hours from time of mobilization
request to the assigned POA.
8. Maintain all equipment issued by RIMT in a ready state and advising TFS
Manager deployed with RIMT of any lost, stolen or damaged items assigned
to Member.
9. Be prepared to operate in the disaster environment.
10. Follow the RIMT Code of Conduct in Attachment A.
3
VI. PROCEDURES
A. Activation
1. Upon request from the State for disaster assistance, and/or determination that
pre -positioning the RIMT is prudent, TFS shall request the activation of the
RIMT to respond to a designated POA.
2. TFS shall communicate an Alert and/or Activation notice to RIMT Members
through the internal paging and call -out system according to the current
approved mobilization plan.
B. Mobilization, Deployment and Re -deployment
1. TFS will notify members of activation of RIMT.
2. Upon arrival at the POA, the State representative will provide initial briefings,
maps, food, housing and any other items essential to the initial set-up and
support of the RIMT.
3. When RIMT is activated, the RIMT, including all necessary equipment, will
move to the pre -designated point of departure (POD) for ground or air
transportation.
4. The RIMT shall be re -deployed to the original POA upon completion of the
RIMT mission.
C. Management
1. TFS will have overall management, command and control of all RIMT
resources and operations.
2. Tactical deployment of RIMT will be under the direction of the local Incident
Commander and the RIMT Incident Commander assigned to the incident.
VII. TRAINING AND EXERCISES
A. Local RIMT Sponsored Training and Exercises
Periodically RIMT Members will be requested or required to attend local RIMT
sponsored training or exercises. Local RIMT sponsored training or exercises shall
be performed at the direction, control and funding of the local RIMT in order to
develop the technical skills of RIMT Members. Costs associated with this training
or exercises will not be reimbursed by TFS or the State.
B. TFS/State Sponsored RIMT Training and Exercises
Periodically RIMT Members will be required and/or invited to attend TFS/State
RIMT training and/or exercises. This training and exercises will be performed at
4
the direction, control and funding of TFS, or the State in order to develop and
maintain the incident management capabilities of the RIMT. Allowable travel costs
associated with this training will be reimbursed by TFS.
C. Minimum Training Requirements
Member is required to attend a minimum of 50% of the available RIMT training
and exercise opportunities provided for the assigned RIMT position. Failure to
attend a minimum of 50% of the training opportunities will result in dismissal from
the RIMT. Exceptions may be granted at the discretion of the RIMT Incident
Commander.
VIII. ADMINISTRATIVE, FINANCIAL AND PERSONNEL MANAGEMENT
A. Reimbursement to Employer
1. TFS will reimburse Employer for all wages identified and allowed in the
RIMT Standard Pay Policy (Attachment B). TFS will reimburse all amounts
necessary to fund payroll associated costs of state and/or federal disaster
deployments.
2. TFS will reimburse Employer for the cost of backfilling while Member is
activated. This shall consist of expenses generated by the replacement of a
deployed Member on their normally scheduled duty period/day.
3. TFS will reimburse Employer for salaries and backfill expenses of any
deployed Member who would be required to return to regularly scheduled
duty during the personnel rehabilitation period described in the demobilization
order. If the deployed Member's regularly scheduled shift begins or ends
within the identified rehabilitation period, Employer may give the deployed
Member that time off with pay and backfill his/her position. If Member is not
normally scheduled to work during the identified rehabilitation period, then no
reimbursement will be made for Member. TFS will determine the personnel
rehabilitation period that will apply to each deployment based on the
demobilization order for that deployment.
4. TFS will reimburse Employer for reasonable travel expenses associated with
Member's travel for RIMT training or deployment. All travel reimbursements
will be in accordance with the State of Texas Travel Allowance Guide,
published by the Comptroller of Public Accounts.
5. TFS will reimburse Employer for reasonable (as determined by TFS) personal
costs associated with Member's participation in a deployment.
6. TFS will reimburse Employer for emergency procurement of RIMT materials,
equipment and supplies purchased and consumed by Member in providing
requested assistance on a replacement basis. Prior approval by the TFS
manager deployed with the RIMT must be obtained and original receipts for
such items must be submitted with reimbursement request to TFS.
5
7. Employer shall submit to TFS all reimbursement requests within 30 days of
Member de -activation or completion of TFS/State sponsored training event.
B. Reimbursement of RIMT Member as an Individual Resource
1. TFS will pay an individual resource Member for all wages specified in the
RIMT Standard Pay Policy (Attachment B). Payment for these wages will be
determined based upon the Member's RIMT position in the most current
revision of the RIMT Pay Schedule by Position (Attachment C).
2. TFS will reimburse an individual resource Member for reasonable (as
determined by TFS) travel expenses associated with Member's travel for
RIMT training or deployment. All travel reimbursements will be in
accordance with the State of Texas Travel Allowance Guide, published by the
Comptroller of Public Accounts.
3. TFS will reimburse an individual resource Member for reasonable (as
determined by TFS) personal costs associated with participation in a
deployment.
4. TFS will reimburse an individual resource Member for emergency
procurement of RIMT materials, equipment and supplies purchased and
consumed by Member in providing requested assistance. Prior approval by
the TFS manager deployed with the RIMT must be obtained and original
receipts for such items must be submitted with reimbursement request to TFS.
5. Individual resource Member must submit to TFS all reimbursement requests
within 30 days of Member de -activation or completion of TFS/State
sponsored training event.
C. Medical Care for Injury or Illness
1. If Member incurs an injury or illness during an RIMT training exercise or
deployment, TFS will pay for triage medical care to ensure Member is
properly treated and medically evaluated. TFS will make a determination as
to whether the injury or illness was work related and will notify Employer for
proper processing of Workers Compensation claim. Employer will be
responsible for handling any additional medical care for work related injuries
or illnesses under its Worker Compensation insurance. Member will be
responsible for handling any additional medical care for non -work related
injuries or illnesses under his/her personal health insurance.
D. Liability
1. It is mutually agreed that TFS, Employer and Member shall each be
responsible for their own losses arising out of the performance of this MOU.
E. Reimbursement Process
6
1. All requests for reimbursement must be submitted using the most current
RIMT Travel and Personnel Reimbursement Form (Attachment D).
2. TFS will process payment to Employer or individual resource member for all
allowable expenses within 30 days of receipt of the properly completed and
supported RIMT Travel and Personnel Reimbursement Form.
3. Neither Member nor Employer will be reimbursed for costs incurred by
activations that are outside the scope of this agreement.
4. All financial commitments herein are made subject to availability of funds
from the State.
IX. CONDITIONS, AMENDMENTS AND TERMINATION
A. This MOU may be modified or amended only by the written agreement of all
parties.
B. Any party, upon 30 day written notice, may terminate this MOU.
C. TFS complies with the provisions of Executive Order 11246 of Sept. 24, 1965, as
amended and with the rules, regulations and relevant orders of the Secretary of
Labor. To that end, TFS will not discriminate against any employee or Member on
the grounds of race, color, religion, sex or national origin. In addition the use of
state or federal facilities, services and supplies will be in compliance with
regulations prohibiting duplication of benefits and guaranteeing nondiscrimination.
Distribution of supplies, processing of applications, provisions of technical
assistance and other relief assistance activities shall be accomplished in an equitable
and impartial manner, without discrimination on the grounds of race, color, religion,
nationality sex, age or economic status.
D. This MOU is governed by the laws of the State of Texas. Venue for any suits
related to this agreement shall be in Brazos County, Texas.
X. POINTS OF CONTACT
TFS
Paul Hannemann
John B. Connally Building
301 Tarrow, Suite 304
College Station, TX 77840
Tel#: 979-458-7344
e-mail: phannemann@tfs.tamu.edu
Employer
Timothy Ryle
Assistant Chief of Police
Round Rock Police Department
2701 N Mays St
Round Rock, TX 78665
Tel#: 512-218-5521
email: tryle(a�round-rock.tx.us
Member
Lt. Richard Johnson
Patrol Division
Round Rock Police Dept.
2701 N Mays St
Round Rock, TX 78665
Tel#: 512-218-5528
Email: richardjAround-rock.tx.us
8
XI. ENTIRE AGREEMENT
This MOU along with the following Attachments reflects the entire agreement between
the parties:
Attachment A, RIMT Code of Conduct
Attachment B, RIMT Standard Pay Policy
Attachment C, RIMT Pay Schedule by Position (most current revision)
Attachment D, RIMT Travel and Personnel Reimbursement Form (most current
revision)
Employer and Member hereby acknowledge that they have read and understand this entire MOU.
All oral or written agreements between the parties hereto relating to the subject matter of this
MOU that were made prior to the execution of this MOU have been reduced to writing and are
contained herein. Employer and Member agree to abide by all terms and conditions specified
herein and certify that the information provided to TFS is true and correct in all respects to the
best of their knowledge and belief.
This MOU is entered into by and between the following parties:
TEXAS FOREST SERVICE:
Signature:
Name:
Title:
Date:
Tom G. Boggus
Interim Director
PARTICIPATING AGENCY/EMPLOYER
Signature:
Name:
Title:
Date:
RIMT MEMBER:
Signature:
Name:
Date:
07-28-09
9
ATTACHMENT A
RIMT Code of Conduct
• No transportation/use of illegal drugs/alcohol.
• Firearms are authorized to be carried by only current TCLEOSE
certified commissioned officers.
• Normal radio protocol used/traffic kept to a minimum.
• Know your chain of command/who you report to.
• Limit procurement of equipment.
• Do not take things without authorization.
• Act professionally.
• Remain ready even when unassigned.
• Recreation limited to unassigned hours.
• Maintain/wear safety gear/clothing.
• Wear proper uniform.
• Remember your actions reflect your organization and RIMT.
10
ATTACHMENT B
RIMT Standard Pay Policy
I. Scope
The provisions of this policy apply to all members of an RIMT.
II. Purpose
The purpose of this document is to delineate the policy and procedures for payment
and/or reimbursement of payroll expenses to include salaries/wages and associated fringe
benefits incurred during state activations of a RIMT member (Member).
III. Pay Rate
A. The Texas Forest Service (TFS) will reimburse Participating Agency/Employer
(Employer) for the participation of each Member who is employed by that Employer
at the hourly rate or salary identified on the most current payroll printout provided by
the Employer requesting salary reimbursement. TFS may also reimburse Employer
for the allocable portion of fringe benefits paid to or on behalf of the Member during
the period of activation. The actual benefits paid must also be shown on or attached
to the Employer payroll printout submitted to TFS.
B. As an individual resource, members without Employer will be paid at a rate
identified with his/her RIMT position on the RIMT Pay Schedule by Position (see
Attachment C). The individual resource's 40 -hour workweek will begin upon
acceptance of the mission. The individual will be paid for the first 40 hours at the
standard base rate of pay, and at one and one-half (1' Y2) times for all other hours in
that same week. The workweek will consist of seven consecutive workdays to
include weekends and holidays.
IV. Work Shift
A. Every day is considered a workday during the Activation until the Activation is over,
and the RIMT returns to its original Point of Assembly. Therefore, Saturday, Sunday,
holidays and other scheduled days off are also considered workdays during the period
of activation.
B. Each Employer or individual resource is assured pay for base hours of work,
mobilization and demobilization, travel, or standby at the appropriate rate of pay for
each workday.
V. Ordered Standby
Compensable standby shall be limited to those times when an individual is held, by
direction or orders, in a specific location, fully outfitted and ready for assignment.
11
ATTACHMENT C
RIMT PAY SCHEDULE BY POSITION
ICS
ID
POSITION TITLE
HOURLY
RATE
COMMAND
ICT3
INCIDENT COMMANDER TYPE 3
24
I0F3
INFORMATION OFFICER TYPE 3
24
LOFR3
LIAISON OFFICER TYPE 3
24
P103
PUBLIC INFORMATION OFFICER 3
24
SOF3
SAFETY OFFICER TYPE 3
24
OPERATIONS
DIVS
DIVISION/GROUP SUPERVISOR
24
OSC 3
OPERATIONS SECTION CHIEF TYPE 3
24
STLO
STRIKE TEAM LEADER (CREW, ENGINE, DOZER, MILITARY, or
TRACTOR -PLOW)
21
TFLD
TASK FORCE LEADER
21
PLANNING
DMOB
DEMOBILIZATION UNIT LEADER
24
PSC3
PLANNING SECTION CHIEF TYPE 3
24
RESL
RESOURCE UNIT LEADER
24
SITL
SITUATION UNIT LEADER
24
LOGISTICS
COML
COMMUNICATIONS UNIT LEADER
24
FACL
FACILITIES UNIT LEADER
24
FDUL
FOOD UNIT LEADER
24
GSUL
GROUND SUPPORT UNIT LEADER
24
LSC3
LOGISTICS SECTION CHIEF TYPE 3
24
MEDL
MEDICAL UNIT LEADER
24
SUBD
SUPPORT BRANCH DIRECTOR
26
SPUL
SUPPLY UNIT LEADER
24
SVBD
SERVICE BRANCH DIRECTOR
26
FINANCE
COMP
COMPENSATION/CLAIMS UNIT LEADER
24
COST
COST UNIT LEADER
24
FSC3
FINANCE/ADMINISTRATION SECTION CHIEF TYPE 3
24
PROC
PROCUREMENT UNIT LEADER
24
TIME
TIME UNIT LEADER
24
Dated 5/8/09
12
ATTACHMENT D
MOST CURRENT REVISION OF THE
RIMT TRAVEL AND PERSONNEL REIMBURSEMENT FORM
13
Memorandum of Understanding
Between
The Texas Forest Service
And
Regional Incident Management Team Member
And
The Participating Agency/Employer
This Memorandum of Understanding (MOU) is entered into this day of
2009 by and between the Texas Forest Service, a member of The Texas A&M University
System, an agency of the state of Texas (TFS) and Regional Incident Management Team (RIMT)
Member Sean Johnson (Member) and the Participating Agency/Employer Round Rock Police
Department (Employer).
I. PURPOSE
To delineate responsibilities and procedures for RIMT activities under the authority of
the State of Texas Emergency Management Plan.
II. SCOPE
The provisions of this MOU apply to RIMT activities performed at the request of the
State of Texas. The scope of this agreement also includes training activities mandated by
the State of Texas and TFS to maintain RIMT operational readiness.
III. PERIOD OF PERFORMANCE
This Contract shall begin as of the date of the last signature and shall terminate August
31, 2012, unless terminated earlier in accordance with section IX.B.
IV. DEFINITIONS
A. Activation: The process of mobilizing RIMT Members to deploy to a designated
incident or event site. When the RIMT responds to such a mobilization request, the
Member is required to arrive with all equipment and personal gear to the designated
Point of Assembly (POA) within two hours of activation notice. The time at which
the RIMT Member receives a request for activation and verbally accepts the
mission will be considered the time at which personnel costs to be charged to RIMT
activities shall begin.
B. Alert: The process of informing RIMT Members that an event has occurred and
that RIMT may be activated at some point within the next 24-48 hours.
C. De -Activation: The process of de -mobilizing RIMT Members upon notification
from the State to stand down.
D. Director: The Director of TFS.
1
( 1M -x14. -11-721e Itoy
E. Member: An individual who has been formally accepted into an RIMT, meeting all
requirements for skills and knowledge, and is in good standing with regard to
compliance with necessary training and fitness.
F. Participating Agency/Employer: The RIMT Member's employer who, by
execution of this MOU, has provided official support of the Member's involvement
in the RIMT.
G. State: For the purpose of this MOU, the State of Texas through the Governor's
Division of Emergency Management (GDEM).
H. RIMT: An integrated collection of personnel and equipment meeting standardized
capability criteria for addressing incident management needs during disasters.
I. TFS/State Sponsored RIMT Training and Exercises: Training and/or exercises
performed at the direction, control and funding of TFS and/or the State.
J. Local RIMT Sponsored Training and Exercises: Training and/or exercises
performed at the direction, control and funding of a participating agency or RIMT
Member in order to develop and maintain the incident management capabilities of
the member and the RIMT. RIMT sponsored training shall be coordinated with
TFS staff and receive prior written authorization to conduct such training.
V. RESPONSIBILITIES
A. TFS shall:
1. Recruit and organize the RIMT, according to guidelines prescribed by TFS.
2. Provide administrative, financial and personnel management related to the
RIMT and this agreement.
3. Provide training to RIMT Members. Training shall be consistent with the
objectives of developing, upgrading and maintaining individual skills, as
identified in the position description requirements, necessary to maintain
operational readiness.
4. Develop, implement and exercise an internal notification and call -out system
for RIMT Members.
5. Provide all tools and equipment necessary to conduct safe and effective
incident management operations as listed in the current approved RIMT cache
list.
6. Maintain all tools and equipment in the RIMT cache in a ready state.
7. Provide coordination between the State, other relevant governmental and
private entities, Employer and RIMT Member.
8. Maintain a primary contact list for all RIMT Members.
2
9. Maintain personnel files on all members of RIMT for the purpose of
documenting training records, emergency notification and other
documentation as required by the State.
B. The Employer shall:
1. Maintain a roster of all its personnel participating in RIMT activities.
2. Provide a primary point of contact to TFS for the purpose of notification of
RIMT activities.
3. Provide administrative support to employee members of RIMT, i.e. "time off'
when fiscally reasonable to do so for RIMT activities such as training,
meetings and actual deployments.
4. Submit reimbursement claims within thirty (30) days of official deactivation
or completion of TFS/State sponsored RIMT training of the RIMT Member.
C. Member shall:
1. Be physically capable of performing assigned duties required in the position
description (PD) requirements for the assigned position.
2. Maintain knowledge, skills and abilities necessary to operate safely and
effectively in the assigned position.
3. Maintain support of Employer for participation in RIMT activities.
4. Keep Employer advised of RIMT activities that may require time off from
work.
5. Advise RIMT point of contact of any change in notification process, i.e.
address or phone number changes.
6. Be available for immediate call -out during the period Member's assigned
RIMT is first on the rotation for call -out.
7. Respond immediately to a mobilization request with acceptance or refusal of
current mission request and arriving within 2 hours from time of mobilization
request to the assigned POA.
8. Maintain all equipment issued by RIMT in a ready state and advising TFS
Manager deployed with RIMT of any lost, stolen or damaged items assigned
to Member.
9. Be prepared to operate in the disaster environment.
10. Follow the RIMT Code of Conduct in Attachment A.
3
VI. PROCEDURES
A. Activation
1. Upon request from the State for disaster assistance, and/or determination that
pre -positioning the RIMT is prudent, TFS shall request the activation of the
RIMT to respond to a designated POA.
2. TFS shall communicate an Alert and/or Activation notice to RIMT Members
through the internal paging and call -out system according to the current
approved mobilization plan.
B. Mobilization, Deployment and Re -deployment
1. TFS will notify members of activation of RIMT.
2. Upon arrival at the POA, the State representative will provide initial briefings,
maps, food, housing and any other items essential to the initial set-up and
support of the RIMT.
3. When RIMT is activated, the RIMT, including all necessary equipment, will
move to the pre -designated point of departure (POD) for ground or air
transportation.
4. The RIMT shall be re -deployed to the original POA upon completion of the
RIMT mission.
C. Management
1. TFS will have overall management, command and control of all RIMT
resources and operations.
2. Tactical deployment of RIMT will be under the direction of the local Incident
Commander and the RIMT Incident Commander assigned to the incident.
VII. TRAINING AND EXERCISES
A. Local RIMT Sponsored Training and Exercises
Periodically RIMT Members will be requested or required to attend local RIMT
sponsored training or exercises. Local RIMT sponsored training or exercises shall
be performed at the direction, control and funding of the local RIMT in order to
develop the technical skills of RIMT Members. Costs associated with this training
or exercises will not be reimbursed by TFS or the State.
B. TFS/State Sponsored RIMT Training and Exercises
Periodically RIMT Members will be required and/or invited to attend TFS/State
RIMT training and/or exercises. This training and exercises will be performed at
4
the direction, control and funding of TFS, or the State in order to develop and
maintain the incident management capabilities of the RIMT. Allowable travel costs
associated with this training will be reimbursed by TFS.
C. Minimum Training Requirements
Member is required to attend a minimum of 50% of the available RIMT training
and exercise opportunities provided for the assigned RIMT position. Failure to
attend a minimum of 50% of the training opportunities will result in dismissal from
the RIMT. Exceptions may be granted at the discretion of the RIMT Incident
Commander.
VIII. ADMINISTRATIVE, FINANCIAL AND PERSONNEL MANAGEMENT
A. Reimbursement to Employer
1. TFS will reimburse Employer for all wages identified and allowed in the
RIMT Standard Pay Policy (Attachment B). TFS will reimburse all amounts
necessary to fund payroll associated costs of state and/or federal disaster
deployments.
2. TFS will reimburse Employer for the cost of backfilling while Member is
activated. This shall consist of expenses generated by the replacement of a
deployed Member on their normally scheduled duty period/day.
3. TFS will reimburse Employer for salaries and backfill expenses of any
deployed Member who would be required to return to regularly scheduled
duty during the personnel rehabilitation period described in the demobilization
order. If the deployed Member's regularly scheduled shift begins or ends
within the identified rehabilitation period, Employer may give the deployed
Member that time off with pay and backfill his/her position. If Member is not
normally scheduled to work during the identified rehabilitation period, then no
reimbursement will be made for Member. TFS will determine the personnel
rehabilitation period that will apply to each deployment based on the
demobilization order for that deployment.
4. TFS will reimburse Employer for reasonable travel expenses associated with
Member's travel for RIMT training or deployment. All travel reimbursements
will be in accordance with the State of Texas Travel Allowance Guide,
published by the Comptroller of Public Accounts.
5. TFS will reimburse Employer for reasonable (as determined by TFS) personal
costs associated with Member's participation in a deployment.
6. TFS will reimburse Employer for emergency procurement of RIMT materials,
equipment and supplies purchased and consumed by Member in providing
requested assistance on a replacement basis. Prior approval by the TFS
manager deployed with the RIMT must be obtained and original receipts for
such items must be submitted with reimbursement request to TFS.
5
7. Employer shall submit to TFS all reimbursement requests within 30 days of
Member de -activation or completion of TFS/State sponsored training event.
B. Reimbursement of RIMT Member as an Individual Resource
1. TFS will pay an individual resource Member for all wages specified in the
RIMT Standard Pay Policy (Attachment B). Payment for these wages will be
determined based upon the Member's RIMT position in the most current
revision of the RIMT Pay Schedule by Position (Attachment C).
2. TFS will reimburse an individual resource Member for reasonable (as
determined by TFS) travel expenses associated with Member's travel for
RIMT training or deployment. All travel reimbursements will be in
accordance with the State of Texas Travel Allowance Guide, published by the
Comptroller of Public Accounts.
3. TFS will reimburse an individual resource Member for reasonable (as
determined by TFS) personal costs associated with participation in a
deployment.
4. TFS will reimburse an individual resource Member for emergency
procurement of RIMT materials, equipment and supplies purchased and
consumed by Member in providing requested assistance. Prior approval by
the TFS manager deployed with the RIMT must be obtained and original
receipts for such items must be submitted with reimbursement request to TFS.
5. Individual resource Member must submit to TFS all reimbursement requests
within 30 days of Member de -activation or completion of TFS/State
sponsored training event.
C. Medical Care for Injury or Illness
1. If Member incurs an injury or illness during an RIMT training exercise or
deployment, TFS will pay for triage medical care to ensure Member is
properly treated and medically evaluated. TFS will make a determination as
to whether the injury or illness was work related and will notify Employer for
proper processing of Workers Compensation claim. Employer will be
responsible for handling any additional medical care for work related injuries
or illnesses under its Worker Compensation insurance. Member will be
responsible for handling any additional medical care for non -work related
injuries or illnesses under his/her personal health insurance.
D. Liability
1. It is mutually agreed that TFS, Employer and Member shall each be
responsible for their own losses arising out of the performance of this MOU.
E. Reimbursement Process
6
1. All requests for reimbursement must be submitted using the most current
RIMT Travel and Personnel Reimbursement Form (Attachment D).
2. TFS will process payment to Employer or individual resource member for all
allowable expenses within 30 days of receipt of the properly completed and
supported RIMT Travel and Personnel Reimbursement Form.
3. Neither Member nor Employer will be reimbursed for costs incurred by
activations that are outside the scope of this agreement.
4. All financial commitments herein are made subject to availability of funds
from the State.
IX. CONDITIONS, AMENDMENTS AND TERMINATION
A. This MOU may be modified or amended only by the written agreement of all
parties.
B. Any party, upon 30 day written notice, may terminate this MOU.
C. TFS complies with the provisions of Executive Order 11246 of Sept. 24, 1965, as
amended and with the rules, regulations and relevant orders of the Secretary of
Labor. To that end, TFS will not discriminate against any employee or Member on
the grounds of race, color, religion, sex or national origin. In addition the use of
state or federal facilities, services and supplies will be in compliance with
regulations prohibiting duplication of benefits and guaranteeing nondiscrimination.
Distribution of supplies, processing of applications, provisions of technical
assistance and other relief assistance activities shall be accomplished in an equitable
and impartial manner, without discrimination on the grounds of race, color, religion,
nationality sex, age or economic status.
D. This MOU is governed by the laws of the State of Texas. Venue for any suits
related to this agreement shall be in Brazos County, Texas.
X. POINTS OF CONTACT
TFS
Paul Hannemann
John B. Connally Building
301 Tarrow, Suite 304
College Station, TX 77840
Tel#: 979-458-7344
e-mail: phannemann@tfs.tamu.edu
Employer
Timothy Ryle
Assistant Chief of Police
Round Rock Police Department
2701 N Mays St
Round Rock, TX 78665
Tel#: 512-218-5521
email: tryle(a,round-rock.tx.us
Member
Sean Johnson
Patrol Sergeant
Round Rock Police Dept.
2701 N Mays St
Round Rock, TX 78665
Tel#: 512-218-5500
Email: sjolmson@round-rock.tx.us
8
XI. ENTIRE AGREEMENT
This MOU along with the following Attachments reflects the entire agreement between
the parties:
Attachment A, RIMT Code of Conduct
Attachment B, RIMT Standard Pay Policy
Attachment C, RIMT Pay Schedule by Position (most current revision)
Attachment D, RIMT Travel and Personnel Reimbursement Form (most current
revision)
Employer and Member hereby acknowledge that they have read and understand this entire MOU.
All oral or written agreements between the parties hereto relating to the subject matter of this
MOU that were made prior to the execution of this MOU have been reduced to writing and are
contained herein. Employer and Member agree to abide by all terms and conditions specified
herein and certify that the information provided to TFS is true and correct in all respects to the
best of their knowledge and belief.
This MOU is entered into by and between the following parties:
TEXAS FOREST SERVICE:
Signature:
Name:
Title:
Date:
Tom G. Boggus
Interim Director
PARTICIPATING AGENCY/EMPLOYER
Signature:
Name:
Title:
Date:
RIMT MEMBER:
Signature:
Name:
Date:
07-28-09
9
10
ATTACHMENT A
RIMT Code of Conduct
• No transportation/use of illegal drugs/alcohol.
• Firearms are authorized to be carried by only current TCLEOSE
certified commissioned officers.
• Normal radio protocol used/traffic kept to a minimum.
• Know your chain of command/who you report to.
• Limit procurement of equipment.
• Do not take things without authorization.
• Act professionally.
• Remain ready even when unassigned.
• Recreation limited to unassigned hours.
• Maintain/wear safety gear/clothing.
• Wear proper uniform.
• Remember your actions reflect your organization and RIMT.
11
ATTACHMENT B
RIMT Standard Pay Policy
I. Scope
The provisions of this policy apply to all members of an RIMT.
II. Purpose
The purpose of this document is to delineate the policy and procedures for payment
and/or reimbursement of payroll expenses to include salaries/wages and associated fringe
benefits incurred during state activations of a RIMT member (Member).
III. Pay Rate
A. The Texas Forest Service (TFS) will reimburse Participating Agency/Employer
(Employer) for the participation of each Member who is employed by that Employer
at the hourly rate or salary identified on the most current payroll printout provided by
the Employer requesting salary reimbursement. TFS may also reimburse Employer
for the allocable portion of fringe benefits paid to or on behalf of the Member during
the period of activation. The actual benefits paid must also be shown on or attached
to the Employer payroll printout submitted to TFS.
B. As an individual resource, members without Employer will be paid at a rate
identified with his/her RIMT position on the RIMT Pay Schedule by Position (see
Attachment C). The individual resource's 40 -hour workweek will begin upon
acceptance of the mission. The individual will be paid for the first 40 hours at the
standard base rate of pay, and at one and one-half (11/2) times for all other hours in
that same week. The workweek will consist of seven consecutive workdays to
include weekends and holidays.
IV. Work Shift
A. Every day is considered a workday during the Activation until the Activation is over,
and the RIMT returns to its original Point of Assembly. Therefore, Saturday, Sunday,
holidays and other scheduled days off are also considered workdays during the period
of activation.
B. Each Employer or individual resource is assured pay for base hours of work,
mobilization and demobilization, travel, or standby at the appropriate rate of pay for
each workday.
V. Ordered Standby
Compensable standby shall be limited to those times when an individual is held, by
direction or orders, in a specific location, fully outfitted and ready for assignment.
12
ATTACHMENT C
RIMT PAY SCHEDULE BY POSITION
ICS
ID
POSITION TITLE
HOURLY
RATE
COMMAND
ICT3
INCIDENT COMMANDER TYPE 3
24
10F3
INFORMATION OFFICER TYPE 3
24
LOFR3
LIAISON OFFICER TYPE 3
24
PI03
PUBLIC INFORMATION OFFICER 3
24
SOF3
SAFETY OFFICER TYPE 3
24
OPERATIONS
DIVS
DIVISION/GROUP SUPERVISOR
24
OSC 3
OPERATIONS SECTION CHIEF TYPE 3
24
STLO
STRIKE TEAM LEADER (CREW, ENGINE, DOZER, MILITARY, or
TRACTOR -PLOW)
21
TFLD
TASK FORCE LEADER
21
PLANNING
DMOB
DEMOBILIZATION UNIT LEADER
24
PSC3
PLANNING SECTION CHIEF TYPE 3
24
RESL
RESOURCE UNIT LEADER
24
SITL
SITUATION UNIT LEADER
24
LOGISTICS
COML
COMMUNICATIONS UNIT LEADER
24
FACL
FACILITIES UNIT LEADER
24
FDUL
FOOD UNIT LEADER
24
GSUL
GROUND SUPPORT UNIT LEADER
24
LSC3
LOGISTICS SECTION CHIEF TYPE 3
24
MEDL
MEDICAL UNIT LEADER
24
SUBD
SUPPORT BRANCH DIRECTOR
26
SPUL
SUPPLY UNIT LEADER
24
SVBD
SERVICE BRANCH DIRECTOR
26
FINANCE
COMP
COMPENSATION/CLAIMS UNIT LEADER
24
COST
COST UNIT LEADER
24
FSC3
FINANCE/ADMINISTRATION SECTION CHIEF TYPE 3
24
PROC
PROCUREMENT UNIT LEADER
24
TIME
TIME UNIT LEADER
24
Dated 5/8/09
13
ATTACHMENT D
MOST CURRENT REVISION OF THE
RIMT TRAVEL AND PERSONNEL REIMBURSEMENT FORM
14
Memorandum of Understanding
Between
The Texas Forest Service
And
Regional Incident Management Team Member
And
The Participating Agency/Employer
This Memorandum of Understanding (MOU) is entered into this day of
2009 by and between the Texas Forest Service, a member of The Texas A&M University
System, an agency of the state of Texas (TFS) and Regional Incident Management Team (RIMT)
Member Daniel Kilpatrick (Member) and the Participating Agency/Employer Round Rock
Police Department (Employer).
C PY
I. PURPOSE
To delineate responsibilities and procedures for RIMT activities under the authority of
the State of Texas Emergency Management Plan.
II. SCOPE
The provisions of this MOU apply to RIMT activities performed at the request of the
State of Texas. The scope of this agreement also includes training activities mandated by
the State of Texas and TFS to maintain RIMT operational readiness.
III. PERIOD OF PERFORMANCE
This Contract shall begin as of the date of the last signature and shall terminate August
31, 2012, unless terminated earlier in accordance with section IX.B.
IV. DEFINITIONS
A. Activation: The process of mobilizing RIMT Members to deploy to a designated
incident or event site. When the RIMT responds to such a mobilization request, the
Member is required to arrive with all equipment and personal gear to the designated
Point of Assembly (POA) within two hours of activation notice. The time at which
the RIMT Member receives a request for activation and verbally accepts the
mission will be considered the time at which personnel costs to be charged to RIMT
activities shall begin.
B. Alert: The process of informing RIMT Members that an event has occurred and
that RIMT may be activated at some point within the next 24-48 hours.
C. De -Activation: The process of de -mobilizing RIMT Members upon notification
from the State to stand down.
D. Director: The Director of TFS.
l
Qtk CA -11-231, Cut)
E. Member: An individual who has been formally accepted into an RIMT, meeting all
requirements for skills and knowledge, and is in good standing with regard to
compliance with necessary training and fitness.
F. Participating Agency/Employer: The RIMT Member's employer who, by
execution of this MOU, has provided official support of the Member's involvement
in the RIMT.
G. State: For the purpose of this MOU, the State of Texas through the Governor's
Division of Emergency Management (GDEM).
H. RIMT: An integrated collection of personnel and equipment meeting standardized
capability criteria for addressing incident management needs during disasters.
I. TFS/State Sponsored RIMT Training and Exercises: Training and/or exercises
performed at the direction, control and funding of TFS and/or the State.
J. Local RIMT Sponsored Training and Exercises: Training and/or exercises
performed at the direction, control and funding of a participating agency or RIMT
Member in order to develop and maintain the incident management capabilities of
the member and the RIMT. RIMT sponsored training shall be coordinated with
TFS staff and receive prior written authorization to conduct such training.
V. RESPONSIBILITIES
A. TFS shall:
1. Recruit and organize the RIMT, according to guidelines prescribed by TFS.
2. Provide administrative, financial and personnel management related to the
RIMT and this agreement.
3. Provide training to RIMT Members. Training shall be consistent with the
objectives of developing, upgrading and maintaining individual skills, as
identified in the position description requirements, necessary to maintain
operational readiness.
4. Develop, implement and exercise an internal notification and call -out system
for RIMT Members.
5. Provide all tools and equipment necessary to conduct safe and effective
incident management operations as listed in the current approved RIMT cache
list.
6. Maintain all tools and equipment in the RIMT cache in a ready state.
7. Provide coordination between the State, other relevant governmental and
private entities, Employer and RIMT Member.
8. Maintain a primary contact list for all RIMT Members.
2
9. Maintain personnel files on all members of RIMT for the purpose of
documenting training records, emergency notification and other
documentation as required by the State.
B. The Employer shall:
1. Maintain a roster of all its personnel participating in RIMT activities.
2. Provide a primary point of contact to TFS for the purpose of notification of
RIMT activities.
3. Provide administrative support to employee members of RIMT, i.e. "time off'
when fiscally reasonable to do so for RIMT activities such as training,
meetings and actual deployments.
4. Submit reimbursement claims within thirty (30) days of official deactivation
or completion of TFS/State sponsored RIMT training of the RIMT Member.
C. Member shall:
1. Be physically capable of performing assigned duties required in the position
description (PD) requirements for the assigned position.
2. Maintain knowledge, skills and abilities necessary to operate safely and
effectively in the assigned position.
3. Maintain support of Employer for participation in RIMT activities.
4. Keep Employer advised of RIMT activities that may require time off from
work.
5. Advise RIMT point of contact of any change in notification process, i.e.
address or phone number changes.
6. Be available for immediate call -out during the period Member's assigned
RIMT is first on the rotation for call -out.
7. Respond immediately to a mobilization request with acceptance or refusal of
current mission request and arriving within 2 hours from time of mobilization
request to the assigned POA.
8. Maintain all equipment issued by RIMT in a ready state and advising TFS
Manager deployed with RIMT of any lost, stolen or damaged items assigned
to Member.
9. Be prepared to operate in the disaster environment.
10. Follow the RIMT Code of Conduct in Attachment A.
3
VI. PROCEDURES
A. Activation
1. Upon request from the State for disaster assistance, and/or determination that
pre -positioning the RIMT is prudent, TFS shall request the activation of the
RIMT to respond to a designated POA.
2. TFS shall communicate an Alert and/or Activation notice to RIMT Members
through the internal paging and call -out system according to the current
approved mobilization plan.
B. Mobilization, Deployment and Re -deployment
1. TFS will notify members of activation of RIMT.
2. Upon arrival at the POA, the State representative will provide initial briefings,
maps, food, housing and any other items essential to the initial set-up and
support of the RIMT.
3. When RIMT is activated, the RIMT, including all necessary equipment, will
move to the pre -designated point of departure (POD) for ground or air
transportation.
4. The RIMT shall be re -deployed to the original POA upon completion of the
RIMT mission.
C. Management
1. TFS will have overall management, command and control of all RIMT
resources and operations.
2 Tactical deployment of RIMT will be under the direction of the local Incident
Commander and the RIMT Incident Commander assigned to the incident.
VII. TRAINING AND EXERCISES
A. Local RIMT Sponsored Training and Exercises
Periodically RIMT Members will be requested or required to attend local RIMT
sponsored training or exercises. Local RIMT sponsored training or exercises shall
be performed at the direction, control and funding of the local RIMT in order to
develop the technical skills of RIMT Members. Costs associated with this training
or exercises will not be reimbursed by TFS or the State.
B. TFS/State Sponsored RIMT Training and Exercises
Periodically RIMT Members will be required and/or invited to attend TFS/State
RIMT training and/or exercises. This training and exercises will be performed at
4
the direction, control and funding of TFS, or the State in order to develop and
maintain the incident management capabilities of the RIMT. Allowable travel costs
associated with this training will be reimbursed by TFS.
C. Minimum Training Requirements
Member is required to attend a minimum of 50% of the available RIMT training
and exercise opportunities provided for the assigned RIMT position. Failure to
attend a minimum of 50% of the training opportunities will result in dismissal from
the RIMT. Exceptions may be granted at the discretion of the RIMT Incident
Commander.
VIII. ADMINISTRATIVE, FINANCIAL AND PERSONNEL MANAGEMENT
A. Reimbursement to Employer
1. TFS will reimburse Employer for all wages identified and allowed in the
RIMT Standard Pay Policy (Attachment B). TFS will reimburse all amounts
necessary to fund payroll associated costs of state and/or federal disaster
deployments.
2. TFS will reimburse Employer for the cost of backfilling while Member is
activated. This shall consist of expenses generated by the replacement of a
deployed Member on their normally scheduled duty period/day.
3. TFS will reimburse Employer for salaries and backfill expenses of any
deployed Member who would be required to return to regularly scheduled
duty during the personnel rehabilitation period described in the demobilization
order. If the deployed Member's regularly scheduled shift begins or ends
within the identified rehabilitation period, Employer may give the deployed
Member that time off with pay and backfill his/her position. If Member is not
normally scheduled to work during the identified rehabilitation period, then no
reimbursement will be made for Member. TFS will determine the personnel
rehabilitation period that will apply to each deployment based on the
demobilization order for that deployment.
4. TFS will reimburse Employer for reasonable travel expenses associated with
Member's travel for RIMT training or deployment. All travel reimbursements
will be in accordance with the State of Texas Travel Allowance Guide,
published by the Comptroller of Public Accounts.
5. TFS will reimburse Employer for reasonable (as determined by TFS) personal
costs associated with Member's participation in a deployment.
6. TFS will reimburse Employer for emergency procurement of RIMT materials,
equipment and supplies purchased and consumed by Member in providing
requested assistance on a replacement basis. Prior approval by the TFS
manager deployed with the RIMT must be obtained and original receipts for
such items must be submitted with reimbursement request to TFS.
5
7. Employer shall submit to TFS all reimbursement requests within 30 days of
Member de -activation or completion of TFS/State sponsored training event.
B. Reimbursement of RIMT Member as an Individual Resource
1. TFS will pay an individual resource Member for all wages specified in the
RIMT Standard Pay Policy (Attachment B). Payment for these wages will be
determined based upon the Member's RIMT position in the most current
revision of the RIMT Pay Schedule by Position (Attachment C).
2. TFS will reimburse an individual resource Member for reasonable (as
determined by TFS) travel expenses associated with Member's travel for
RIMT training or deployment. All travel reimbursements will be in
accordance with the State of Texas Travel Allowance Guide, published by the
Comptroller of Public Accounts.
3. TFS will reimburse an individual resource Member for reasonable (as
determined by TFS) personal costs associated with participation in a
deployment.
4. TFS will reimburse an individual resource Member for emergency
procurement of RIMT materials, equipment and supplies purchased and
consumed by Member in providing requested assistance. Prior approval by
the TFS manager deployed with the RIMT must be obtained and original
receipts for such items must be submitted with reimbursement request to TFS.
5. Individual resource Member must submit to TFS all reimbursement requests
within 30 days of Member de -activation or completion of TFS/State
sponsored training event.
C. Medical Care for Injury or Illness
1. If Member incurs an injury or illness during an RIMT training exercise or
deployment, TFS will pay for triage medical care to ensure Member is
properly treated and medically evaluated. TFS will make a determination as
to whether the injury or illness was work related and will notify Employer for
proper processing of Workers Compensation claim. Employer will be
responsible for handling any additional medical care for work related injuries
or illnesses under its Worker Compensation insurance. Member will be
responsible for handling any additional medical care for non -work related
injuries or illnesses under his/her personal health insurance.
D. Liability
1. It is mutually agreed that TFS, Employer and Member shall each be
responsible for their own losses arising out of the performance of this MOU.
E. Reimbursement Process
6
1. All requests for reimbursement must be submitted using the most current
RIMT Travel and Personnel Reimbursement Form (Attachment D).
2. TFS will process payment to Employer or individual resource member for all
allowable expenses within 30 days of receipt of the properly completed and
supported RIMT Travel and Personnel Reimbursement Form.
3. Neither Member nor Employer will be reimbursed for costs incurred by
activations that are outside the scope of this agreement.
4. All financial commitments herein are made subject to availability of funds
from the State.
IX. CONDITIONS, AMENDMENTS AND TERMINATION
A. This MOU may be modified or amended only by the written agreement of all
parties.
B. Any party, upon 30 day written notice, may terminate this MOU.
C. TFS complies with the provisions of Executive Order 11246 of Sept. 24, 1965, as
amended and with the rules, regulations and relevant orders of the Secretary of
Labor. To that end, TFS will not discriminate against any employee or Member on
the grounds of race, color, religion, sex or national origin. In addition the use of
state or federal facilities, services and supplies will be in compliance with
regulations prohibiting duplication of benefits and guaranteeing nondiscrimination.
Distribution of supplies, processing of applications, provisions of technical
assistance and other relief assistance activities shall be accomplished in an equitable
and impartial manner, without discrimination on the grounds of race, color, religion,
nationality sex, age or economic status.
D. This MOU is governed by the laws of the State of Texas. Venue for any suits
related to this agreement shall be in Brazos County, Texas.
X. POINTS OF CONTACT
TFS
Paul Hannemann
John B. Connally Building
301 Tarrow, Suite 304
College Station, TX 77840
Tel#: 979-458-7344
e-mail: phannemann@tfs.tamu.edu
Employer
Timothy Ryle
Assistant Chief of Police
Round Rock Police Department
2701 N Mays St
Round Rock, TX 78665
Tel#: 512-218-5521
email: tryle@round-rock.tx.us
Member
Daniel Kilpatrick
Field Training Officer
Round Rock Police Dept.
2701 N Mays St
Round Rock, TX 78665
Tel#: 512-218-5500
Email: dkilpatrick(2 round-rock.tx.us
8
XI. ENTIRE AGREEMENT
This MOU along with the following Attachments reflects the entire agreement between
the parties:
Attachment A, RIMT Code of Conduct
Attachment B, RIMT Standard Pay Policy
Attachment C, RIMT Pay Schedule by Position (most current revision)
Attachment D, RIMT Travel and Personnel Reimbursement Form (most current
revision)
Employer and Member hereby acknowledge that they have read and understand this entire MOU.
All oral or written agreements between the parties hereto relating to the subject matter of this
MOU that were made prior to the execution of this MOU have been reduced to writing and are
contained herein. Employer and Member agree to abide by all terms and conditions specified
herein and certify that the information provided to TFS is true and correct in all respects to the
best of their knowledge and belief.
This MOU is entered into by and between the following parties:
TEXAS FOREST SERVICE:
Signature:
Name:
Title:
Date:
Tom G. Boggus
Interim Director
PARTICIPATING AGENCY/EMPLOYER
Signature:
Name:
Title:
Date:
RIMT MEMBER:
Signature:
Name:
Date:
07-28-09
9
ATTACHMENT A
RIMT Code of Conduct
• No transportation/use of illegal drugs/alcohol.
• Firearms are authorized to be carried by only current TCLEOSE
certified commissioned officers.
• Normal radio protocol used/traffic kept to a minimum.
• Know your chain of command/who you report to.
• Limit procurement of equipment.
• Do not take things without authorization.
• Act professionally.
• Remain ready even when unassigned.
• Recreation limited to unassigned hours.
• Maintain/wear safety gear/clothing.
• Wear proper uniform.
• Remember your actions reflect your organization and RIMT.
10
ATTACHMENT B
RIMT Standard Pay Policy
I. Scope
The provisions of this policy apply to all members of an RIMT.
II. Purpose
The purpose of this document is to delineate the policy and procedures for payment
and/or reimbursement of payroll expenses to include salaries/wages and associated fringe
benefits incurred during state activations of a RIMT member (Member).
III. Pay Rate
A. The Texas Forest Service (TFS) will reimburse Participating Agency/Employer
(Employer) for the participation of each Member who is employed by that Employer
at the hourly rate or salary identified on the most current payroll printout provided by
the Employer requesting salary reimbursement. TFS may also reimburse Employer
for the allocable portion of fringe benefits paid to or on behalf of the Member during
the period of activation. The actual benefits paid must also be shown on or attached
to the Employer payroll printout submitted to TFS.
B. As an individual resource, members without Employer will be paid at a rate
identified with his/her RIMT position on the RIMT Pay Schedule by Position (see
Attachment C). The individual resource's 40 -hour workweek will begin upon
acceptance of the mission. The individual will be paid for the first 40 hours at the
standard base rate of pay, and at one and one-half (1'/2) times for all other hours in
that same week. The workweek will consist of seven consecutive workdays to
include weekends and holidays.
IV. Work Shift
A. Every day is considered a workday during the Activation until the Activation is over,
and the RIMT returns to its original Point of Assembly. Therefore, Saturday, Sunday,
holidays and other scheduled days off are also considered workdays during the period
of activation.
B. Each Employer or individual resource is assured pay for base hours of work,
mobilization and demobilization, travel, or standby at the appropriate rate of pay for
each workday.
V. Ordered Standby
Compensable standby shall be limited to those times when an individual is held, by
direction or orders, in a specific location, fully outfitted and ready for assignment.
11
ATTACHMENT C
RIMT PAY SCHEDULE BY POSITION
ICS
ID
POSITION TITLE
HOURLY
RATE
COMMAND
ICT3
INCIDENT COMMANDER TYPE 3
24
10F3
INFORMATION OFFICER TYPE 3
24
LOFR3
LIAISON OFFICER TYPE 3
24
P103
PUBLIC INFORMATION OFFICER 3
24
SOF3
SAFETY OFFICER TYPE 3
24
OPERATIONS
DIVS
DIVISION/GROUP SUPERVISOR
24
OSC 3
OPERATIONS SECTION CHIEF TYPE 3
24
STLO
STRIKE TEAM LEADER (CREW, ENGINE, DOZER, MILITARY, or
TRACTOR -PLOW)
21
TFLD
TASK FORCE LEADER
21
PLANNING
DMOB
DEMOBILIZATION UNIT LEADER
24
PSC3
PLANNING SECTION CHIEF TYPE 3
24
RESL
RESOURCE UNIT LEADER
24
SITL
SITUATION UNIT LEADER
24
LOGISTICS
COML
COMMUNICATIONS UNIT LEADER
24
FACL
FACILITIES UNIT LEADER
24
FDUL
FOOD UNIT LEADER
24
GSUL
GROUND SUPPORT UNIT LEADER
24
LSC3
LOGISTICS SECTION CHIEF TYPE 3
24
MEDL
MEDICAL UNIT LEADER
24
SUBD
SUPPORT BRANCH DIRECTOR
26
SPUL
SUPPLY UNIT LEADER
24
SVBD
SERVICE BRANCH DIRECTOR
26
FINANCE
COMP
COMPENSATION/CLAIMS UNIT LEADER
24
COST
COST UNIT LEADER
24
FSC3
FINANCE/ADMINISTRATION SECTION CHIEF TYPE 3
24
PROC
PROCUREMENT UNIT LEADER
24
TIME
TIME UNIT LEADER
24
Dated 5/8/09
12
ATTACHMENT D
MOST CURRENT REVISION OF THE
RIMT TRAVEL AND PERSONNEL REIMBURSEMENT FORM
13
Memorandum of Understanding
Between
The Texas Forest Service
And
Regional Incident Management Team Member
And
The Participating Agency/Employer
This Memorandum of Understanding (MOU) is entered into this day of
2009 by and between the Texas Forest Service, a member of The Texas A&M University
System, an agency of the state of Texas (TFS) and Regional Incident Management Team (RIMT)
Member Paul Ortega (Member) and the Participating Agency/Employer Round Rock Police
Department (Employer).
I. PURPOSE
To delineate responsibilities and procedures for RIMT activities under the authority of
the State of Texas Emergency Management Plan.
II. SCOPE
The provisions of this MOU apply to RIMT activities performed at the request of the
State of Texas. The scope of this agreement also includes training activities mandated by
the State of Texas and TFS to maintain RIMT operational readiness.
III. PERIOD OF PERFORMANCE
This Contract shall begin as of the date of the last signature and shall terminate August
31, 2012, unless terminated earlier in accordance with section IX.B.
IV. DEFINITIONS
A. Activation: The process of mobilizing RIMT Members to deploy to a designated
incident or event site. When the RIMT responds to such a mobilization request, the
Member is required to arrive with all equipment and personal gear to the designated
Point of Assembly (POA) within two hours of activation notice. The time at which
the RIMT Member receives a request for activation and verbally accepts the
mission will be considered the time at which personnel costs to be charged to RIMT
activities shall begin.
B. Alert: The process of informing RIMT Members that an event has occurred and
that RIMT may be activated at some point within the next 24-48 hours.
C. De -Activation: The process of de -mobilizing RIMT Members upon notification
from the State to stand down.
D. Director: The Director of TFS.
CA -O1 -1t -22.(i (i)
E. Member: An individual who has been formally accepted into an RIMT, meeting all
requirements for skills and knowledge, and is in good standing with regard to
compliance with necessary training and fitness.
F. Participating Agency/Employer: The RIMT Member's employer who, by
execution of this MOU, has provided official support of the Member's involvement
in the RIMT.
G. State: For the purpose of this MOU, the State of Texas through the Governor's
Division of Emergency Management (GDEM).
H. RIMT: An integrated collection of personnel and equipment meeting standardized
capability criteria for addressing incident management needs during disasters.
I. TFS/State Sponsored RIMT Training and Exercises: Training and/or exercises
performed at the direction, control and funding of TFS and/or the State.
J. Local RIMT Sponsored Training and Exercises: Training and/or exercises
performed at the direction, control and funding of a participating agency or RIMT
Member in order to develop and maintain the incident management capabilities of
the member and the RIMT. RIMT sponsored training shall be coordinated with
TFS staff and receive prior written authorization to conduct such training.
V. RESPONSIBILITIES
A. TFS shall:
1. Recruit and organize the RIMT, according to guidelines prescribed by TFS.
2. Provide administrative, financial and personnel management related to the
RIMT and this agreement.
3. Provide training to RIMT Members. Training shall be consistent with the
objectives of developing, upgrading and maintaining individual skills, as
identified in the position description requirements, necessary to maintain
operational readiness.
4. Develop, implement and exercise an internal notification and call -out system
for RIMT Members.
5. Provide all tools and equipment necessary to conduct safe and effective
incident management operations as listed in the current approved RIMT cache
list.
6. Maintain all tools and equipment in the RIMT cache in a ready state.
7. Provide coordination between the State, other relevant governmental and
private entities, Employer and RIMT Member.
8. Maintain a primary contact list for all RIMT Members.
2
9. Maintain personnel files on all members of RIMT for the purpose of
documenting training records, emergency notification and other
documentation as required by the State.
B. The Employer shall:
1. Maintain a roster of all its personnel participating in RIMT activities.
2. Provide a primary point of contact to TFS for the purpose of notification of
RIMT activities.
3. Provide administrative support to employee members of RIMT, i.e. "time off'
when fiscally reasonable to do so for RIMT activities such as training,
meetings and actual deployments.
4. Submit reimbursement claims within thirty (30) days of official deactivation
or completion of TFS/State sponsored RIMT training of the RIMT Member.
C. Member shall:
1. Be physically capable of performing assigned duties required in the position
description (PD) requirements for the assigned position.
2. Maintain knowledge, skills and abilities necessary to operate safely and
effectively in the assigned position.
3. Maintain support of Employer for participation in RIMT activities.
4. Keep Employer advised of RIMT activities that may require time off from
work.
5. Advise RIMT point of contact of any change in notification process, i.e.
address or phone number changes.
6. Be available for immediate call -out during the period Member's assigned
RIMT is first on the rotation for call -out.
7. Respond immediately to a mobilization request with acceptance or refusal of
current mission request and arriving within 2 hours from time of mobilization
request to the assigned POA.
8. Maintain all equipment issued by RIMT in a ready state and advising TFS
Manager deployed with RIMT of any lost, stolen or damaged items assigned
to Member.
9. Be prepared to operate in the disaster environment.
10. Follow the RIMT Code of Conduct in Attachment A.
3
VI. PROCEDURES
A. Activation
1. Upon request from the State for disaster assistance, and/or determination that
pre -positioning the RIMT is prudent, TFS shall request the activation of the
RIMT to respond to a designated POA.
2. TFS shall communicate an Alert and/or Activation notice to RIMT Members
through the internal paging and call -out system according to the current
approved mobilization plan.
B. Mobilization, Deployment and Re -deployment
1. TFS will notify members of activation of RIMT.
2. Upon arrival at the POA, the State representative will provide initial briefings,
maps, food, housing and any other items essential to the initial set-up and
support of the RIMT.
3. When RIMT is activated, the RIMT, including all necessary equipment, will
move to the pre -designated point of departure (POD) for ground or air
transportation.
4. The RIMT shall be re -deployed to the original POA upon completion of the
RIMT mission.
C. Management
1. TFS will have overall management, command and control of all RIMT
resources and operations.
2. Tactical deployment of RIMT will be under the direction of the local Incident
Commander and the RIMT Incident Commander assigned to the incident.
VII. TRAINING AND EXERCISES
A. Local RIMT Sponsored Training and Exercises
Periodically RIMT Members will be requested or required to attend local RIMT
sponsored training or exercises. Local RIMT sponsored training or exercises shall
be performed at the direction, control and funding of the local RIMT in order to
develop the technical skills of RIMT Members. Costs associated with this training
or exercises will not be reimbursed by TFS or the State.
B. TFS/State Sponsored RIMT Training and Exercises
Periodically RIMT Members will be required and/or invited to attend TFS/State
RIMT training and/or exercises. This training and exercises will be performed at
4
the direction, control and funding of TFS, or the State in order to develop and
maintain the incident management capabilities of the RIMT. Allowable travel costs
associated with this training will be reimbursed by TFS.
C. Minimum Training Requirements
Member is required to attend a minimum of 50% of the available RIMT training
and exercise opportunities provided for the assigned RIMT position. Failure to
attend a minimum of 50% of the training opportunities will result in dismissal from
the RIMT. Exceptions may be granted at the discretion of the RIMT Incident
Commander.
VIII. ADMINISTRATIVE, FINANCIAL AND PERSONNEL MANAGEMENT
A. Reimbursement to Employer
1. TFS will reimburse Employer for all wages identified and allowed in the
RIMT Standard Pay Policy (Attachment B). TFS will reimburse all amounts
necessary to fund payroll associated costs of state and/or federal disaster
deployments.
2. TFS will reimburse Employer for the cost of backfilling while Member is
activated. This shall consist of expenses generated by the replacement of a
deployed Member on their normally scheduled duty period/day.
3. TFS will reimburse Employer for salaries and backfill expenses of any
deployed Member who would be required to return to regularly scheduled
duty during the personnel rehabilitation period described in the demobilization
order. If the deployed Member's regularly scheduled shift begins or ends
within the identified rehabilitation period, Employer may give the deployed
Member that time off with pay and backfill his/her position. If Member is not
normally scheduled to work during the identified rehabilitation period, then no
reimbursement will be made for Member. TFS will determine the personnel
rehabilitation period that will apply to each deployment based on the
demobilization order for that deployment.
4. TFS will reimburse Employer for reasonable travel expenses associated with
Member's travel for RIMT training or deployment. All travel reimbursements
will be in accordance with the State of Texas Travel Allowance Guide,
published by the Comptroller of Public Accounts.
5. TFS will reimburse Employer for reasonable (as determined by TFS) personal
costs associated with Member's participation in a deployment.
6. TFS will reimburse Employer for emergency procurement of RIMT materials,
equipment and supplies purchased and consumed by Member in providing
requested assistance on a replacement basis. Prior approval by the TFS
manager deployed with the RIMT must be obtained and original receipts for
such items must be submitted with reimbursement request to TFS.
5
7. Employer shall submit to TFS all reimbursement requests within 30 days of
Member de -activation or completion of TFS/State sponsored training event.
B. Reimbursement of RIMT Member as an Individual Resource
1. TFS will pay an individual resource Member for all wages specified in the
RIMT Standard Pay Policy (Attachment B). Payment for these wages will be
determined based upon the Member's RIMT position in the most current
revision of the RIMT Pay Schedule by Position (Attachment C).
2. TFS will reimburse an individual resource Member for reasonable (as
determined by TFS) travel expenses associated with Member's travel for
RIMT training or deployment. All travel reimbursements will be in
accordance with the State of Texas Travel Allowance Guide, published by the
Comptroller of Public Accounts.
3. TFS will reimburse an individual resource Member for reasonable (as
determined by TFS) personal costs associated with participation in a
deployment.
4. TFS will reimburse an individual resource Member for emergency
procurement of RIMT materials, equipment and supplies purchased and
consumed by Member in providing requested assistance. Prior approval by
the TFS manager deployed with the RIMT must be obtained and original
receipts for such items must be submitted with reimbursement request to TFS.
5. Individual resource Member must submit to TFS all reimbursement requests
within 30 days of Member de -activation or completion of TFS/State
sponsored training event.
C. Medical Care for Injury or Illness
1. If Member incurs an injury or illness during an RIMT training exercise or
deployment, TFS will pay for triage medical care to ensure Member is
properly treated and medically evaluated. TFS will make a determination as
to whether the injury or illness was work related and will notify Employer for
proper processing of Workers Compensation claim. Employer will be
responsible for handling any additional medical care for work related injuries
or illnesses under its Worker Compensation insurance. Member will be
responsible for handling any additional medical care for non -work related
injuries or illnesses under his/her personal health insurance.
D. Liability
1. It is mutually agreed that TFS, Employer and Member shall each be
responsible for their own losses arising out of the performance of this MOU.
E. Reimbursement Process
6
1. All requests for reimbursement must be submitted using the most current
RIMT Travel and Personnel Reimbursement Form (Attachment D).
2. TFS will process payment to Employer or individual resource member for all
allowable expenses within 30 days of receipt of the properly completed and
supported RIMT Travel and Personnel Reimbursement Form.
3. Neither Member nor Employer will be reimbursed for costs incurred by
activations that are outside the scope of this agreement.
4. All financial commitments herein are made subject to availability of funds
from the State.
IX. CONDITIONS, AMENDMENTS AND TERMINATION
A. This MOU may be modified or amended only by the written agreement of all
parties.
B. Any party, upon 30 day written notice, may terminate this MOU.
C. TFS complies with the provisions of Executive Order 11246 of Sept. 24, 1965, as
amended and with the rules, regulations and relevant orders of the Secretary of
Labor. To that end, TFS will not discriminate against any employee or Member on
the grounds of race, color, religion, sex or national origin. In addition the use of
state or federal facilities, services and supplies will be in compliance with
regulations prohibiting duplication of benefits and guaranteeing nondiscrimination.
Distribution of supplies, processing of applications, provisions of technical
assistance and other relief assistance activities shall be accomplished in an equitable
and impartial manner, without discrimination on the grounds of race, color, religion,
nationality sex, age or economic status.
D. This MOU is governed by the laws of the State of Texas. Venue for any suits
related to this agreement shall be in Brazos County, Texas.
X. POINTS OF CONTACT
TFS
Paul Hannemann
John B. Connally Building
301 Tarrow, Suite 304
College Station, TX 77840
Tel#: 979-458-7344
e-mail: phannemann(iftfs.tamu.edu
Employer
Timothy Ryle
Assistant Chief of Police
Round Rock Police Department
2701 N Mays St
Round Rock, TX 78665
Tel#: 512-218-5521
email: trvie. round-rock.tx.us
Member
Paul Ortega
Communications Training Coordinator
Round Rock Police Dept.
2701 N Mays St
Round Rock, TX 78665
Tel#: 512-671-2761
Email: portega((),round-rock.tx.us
8
XI. ENTIRE AGREEMENT
This MOU along with the following Attachments reflects the entire agreement between
the parties:
Attachment A, RIMT Code of Conduct
Attachment B, RIMT Standard Pay Policy
Attachment C, RIMT Pay Schedule by Position (most current revision)
Attachment D, RIMT Travel and Personnel Reimbursement Form (most current
revision)
Employer and Member hereby acknowledge that they have read and understand this entire MOU.
All oral or written agreements between the parties hereto relating to the subject matter of this
MOU that were made prior to the execution of this MOU have been reduced to writing and are
contained herein. Employer and Member agree to abide by all terms and conditions specified
herein and certify that the information provided to TFS is true and correct in all respects to the
best of their knowledge and belief.
This MOU is entered into by and between the following parties:
TEXAS FOREST SERVICE:
Signature:
Name:
Title:
Date:
Tom G. Boggus
Interim Director
PARTICIPATING AGENCY/EMPLOYER
Signature:
Name:
Title:
Date:
RIMT MEMBE
Signature:
Name:
Date:
07-28-09
ATTACHMENT A
RIMT Code of Conduct
• No transportation/use of illegal drugs/alcohol.
• Firearms are authorized to be carried by only current TCLEOSE
certified commissioned officers.
• Normal radio protocol used/traffic kept to a minimum.
• Know your chain of command/who you report to.
• Limit procurement of equipment.
• Do not take things without authorization.
• Act professionally.
• Remain ready even when unassigned.
• Recreation limited to unassigned hours.
• Maintain/wear safety gear/clothing.
• Wear proper uniform.
• Remember your actions reflect your organization and RIMT.
10
ATTACHMENT B
RIMT Standard Pay Policy
I. Scope
The provisions of this policy apply to all members of an RIMT.
II. Purpose
The purpose of this document is to delineate the policy and procedures for payment
and/or reimbursement of payroll expenses to include salaries/wages and associated fringe
benefits incurred during state activations of a RIMT member (Member).
III. Pay Rate
A. The Texas Forest Service (TFS) will reimburse Participating Agency/Employer
(Employer) for the participation of each Member who is employed by that Employer
at the hourly rate or salary identified on the most current payroll printout provided by
the Employer requesting salary reimbursement. TFS may also reimburse Employer
for the allocable portion of fringe benefits paid to or on behalf of the Member during
the period of activation. The actual benefits paid must also be shown on or attached
to the Employer payroll printout submitted to TFS.
B. As an individual resource, members without Employer will be paid at a rate
identified with his/her RIMT position on the RIMT Pay Schedule by Position (see
Attachment C). The individual resource's 40 -hour workweek will begin upon
acceptance of the mission. The individual will be paid for the first 40 hours at the
standard base rate of pay, and at one and one-half (11/2) times for all other hours in
that same week. The workweek will consist of seven consecutive workdays to
include weekends and holidays.
IV. Work Shift
A. Every day is considered a workday during the Activation until the Activation is over,
and the RIMT returns to its original Point of Assembly. Therefore, Saturday, Sunday,
holidays and other scheduled days off are also considered workdays during the period
of activation.
B. Each Employer or individual resource is assured pay for base hours of work,
mobilization and demobilization, travel, or standby at the appropriate rate of pay for
each workday.
V. Ordered Standby
Compensable standby shall be limited to those times when an individual is held, by
direction or orders, in a specific location, fully outfitted and ready for assignment.
11
ATTACHMENT C
RIMT PAY SCHEDULE BY POSITION
ICS
ID
POSITION TITLE
HOURLY
RATE
COMMAND
ICT3
INCIDENT COMMANDER TYPE 3
24
I0F3
INFORMATION OFFICER TYPE 3
24
LOFR3
LIAISON OFFICER TYPE 3
24
P103
PUBLIC INFORMATION OFFICER 3
24
SOF3
SAFETY OFFICER TYPE 3
24
OPERATIONS
DIVS
DIVISION/GROUP SUPERVISOR
24
OSC 3
OPERATIONS SECTION CHIEF TYPE 3
24
STLO
STRIKE TEAM LEADER (CREW, ENGINE, DOZER, MILITARY, or
TRACTOR -PLOW)
21
TFLD
TASK FORCE LEADER
21
PLANNING
DMOB
DEMOBILIZATION UNIT LEADER
24
PSC3
PLANNING SECTION CHIEF TYPE 3
24
RESL
RESOURCE UNIT LEADER
24
SITL
SITUATION UNIT LEADER
24
LOGISTICS
COML
COMMUNICATIONS UNIT LEADER
24
FACL
FACILITIES UNIT LEADER
24
FDUL
FOOD UNIT LEADER
24
GSUL
GROUND SUPPORT UNIT LEADER
24
LSC3
LOGISTICS SECTION CHIEF TYPE 3
24
MEDL
MEDICAL UNIT LEADER
24
SUBD
SUPPORT BRANCH DIRECTOR
26
SPUL
SUPPLY UNIT LEADER
24
SVBD
SERVICE BRANCH DIRECTOR
26
FINANCE
COMP
COMPENSATION/CLAIMS UNIT LEADER
24
COST
COST UNIT LEADER
24
FSC3
FINANCE/ADMINISTRATION SECTION CHIEF TYPE 3
24
PROC
PROCUREMENT UNIT LEADER
24
TIME
TIME UNIT LEADER
24
Dated 5/8/09
12
ATTACHMENT D
MOST CURRENT REVISION OF THE
RIMT TRAVEL AND PERSONNEL REIMBURSEMENT FORM
Memorandum of Understanding O
Between
The Texas Forest Service
And
Regional Incident Management Team Member
And
The Participating Agency/Employer
This Memorandum of Understanding (MOU) is entered into this day of
2009 by and between the Texas Forest Service, a member of The Texas A&M University
System, an agency of the state of Texas (TFS) and Regional Incident Management Team (RIMT)
Member Lonny Peacock (Member) and the Participating Agency/Employer Round Rock Police
Department (Employer).
I. PURPOSE
To delineate responsibilities and procedures for RIMT activities under the authority of
the State of Texas Emergency Management Plan.
II. SCOPE
The provisions of this MOU apply to RIMT activities performed at the request of the
State of Texas. The scope of this agreement also includes training activities mandated by
the State of Texas and TFS to maintain RIMT operational readiness.
III. PERIOD OF PERFORMANCE
This Contract shall begin as of the date of the last signature and shall terminate August
31, 2012, unless terminated earlier in accordance with section IX.B.
IV. DEFINITIONS
A. Activation: The process of mobilizing RIMT Members to deploy to a designated
incident or event site. When the RIMT responds to such a mobilization request, the
Member is required to arrive with all equipment and personal gear to the designated
Point of Assembly (POA) within two hours of activation notice. The time at which
the RIMT Member receives a request for activation and verbally accepts the
mission will be considered the time at which personnel costs to be charged to RIMT
activities shall begin.
B. Alert: The process of informing RIMT Members that an event has occurred and
that RIMT may be activated at some point within the next 24-48 hours.
C. De -Activation: The process of de -mobilizing RIMT Members upon notification
from the State to stand down.
D. Director: The Director of TFS.
1
E. Member: An individual who has been formally accepted into an RIMT, meeting all
requirements for skills and knowledge, and is in good standing with regard to
compliance with necessary training and fitness.
F. Participating Agency/Employer: The RIMT Member's employer who, by
execution of this MOU, has provided official support of the Member's involvement
in the RIMT.
G. State: For the purpose of this MOU, the State of Texas through the Governor's
Division of Emergency Management (GDEM).
H. RIMT: An integrated collection of personnel and equipment meeting standardized
capability criteria for addressing incident management needs during disasters.
I. TFS/State Sponsored RIMT Training and Exercises: Training and/or exercises
performed at the direction, control and funding of TFS and/or the State.
J. Local RIMT Sponsored Training and Exercises: Training and/or exercises
performed at the direction, control and funding of a participating agency or RIMT
Member in order to develop and maintain the incident management capabilities of
the member and the RIMT. RIMT sponsored training shall be coordinated with
TFS staff and receive prior written authorization to conduct such training.
V. RESPONSIBILITIES
A. TFS shall:
1. Recruit and organize the RIMT, according to guidelines prescribed by TFS.
2. Provide administrative, financial and personnel management related to the
RIMT and this agreement.
3. Provide training to RIMT Members. Training shall be consistent with the
objectives of developing, upgrading and maintaining individual skills, as
identified in the position description requirements, necessary to maintain
operational readiness.
4. Develop, implement and exercise an internal notification and call -out system
for RIMT Members.
5. Provide all tools and equipment necessary to conduct safe and effective
incident management operations as listed in the current approved RIMT cache
list.
6. Maintain all tools and equipment in the RIMT cache in a ready state.
7. Provide coordination between the State, other relevant governmental and
private entities, Employer and RIMT Member.
8. Maintain a primary contact list for all RIMT Members.
2
9. Maintain personnel files on all members of RIMT for the purpose of
documenting training records, emergency notification and other
documentation as required by the State.
B. The Employer shall:
1. Maintain a roster of all its personnel participating in RIMT activities.
2. Provide a primary point of contact to TFS for the purpose of notification of
RIMT activities.
3. Provide administrative support to employee members of RIMT, i.e. "time off'
when fiscally reasonable to do so for RIMT activities such as training,
meetings and actual deployments.
4. Submit reimbursement claims within thirty (30) days of official deactivation
or completion of TFS/State sponsored RIMT training of the RIMT Member.
C. Member shall:
1. Be physically capable of performing assigned duties required in the position
description (PD) requirements for the assigned position.
2. Maintain knowledge, skills and abilities necessary to operate safely and
effectively in the assigned position.
3. Maintain support of Employer for participation in RIMT activities.
4. Keep Employer advised of RIMT activities that may require time off from
work.
5. Advise RIMT point of contact of any change in notification process, i.e.
address or phone number changes.
6. Be available for immediate call -out during the period Member's assigned
RIMT is first on the rotation for call -out.
7. Respond immediately to a mobilization request with acceptance or refusal of
current mission request and arriving within 2 hours from time of mobilization
request to the assigned POA.
8. Maintain all equipment issued by RIMT in a ready state and advising TFS
Manager deployed with RIMT of any lost, stolen or damaged items assigned
to Member.
9. Be prepared to operate in the disaster environment.
10. Follow the RIMT Code of Conduct in Attachment A.
3
VI. PROCEDURES
A. Activation
1. Upon request from the State for disaster assistance, and/or determination that
pre -positioning the RIMT is prudent, TFS shall request the activation of the
RIMT to respond to a designated POA.
2. TFS shall communicate an Alert and/or Activation notice to RIMT Members
through the internal paging and call -out system according to the current
approved mobilization plan.
B. Mobilization, Deployment and Re -deployment
1. TFS will notify members of activation of RIMT.
2. Upon arrival at the POA, the State representative will provide initial briefings,
maps, food, housing and any other items essential to the initial set-up and
support of the RIMT.
3. When RIMT is activated, the RIMT, including all necessary equipment, will
move to the pre -designated point of departure (POD) for ground or air
transportation.
4. The RIMT shall be re -deployed to the original POA upon completion of the
RIMT mission.
C. Management
1. TFS will have overall management, command and control of all RIMT
resources and operations.
2. Tactical deployment of RIMT will be under the direction of the local Incident
Commander and the RIMT Incident Commander assigned to the incident.
VII. TRAINING AND EXERCISES
A. Local RIMT Sponsored Training and Exercises
Periodically RIMT Members will be requested or required to attend local RIMT
sponsored training or exercises. Local RIMT sponsored training or exercises shall
be performed at the direction, control and funding of the local RIMT in order to
develop the technical skills of RIMT Members. Costs associated with this training
or exercises will not be reimbursed by TFS or the State.
B. TFS/State Sponsored RIMT Training and Exercises
Periodically RIMT Members will be required and/or invited to attend TFS/State
RIMT training and/or exercises. This training and exercises will be performed at
4
the direction, control and funding of TFS, or the State in order to develop and
maintain the incident management capabilities of the RIMT. Allowable travel costs
associated with this training will be reimbursed by TFS.
C. Minimum Training Requirements
Member is required to attend a minimum of 50% of the available RIMT training
and exercise opportunities provided for the assigned RIMT position. Failure to
attend a minimum of 50% of the training opportunities will result in dismissal from
the RIMT. Exceptions may be granted at the discretion of the RIMT Incident
Commander.
VIII. ADMINISTRATIVE, FINANCIAL AND PERSONNEL MANAGEMENT
A. Reimbursement to Employer
1. TFS will reimburse Employer for all wages identified and allowed in the
RIMT Standard Pay Policy (Attachment B). TFS will reimburse all amounts
necessary to fund payroll associated costs of state and/or federal disaster
deployments.
2. TFS will reimburse Employer for the cost of backfilling while Member is
activated. This shall consist of expenses generated by the replacement of a
deployed Member on their normally scheduled duty period/day.
3. TFS will reimburse Employer for salaries and backfill expenses of any
deployed Member who would be required to return to regularly scheduled
duty during the personnel rehabilitation period described in the demobilization
order. If the deployed Member's regularly scheduled shift begins or ends
within the identified rehabilitation period, Employer may give the deployed
Member that time off with pay and backfill his/her position. If Member is not
normally scheduled to work during the identified rehabilitation period, then no
reimbursement will be made for Member. TFS will determine the personnel
rehabilitation period that will apply to each deployment based on the
demobilization order for that deployment.
4. TFS will reimburse Employer for reasonable travel expenses associated with
Member's travel for RIMT training or deployment. All travel reimbursements
will be in accordance with the State of Texas Travel Allowance Guide,
published by the Comptroller of Public Accounts.
5. TFS will reimburse Employer for reasonable (as determined by TFS) personal
costs associated with Member's participation in a deployment.
6. TFS will reimburse Employer for emergency procurement of RIMT materials,
equipment and supplies purchased and consumed by Member in providing
requested assistance on a replacement basis. Prior approval by the TFS
manager deployed with the RIMT must be obtained and original receipts for
such items must be submitted with reimbursement request to TFS.
5
7. Employer shall submit to TFS all reimbursement requests within 30 days of
Member de -activation or completion of TFS/State sponsored training event.
B. Reimbursement of RIMT Member as an Individual Resource
1. TFS will pay an individual resource Member for all wages specified in the
RIMT Standard Pay Policy (Attachment B). Payment for these wages will be
determined based upon the Member's RIMT position in the most current
revision of the RIMT Pay Schedule by Position (Attachment C).
2. TFS will reimburse an individual resource Member for reasonable (as
determined by TFS) travel expenses associated with Member's travel for
RIMT training or deployment. All travel reimbursements will be in
accordance with the State of Texas Travel Allowance Guide, published by the
Comptroller of Public Accounts.
3. TFS will reimburse an individual resource Member for reasonable (as
determined by TFS) personal costs associated with participation in a
deployment.
4. TFS will reimburse an individual resource Member for emergency
procurement of RIMT materials, equipment and supplies purchased and
consumed by Member in providing requested assistance. Prior approval by
the TFS manager deployed with the RIMT must be obtained and original
receipts for such items must be submitted with reimbursement request to TFS.
5. Individual resource Member must submit to TFS all reimbursement requests
within 30 days of Member de -activation or completion of TFS/State
sponsored training event.
C. Medical Care for Injury or Illness
1. If Member incurs an injury or illness during an RIMT training exercise or
deployment, TFS will pay for triage medical care to ensure Member is
properly treated and medically evaluated. TFS will make a determination as
to whether the injury or illness was work related and will notify Employer for
proper processing of Workers Compensation claim. Employer will be
responsible for handling any additional medical care for work related injuries
or illnesses under its Worker Compensation insurance. Member will be
responsible for handling any additional medical care for non -work related
injuries or illnesses under his/her personal health insurance.
D. Liability
1. It is mutually agreed that TFS, Employer and Member shall each be
responsible for their own losses arising out of the performance of this MOU.
E. Reimbursement Process
6
1. All requests for reimbursement must be submitted using the most current
RIMT Travel and Personnel Reimbursement Form (Attachment D).
2. TFS will process payment to Employer or individual resource member for all
allowable expenses within 30 days of receipt of the properly completed and
supported RIMT Travel and Personnel Reimbursement Form.
3. Neither Member nor Employer will be reimbursed for costs incurred by
activations that are outside the scope of this agreement.
4. All financial commitments herein are made subject to availability of funds
from the State.
IX. CONDITIONS, AMENDMENTS AND TERMINATION
A. This MOU may be modified or amended only by the written agreement of all
parties. •
B. Any party, upon 30 day written notice, may terminate this MOU.
C. TFS complies with the provisions of Executive Order 11246 of Sept. 24, 1965, as
amended and with the rules, regulations and relevant orders of the Secretary of
Labor. To that end, TFS will not discriminate against any employee or Member on
the grounds of race, color, religion, sex or national origin. In addition the use of
state or federal facilities, services and supplies will be in compliance with
regulations prohibiting duplication of benefits and guaranteeing nondiscrimination.
Distribution of supplies, processing of applications, provisions of technical
assistance and other relief assistance activities shall be accomplished in an equitable
and impartial manner, without discrimination on the grounds of race, color, religion,
nationality sex, age or economic status.
D. This MOU is governed by the laws of the State of Texas. Venue for any suits
related to this agreement shall be in Brazos County, Texas.
X. POINTS OF CONTACT
TFS
Paul Hahnemann
John B. Connally Building
301 Tarrow, Suite 304
College Station, TX 77840
Tel#: 979-458-7344
e-mail: phannemann@tfs.tamu.edu
Employer
Timothy Ryle
Assistant Chief of Police
Round Rock Police Department
2701 N Mays St
Round Rock, TX 78665
Tel#: 512-218-5521
email: tryle@round-rock.tx.us
Member
Lonny Peacock
Logistics Officer
Round Rock Police Dept.
2701 N Mays St
Round Rock, TX 78665
Tel#: 512-218-6690
Email: 1peacock@round-rock.tx.us
8
XL ENTIRE AGREEMENT
This MOU along with the following Attachments reflects the entire agreement between
the parties:
Attachment A, RIMT Code of Conduct
Attachment B, RIMT Standard Pay Policy
Attachment C, RIMT Pay Schedule by Position (most current revision)
Attachment D, RIMT Travel and Personnel Reimbursement Form (most current
revision)
Employer and Member hereby acknowledge that they have read and understand this entire MOU.
All oral or written agreements between the parties hereto relating to the subject matter of this
MOU that were made prior to the execution of this MOU have been reduced to writing and are
contained herein. Employer and Member agree to abide by all terms and conditions specified
herein and certify that the information provided to TFS is true and correct in all respects to the
best of their knowledge and belief.
This MOU is entered into by and between the following parties:
TEXAS FOREST SERVICE:
Signature:
Name:
Title:
Date:
Tom G. Boggus
Interim Director
PARTICIPATING AGENCY/EMPLOYER
Signature:
Name:
Title:
Date:
RIMT MEMBER:
Signature:
Name:
Date:
07-28-09
9
ATTACHMENT A
RIMT Code of Conduct
• No transportation/use of illegal drugs/alcohol.
• Firearms are authorized to be carried by only current TCLEOSE
certified commissioned officers.
• Normal radio protocol used/traffic kept to a minimum.
• Know your chain of command/who you report to.
• Limit procurement of equipment.
• Do not take things without authorization.
• Act professionally.
• Remain ready even when unassigned.
• Recreation limited to unassigned hours.
• Maintain/wear safety gear/clothing.
• Wear proper uniform.
• Remember your actions reflect your organization and RIMT.
10
ATTACHMENT B
RIMT Standard Pay Policy
I. Scope
The provisions of this policy apply to all members of an RIMT.
II. Purpose
The purpose of this document is to delineate the policy and procedures for payment
and/or reimbursement of payroll expenses to include salaries/wages and associated fringe
benefits incurred during state activations of a RIMT member (Member).
III. Pay Rate
A. The Texas Forest Service (TFS) will reimburse Participating Agency/Employer
(Employer) for the participation of each Member who is employed by that Employer
at the hourly rate or salary identified on the most current payroll printout provided by
the Employer requesting salary reimbursement. TFS may also reimburse Employer
for the allocable portion of fringe benefits paid to or on behalf of the Member during
the period of activation. The actual benefits paid must also be shown on or attached
to the Employer payroll printout submitted to TFS.
B. As an individual resource, members without Employer will be paid at a rate
identified with his/her RIMT position on the RIMT Pay Schedule by Position (see
Attachment C). The individual resource's 40 -hour workweek will begin upon
acceptance of the mission. The individual will be paid for the first 40 hours at the
standard base rate of pay, and at one and one-half (1'/2) times for all other hours in
that same week. The workweek will consist of seven consecutive workdays to
include weekends and holidays.
IV. Work Shift
A. Every day is considered a workday during the Activation until the Activation is over,
and the RIMT returns to its original Point of Assembly. Therefore, Saturday, Sunday,
holidays and other scheduled days off are also considered workdays during the period
of activation.
B. Each Employer or individual resource is assured pay for base hours of work,
mobilization and demobilization, travel, or standby at the appropriate rate of pay for
each workday.
V. Ordered Standby
Compensable standby shall be limited to those times when an individual is held, by
direction or orders, in a specific location, fully outfitted and ready for assignment.
11
ATTACHMENT C
RIMT PAY SCHEDULE BY POSITION
IID
POSITION TITLE
HOURLY
COMMAND
ICT3
INCIDENT COMMANDER TYPE 3
24
I0F3
INFORMATION OFFICER TYPE 3
24
LOFR3
LIAISON OFFICER TYPE 3
24
PI03
PUBLIC INFORMATION OFFICER 3
24
SOF3
SAFETY OFFICER TYPE 3
24
OPERATIONS
DIVS
DIVISION/GROUP SUPERVISOR
24
OSC 3
OPERATIONS SECTION CHIEF TYPE 3
24
STLO
STRIKE TEAM LEADER (CREW, ENGINE, DOZER, MILITARY, or
TRACTOR -PLOW)
21
TFLD
TASK FORCE LEADER
21
PLANNING
DMOB
DEMOBILIZATION UNIT LEADER
24
PSC3
PLANNING SECTION CHIEF TYPE 3
24
RESL
RESOURCE UNIT LEADER
24
SITL
SITUATION UNIT LEADER
24
LOGISTICS
COML
COMMUNICATIONS UNIT LEADER
24
FACL
FACILITIES UNIT LEADER
24
FDUL
FOOD UNIT LEADER
24
GSUL
GROUND SUPPORT UNIT LEADER
24
LSC3
LOGISTICS SECTION CHIEF TYPE 3
24
MEDL
MEDICAL UNIT LEADER
24
SUBD
SUPPORT BRANCH DIRECTOR
26
SPUL
SUPPLY UNIT LEADER
24
SVBD
SERVICE BRANCH DIRECTOR
26
FINANCE
COMP
COMPENSATION/CLAIMS UNIT LEADER
24
COST
COST UNIT LEADER
24
FSC3
FINANCE/ADMINISTRATION SECTION CHIEF TYPE 3
24
PROC
PROCUREMENT UNIT LEADER
24
TIME
TIME UNIT LEADER
24
Dated 5/8/09
12
ATTACHMENT D
MOST CURRENT REVISION OF THE
RIMT TRAVEL AND PERSONNEL REIMBURSEMENT FORM
13
Memorandum of Understanding
Between
The Texas Forest Service
And
Regional Incident Management Team Member
And
The Participating Agency/Employer
This Memorandum of Understanding (MOU) is entered into this day of
2009 by and between the Texas Forest Service, a member of The Texas A&M University
System, an agency of the state of Texas (TFS) and Regional Incident Management Team (RIMT)
Member Willie Richards (Member) and the Participating Agency/Employer Round Rock Police
Department (Employer).
I. PURPOSE
To delineate responsibilities and procedures for RIMT activities under the authority of
the State of Texas Emergency Management Plan.
II. SCOPE
The provisions of this MOU apply to RIMT activities performed at the request of the
State of Texas. The scope of this agreement also includes training activities mandated by
the State of Texas and TFS to maintain RIMT operational readiness.
III. PERIOD OF PERFORMANCE
This Contract shall begin as of the date of the last signature and shall terminate August
31, 2012, unless terminated earlier in accordance with section IX.B.
IV. DEFINITIONS
A. Activation: The process of mobilizing RIMT Members to deploy to a designated
incident or event site. When the RIMT responds to such a mobilization request, the
Member is required to arrive with all equipment and personal gear to the designated
Point of Assembly (POA) within two hours of activation notice. The time at which
the RIMT Member receives a request for activation and verbally accepts the
mission will be considered the time at which personnel costs to be charged to RIMT
activities shall begin.
B. Alert: The process of informing RIMT Members that an event has occurred and
that RIMT may be activated at some point within the next 24-48 hours.
C. De -Activation: The process of de -mobilizing RIMT Members upon notification
from the State to stand down.
D. Director: The Director of TFS.
i
n-fA-ll•. (q'
E. Member: An individual who has been formally accepted into an RIMT, meeting all
requirements for skills and knowledge, and is in good standing with regard to
compliance with necessary training and fitness.
F. Participating Agency/Employer: The RIMT Member's employer who, by
execution of this MOU, has provided official support of the Member's involvement
in the RIMT.
G. State: For the purpose of this MOU, the State of Texas through the Governor's
Division of Emergency Management (GDEM).
H. RIMT: An integrated collection of personnel and equipment meeting standardized
capability criteria for addressing incident management needs during disasters.
I. TFS/State Sponsored RIMT Training and Exercises: Training and/or exercises
performed at the direction, control and funding of TFS and/or the State.
J. Local RIMT Sponsored Training and Exercises: Training and/or exercises
performed at the direction, control and funding of a participating agency or RIMT
Member in order to develop and maintain the incident management capabilities of
the member and the RIMT. RIMT sponsored training shall be coordinated with
TFS staff and receive prior written authorization to conduct such training
V. RESPONSIBILITIES
A. TFS shall:
1. Recruit and organize the RIMT, according to guidelines prescribed by TFS.
2. Provide administrative, financial and personnel management related to the
RIMT and this agreement.
3. Provide training to RIMT Members. Training shall be consistent with the
objectives of developing, upgrading and maintaining individual skills, as
identified in the position description requirements, necessary to maintain
operational readiness.
4. Develop, implement and exercise an internal notification and call -out system
for RIMT Members.
5. Provide all tools and equipment necessary to conduct safe and effective
incident management operations as listed in the current approved RIMT cache
list.
6. Maintain all tools and equipment in the RIMT cache in a ready state.
7. Provide coordination between the State, other relevant governmental and
private entities, Employer and RIMT Member.
8. Maintain a primary contact list for all RIMT Members.
2
9. Maintain personnel files on all members of RIMT for the purpose of
documenting training records, emergency notification and other
documentation as required by the State.
B. The Employer shall:
1. Maintain a roster of all its personnel participating in RIMT activities.
2. Provide a primary point of contact to TFS for the purpose of notification of
RIMT activities.
3. Provide administrative support to employee members of RIMT, i.e. "time off'
when fiscally reasonable to do so for RIMT activities such as training,
meetings and actual deployments.
4. Submit reimbursement claims within thirty (30) days of official deactivation
or completion of TFS/State sponsored RIMT training of the RIMT Member.
C. Member shall:
1. Be physically capable of performing assigned duties required in the position
description (PD) requirements for the assigned position.
2. Maintain knowledge, skills and abilities necessary to operate safely and
effectively in the assigned position.
3. Maintain support of Employer for participation in RIMT activities.
4. Keep Employer advised of RIMT activities that may require time off from
work.
5. Advise RIMT point of contact of any change in notification process, i.e.
address or phone number changes.
6. Be available for immediate call -out during the period Member's assigned
RIMT is first on the rotation for call -out.
7. Respond immediately to a mobilization request with acceptance or refusal of
current mission request and arriving within 2 hours from time of mobilization
request to the assigned POA.
8. Maintain all equipment issued by RIMT in a ready state and advising TFS
Manager deployed with RIMT of any lost, stolen or damaged items assigned
to Member.
9. Be prepared to operate in the disaster environment.
10. Follow the RIMT Code of Conduct in Attachment A.
3
VI. PROCEDURES
A. Activation
1. Upon request from the State for disaster assistance, and/or determination that
pre -positioning the RIMT is prudent, TFS shall request the activation of the
RIMT to respond to a designated POA.
2. TFS shall communicate an Alert and/or Activation notice to RIMT Members
through the internal paging and call -out system according to the current
approved mobilization plan.
B. Mobilization, Deployment and Re -deployment
1. TFS will notify members of activation of RIMT.
2. Upon arrival at the POA, the State representative will provide initial briefings,
maps, food, housing and any other items essential to the initial set-up and
support of the RIMT.
3. When RIMT is activated, the RIMT, including all necessary equipment, will
move to the pre -designated point of departure (POD) for ground or air
transportation.
4. The RIMT shall be re -deployed to the original POA upon completion of the
RIMT mission.
C. Management
1. TFS will have overall management, command and control of all RIMT
resources and operations.
2. Tactical deployment of RIMT will be under the direction of the local Incident
Commander and the RIMT Incident Commander assigned to the incident.
VII. TRAINING AND EXERCISES
A. Local RIMT Sponsored Training and Exercises
Periodically RIMT Members will be requested or required to attend local RIMT
sponsored training or exercises. Local RIMT sponsored training or exercises shall
be performed at the direction, control and funding of the local RIMT in order to
develop the technical skills of RIMT Members. Costs associated with this training
or exercises will not be reimbursed by TFS or the State.
B. TFS/State Sponsored RIMT Training and Exercises
Periodically RIMT Members will be required and/or invited to attend TFS/State
RIMT training and/or exercises. This training and exercises will be performed at
4
the direction, control and funding of TFS, or the State in order to develop and
maintain the incident management capabilities of the RIMT. Allowable travel costs
associated with this training will be reimbursed by TFS.
C. Minimum Training Requirements
Member is required to attend a minimum of 50% of the available RIMT training
and exercise opportunities provided for the assigned RIMT position. Failure to
attend a minimum of 50% of the training opportunities will result in dismissal from
the RIMT. Exceptions may be granted at the discretion of the RIMT Incident
Commander.
VIII. ADMINISTRATIVE, FINANCIAL AND PERSONNEL MANAGEMENT
A. Reimbursement to Employer
1. TFS will reimburse Employer for all wages identified and allowed in the
RIMT Standard Pay Policy (Attachment B). TFS will reimburse all amounts
necessary to fund payroll associated costs of state and/or federal disaster
deployments.
2. TFS will reimburse Employer for the cost of backfilling while Member is
activated. This shall consist of expenses generated by the replacement of a
deployed Member on their normally scheduled duty period/day.
3. TFS will reimburse Employer for salaries and backfill expenses of any
deployed Member who would be required to return to regularly scheduled
duty during the personnel rehabilitation period described in the demobilization
order. If the deployed Member's regularly scheduled shift begins or ends
within the identified rehabilitation period, Employer may give the deployed
Member that time off with pay and backfill his/her position. If Member is not
normally scheduled to work during the identified rehabilitation period, then no
reimbursement will be made for Member. TFS will determine the personnel
rehabilitation period that will apply to each deployment based on the
demobilization order for that deployment.
4. TFS will reimburse Employer for reasonable travel expenses associated with
Member's travel for RIMT training or deployment. All travel reimbursements
will be in accordance with the State of Texas Travel Allowance Guide,
published by the Comptroller of Public Accounts.
5. TFS will reimburse Employer for reasonable (as determined by TFS) personal
costs associated with Member's participation in a deployment.
6. TFS will reimburse Employer for emergency procurement of RIMT materials,
equipment and supplies purchased and consumed by Member in providing
requested assistance on a replacement basis. Prior approval by the TFS
manager deployed with the RIMT must be obtained and original receipts for
such items must be submitted with reimbursement request to TFS.
5
7. Employer shall submit to TFS all reimbursement requests within 30 days of
Member de -activation or completion of TFS/State sponsored training event.
B. Reimbursement of RIMT Member as an Individual Resource
1 TFS will pay an individual resource Member for all wages specified in the
RIMT Standard Pay Policy (Attachment B). Payment for these wages will be
determined based upon the Member's RIMT position in the most current
revision of the RIMT Pay Schedule by Position (Attachment C).
2. TFS will reimburse an individual resource Member for reasonable (as
determined by TFS) travel expenses associated with Member's travel for
RIMT training or deployment. All travel reimbursements will be in
accordance with the State of Texas Travel Allowance Guide, published by the
Comptroller of Public Accounts.
3. TFS will reimburse an individual resource Member for reasonable (as
determined by TFS) personal costs associated with participation in a
deployment.
4. TFS will reimburse an individual resource Member for emergency
procurement of RIMT materials, equipment and supplies purchased and
consumed by Member in providing requested assistance. Prior approval by
the TFS manager deployed with the RIMT must be obtained and original
receipts for such items must be submitted with reimbursement request to TFS.
5. Individual resource Member must submit to TFS all reimbursement requests
within 30 days of Member de -activation or completion of TFS/State
sponsored training event.
C. Medical Care for Injury or Illness
1. If Member incurs an injury or illness during an RIMT training exercise or
deployment, TFS will pay for triage medical care to ensure Member is
properly treated and medically evaluated. TFS will make a determination as
to whether the injury or illness was work related and will notify Employer for
proper processing of Workers Compensation claim. Employer will be
responsible for handling any additional medical care for work related injuries
or illnesses under its Worker Compensation insurance. Member will be
responsible for handling any additional medical care for non -work related
injuries or illnesses under his/her personal health insurance.
D. Liability
1. It is mutually agreed that TFS, Employer and Member shall each be
responsible for their own losses arising out of the performance of this MOU.
E. Reimbursement Process
6
1. All requests for reimbursement must be submitted using the most current
RIMT Travel and Personnel Reimbursement Form (Attachment D).
2. TFS will process payment to Employer or individual resource member for all
allowable expenses within 30 days of receipt of the properly completed and
supported RIMT Travel and Personnel Reimbursement Form.
3. Neither Member nor Employer will be reimbursed for costs incurred by
activations that are outside the scope of this agreement.
4. All financial commitments herein are made subject to availability of funds
from the State.
IX. CONDITIONS, AMENDMENTS AND TERMINATION
A. This MOU may be modified or amended only by the written agreement of all
parties.
B. Any party, upon 30 day written notice, may terminate this MOU.
C. TFS complies with the provisions of Executive Order 11246 of Sept. 24, 1965, as
amended and with the rules, regulations and relevant orders of the Secretary of
Labor. To that end, TFS will not discriminate against any employee or Member on
the grounds of race, color, religion, sex or national origin. In addition the use of
state or federal facilities, services and supplies will be in compliance with
regulations prohibiting duplication of benefits and guaranteeing nondiscrimination.
Distribution of supplies, processing of applications, provisions of technical
assistance and other relief assistance activities shall be accomplished in an equitable
and impartial manner, without discrimination on the grounds of race, color, religion,
nationality sex, age or economic status.
D. This MOU is governed by the laws of the State of Texas. Venue for any suits
related to this agreement shall be in Brazos County, Texas.
X. POINTS OF CONTACT
TFS
Paul Hannemann
John B. Connally Building
301 Tarrow, Suite 304
College Station, TX 77840
Tel#: 979-458-7344
e-mail: phannemann@tfs.tamu.edu
Employer
Timothy Ryle
Assistant Chief of Police
Round Rock Police Department
2701 N Mays St
Round Rock, TX 78665
Tel#: 512-218-5521
email: tryle@round-rock.tx.us
Member
Cpt. Willie Richards
Patrol Division
Round Rock Police Dept.
2701 N Mays St
Round Rock, TX 78665
Tel#: 512-671-2714
Email: wrichardsAround-rock.tx.us
8
XI. ENTIRE AGREEMENT
This MOU along with the following Attachments reflects the entire agreement between
the parties:
Attachment A, RIMT Code of Conduct
Attachment B, RIMT Standard Pay Policy
Attachment C, RIMT Pay Schedule by Position (most current revision)
Attachment D, RIMT Travel and Personnel Reimbursement Form (most current
revision)
Employer and Member hereby acknowledge that they have read and understand this entire MOU.
All oral or written agreements between the parties hereto relating to the subject matter of this
MOU that were made prior to the execution of this MOU have been reduced to writing and are
contained herein. Employer and Member agree to abide by all terms and conditions specified
herein and certify that the information provided to TFS is true and correct in all respects to the
best of their knowledge and belief.
This MOU is entered into by and between the following parties:
TEXAS FOREST SERVICE:
Signature:
Name:
Title:
Date:
Tom G. Boggus
Interim Director
PARTICIPATING AGENCY/EMPLOYER
Signature:
Name:
Title:
Date:
RIMT MEMBER:
Signature:
Name:
Date:
9
ATTACHMENT A
RIMT Code of Conduct
• No transportation/use of illegal drugs/alcohol.
• Firearms are authorized to be carried by only current TCLEOSE
certified commissioned officers.
• Normal radio protocol used/traffic kept to a minimum.
• Know your chain of command/who you report to.
• Limit procurement of equipment.
• Do not take things without authorization.
• Act professionally.
• Remain ready even when unassigned.
• Recreation limited to unassigned hours.
• Maintain/wear safety gear/clothing.
• Wear proper uniform.
• Remember your actions reflect your organization and RIMT.
10
ATTACHMENT B
RIMT Standard Pay Policy
I. Scope
The provisions of this policy apply to all members of an RIMT.
II. Purpose
The purpose of this document is to delineate the policy and procedures for payment
and/or reimbursement of payroll expenses to include salaries/wages and associated fringe
benefits incurred during state activations of a RIMT member (Member).
III. Pay Rate
A. The Texas Forest Service (TFS) will reimburse Participating Agency/Employer
(Employer) for the participation of each Member who is employed by that Employer
at the hourly rate or salary identified on the most current payroll printout provided by
the Employer requesting salary reimbursement. TFS may also reimburse Employer
for the allocable portion of fringe benefits paid to or on behalf of the Member during
the period of activation. The actual benefits paid must also be shown on or attached
to the Employer payroll printout submitted to TFS.
B. As an individual resource, members without Employer will be paid at a rate
identified with his/her RIMT position on the RIMT Pay Schedule by Position (see
Attachment C). The individual resource's 40 -hour workweek will begin upon
acceptance of the mission. The individual will be paid for the first 40 hours at the
standard base rate of pay, and at one and one-half (11/2) times for all other hours in
that same week. The workweek will consist of seven consecutive workdays to
include weekends and holidays.
IV. Work Shift
A. Every day is considered a workday during the Activation until the Activation is over,
and the RIMT returns to its original Point of Assembly. Therefore, Saturday, Sunday,
holidays and other scheduled days off are also considered workdays during the period
of activation.
B. Each Employer or individual resource is assured pay for base hours of work,
mobilization and demobilization, travel, or standby at the appropriate rate of pay for
each workday.
V. Ordered Standby
Compensable standby shall be limited to those times when an individual is held, by
direction or orders, in a specific location, fully outfitted and ready for assignment.
11
ATTACHMENT C
RIMT PAY SCHEDULE BY POSITION
ICS
ID
POSITION TITLE
HOURLY
RATE
COMMAND
ICT3
INCIDENT COMMANDER TYPE 3
24
I0F3
INFORMATION OFFICER TYPE 3
24
LOFR3
LIAISON OFFICER TYPE 3
24
PI03
PUBLIC INFORMATION OFFICER 3
24
SOF3
SAFETY OFFICER TYPE 3
24
OPERATIONS
DNS
DIVISION/GROUP SUPERVISOR
24
OSC 3
OPERATIONS SECTION CHIEF TYPE 3
24
STLO
STRIKE TEAM LEADER (CREW, ENGINE, DOZER, MILITARY, or
TRACTOR -PLOW)
21
TFLD
TASK FORCE LEADER
21
PLANNING
DMOB
DEMOBILIZATION UNIT LEADER
24
PSC3
PLANNING SECTION CHIEF TYPE 3
24
RESL
RESOURCE UNIT LEADER
24
SITL
SITUATION UNIT LEADER
24
LOGISTICS
COML
COMMUNICATIONS UNIT LEADER
24
FACL
FACILITIES UNIT LEADER
24
FDUL
FOOD UNIT LEADER
24
GSUL
GROUND SUPPORT UNIT LEADER
24
LSC3
LOGISTICS SECTION CHIEF TYPE 3
24
MEDL
MEDICAL UNIT LEADER
24
SUBD
SUPPORT BRANCH DIRECTOR
26
SPUL
SUPPLY UNIT LEADER
24
SVBD
SERVICE BRANCH DIRECTOR
26
FINANCE
COMP
COMPENSATION/CLAIMS UNIT LEADER
24
COST
COST UNIT LEADER
24
FSC3
FINANCE/ADMINISTRATION SECTION CHIEF TYPE 3
24
PROC
PROCUREMENT UNIT LEADER
24
TIME
TIME UNIT LEADER
24
Dated 5/8/09
12
ATTACHMENT D
MOST CURRENT REVISION OF THE
RIMT TRAVEL AND PERSONNEL REIMBURSEMENT FORM
13
Memorandum of Understanding
Between
The Texas Forest Service
And
Regional Incident Management Team Member
And
The Participating Agency/Employer
This Memorandum of Understanding (MOU) is entered into this day of
2009 by and between the Texas Forest Service, a member of The Texas A&M University
System, an agency of the state of Texas (TFS) and Regional Incident Management Team (RIMT)
Member Rebecca Rodriguez (Member) and the Participating Agency/Employer Round Rock
Police Department (Employer).
I. PURPOSE
To delineate responsibilities and procedures for RIMT activities under the authority of
the State of Texas Emergency Management Plan.
II. SCOPE
The provisions of this MOU apply to RIMT activities performed at the request of the
State of Texas. The scope of this agreement also includes training activities mandated by
the State of Texas and TFS to maintain RIMT operational readiness.
III. PERIOD OF PERFORMANCE
This Contract shall begin as of the date of the last signature and shall terminate August
31, 2012, unless terminated earlier in accordance with section IX.B.
IV. DEFINITIONS
A. Activation: The process of mobilizing RIMT Members to deploy to a designated
incident or event site. When the RIMT responds to such a mobilization request, the
Member is required to arrive with all equipment and personal gear to the designated
Point of Assembly (POA) within two hours of activation notice. The time at which
the RIMT Member receives a request for activation and verbally accepts the
mission will be considered the time at which personnel costs to be charged to RIMT
activities shall begin.
B. Alert: The process of informing RIMT Members that an event has occurred and
that RIMT may be activated at some point within the next 24-48 hours.
C. De -Activation: The process of de -mobilizing RIMT Members upon notification
from the State to stand down.
D. Director: The Director of TFS.
E. Member: An individual who has been formally accepted into an RIMT, meeting all
requirements for skills and knowledge, and is in good standing with regard to
compliance with necessary training and fitness.
F. Participating Agency/Employer: The RIMT Member's employer who, by
execution of this MOU, has provided official support of the Member's involvement
in the RIMT.
G. State: For the purpose of this MOU, the State of Texas through the Governor's
Division of Emergency Management (GDEM).
H. RIMT: An integrated collection of personnel and equipment meeting standardized
capability criteria for addressing incident management needs during disasters.
I. TFS/State Sponsored RIMT Training and Exercises: Training and/or exercises
performed at the direction, control and funding of TFS and/or the State.
J. Local RIMT Sponsored Training and Exercises: Training and/or exercises
performed at the direction, control and funding of a participating agency or RIMT
Member in order to develop and maintain the incident management capabilities of
the member and the RIMT. RIMT sponsored training shall be coordinated with
TFS staff and receive prior written authorization to conduct such training.
V. RESPONSIBILITIES
A. TFS shall:
1. Recruit and organize the RIMT, according to guidelines prescribed by TFS.
2. Provide administrative, financial and personnel management related to the
RIMT and this agreement.
3. Provide training to RIMT Members. Training shall be consistent with the
objectives of developing, upgrading and maintaining individual skills, as
identified in the position description requirements, necessary to maintain
operational readiness.
4. Develop, implement and exercise an internal notification and call -out system
for RIMT Members.
5. Provide all tools and equipment necessary to conduct safe and effective
incident management operations as listed in the current approved RIMT cache
list.
6. Maintain all tools and equipment in the RIMT cache in a ready state.
7. Provide coordination between the State, other relevant governmental and
private entities, Employer and RIMT Member.
8. Maintain a primary contact list for all RIMT Members.
2
9. Maintain personnel files on all members of RIMT for the purpose of
documenting training records, emergency notification and other
documentation as required by the State.
B. The Employer shall:
1. Maintain a roster of all its personnel participating in RIMT activities.
2. Provide a primary point of contact to TFS for the purpose of notification of
RIMT activities.
3. Provide administrative support to employee members of RIMT, i.e. "time off'
when fiscally reasonable to do so for RIMT activities such as training,
meetings and actual deployments.
4. Submit reimbursement claims within thirty (30) days of official deactivation
or completion of TFS/State sponsored RIMT training of the RIMT Member.
C. Member shall:
1. Be physically capable of performing assigned duties required in the position
description (PD) requirements for the assigned position.
2. Maintain knowledge, skills and abilities necessary to operate safely and
effectively in the assigned position.
3. Maintain support of Employer for participation in RIMT activities.
4. Keep Employer advised of RIMT activities that may require time off from
work.
5. Advise RIMT point of contact of any change in notification process, i.e.
address or phone number changes.
6. Be available for immediate call -out during the period Member's assigned
RIMT is first on the rotation for call -out.
7. Respond immediately to a mobilization request with acceptance or refusal of
current mission request and arriving within 2 hours from time of mobilization
request to the assigned POA.
8. Maintain all equipment issued by RIMT in a ready state and advising TFS
Manager deployed with RIMT of any lost, stolen or damaged items assigned
to Member.
9. Be prepared to operate in the disaster environment.
10. Follow the RIMT Code of Conduct in Attachment A.
3
VI. PROCEDURES
A. Activation
1. Upon request from the State for disaster assistance, and/or determination that
pre -positioning the RIMT is prudent, TFS shall request the activation of the
RIMT to respond to a designated POA.
2. TFS shall communicate an Alert and/or Activation notice to RIMT Members
through the internal paging and call -out system according to the current
approved mobilization plan.
B. Mobilization, Deployment and Re -deployment
1. TFS will notify members of activation of RIMT.
2. Upon arrival at the POA, the State representative will provide initial briefings,
maps, food, housing and any other items essential to the initial set-up and
support of the RIMT.
3. When RIMT is activated, the RIMT, including all necessary equipment, will
move to the pre -designated point of departure (POD) for ground or air
transportation.
4. The RIMT shall be re -deployed to the original POA upon completion of the
RIMT mission.
C. Management
1. TFS will have overall management, command and control of all RIMT
resources and operations.
2. Tactical deployment of RIMT will be under the direction of the local Incident
Commander and the RIMT Incident Commander assigned to the incident.
VII. TRAINING AND EXERCISES
A. Local RIMT Sponsored Training and Exercises
Periodically RIMT Members will be requested or required to attend local RIMT
sponsored training or exercises. Local RIMT sponsored training or exercises shall
be performed at the direction, control and funding of the local RIMT in order to
develop the technical skills of RIMT Members. Costs associated with this training
or exercises will not be reimbursed by TFS or the State.
B. TFS/State Sponsored RIMT Training and Exercises
Periodically RIMT Members will be required and/or invited to attend TFS/State
RIMT training and/or exercises. This training and exercises will be performed at
4
the direction, control and funding of TFS, or the State in order to develop and
maintain the incident management capabilities of the RIMT. Allowable travel costs
associated with this training will be reimbursed by TFS.
C. Minimum Training Requirements
Member is required to attend a minimum of 50% of the available RIMT training
and exercise opportunities provided for the assigned RIMT position. Failure to
attend a minimum of 50% of the training opportunities will result in dismissal from
the RIMT. Exceptions may be granted at the discretion of the MIT Incident
Commander.
VIII. ADMINISTRATIVE, FINANCIAL AND PERSONNEL MANAGEMENT
A. Reimbursement to Employer
1. TFS will reimburse Employer for all wages identified and allowed in the
RIMT Standard Pay Policy (Attachment B). TFS will reimburse all amounts
necessary to fund payroll associated costs of state and/or federal disaster
deployments.
2. TFS will reimburse Employer for the cost of backfilling while Member is
activated. This shall consist of expenses generated by the replacement of a
deployed Member on their normally scheduled duty period/day.
3. TFS will reimburse Employer for salaries and backfill expenses of any
deployed Member who would be required to return to regularly scheduled
duty during the personnel rehabilitation period described in the demobilization
order. If the deployed Member's regularly scheduled shift begins or ends
within the identified rehabilitation period, Employer may give the deployed
Member that time off with pay and backfill his/her position. If Member is not
normally scheduled to work during the identified rehabilitation period, then no
reimbursement will be made for Member. TFS will determine the personnel
rehabilitation period that will apply to each deployment based on the
demobilization order for that deployment.
4. TFS will reimburse Employer for reasonable travel expenses associated with
Member's travel for RIMT training or deployment. All travel reimbursements
will be in accordance with the State of Texas Travel Allowance Guide,
published by the Comptroller of Public Accounts.
5. TFS will reimburse Employer for reasonable (as determined by TFS) personal
costs associated with Member's participation in a deployment.
6. TFS will reimburse Employer for emergency procurement of RIMT materials,
equipment and supplies purchased and consumed by Member in providing
requested assistance on a replacement basis. Prior approval by the TFS
manager deployed with the RIMT must be obtained and original receipts for
such items must be submitted with reimbursement request to TFS.
5
7. Employer shall submit to TFS all reimbursement requests within 30 days of
Member de -activation or completion of TFS/State sponsored training event.
B. Reimbursement of RIMT Member as an Individual Resource
1. TFS will pay an individual resource Member for all wages specified in the
RIMT Standard Pay Policy (Attachment B). Payment for these wages will be
determined based upon the Member's RIMT position in the most current
revision of the RIMT Pay Schedule by Position (Attachment C).
2. TFS will reimburse an individual resource Member for reasonable (as
determined by TFS) travel expenses associated with Member's travel for
RIMT training or deployment. All travel reimbursements will be in
accordance with the State of Texas Travel Allowance Guide, published by the
Comptroller of Public Accounts.
3. TFS will reimburse an individual resource Member for reasonable (as
determined by TFS) personal costs associated with participation in a
deployment.
4. TFS will reimburse an individual resource Member for emergency
procurement of RIMT materials, equipment and supplies purchased and
consumed by Member in providing requested assistance. Prior approval by
the TFS manager deployed with the RIMT must be obtained and original
receipts for such items must be submitted with reimbursement request to TFS.
5. Individual resource Member must submit to TFS all reimbursement requests
within 30 days of Member de -activation or completion of TFS/State
sponsored training event.
C. Medical Care for Injury or Illness
1. If Member incurs an injury or illness during an RIMT training exercise or
deployment, TFS will pay for triage medical care to ensure Member is
properly treated and medically evaluated. TFS will make a determination as
to whether the injury or illness was work related and will notify Employer for
proper processing of Workers Compensation claim. Employer will be
responsible for handling any additional medical care for work related injuries
or illnesses under its Worker Compensation insurance. Member will be
responsible for handling any additional medical care for non -work related
injuries or illnesses under his/her personal health insurance.
D. Liability
1. It is mutually agreed that TFS, Employer and Member shall each be
responsible for their own losses arising out of the performance of this MOU.
E. Reimbursement Process
6
1. All requests for reimbursement must be submitted using the most current
RIMT Travel and Personnel Reimbursement Form (Attachment D).
2. TFS will process payment to Employer or individual resource member for all
allowable expenses within 30 days of receipt of the properly completed and
supported RIMT Travel and Personnel Reimbursement Form.
3. Neither Member nor Employer will be reimbursed for costs incurred by
activations that are outside the scope of this agreement.
4. All financial commitments herein are made subject to availability of funds
from the State.
IX. CONDITIONS, AMENDMENTS AND TERMINATION
A. This MOU may be modified or amended only by the written agreement of all
parties.
B. Any party, upon 30 day written notice, may terminate this MOU.
C. TFS complies with the provisions of Executive Order 11246 of Sept. 24, 1965, as
amended and with the rules, regulations and relevant orders of the Secretary of
Labor. To that end, TFS will not discriminate against any employee or Member on
the grounds of race, color, religion, sex or national origin. In addition the use of
state or federal facilities, services and supplies will be in compliance with
regulations prohibiting duplication of benefits and guaranteeing nondiscrimination.
Distribution of supplies, processing of applications, provisions of technical
assistance and other relief assistance activities shall be accomplished in an equitable
and impartial manner, without discrimination on the grounds of race, color, religion,
nationality sex, age or economic status.
D. This MOU is governed by the laws of the State of Texas. Venue for any suits
related to this agreement shall be in Brazos County, Texas.
X. POINTS OF CONTACT
TFS
Paul Hannemann
John B. Connally Building
301 Tarrow, Suite 304
College Station, TX 77840
Tel#: 979-458-7344
e-mail: phannemann@tfs.tamu.edu
Employer
Timothy Ryle
Assistant Chief of Police
Round Rock Police Department
2701 N Mays St
Round Rock, TX 78665
Tel#: 512-218-5521
email: tryle@round-rock.tx.us
Member
Rebecca Rodriguez
Communications Operations Manager
Round Rock Police Dept.
2701 N Mays St
Round Rock, TX 78665
Tel#: 512-671-2762
Email: rrodriguez,round-rock.tx.us
8
XI. ENTIRE AGREEMENT
This MOU along with the following Attachments reflects the entire agreement between
the parties:
Attachment A, RIMT Code of Conduct
Attachment B, RIMT Standard Pay Policy
Attachment C, RIMT Pay Schedule by Position (most current revision)
Attachment D, RIMT Travel and Personnel Reimbursement Form (most current
revision)
Employer and Member hereby acknowledge that they have read and understand this entire MOU.
All oral or written agreements between the parties hereto relating to the subject matter of this
MOU that were made prior to the execution of this MOU have been reduced to writing and are
contained herein. Employer and Member agree to abide by all terms and conditions specified
herein and certify that the information provided to TFS is true and correct in all respects to the
best of their knowledge and belief.
This MOU is entered into by and between the following parties:
TEXAS FOREST SERVICE:
Signature:
Name:
Title:
Date:
Tom G. Boggus
Interim Director
PARTICIPATING AGENCY/EMPLOYER
Signature:
Name:
Title:
Date:
treZ-;.kiu.5(2., , of.
el r1
A14QLcQ('
II -I -2OOq u
RIMT MEMBER:
Signature:
Name:
Date:
9
ATTACHMENT A
RIMT Code of Conduct
• No transportation/use of illegal drugs/alcohol.
• Firearms are authorized to be carried by only current TCLEOSE
certified commissioned officers.
• Normal radio protocol used/traffic kept to a minimum.
• Know your chain of command/who you report to.
• Limit procurement of equipment.
• Do not take things without authorization.
• Act professionally.
• Remain ready even when unassigned.
• Recreation limited to unassigned hours.
• Maintain/wear safety gear/clothing.
• Wear proper uniform.
• Remember your actions reflect your organization and RIMT.
10
ATTACHMENT B
RIMT Standard Pay Policy
I. Scope
The provisions of this policy apply to all members of an RIMT.
II. Purpose
The purpose of this document is to delineate the policy and procedures for payment
and/or reimbursement of payroll expenses to include salaries/wages and associated fringe
benefits incurred during state activations of a RIMT member (Member).
III. Pay Rate
A. The Texas Forest Service (TFS) will reimburse Participating Agency/Employer
(Employer) for the participation of each Member who is employed by that Employer
at the hourly rate or salary identified on the most current payroll printout provided by
the Employer requesting salary reimbursement. TFS may also reimburse Employer
for the allocable portion of fringe benefits paid to or on behalf of the Member during
the period of activation. The actual benefits paid must also be shown on or attached
to the Employer payroll printout submitted to TFS.
B. As an individual resource, members without Employer will be paid at a rate
identified with his/her RIMT position on the RIMT Pay Schedule by Position (see
Attachment C). The individual resource's 40 -hour workweek will begin upon
acceptance of the mission. The individual will be paid for the first 40 hours at the
standard base rate of pay, and at one and one-half (1'/2) times for all other hours in
that same week. The workweek will consist of seven consecutive workdays to
include weekends and holidays.
IV. Work Shift
A. Every day is considered a workday during the Activation until the Activation is over,
and the RIMT returns to its original Point of Assembly. Therefore, Saturday, Sunday,
holidays and other scheduled days off are also considered workdays during the period
of activation.
B. Each Employer or individual resource is assured pay for base hours of work,
mobilization and demobilization, travel, or standby at the appropriate rate of pay for
each workday.
V. Ordered Standby
Compensable standby shall be limited to those times when an individual is held, by
direction or orders, in a specific location, fully outfitted and ready for assignment.
11
ATTACHMENT C
RIMT PAY SCHEDULE BY POSITION
IID
POSITION TITLE
HOURLY
COMMAND
ICT3
INCIDENT COMMANDER TYPE 3
24
10F3
INFORMATION OFFICER TYPE 3
24
LOFR3
LIAISON OFFICER TYPE 3
24
PI03
PUBLIC INFORMATION OFFICER 3
24
SOF3
SAFETY OFFICER TYPE 3
24
OPERATIONS
DIVS
DIVISION/GROUP SUPERVISOR
24
OSC 3
OPERATIONS SECTION CHIEF TYPE 3
24
STLO
STRIKE TEAM LEADER (CREW, ENGINE, DOZER, MILITARY, or
TRACTOR -PLOW)
21
TFLD
TASK FORCE LEADER
21
PLANNING
DMOB
DEMOBILIZATION UNIT LEADER
24
PSC3
PLANNING SECTION CHIEF TYPE 3
24
RESL
RESOURCE UNIT LEADER
24
SITL
SITUATION UNIT LEADER
24
LOGISTICS
COML
COMMUNICATIONS UNIT LEADER
24
FACL
FACILITIES UNIT LEADER
24
FDUL
FOOD UNIT LEADER
24
GSUL
GROUND SUPPORT UNIT LEADER
24
LSC3
LOGISTICS SECTION CHIEF TYPE 3
24
MEDL
MEDICAL UNIT LEADER
24
SUBD
SUPPORT BRANCH DIRECTOR
26
SPUL
SUPPLY UNIT LEADER
24
SVBD
SERVICE BRANCH DIRECTOR
26
FINANCE
COMP
COMPENSATION/CLAIMS UNIT LEADER
24
COST
COST UNIT LEADER
24
FSC3
FINANCE/ADMINISTRATION SECTION CHIEF TYPE 3
24
PROC
PROCUREMENT UNIT LEADER
24
TIME
TIME UNIT LEADER
24
Dated 5/8/09
12
ATTACHMENT D
MOST CURRENT REVISION OF THE
RIMT TRAVEL AND PERSONNEL REIMBURSEMENT FORM
13
Memorandum of Understanding
Between
The Texas Forest Service
And
Regional Incident Management Team Member
And
The Participating Agency/Employer
This Memorandum of Understanding (MOU) is entered into this day of
2009 by and between the Texas Forest Service, a member of The Texas A&M University
System, an agency of the state of Texas (TFS) and Regional Incident Management Team (RIMT)
Member Jennifer Soto (Member) and the Participating Agency/Employer Round Rock Police
Department (Employer).
C�
I. PURPOSE
To delineate responsibilities and procedures for RIMT activities under the authority of
the State of Texas Emergency Management Plan.
II. SCOPE
The provisions of this MOU apply to RIMT activities performed at the request of the
State of Texas. The scope of this agreement also includes training activities mandated by
the State of Texas and TFS to maintain RIMT operational readiness.
III. PERIOD OF PERFORMANCE
This Contract shall begin as of the date of the last signature and shall terminate August
31, 2012, unless terminated earlier in accordance with section IX.B.
IV. DEFINITIONS
A. Activation: The process of mobilizing RIMT Members to deploy to a designated
incident or event site. When the RIMT responds to such a mobilization request, the
Member is required to arrive with all equipment and personal gear to the designated
Point of Assembly (POA) within two hours of activation notice. The time at which
the RIMT Member receives a request for activation and verbally accepts the
mission will be considered the time at which personnel costs to be charged to RIMT
activities shall begin.
B. Alert: The process of informing RIMT Members that an event has occurred and
that RIMT may be activated at some point within the next 24-48 hours.
C. De -Activation: The process of de -mobilizing RIMT Members upon notification
from the State to stand down.
D. Director: The Director of TFS.
Aiik.rla_11_94 I 111A
E. Member: An individual who has been formally accepted into an RIMT, meeting all
requirements for skills and knowledge, and is in good standing with regard to
compliance with necessary training and fitness.
F. Participating Agency/Employer: The RIMT Member's employer who, by
execution of this MOU, has provided official support of the Member's involvement
in the RIMT.
G. State: For the purpose of this MOU, the State of Texas through the Governor's
Division of Emergency Management (GDEM).
H. RIMT: An integrated collection of personnel and equipment meeting standardized
capability criteria for addressing incident management needs during disasters.
I. TFS/State Sponsored RIMT Training and Exercises: Training and/or exercises
performed at the direction, control and funding of TFS and/or the State.
J. Local RIMT Sponsored Training and Exercises: Training and/or exercises
performed at the direction, control and funding of a participating agency or RIMT
Member in order to develop and maintain the incident management capabilities of
the member and the RIMT. RIMT sponsored training shall be coordinated with
TFS staff and receive prior written authorization to conduct such training.
V. RESPONSIBILITIES
A. TFS shall:
1. Recruit and organize the RIMT, according to guidelines prescribed by TFS.
2. Provide administrative, financial and personnel management related to the
RIMT and this agreement.
3. Provide training to RIMT Members. Training shall be consistent with the
objectives of developing, upgrading and maintaining individual skills, as
identified in the position description requirements, necessary to maintain
operational readiness.
4. Develop, implement and exercise an internal notification and call -out system
for RIMT Members.
5. Provide all tools and equipment necessary to conduct safe and effective
incident management operations as listed in the current approved RIMT cache
list.
6. Maintain all tools and equipment in the RIMT cache in a ready state.
7. Provide coordination between the State, other relevant governmental and
private entities, Employer and RIMT Member.
8. Maintain a primary contact list for all RIMT Members.
2
9. Maintain personnel files on all members of RIMT for the purpose of
documenting training records, emergency notification and other
documentation as required by the State.
B. The Employer shall:
1. Maintain a roster of all its personnel participating in RIMT activities.
2. Provide a primary point of contact to TFS for the purpose of notification of
RIMT activities.
3. Provide administrative support to employee members of RIMT, i.e. "time off'
when fiscally reasonable to do so for RIMT activities such as training,
meetings and actual deployments.
4. Submit reimbursement claims within thirty (30) days of official deactivation
or completion of TFS/State sponsored RIMT training of the RIMT Member.
C. Member shall:
1. Be physically capable of performing assigned duties required in the position
description (PD) requirements for the assigned position.
2. Maintain knowledge, skills and abilities necessary to operate safely and
effectively in the assigned position.
3. Maintain support of Employer for participation in RIMT activities.
4. Keep Employer advised of RIMT activities that may require time off from
work.
5. Advise RIMT point of contact of any change in notification process, i.e.
address or phone number changes.
6. Be available for immediate call -out during the period Member's assigned
RIMT is first on the rotation for call -out.
7. Respond immediately to a mobilization request with acceptance or refusal of
current mission request and arriving within 2 hours from time of mobilization
request to the assigned POA.
8. Maintain all equipment issued by RIMT in a ready state and advising TFS
Manager deployed with RIMT of any lost, stolen or damaged items assigned
to Member.
9. Be prepared to operate in the disaster environment.
10. Follow the RIMT Code of Conduct in Attachment A.
3
VI. PROCEDURES
A. Activation
1. Upon request from the State for disaster assistance, and/or determination that
pre -positioning the RIMT is prudent, TFS shall request the activation of the
RIMT to respond to a designated POA.
2. TFS shall communicate an Alert and/or Activation notice to RIMT Members
through the internal paging and call -out system according to the current
approved mobilization plan.
B. Mobilization, Deployment and Re -deployment
1. TFS will notify members of activation of RIMT.
2. Upon arrival at the POA, the State representative will provide initial briefings,
maps, food, housing and any other items essential to the initial set-up and
support of the RIMT.
3. When RIMT is activated, the RIMT, including all necessary equipment, will
move to the pre -designated point of departure (POD) for ground or air
transportation.
4. The RIMT shall be re -deployed to the original POA upon completion of the
RIMT mission.
C. Management
1. TFS will have overall management, command and control of all RIMT
resources and operations.
2. Tactical deployment of RIMT will be under the direction of the local Incident
Commander and the RIMT Incident Commander assigned to the incident.
VII. TRAINING AND EXERCISES
A. Local RIMT Sponsored Training and Exercises
Periodically RIMT Members will be requested or required to attend local RIMT
sponsored training or exercises. Local RIMT sponsored training or exercises shall
be performed at the direction, control and funding of the local RIMT in order to
develop the technical skills of RIMT Members. Costs associated with this training
or exercises will not be reimbursed by TFS or the State.
B. TFS/State Sponsored RIMT Training and Exercises
Periodically RIMT Members will be required and/or invited to attend TFS/State
RIMT training and/or exercises. This training and exercises will be performed at
4
the direction, control and funding of TFS, or the State in order to develop and
maintain the incident management capabilities of the RIMT. Allowable travel costs
associated with this training will be reimbursed by TFS.
C. Minimum Training Requirements
Member is required to attend a minimum of 50% of the available RIMT training
and exercise opportunities provided for the assigned RIMT position. Failure to
attend a minimum of 50% of the training opportunities will result in dismissal from
the RIMT. Exceptions may be granted at the discretion of the RIMT Incident
Commander.
VIII. ADMINISTRATIVE, FINANCIAL AND PERSONNEL MANAGEMENT
A. Reimbursement to Employer
1. TFS will reimburse Employer for all wages identified and allowed in the
RIMT Standard Pay Policy (Attachment B). TFS will reimburse all amounts
necessary to fund payroll associated costs of state and/or federal disaster
deployments.
2. TFS will reimburse Employer for the cost of backfilling while Member is
activated. This shall consist of expenses generated by the replacement of a
deployed Member on their normally scheduled duty period/day.
3. TFS will reimburse Employer for salaries and backfill expenses of any
deployed Member who would be required to return to regularly scheduled
duty during the personnel rehabilitation period described in the demobilization
order. If the deployed Member's regularly scheduled shift begins or ends
within the identified rehabilitation period, Employer may give the deployed
Member that time off with pay and backfill his/her position. If Member is not
normally scheduled to work during the identified rehabilitation period, then no
reimbursement will be made for Member. TFS will determine the personnel
rehabilitation period that will apply to each deployment based on the
demobilization order for that deployment.
4. TFS will reimburse Employer for reasonable travel expenses associated with
Member's travel for RIMT training or deployment. All travel reimbursements
will be in accordance with the State of Texas Travel Allowance Guide,
published by the Comptroller of Public Accounts.
5. TFS will reimburse Employer for reasonable (as determined by TFS) personal
costs associated with Member's participation in a deployment.
6. TFS will reimburse Employer for emergency procurement of RIMT materials,
equipment and supplies purchased and consumed by Member in providing
requested assistance on a replacement basis. Prior approval by the TFS
manager deployed with the RIMT must be obtained and original receipts for
such items must be submitted with reimbursement request to TFS.
5
7. Employer shall submit to TFS all reimbursement requests within 30 days of
Member de -activation or completion of TFS/State sponsored training event.
B. Reimbursement of RIMT Member as an Individual Resource
1. TFS will pay an individual resource Member for all wages specified in the
RIMT Standard Pay Policy (Attachment B). Payment for these wages will be
determined based upon the Member's RIMT position in the most current
revision of the RIMT Pay Schedule by Position (Attachment C).
2. TFS will reimburse an individual resource Member for reasonable (as
determined by TFS) travel expenses associated with Member's travel for
RIMT training or deployment. All travel reimbursements will be in
accordance with the State of Texas Travel Allowance Guide, published by the
Comptroller of Public Accounts.
3. TFS will reimburse an individual resource Member for reasonable (as
determined by TFS) personal costs associated with participation in a
deployment.
4. TFS will reimburse an individual resource Member for emergency
procurement of RIMT materials, equipment and supplies purchased and
consumed by Member in providing requested assistance. Prior approval by
the TFS manager deployed with the RIMT must be obtained and original
receipts for such items must be submitted with reimbursement request to TFS.
5. Individual resource Member must submit to TFS all reimbursement requests
within 30 days of Member de -activation or completion of TFS/State
sponsored training event.
C. Medical Care for Injury or Illness
1. If Member incurs an injury or illness during an RIMT training exercise or
deployment, TFS will pay for triage medical care to ensure Member is
properly treated and medically evaluated. TFS will make a determination as
to whether the injury or illness was work related and will notify Employer for
proper processing of Workers Compensation claim. Employer will be
responsible for handling any additional medical care for work related injuries
or illnesses under its Worker Compensation insurance. Member will be
responsible for handling any additional medical care for non -work related
injuries or illnesses under his/her personal health insurance.
D. Liability
1. It is mutually agreed that TFS, Employer and Member shall each be
responsible for their own losses arising out of the performance of this MOU.
E. Reimbursement Process
6
1. All requests for reimbursement must be submitted using the most current
RIMT Travel and Personnel Reimbursement Form (Attachment D).
2. TFS will process payment to Employer or individual resource member for all
allowable expenses within 30 days of receipt of the properly completed and
supported RIMT Travel and Personnel Reimbursement Form.
3. Neither Member nor Employer will be reimbursed for costs incurred by
activations that are outside the scope of this agreement.
4. All financial commitments herein are made subject to availability of funds
from the State.
IX. CONDITIONS, AMENDMENTS AND TERMINATION
A. This MOU may be modified or amended only by the written agreement of all
parties.
B. Any party, upon 30 day written notice, may terminate this MOU.
C. TFS complies with the provisions of Executive Order 11246 of Sept. 24, 1965, as
amended and with the rules, regulations and relevant orders of the Secretary of
Labor. To that end, TFS will not discriminate against any employee or Member on
the grounds of race, color, religion, sex or national origin. In addition the use of
state or federal facilities, services and supplies will be in compliance with
regulations prohibiting duplication of benefits and guaranteeing nondiscrimination.
Distribution of supplies, processing of applications, provisions of technical
assistance and other relief assistance activities shall be accomplished in an equitable
and impartial manner, without discrimination on the grounds of race, color, religion,
nationality sex, age or economic status.
D. This MOU is governed by the laws of the State of Texas. Venue for any suits
related to this agreement shall be in Brazos County, Texas.
X. POINTS OF CONTACT
TFS
Paul Hannemann
John B. Connally Building
301 Tarrow, Suite 304
College Station, TX 77840
Tel#: 979-458-7344
e-mail: phannemann@tfs.tamu.edu
Employer
Timothy Ryle
Assistant Chief of Police
Round Rock Police Department
2701NMays St
Round Rock, TX 78665
Tel#: 512-218-5521
email: tryle@round-rock.tx.us
Member
Jennifer Soto
Logistics Officer
Round Rock Police Dept.
2701 N Mays St
Round Rock, TX 78665
Tel#: 512-218-6675
Email: isoto@round-rock.tx.us
8
XI. ENTIRE AGREEMENT
This MOU along with the following Attachments reflects the entire agreement between
the parties:
Attachment A, RIMT Code of Conduct
Attachment B, RIMT Standard Pay Policy
Attachment C, RIMT Pay Schedule by Position (most current revision)
Attachment D, RIMT Travel and Personnel. Reimbursement Form (most current
revision)
Employer and Member hereby acknowledge that they have read and understand this entire MOU.
All oral or written agreements between the parties hereto relating to the subject matter of this
MOU that were made prior to the execution of this MOU have been reduced to writing and are
contained herein. Employer and Member agree to abide by all terms and conditions specified
herein and certify that the information provided to TFS is true and correct in all respects to the
best of their knowledge and belief.
This MOU is entered into by and between the following parties:
TEXAS FOREST SERVICE:
Signature:
Name:
Title:
Date:
Tom G. Boggus
Interim Director
PARTICIPATING AGENCY/EMPLOYER
Signature:
Name:
Title:
Date:
RIMT MEMBER:
Signature:
Name:
Date:
9
ATTACHMENT A
RIMT Code of Conduct
• No transportation/use of illegal drugs/alcohol.
• Firearms are authorized to be carried by only current TCLEOSE
certified commissioned officers.
• Normal radio protocol used/traffic kept to a minimum.
• Know your chain of command/who you report to.
• Limit procurement of equipment.
• Do not take things without authorization.
• Act professionally.
• Remain ready even when unassigned.
• Recreation limited to unassigned hours.
• Maintain/wear safety gear/clothing.
• Wear proper uniform.
• Remember your actions reflect your organization and RIMT.
10
ATTACHMENT B
RIMT Standard Pay Policy
I. Scope
The provisions of this policy apply to all members of an RIMT.
II. Purpose
The purpose of this document is to delineate the policy and procedures for payment
and/or reimbursement of payroll expenses to include salaries/wages and associated fringe
benefits incurred during state activations of a RIMT member (Member).
III. Pay Rate
A. The Texas Forest Service (TFS) will reimburse Participating Agency/Employer
(Employer) for the participation of each Member who is employed by that Employer
at the hourly rate or salary identified on the most current payroll printout provided by
the Employer requesting salary reimbursement. TFS may also reimburse Employer
for the allocable portion of fringe benefits paid to or on behalf of the Member during
the period of activation. The actual benefits paid must also be shown on or attached
to the Employer payroll printout submitted to TFS.
B. As an individual resource, members without Employer will be paid at a rate
identified with his/her RIMT position on the RIMT Pay Schedule by Position (see
Attachment C). The individual resource's 40 -hour workweek will begin upon
acceptance of the mission. The individual will be paid for the first 40 hours at the
standard base rate of pay, and at one and one-half (11/2) times for all other hours in
that same week. The workweek will consist of seven consecutive workdays to
include weekends and holidays.
IV. Work Shift
A. Every day is considered a workday during the Activation until the Activation is over,
and the RIMT returns to its original Point of Assembly. Therefore, Saturday, Sunday,
holidays and other scheduled days off are also considered workdays during the period
of activation.
B. Each Employer or individual resource is assured pay for base hours of work,
mobilization and demobilization, travel, or standby at the appropriate rate of pay for
each workday.
V. Ordered Standby
Compensable standby shall be limited to those times when an individual is held, by
direction or orders, in a specific location, fully outfitted and ready for assignment.
11
ATTACHMENT C
RIMT PAY SCHEDULE BY POSITION
ICS
POSITION TITLE
HO
OUU,RE Y
COMMAND
ICT3
INCIDENT COMMANDER TYPE 3
24
I0F3
INFORMATION OFFICER TYPE 3
24
LOFR3
LIAISON OFFICER TYPE 3
24
PI03
PUBLIC INFORMATION OFFICER 3
24
SOF3
SAFETY OFFICER TYPE 3
24
OPERATIONS
DIVS
DIVISION/GROUP SUPERVISOR
24
OSC 3
OPERATIONS SECTION CHIEF TYPE 3
24
STLO
STRIKE TEAM LEADER (CREW, ENGINE, DOZER, MILITARY, or
TRACTOR -PLOW)
21
TFLD
TASK FORCE LEADER
21
PLANNING
DMOB
DEMOBILIZATION UNIT LEADER
24
PSC3
PLANNING SECTION CHIEF TYPE 3
24
RESL
RESOURCE UNIT LEADER
24
SITL
SITUATION UNIT LEADER
24
LOGISTICS
COML
COMMUNICATIONS UNIT LEADER
24
FACL
FACILITIES UNIT LEADER
24
FDUL
FOOD UNIT LEADER
24
GSUL
GROUND SUPPORT UNIT LEADER
24
LSCS
LOGISTICS SECTION CHIEF TYPE 3
24
MEDL
MEDICAL UNIT LEADER
24
SUBD
SUPPORT BRANCH DIRECTOR
26
SPUL
SUPPLY UNIT LEADER
24
SVBD
SERVICE BRANCH DIRECTOR
26
FINANCE
COMP
COMPENSATION/CLAIMS UNIT LEADER
24
COST
COST UNIT LEADER
24
FSC3
FINANCE/ADMINISTRATION SECTION CHIEF TYPE 3
24
PROC
PROCUREMENT UNIT LEADER
24
TIME
TIME UNIT LEADER
24
Dated 5/8/09
12
ATTACHMENT D
MOST CURRENT REVISION OF THE
RIMT TRAVEL AND PERSONNEL REIMBURSEMENT FORM
13
Memorandum of Understanding
Between
The Texas Forest Service
And
Regional Incident Management Team Member
And
The Participating Agency/Employer
This Memorandum of Understanding (MOU) is entered into this day of
2009 by and between the Texas Forest Service, a member of The Texas A&M University
System, an agency of the state of Texas (TFS) and Regional Incident Management Team (RIMT)
Member Jim Stuart (Member) and the Participating Agency/Employer Round Rock Police
Department (Employer).
I. PURPOSE
To delineate responsibilities and procedures for RIMT activities under the authority of
the State of Texas Emergency Management Plan.
II. SCOPE
The provisions of this MOU apply to RIMT activities performed at the request of the
State of Texas. The scope of this agreement also includes training activities mandated by
the State of Texas and TFS to maintain RIMT operational readiness.
III. PERIOD OF PERFORMANCE
This Contract shall begin as of the date of the last signature and shall terminate August
31, 2012, unless terminated earlier in accordance with section IX.B.
IV. DEFINITIONS
A. Activation: The process of mobilizing RIMT Members to deploy to a designated
incident or event site. When the RIMT responds to such a mobilization request, the
Member is required to arrive with all equipment and personal gear to the designated
Point of Assembly (POA) within two hours of activation notice. The time at which
the RIMT Member receives a request for activation and verbally accepts the
mission will be considered the time at which personnel costs to be charged to RIMT
activities shall begin.
B. Alert: The process of informing RIMT Members that an event has occurred and
that RIMT may be activated at some point within the next 24-48 hours.
C. De -Activation: The process of de -mobilizing RIMT Members upon notification
from the State to stand down.
D. Director: The Director of TFS.
CiM-01-11-22G, C�i)
1
E. Member: An individual who has been formally accepted into an RIMT, meeting all
requirements for skills and knowledge, and is in good standing with regard to
compliance with necessary training and fitness.
F. Participating Agency/Employer: The RIMT Member's employer who, by
execution of this MOU, has provided official support of the Member's involvement
in the RIMT.
G. State: For the purpose of this MOU, the State of Texas through the Governor's
Division of Emergency Management (GDEM).
H. RIMT: An integrated collection of personnel and equipment meeting standardized
capability criteria for addressing incident management needs during disasters.
I. TFS/State Sponsored RIMT Training and Exercises: Training and/or exercises
performed at the direction, control and funding of TFS and/or the State.
J. Local RIMT Sponsored Training and Exercises: Training and/or exercises
performed at the direction, control and funding of a participating agency or RIMT
Member in order to develop and maintain the incident management capabilities of
the member and the RIMT. RIMT sponsored training shall be coordinated with
TFS staff and receive prior written authorization to conduct such training.
V. RESPONSIBILITIES
A. TFS shall:
1. Recruit and organize the RIMT, according to guidelines prescribed by TFS.
2. Provide administrative, financial and personnel management related to the
RIMT and this agreement.
3. Provide training to RIMT Members. Training shall be consistent with the
objectives of developing, upgrading and maintaining individual skills, as
identified in the position description requirements, necessary to maintain
operational readiness.
4. Develop, implement and exercise an internal notification and call -out system
for RIMT Members.
5. Provide all tools and equipment necessary to conduct safe and effective
incident management operations as listed in the current approved RIMT cache
list.
6. Maintain all tools and equipment in the RIMT cache in a ready state.
7. Provide coordination between the State, other relevant governmental and
private entities, Employer and RIMT Member.
8. Maintain a primary contact list for all RIMT Members.
2
9. Maintain personnel files on all members of RIMT for the purpose of
documenting training records, emergency notification and other
documentation as required by the State.
B. The Employer shall:
1. Maintain a roster of all its personnel participating in RIMT activities.
2. Provide a primary point of contact to TFS for the purpose of notification of
RIMT activities.
3. Provide administrative support to employee members of RIMT, i.e. "time off"
when fiscally reasonable to do so for RIMT activities such as training,
meetings and actual deployments.
4. Submit reimbursement claims within thirty (30) days of official deactivation
or completion of TFS/State sponsored RIMT training of the RIMT Member.
C. Member shall:
1. Be physically capable of performing assigned duties required in the position
description (PD) requirements for the assigned position.
2. Maintain knowledge, skills and abilities necessary to operate safely and
effectively in the assigned position.
3. Maintain support of Employer for participation in RIMT activities.
4. Keep Employer advised of RIMT activities that may require time off from
work.
5. Advise RIMT point of contact of any change in notification process, i.e.
address or phone number changes.
6. Be available for immediate call -out during the period Member's assigned
RIMT is first on the rotation for call -out.
7. Respond immediately to a mobilization request with acceptance or refusal of
current mission request and arriving within 2 hours from time of mobilization
request to the assigned POA.
8. Maintain all equipment issued by RIMT in a ready state and advising TFS
Manager deployed with RIMT of any lost, stolen or damaged items assigned
to Member.
9. Be prepared to operate in the disaster environment.
10. Follow the RIMT Code of Conduct in Attachment A.
3
VI. PROCEDURES
A. Activation
1. Upon request from the State for disaster assistance, and/or determination that
pre -positioning the RIMT is prudent, TFS shall request the activation of the
RIMT to respond to a designated POA.
2. TFS shall communicate an Alert and/or Activation notice to RIMT Members
through the internal paging and call -out system according to the current
approved mobilization plan.
B. Mobilization, Deployment and Re -deployment
1. TFS will notify members of activation of RIMT.
2. Upon arrival at the POA, the State representative will provide initial briefings,
maps, food, housing and any other items essential to the initial set-up and
support of the RIMT.
3. When RIMT is activated, the RIMT, including all necessary equipment, will
move to the pre -designated point of departure (POD) for ground or air
transportation.
4. The RIMT shall be re -deployed to the original POA upon completion of the
RIMT mission.
C. Management
1. TFS will have overall management, command and control of all RIMT
resources and operations.
2. Tactical deployment of RIMT will be under the direction of the local Incident
Commander and the RIMT Incident Commander assigned to the incident.
VII. TRAINING AND EXERCISES
A. Local RIMT Sponsored Training and Exercises
Periodically RIMT Members will be requested or required to attend local RIMT
sponsored training or exercises. Local RIMT sponsored training or exercises shall
be performed at the direction, control and funding of the local RIMT in order to
develop the technical skills of RIMT Members. Costs associated with this training
or exercises will not be reimbursed by TFS or the State.
B. TFS/State Sponsored RIMT Training and Exercises
Periodically RIMT Members will be required and/or invited to attend TFS/State
RIMT training and/or exercises. This training and exercises will be performed at
4
the direction, control and funding of TFS, or the State in order to develop and
maintain the incident management capabilities of the RIMT. Allowable travel costs
associated with this training will be reimbursed by TFS.
C. Minimum Training Requirements
Member is required to attend a minimum of 50% of the available RIMT training
and exercise opportunities provided for the assigned RIMT position. Failure to
attend a minimum of 50% of the training opportunities will result in dismissal from
the RIMT. Exceptions may be granted at the discretion of the RIMT Incident
Commander.
VIII. ADMINISTRATIVE, FINANCIAL AND PERSONNEL MANAGEMENT
A. Reimbursement to Employer
1. TFS will reimburse Employer for all wages identified and allowed in the
RIMT Standard Pay Policy (Attachment B). TFS will reimburse all amounts
necessary to fund payroll associated costs of state and/or federal disaster
deployments.
2. TFS will reimburse Employer for the cost of backfilling while Member is
activated. This shall consist of expenses generated by the replacement of a
deployed Member on their normally scheduled duty period/day.
3. TFS will reimburse Employer for salaries and backfill expenses of any
deployed Member who would be required to return to regularly scheduled
duty during the personnel rehabilitation period described in the demobilization
order. If the deployed Member's regularly scheduled shift begins or ends
within the identified rehabilitation period, Employer may give the deployed
Member that time off with pay and backfill his/her position. If Member is not
normally scheduled to work during the identified rehabilitation period, then no
reimbursement will be made for Member. TFS will determine the personnel
rehabilitation period that will apply to each deployment based on the
demobilization order for that deployment.
4. TFS will reimburse Employer for reasonable travel expenses associated with
Member's travel for RIMT training or deployment. All travel reimbursements
will be in accordance with the State of Texas Travel Allowance Guide,
published by the Comptroller of Public Accounts.
5. TFS will reimburse Employer for reasonable (as determined by TFS) personal
costs associated with Member's participation in a deployment.
6. TFS will reimburse Employer for emergency procurement of RIMT materials,
equipment and supplies purchased and consumed by Member in providing
requested assistance on a replacement basis. Prior approval by the TFS
manager deployed with the RIMT must be obtained and original receipts for
such items must be submitted with reimbursement request to TFS.
5
7. Employer shall submit to TFS all reimbursement requests within 30 days of
Member de -activation or completion of TFS/State sponsored training event.
B. Reimbursement of RIMT Member as an Individual Resource
1. TFS will pay an individual resource Member for all wages specified in the
RIMT Standard Pay Policy (Attachment B). Payment for these wages will be
determined based upon the Member's RIMT position in the most current
revision of the RIMT Pay Schedule by Position (Attachment C).
2. TFS will reimburse an individual resource Member for reasonable (as
determined by TFS) travel expenses associated with Member's travel for
RIMT training or deployment. All travel reimbursements will be in
accordance with the State of Texas Travel Allowance Guide, published by the
Comptroller of Public Accounts.
3. TFS will reimburse an individual resource Member for reasonable (as
determined by TFS) personal costs associated with participation in a
deployment.
4. TFS will reimburse an individual resource Member for emergency
procurement of RIMT materials, equipment and supplies purchased and
consumed by Member in providing requested assistance. Prior approval by
the TFS manager deployed with the RIMT must be obtained and original
receipts for such items must be submitted with reimbursement request to TFS.
5. Individual resource Member must submit to TFS all reimbursement requests
within 30 days of Member de -activation or completion of TFS/State
sponsored training event.
C. Medical Care for Injury or Illness
1. If Member incurs an injury or illness during an RIMT training exercise or
deployment, TFS will pay for triage medical care to ensure Member is
properly treated and medically evaluated. TFS will make a determination as
to whether the injury or illness was work related and will notify Employer for
proper processing of Workers Compensation claim. Employer will be
responsible for handling any additional medical care for work related injuries
or illnesses under its Worker Compensation insurance. Member will be
responsible for handling any additional medical care for non -work related
injuries or illnesses under his/her personal health insurance.
D. Liability
1. It is mutually agreed that TFS, Employer and Member shall each be
responsible for their own losses arising out of the performance of this MOU.
E. Reimbursement Process
6
1. All requests for reimbursement must be submitted using the most current
RIMT Travel and Personnel Reimbursement Form (Attachment D).
2. TFS will process payment to Employer or individual resource member for all
allowable expenses within 30 days of receipt of the properly completed and
supported RIMT Travel and Personnel Reimbursement Form.
3. Neither Member nor Employer will be reimbursed for costs incurred by
activations that are outside the scope of this agreement.
4. All financial commitments herein are made subject to availability of funds
from the State.
IX. CONDITIONS, AMENDMENTS AND TERMINATION
A. This MOU may be modified or amended only by the written agreement of all
parties.
B. Any party, upon 30 day written notice, may terminate this MOU.
C. TFS complies with the provisions of Executive Order 11246 of Sept. 24, 1965, as
amended and with the rules, regulations and relevant orders of the Secretary of
Labor. To that end, TFS will not discriminate against any employee or Member on
the grounds of race, color, religion, sex or national origin. In addition the use of
state or federal facilities, services and supplies will be in compliance with
regulations prohibiting duplication of benefits and guaranteeing nondiscrimination.
Distribution of supplies, processing of applications, provisions of technical
assistance and other relief assistance activities shall be accomplished in an equitable
and impartial manner, without discrimination on the grounds of race, color, religion,
nationality sex, age or economic status.
D. This MOU is governed by the laws of the State of Texas. Venue for any suits
related to this agreement shall be in Brazos County, Texas.
X. POINTS OF CONTACT
TFS
Paul Hahnemann
John B. Connally Building
301 Tarrow, Suite 304
College Station, TX 77840
Tel#: 979-458-7344
e-mail: phannemann@tfs.tamu.edu
Employer
Timothy Ryle
Assistant Chief of Police
Round Rock Police Department
2701 N Mays St
Round Rock, TX 78665
Tel#: 512-218-5521
email: tryle@round-rock.tx.us
Member
Lt. Jim Stuart
Criminal Investigations Division
Round Rock Police Dept.
2701 N Mays St
Round Rock, TX 78665
Tel#: 512-218-5522
Email: jstuart@round-rock.tx.us
8
XI. ENTIRE AGREEMENT
This MOU along with the following Attachments reflects the entire agreement between
the parties:
Attachment A, RIMT Code of Conduct
Attachment B, RIMT Standard Pay Policy
Attachment C, RIMT Pay Schedule by Position (most current revision)
Attachment D, RIMT Travel and Personnel Reimbursement Form (most current
revision)
Employer and Member hereby acknowledge that they have read and understand this entire MOU.
All oral or written agreements between the parties hereto relating to the subject matter of this
MOU that were made prior to the execution of this MOU have been reduced to writing and are
contained herein. Employer and Member agree to abide by all terms and conditions specified
herein and certify that the information provided to TFS is true and correct in all respects to the
best of their knowledge and belief.
This MOU is entered into by and between the following parties:
TEXAS FOREST SERVICE:
Signature:
Name:
Title:
Date:
Tom G. Boggus
Interim Director
PARTICIPATING AGENCY/EMPLOYER
Signature:
Name:
Title: rl(lQY)C4Ol'
Date: I l -l2 -2oOq `1
es "R. Huse , P•E
RIMT MEMBER:
Signature:
Name:
Date:
9
ATTACHMENT A
RIMT Code of Conduct
• No transportation/use of illegal drugs/alcohol.
• Firearms are authorized to be carried by only current TCLEOSE
certified commissioned officers.
• Normal radio protocol used/traffic kept to a minimum.
• Know your chain of command/who you report to.
• Limit procurement of equipment.
• Do not take things without authorization.
• Act professionally.
• Remain ready even when unassigned.
• Recreation limited to unassigned hours.
• Maintain/wear safety gear/clothing.
• Wear proper uniform.
• Remember your actions reflect your organization and RIMT.
I0
ATTACHMENT B
RIMT Standard Pay Policy
I. Scope
The provisions of this policy apply to all members of an RIMT.
II. Purpose
The purpose of this document is to delineate the policy and procedures for payment
and/or reimbursement of payroll expenses to include salaries/wages and associated fringe
benefits incurred during state activations of a RIMT member (Member).
III. Pay Rate
A. The Texas Forest Service (TFS) will reimburse Participating Agency/Employer
(Employer) for the participation of each Member who is employed by that Employer
at the hourly rate or salary identified on the most current payroll printout provided by
the Employer requesting salary reimbursement. TFS may also reimburse Employer
for the allocable portion of fringe benefits paid to or on behalf of the Member during
the period of activation. The actual benefits paid must also be shown on or attached
to the Employer payroll printout submitted to TFS.
B. As an individual resource, members without Employer will be paid at a rate
identified with his/her RIMT position on the RIMT Pay Schedule by Position (see
Attachment C). The individual resource's 40 -hour workweek will begin upon
acceptance of the mission. The individual will be paid for the first 40 hours at the
standard base rate of pay, and at one and one-half (I %2) times for all other hours in
that same week. The workweek will consist of seven consecutive workdays to
include weekends and holidays.
IV. Work Shift
A. Every day is considered a workday during the Activation until the Activation is over,
and the RIMT returns to its original Point of Assembly. Therefore, Saturday, Sunday,
holidays and other scheduled days off are also considered workdays during the period
of activation.
B. Each Employer or individual resource is assured pay for base hours of work,
mobilization and demobilization, travel, or standby at the appropriate rate of pay for
each workday.
V. Ordered Standby
Compensable standby shall be limited to those times when an individual is held, by
direction or orders, in a specific location, fully outfitted and ready for assignment.
11
ATTACHMENT C
RIMT PAY SCHEDULE BY POSITION
ICS
ID
POSITION TITLE
HOURLY
RATE
COMMAND
ICT3
INCIDENT COMMANDER TYPE 3
24
I0F3
INFORMATION OFFICER TYPE 3
24
LOFR3
LIAISON OFFICER TYPE 3
24
PI03
PUBLIC INFORMATION OFFICER 3
24
SOF3
SAFETY OFFICER TYPE 3
24
OPERATIONS
DIVS
DIVISION/GROUP SUPERVISOR
24
OSC 3
OPERATIONS SECTION CHIEF TYPE 3
24
SILO
STRIKE TEAM LEADER (CREW, ENGINE, DOZER, MILITARY, or
TRACTOR -PLOW)
21
TFLD
TASK FORCE LEADER
21
PLANNING
DMOB
DEMOBILIZATION UNIT LEADER
24
PSC3
PLANNING SECTION CHIEF TYPE 3
24
RESL
RESOURCE UNIT LEADER
24
SITL
SITUATION UNIT LEADER
24
LOGISTICS
COML
COMMUNICATIONS UNIT LEADER
24
FACL
FACILITIES UNIT LEADER
24
FDUL
FOOD UNIT LEADER
24
GSUL
GROUND SUPPORT UNIT LEADER
24
LSC3
LOGISTICS SECTION CHIEF TYPE 3
24
MEDL
MEDICAL UNIT LEADER
24
SUBD
SUPPORT BRANCH DIRECTOR
26
SPUL
SUPPLY UNIT LEADER
24
SVBD
SERVICE BRANCH DIRECTOR
26
FINANCE
COMP
COMPENSATION/CLAIMS UNIT LEADER
24
COST
COST UNIT LEADER
24
FSC3
FINANCE/ADMINISTRATION SECTION CHIEF TYPE 3
24
PROC
PROCUREMENT UNIT LEADER
24
TIME
TIME UNIT LEADER
24
Dated 5/8/09
12
ATTACHMENT D
MOST CURRENT REVISION OF THE
RIMT TRAVEL AND PERSONNEL REIMBURSEMENT FORM
13
Memorandum of Understanding D
Between
The Texas Forest Service
And
Regional Incident Management Team Member
And
The Participating Agency/Employer
This Memorandum of Understanding (MOU) is entered into this day of
2009 by and between the Texas Forest Service, a member of The Texas A&M University
System, an agency of the state of Texas (TFS) and Regional Incident Management Team (RIMT)
Member Tim Travis (Member) and the Participating Agency/Employer City of Round Rock
Police Department (Employer).
I. PURPOSE
To delineate responsibilities and procedures for RIMT activities under the authority of
the State of Texas Emergency Management Plan.
II. SCOPE
The provisions of this MOU apply to RIMT activities performed at the request of the
State of Texas. The scope of this agreement also includes training activities mandated by
the State of Texas and TFS to maintain RIMT operational readiness.
III. PERIOD OF PERFORMANCE
This Contract shall begin as of the date of the last signature and shall terminate August
31, 2012, unless terminated earlier in accordance with section IX.B.
IV. DEFINITIONS
A. Activation: The process of mobilizing RIMT Members to deploy to a designated
incident or event site. When the RIMT responds to such a mobilization request, the
Member is required to arrive with all equipment and personal gear to the designated
Point of Assembly (POA) within two hours of activation notice. The time at which
the RIMT Member receives a request for activation and verbally accepts the
mission will be considered the time at which personnel costs to be charged to RIMT
activities shall begin.
B. Alert: The process of informing RIMT Members that an event has occurred and
that RIMT may be activated at some point within the next 24-48 hours.
C. De -Activation: The process of de -mobilizing RIMT Members upon notification
from the State to stand down.
D. Director: The Director of TFS.
('.111-t�1-11-22 (I )
E. Member: An individual who has been formally accepted into an RIMT, meeting all
requirements for skills and knowledge, and is in good standing with regard to
compliance with necessary training and fitness.
F. Participating Agency/Employer: The RIMT Member's employer who, by
execution of this MOU, has provided official support of the Member's involvement
in the RIMT.
G. State: For the purpose of this MOU, the State of Texas through the Governor's
Division of Emergency Management (GDEM).
H. RIMT: An integrated collection of personnel and equipment meeting standardized
capability criteria for addressing incident management needs during disasters.
I. TFS/State Sponsored RIMT Training and Exercises: Training and/or exercises
performed at the direction, control and funding of TFS and/or the State.
J. Local RIMT Sponsored Training and Exercises: Training and/or exercises
performed at the direction, control and funding of a participating agency or RIMT
Member in order to develop and maintain the incident management capabilities of
the member and the RIMT. RIMT sponsored training shall be coordinated with
TFS staff and receive prior written authorization to conduct such training.
V. RESPONSIBILITIES
A. TFS shall:
1. Recruit and organize the RIMT, according to guidelines prescribed by TFS.
2. Provide administrative, financial and personnel management related to the
RIMT and this agreement.
3. Provide training to RIMT Members. Training shall be consistent with the
objectives of developing, upgrading and maintaining individual skills, as
identified in the position description requirements, necessary to maintain
operational readiness.
4. Develop, implement and exercise an internal notification and call -out system
for RIMT Members.
5. Provide all tools and equipment necessary to conduct safe and effective
incident management operations as listed in the current approved RIMT cache
list.
6. Maintain all tools and equipment in the RIMT cache in a ready state.
7. Provide coordination between the State, other relevant governmental and
private entities, Employer and RIMT Member.
8. Maintain a primary contact list for all RIMT Members.
2
9. Maintain personnel files on all members of RIMT for the purpose of
documenting training records, emergency notification and other
documentation as required by the State.
B. The Employer shall:
1. Maintain a roster of all its personnel participating in RIMT activities.
2. Provide a primary point of contact to TFS for the purpose of notification of
RIMT activities.
3. Provide administrative support to employee members of RIMT, i.e. "time off'
when fiscally reasonable to do so for RIMT activities such as training,
meetings and actual deployments.
4. Submit reimbursement claims within thirty (30) days of official deactivation
or completion of TFS/State sponsored RIMT training of the RIMT Member.
C. Member shall:
1. Be physically capable of performing assigned duties required in the position
description (PD) requirements for the assigned position.
2. Maintain knowledge, skills and abilities necessary to operate safely and
effectively in the assigned position.
3. Maintain support of Employer for participation in RIMT activities.
4. Keep Employer advised of RIMT activities that may require time off from
work.
5. Advise RIMT point of contact of any change in notification process, i.e.
address or phone number changes.
6. Be available for immediate call -out during the period Member's assigned
RIMT is first on the rotation for call -out.
7. Respond immediately to a mobilization request with acceptance or refusal of
current mission request and arriving within 2 hours from time of mobilization
request to the assigned POA.
8. Maintain all equipment issued by RIMT in a ready state and advising TFS
Manager deployed with RIMT of any lost, stolen or damaged items assigned
to Member.
9. Be prepared to operate in the disaster environment.
10. Follow the RIMT Code of Conduct in Attachment A.
3
VI. PROCEDURES
A. Activation
1. Upon request from the State for disaster assistance, and/or determination that
pre -positioning the RIMT is prudent, TFS shall request the activation of the
RIMT to respond to a designated POA.
2. TFS shall communicate an Alert and/or Activation notice to RIMT Members
through the internal paging and call -out system according to the current
approved mobilization plan.
B. Mobilization, Deployment and Re -deployment
1. TFS will notify members of activation of RIMT.
2. Upon arrival at the POA, the State representative will provide initial briefings,
maps, food, housing and any other items essential to the initial set-up and
support of the RIMT.
3. When RIMT is activated, the RIMT, including all necessary equipment, will
move to the pre -designated point of departure (POD) for ground or air
transportation.
4. The RIMT shall be re -deployed to the original POA upon completion of the
RIMT mission.
C. Management
1. TFS will have overall management, command and control of all RIMT
resources and operations.
2. Tactical deployment of RIMT will be under the direction of the local Incident
Commander and the RIMT Incident Commander assigned to the incident.
VII. TRAINING AND EXERCISES
A. Local RIMT Sponsored Training and Exercises
Periodically RIMT Members will be requested or required to attend local RIMT
sponsored training or exercises. Local RIMT sponsored training or exercises shall
be performed at the direction, control and funding of the local RIMT in order to
develop the technical skills of RIMT Members. Costs associated with this training
or exercises will not be reimbursed by TFS or the State.
B. TFS/State Sponsored RIMT Training and Exercises
Periodically RIMT Members will be required and/or invited to attend TFS/State
RIMT training and/or exercises. This training and exercises will be performed at
4
the direction, control and funding of TFS, or the State in order to develop and
maintain the incident management capabilities of the RIMT. Allowable travel costs
associated with this training will be reimbursed by TFS.
C. Minimum Training Requirements
Member is required to attend a minimum of 50% of the available RIMT training
and exercise opportunities provided for the assigned RIMT position. Failure to
attend a minimum of 50% of the training opportunities will result in dismissal from
the RIMT. Exceptions may be granted at the discretion of the RIMT Incident
Commander.
VIII. ADMINISTRATIVE, FINANCIAL AND PERSONNEL MANAGEMENT
A. Reimbursement to Employer
1. TFS will reimburse Employer for all wages identified and allowed in the
RIMT Standard Pay Policy (Attachment B). TFS will reimburse all amounts
necessary to fund payroll associated costs of state and/or federal disaster
deployments.
2. TFS will reimburse Employer for the cost of backfilling while Member is
activated. This shall consist of expenses generated by the replacement of a
deployed Member on their normally scheduled duty period/day.
3. TFS will reimburse Employer for salaries and backfill expenses of any
deployed Member who would be required to return to regularly scheduled
duty during the personnel rehabilitation period described in the demobilization
order. If the deployed Member's regularly scheduled shift begins or ends
within the identified rehabilitation period, Employer may give the deployed
Member that time off with pay and backfill his/her position. If Member is not
normally scheduled to work during the identified rehabilitation period, then no
reimbursement will be made for Member. TFS will determine the personnel
rehabilitation period that will apply to each deployment based on the
demobilization order for that deployment.
4. TFS will reimburse Employer for reasonable travel expenses associated with
Member's travel for RIMT training or deployment. All travel reimbursements
will be in accordance with the State of Texas Travel Allowance Guide,
published by the Comptroller of Public Accounts.
5. TFS will reimburse Employer for reasonable (as determined by TFS) personal
costs associated with Member's participation in a deployment.
6. TFS will reimburse Employer for emergency procurement of RIMT materials,
equipment and supplies purchased and consumed by Member in providing
requested assistance on a replacement basis. Prior approval by the TFS
manager deployed with the RIMT must be obtained and original receipts for
such items must be submitted with reimbursement request to TFS.
5
7. Employer shall submit to TFS all reimbursement requests within 30 days of
Member de -activation or completion of TFS/State sponsored training event.
B. Reimbursement of RIMT Member as an Individual Resource
1. TFS will pay an individual resource Member for all wages specified in the
RIMT Standard Pay Policy (Attachment B). Payment for these wages will be
determined based upon the Member's RIMT position in the most current
revision of the RIMT Pay Schedule by Position (Attachment C).
2. TFS will reimburse an individual resource Member for reasonable (as
determined by TFS) travel expenses associated with Member's travel for
RIMT training or deployment. All travel reimbursements will be in
accordance with the State of Texas Travel Allowance Guide, published by the
Comptroller of Public Accounts.
3. TFS will reimburse an individual resource Member for reasonable (as
determined by TFS) personal costs associated with participation in a
deployment.
4. TFS will reimburse an individual resource Member for emergency
procurement of RIMT materials, equipment and supplies purchased and
consumed by Member in providing requested assistance. Prior approval by
the TFS manager deployed with the RIMT must be obtained and original
receipts for such items must be submitted with reimbursement request to TFS.
5. Individual resource Member must submit to TFS all reimbursement requests
within 30 days of Member de -activation or completion of TFS/State
sponsored training event.
C. Medical Care for Injury or Illness
1. If Member incurs an injury or illness during an RIMT training exercise or
deployment, TFS will pay for triage medical care to ensure Member is
properly treated and medically evaluated. TFS will make a determination as
to whether the injury or illness was work related and will notify Employer for
proper processing of Workers Compensation claim. Employer will be
responsible for handling any additional medical care for work related injuries
or illnesses under its Worker Compensation insurance. Member will be
responsible for handling any additional medical care for non -work related
injuries or illnesses under his/her personal health insurance.
D. Liability
1. It is mutually agreed that TFS, Employer and Member shall each be
responsible for their own losses arising out of the performance of this MOU.
E. Reimbursement Process
6
1. All requests for reimbursement must be submitted using the most current
RIMT Travel and Personnel Reimbursement Form (Attachment D).
2. TFS will process payment to Employer or individual resource member for all
allowable expenses within 30 days of receipt of the properly completed and
supported RIMT Travel and Personnel Reimbursement Form.
3. Neither Member nor Employer will be reimbursed for costs incurred by
activations that are outside the scope of this agreement.
4. All financial commitments herein are made subject to availability of funds
from the State.
IX. CONDITIONS, AMENDMENTS AND TERMINATION
A. This MOU may be modified or amended only by the written agreement of all
parties.
B. Any party, upon 30 day written notice, may terminate this MOU.
C. TFS complies with the provisions of Executive Order 11246 of Sept. 24, 1965, as
amended and with the rules, regulations and relevant orders of the Secretary of
Labor. To that end, TFS will not discriminate against any employee or Member on
the grounds of race, color, religion, sex or national origin. In addition the use of
state or federal facilities, services and supplies will be in compliance with
regulations prohibiting duplication of benefits and guaranteeing nondiscrimination.
Distribution of supplies, processing of applications, provisions of technical
assistance and other relief assistance activities shall be accomplished in an equitable
and impartial manner, without discrimination on the grounds of race, color, religion,
nationality sex, age or economic status.
D. This MOU is governed by the laws of the State of Texas. Venue for any suits
related to this agreement shall be in Brazos County, Texas.
X. POINTS OF CONTACT
TFS
Paul Hannemann
John B. Connally Building
301 Tarrow, Suite 304
College Station, TX 77840
Tel: 979-458-7344
e-mail: phannemann(a,tfs.tamu.edu
Member
Sgt. Tim Travis
Patrol Division
Round Rock Police Department
2701 N. Mays
Round Rock, TX 78665
Tel#: 512-218-5500
Email: ttravis@round-rock.tx.us
7
Employer
Timothy Ryle
Assistant Chief of Police
Round Rock Police Department
2701 N. Mays
Round Rock, TX 78665
Tel#: 512-218-5500
email: tryle@round-rock.tx.us
XI. ENTIRE AGREEMENT
This MOU along with the following Attachments reflects the entire agreement between
the parties:
Attachment A, RIMT Code of Conduct
Attachment B, RIMT Standard Pay Policy
Attachment C, RIMT Pay Schedule by Position (most current revision)
Attachment D, RIMT Travel and Personnel Reimbursement Form (most current
revision)
Employer and Member hereby acknowledge that they have read and understand this entire MOU.
All oral or written agreements between the parties hereto relating to the subject matter of this
MOU that were made prior to the execution of this MOU have been reduced to writing and are
contained herein. Employer and Member agree to abide by all terms and conditions specified
herein and certify that the information provided to TFS is true and correct in all respects to the
best of their knowledge and belief.
This MOU is entered into by and between the following parties:
TEXAS FOREST SERVICE:
Signature:
Name:
Title:
Date:
Tom G. Boggus
Interim Director
PARTICIPATING AGENCY/EMPLOYER
Signature:
Name:
Title:
Date:
1 (Ylcu lmQ-("
11-12-2009
RIMT MEMBER:
Signature:
Name: ?;„n r a,/ s
Date: /o. 9
8
ATTACHMENT A
RIMT Code of Conduct
• No transportation/use of illegal drugs/alcohol.
• Firearms are authorized to be carried by only current TCLEOSE
certified commissioned officers.
• Normal radio protocol used/traffic kept to a minimum.
• Know your chain of command/who you report to.
• Limit procurement of equipment.
• Do not take things without authorization.
• Act professionally.
• Remain ready even when unassigned.
• Recreation limited to unassigned hours.
• Maintain/wear safety gear/clothing.
• Wear proper uniform.
• Remember your actions reflect your organization and RIMT.
9
ATTACHMENT B
RIMT Standard Pay Policy
I. Scope
The provisions of this policy apply to all members of an RIMT.
II. Purpose
The purpose of this document is to delineate the policy and procedures for payment
and/or reimbursement of payroll expenses to include salaries/wages and associated fringe
benefits incurred during state activations of a RIMT member (Member).
III. Pay Rate
A. The Texas Forest Service (TFS) will reimburse Participating Agency/Employer
(Employer) for the participation of each Member who is employed by that Employer
at the hourly rate or salary identified on the most current payroll printout provided by
the Employer requesting salary reimbursement. TFS may also reimburse Employer
for the allocable portion of fringe benefits paid to or on behalf of the Member during
the period of activation. The actual benefits paid must also be shown on or attached
to the Employer payroll printout submitted to TFS.
B. As an individual resource, members without Employer will be paid at a rate
identified with his/her RIMT position on the RIMT Pay Schedule by Position (see
Attachment C). The individual resource's 40 -hour workweek will begin upon
acceptance of the mission. The individual will be paid for the first 40 hours at the
standard base rate of pay, and at one and one-half (1'/2) times for all other hours in
that same week. The workweek will consist of seven consecutive workdays to
include weekends and holidays.
IV. Work Shift
A. Every day is considered a workday during the Activation until the Activation is over,
and the RIMT returns to its original Point of Assembly. Therefore, Saturday, Sunday,
holidays and other scheduled days off are also considered workdays during the period
of activation.
B. Each Employer or individual resource is assured pay for base hours of work,
mobilization and demobilization, travel, or standby at the appropriate rate of pay for
each workday.
V. Ordered Standby
Compensable standby shall be limited to those times when an individual is held, by
direction or orders, in a specific location, fully outfitted and ready for assignment.
10
ATTACHMENT C
RIMT PAY SCHEDULE BY POSITION
ICS
ID
POSITION TITLE
HOURLY
RATE
COMMAND
ICT3
INCIDENT COMMANDER TYPE 3
24
I0F3
INFORMATION OFFICER TYPE 3
24
LOFR3
LIAISON OFFICER TYPE 3
24
PI03
PUBLIC INFORMATION OFFICER 3
24
SOF3
SAFETY OFFICER TYPE 3
24
OPERATIONS
DIVS
DIVISION/GROUP SUPERVISOR
24
OSC 3
OPERATIONS SECTION CHIEF TYPE 3
24
STLO
STRIKE TEAM LEADER (CREW, ENGINE, DOZER, MILITARY, or
TRACTOR -PLOW)
21
TFLD
TASK FORCE LEADER
21
PLANNING
DMOB
DEMOBILIZATION UNIT LEADER
24
PSC3
PLANNING SECTION CHIEF TYPE 3
24
RESL
RESOURCE UNIT LEADER
24
SITL
SITUATION UNIT LEADER
24
LOGISTICS
COML
COMMUNICATIONS UNIT LEADER
24
FACL
FACILITIES UNIT LEADER
24
FDUL
FOOD UNIT LEADER
24
GSUL
GROUND SUPPORT UNIT LEADER
24
LSC3
LOGISTICS SECTION CHIEF TYPE 3
24
MEDL
MEDICAL UNIT LEADER
24
SUBD
SUPPORT BRANCH DIRECTOR
26
SPUL
SUPPLY UNIT LEADER
24
SVBD
SERVICE BRANCH DIRECTOR
26
FINANCE
COMP
COMPENSATION/CLAIMS UNIT LEADER
24
COST
COST UNIT LEADER
24
FSC3
FINANCE/ADMINISTRATION SECTION CHIEF TYPE 3
24
PROC
PROCUREMENT UNIT LEADER
24
TIME
TIME UNIT LEADER
24
Dated 5/8/09
11
ATTACHMENT D
MOST CURRENT REVISION OF THE
RIMT TRAVEL AND PERSONNEL REIMBURSEMENT FORM
12
Memorandum of Understanding C y
Between
The Texas Forest Service
And
Regional Incident Management Team Member
And
The Participating Agency/Employer
This Memorandum of Understanding (MOU) is entered into this day of
2009 by and between the Texas Forest Service, a member of The Texas A&M University
System, an agency of the state of Texas (TFS) and Regional Incident Management Team (RIMT)
Member Ann Treffer (Member) and the Participating Agency/Employer Round Rock Police
Department (Employer).
I. PURPOSE
To delineate responsibilities and procedures for RIMT activities under the authority of
the State of Texas Emergency Management Plan.
II. SCOPE
The provisions of this MOU apply to RIMT activities performed at the request of the
State of Texas. The scope of this agreement also includes training activities mandated by
the State of Texas and TFS to maintain RIMT operational readiness.
III. PERIOD OF PERFORMANCE
This Contract shall begin as of the date of the last signature and shall terminate August
31, 2012, unless terminated earlier in accordance with section IX.B.
IV. DEFINITIONS
A. Activation: The process of mobilizing RIMT Members to deploy to a designated
incident or event site. When the RIMT responds to such a mobilization request, the
Member is required to arrive with all equipment and personal gear to the designated
Point of Assembly (POA) within two hours of activation notice. The time at which
the RIMT Member receives a request for activation and verbally accepts the
mission will be considered the time at which personnel costs to be charged to RIMT
activities shall begin.
B. Alert: The process of informing RIMT Members that an event has occurred and
that RIMT may be activated at some point within the next 24-48 hours.
C. De -Activation: The process of de -mobilizing RIMT Members upon notification
from the State to stand down.
D. Director: The Director of TFS.
Cin-oc-1142to c' )
E. Member: An individual who has been formally accepted into an RIMT, meeting all
requirements for skills and knowledge, and is in good standing with regard to
compliance with necessary training and fitness.
F. Participating Agency/Employer: The RIMT Member's employer who, by
execution of this MOU, has provided official support of the Member's involvement
in the RIMT.
G. State: For the purpose of this MOU, the State of Texas through the Governor's
Division of Emergency Management (GDEM).
H. RIMT: An integrated collection of personnel and equipment meeting standardized
capability criteria for addressing incident management needs during disasters.
I. TFS/State Sponsored RIMT Training and Exercises: Training and/or exercises
performed at the direction, control and funding of TFS and/or the State.
J. Local RIMT Sponsored Training and Exercises: Training and/or exercises
performed at the direction, control and funding of a participating agency or RIMT
Member in order to develop and maintain the incident management capabilities of
the member and the RIMT. RIMT sponsored training shall be coordinated with
TFS staff and receive prior written authorization to conduct such training.
V. RESPONSIBILITIES
A. TFS shall:
1. Recruit and organize the RIMT, according to guidelines prescribed by TFS.
2. Provide administrative, financial and personnel management related to the
RIMT and this agreement.
3. Provide training to RIMT Members. Training shall be consistent withthe
objectives of developing, upgrading and maintaining individual skills, as
identified in the position description requirements, necessary to maintain
operational readiness.
4. Develop, implement and exercise an internal notification and call -out system
for RIMT Members.
5. Provide all tools and equipment necessary to conduct safe and effective
incident management operations as listed in the current approved RIMT cache
list.
6. Maintain all tools and equipment in the RIMT cache in a ready state.
7. Provide coordination between the State, other relevant governmental and
private entities, Employer and RIMT Member.
8. Maintain a primary contact list for all RIMT Members.
2
9. Maintain personnel files on all members of RIMT for the purpose of
documenting training records, emergency notification and other
documentation as required by the State.
B. The Employer shall:
1. Maintain a roster of all its personnel participating in RIMT activities.
2. Provide a primary point of contact to TFS for the purpose of notification of
RIMT activities.
3. Provide administrative support to employee members of RIMT, i.e. "time off'
when fiscally reasonable to do so for RIMT activities such as training,
meetings and actual deployments.
4. Submit reimbursement claims within thirty (30) days of official deactivation
or completion of TFS/State sponsored RIMT training of the RIMT Member.
C. Member shall:
1. Be physically capable of performing assigned duties required in the position
description (PD) requirements for the assigned position.
2. Maintain knowledge, skills and abilities necessary to operate safely and
effectively in the assigned.position.
3. Maintain support of Employer for participation in RIMT activities.
4. Keep Employer advised of RIMT activities that may require time off from
work.
5. Advise RIMT point of contact of any change in notification process, i.e.
address or phone number changes.
6. Be available for immediate call -out during the period Member's assigned
RIMT is first on the rotation for call -out.
7. Respond immediately to a mobilization request with acceptance or refusal of
current mission request and arriving within 2 hours from time of mobilization
request to the assigned POA.
8. Maintain all equipment issued by RIMT in a ready state and advising TFS
Manager deployed with RIMT of any lost, stolen or damaged items assigned
to Member.
9. Be prepared to operate in the disaster environment.
10. Follow the RIMT Code of Conduct in Attachment A.
3
VI. PROCEDURES
A. Activation
1. Upon request from the State for disaster assistance, and/or determination that
pre -positioning the RIMT is prudent, TFS shall request the activation of the
RIMT to respond to a designated POA.
2. TFS shall communicate an Alert and/or Activation notice to RIMT Members
through the internal paging and call -out system according to the current
approved mobilization plan.
B. Mobilization, Deployment and Re -deployment
1. TFS will notify members of activation of RIMT.
2. Upon arrival at the POA, the State representative will provide initial briefings,
maps, food, housing and any other items essential to the initial set-up and
support of the RIMT.
3. When RIMT is activated, the RIMT, including all necessary equipment, will
move to the pre -designated point of departure (POD) for ground or air
transportation.
4. The RIMT shall be re -deployed to the original POA upon completion of the
RIMT mission.
C. Management
1. TFS will have overall management, command and control of all RIMT
resources and operations.
2. Tactical deployment of RIMT will be under the direction of the local Incident
Commander and the RIMT Incident Commander assigned to the incident.
VII. TRAINING AND EXERCISES
A. Local RIMT Sponsored Training and Exercises
Periodically RIMT Members will be requested or required to attend local RIMT
sponsored training or exercises. Local RIMT sponsored training or exercises shall
be performed at the direction, control and funding of the local RIMT in order to
develop the technical skills of RIMT Members. Costs associated with this training
or exercises will not be reimbursed by TFS or the State.
B. TFS/State Sponsored RIMT Training and Exercises
Periodically RIMT Members will be required and/or invited to attend TFS/State
RIMT training and/or exercises. This training and exercises will be performed at
4
the direction, control and funding of TFS, or the State in order to develop and
maintain the incident management capabilities of the RIMT. Allowable travel costs
associated with this training will be reimbursed by TFS.
C. Minimum Training Requirements
Member is required to attend a minimum of 50% of the available RIMT training
and exercise opportunities provided for the assigned RIMT position. Failure to
attend a minimum of 50% of the training opportunities will result in dismissal from
the RIMT. Exceptions may be granted at the discretion of the RIMT Incident
Commander.
VIII. ADMINISTRATIVE, FINANCIAL AND PERSONNEL MANAGEMENT
A. Reimbursement to Employer
1. TFS will reimburse Employer for all wages identified and allowed in the
RIMT Standard Pay Policy (Attachment B). TFS will reimburse all amounts
necessary to fund payroll associated costs of state and/or federal disaster
deployments.
2. TFS will reimburse Employer for the cost of backfilling while Member is
activated. This shall consist of expenses generated by the replacement of a
deployed Member on their normally scheduled duty period/day.
3. TFS will reimburse Employer for salaries and backfill expenses of any
deployed Member who would be required to return to regularly scheduled
duty during the personnel rehabilitation period described in the demobilization
order. If the deployed Member's regularly scheduled shift begins or ends
within the identified rehabilitation period, Employer may give the deployed
Member that time off with pay and backfill his/her position. If Member is not
normally scheduled to work during the identified rehabilitation period, then no
reimbursement will be made for Member. TFS will determine the personnel
rehabilitation period that will apply to each deployment based on the
demobilization order for that deployment.
4. TFS will reimburse Employer for reasonable travel expenses associated with
Member's travel for RIMT training or deployment. All travel reimbursements
will be in accordance with the State of Texas Travel Allowance Guide,
published by the Comptroller of Public Accounts.
5. TFS will reimburse Employer for reasonable (as determined by TFS) personal
costs associated with Member's participation in a deployment.
6. TFS will reimburse Employer for emergency procurement of RIMT materials,
equipment and supplies purchased and consumed by Member in providing
requested assistance on a replacement basis. Prior approval by the TFS
manager deployed with the RIMT must be obtained and original receipts for
such items must be submitted with reimbursement request to TFS.
5
7. Employer shall submit to TFS all reimbursement requests within 30 days of
Member de -activation or completion of TFS/State sponsored training event.
B. Reimbursement of RIMT Member as an Individual Resource
1. TFS will pay an individual resource Member for all wages specified in the
RIMT Standard Pay Policy (Attachment B). Payment for these wages will be
determined based upon the Member's RIMT position in the most current
revision of the RIMT Pay Schedule by Position (Attachment C).
2. TFS will reimburse an individual resource Member for reasonable (as
determined by TFS) travel expenses associated with Member's travel for
RIMT training or deployment. All travel reimbursements will be in
accordance with the State of Texas Travel Allowance Guide, published by the
Comptroller of Public Accounts.
3. TFS will reimburse an individual resource Member for reasonable (as
determined by TFS) personal costs associated with participation in a
deployment.
4. TFS will reimburse an individual resource Member for emergency
procurement of RIMT materials, equipment and supplies purchased and
consumed by Member in providing requested assistance. Prior approval by
the TFS manager deployed with the RIMT must be obtained and original
receipts for such items must be submitted with reimbursement request to TFS.
5. Individual resource Member must submit to TFS all reimbursement requests
within 30 days of Member de -activation or completion of TFS/State
sponsored training event.
C. Medical Care for Injury or Illness
1. If Member incurs an injury or illness during an RIMT training exercise or
deployment, TFS will pay for triage medical care to ensure Member is
properly treated and medically evaluated. TFS will make a determination as
to whether the injury or illness was work related and will notify Employer for
proper processing of Workers Compensation claim. Employer will be
responsible for handling any additional medical care for work related injuries
or illnesses under its Worker Compensation insurance. Member will be
responsible for handling any additional medical care for non -work related
injuries or illnesses under his/her personal health insurance.
D. Liability
1. It is mutually agreed that TFS, Employer and Member shall each be
responsible for their own losses arising out of the performance of this MOU.
E. Reimbursement Process
6
1. All requests for reimbursement must be submitted using the most current
RIMT Travel and Personnel Reimbursement Form (Attachment D).
2. TFS will process payment to Employer or individual resource member for all
allowable expenses within 30 days of receipt of the properly completed and
supported RIMT Travel and Personnel Reimbursement Form.
3. Neither Member nor Employer will be reimbursed for costs incurred by
activations that are outside the scope of this agreement.
4. All financial commitments herein are made subject to availability of funds
from the State.
IX. CONDITIONS, AMENDMENTS AND TERMINATION
A. This MOU may be modified or amended only by the written agreement of all
parties.
B. Any party, upon 30 day written notice, may terminate this MOU.
C. TFS complies with the provisions of Executive Order 11246 of Sept. 24, 1965, as
amended and with the rules, regulations and relevant orders of the Secretary of
Labor. To that end, TFS will not discriminate against any employee or Member on
the grounds of race, color, religion, sex or national origin. In addition the use of
state or federal facilities, services and supplies will be in compliance with
regulations prohibiting duplication of benefits and guaranteeing nondiscrimination.
Distribution of supplies, processing of applications, provisions of technical
assistance and other relief assistance activities shall be accomplished in an equitable
and impartial manner, without discrimination on the grounds of race, color, religion,
nationality sex, age or economic status.
D. This MOU is governed by the laws of the State of Texas. Venue for any suits
related to this agreement shall be in Brazos County, Texas.
X. POINTS OF CONTACT
TFS
Paul Hannemann
John B. Connally Building
301 Tarrow, Suite 304
College Station, TX 77840
Tel#: 979-458-7344
e-mail: phannemann@tfs.tamu.edu
Employer
Timothy Ryle
Assistant Chief of Police
Round Rock Police Department
2701 N Mays St
Round Rock, TX 78665
Tel#: 512-218-5521
email: tryle@round-rock.tx.us
Member
Ann Treffer
Communications Shift Supervisor
Round Rock Police Dept.
2701 N Mays St
Round Rock, TX 78665
Tel#: 512-218-5515
Email: atreffer@round-rock.tx.us
8
XI. ENTIRE AGREEMENT
This MOU along with the following Attachments reflects the entire agreement between
the parties:
Attachment A, RIMT Code of Conduct
Attachment B, RIMT Standard Pay Policy
Attachment C, RIMT Pay Schedule by Position (most current revision)
Attachment D, RIMT Travel and Personnel Reimbursement Form (most current
revision)
Employer and Member hereby acknowledge that they have read and understand this entire MOU.
All oral or written agreements between the parties hereto relating to the subject matter of this
MOU that were made prior to the execution of this MOU have been reduced to writing and are
contained herein. Employer and Member agree to abide by all terms and conditions specified
herein and certify that the information provided to TFS is true and correct in all respects to the
best of their knowledge and belief.
This MOU is entered into by and between the following parties:
TEXAS FOREST SERVICE:
Signature:
Name:
Title:
Date:
Tom G. Boggus
Interim Director
PARTICIPATING AGENCY/EMPLOYER
Signature:
Name: �J
Title: (�
Date:
ee R. Mt1S2, ;s.E
rvicuinqo r
Il cal
RIMT MEMBE
Signature:
Name:
Date:
i\
Air\ ( ► r`a'y
07-28-09
9
ATTACHMENT A
RIMT Code of Conduct
• No transportation/use of illegal drugs/alcohol.
• Firearms are authorized to be carried by only current TCLEOSE
certified commissioned officers.
• Normal radio protocol used/traffic kept to a minimum.
• Know your chain of command/who you report to.
• Limit procurement of equipment.
• Do not take things without authorization.
• Act professionally.
• Remain ready even when unassigned.
• Recreation limited to unassigned hours.
• Maintain/wear safety gear/clothing.
• Wear proper uniform.
• Remember your actions reflect your organization and RIMT.
10
ATTACHMENT B
RIMT Standard Pay Policy
I. Scope
The provisions of this policy apply to all members of an RIMT.
II. Purpose
The purpose of this document is to delineate the policy and procedures for payment
and/or reimbursement of payroll expenses to include salaries/wages and associated fringe
benefits incurred during state activations of a RIMT member (Member).
III. Pay Rate
A. The Texas Forest Service (TFS) will reimburse Participating Agency/Employer
(Employer) for the participation of each Member who is employed by that Employer
at the hourly rate or salary identified on the most current payroll printout provided by
the Employer requesting salary reimbursement. TFS may also reimburse Employer
for the allocable portion of fringe benefits paid to or on behalf of the Member during
the period of activation. The actual benefits paid must also be shown on or attached
to the Employer payroll printout submitted to TFS.
B. As an individual resource, members without Employer will be paid at a rate
identified with his/her RIMT position on the RIMT Pay Schedule by Position (see
Attachment C). The individual resource's 40 -hour workweek will begin upon
acceptance of the mission. The individual will be paid for the first 40 hours at the
standard base rate of pay, and at one and one-half (1'/2) times for all other hours in
that same week. The workweek will consist of seven consecutive workdays to
include weekends and holidays.
IV. Work Shift
A. Every day is considered a workday during the Activation until the Activation is over,
and the RIMT returns to its original Point of Assembly. Therefore, Saturday, Sunday,
holidays and other scheduled days off are also considered workdays during the period
of activation.
B. Each Employer or individual resource is assured pay for base hours of work,
mobilization and demobilization, travel, or standby at the appropriate rate of pay for
each workday.
V. Ordered Standby
Compensable standby shall be limited to those times when an individual is held, by
direction or orders, in a specific location, fully outfitted and ready for assignment.
11
ATTACHMENT C
RIMT PAY SCHEDULE BY POSITION
IID
POSITION TITLE
HOURLY
HOT
RATE
COMMAND
ICT3
INCIDENT COMMANDER TYPE 3
24
I0F3
INFORMATION OFFICER TYPE 3
24
LOFR3
LIAISON OFFICER TYPE 3
24
PI03
PUBLIC INFORMATION OFFICER 3
24
SOF3
SAFETY OFFICER TYPE 3
24
OPERATIONS
DIVS
DIVISION/GROUP SUPERVISOR
24
OSC 3
OPERATIONS SECTION CHIEF TYPE 3
24
STLO
STRIKE TEAM LEADER (CREW, ENGINE, DOZER, MILITARY, or
TRACTOR -PLOW)
21
TFLD
TASK FORCE LEADER
21
PLANNING
DMOB
DEMOBILIZATION UNIT LEADER
24
PSC3
PLANNING SECTION CHIEF TYPE 3
24
RESL
RESOURCE UNIT LEADER
24
SITL
SITUATION UNIT LEADER
24
LOGISTICS
COML
COMMUNICATIONS UNIT LEADER
24
FACL
FACILITIES UNIT LEADER
24
FDUL
FOOD UNIT LEADER
24
GSUL
GROUND SUPPORT UNIT LEADER
24
LSCS
LOGISTICS SECTION CHIEF TYPE 3
24
MEDL
MEDICAL UNIT LEADER
24
SUBD
SUPPORT BRANCH DIRECTOR
26
SPUL
SUPPLY UNIT LEADER
24
SVBD
SERVICE BRANCH DIRECTOR
26
FINANCE
COMP
COMPENSATION/CLAIMS UNIT LEADER
24
COST
COST UNIT LEADER
24
FSC3
FINANCE/ADMINISTRATION SECTION CHIEF TYPE 3
24
PROC
PROCUREMENT UNIT LEADER
24
TIME
TIME UNIT LEADER
24
Dated 5/8/09
12
ATTACHMENT D
MOST CURRENT REVISION OF THE
RIMT TRAVEL AND PERSONNEL REIMBURSEMENT FORM
13