CM-09-11-227STATE OF TEXAS
COUNTY OF WILLIAMSON
§
§
§
SUPPLEMENTAL CONTRACT NO. 1
TO CONTRACT FOR ENGINEERING SERVICES
FIRM: HDR ENGINEERING, INC.
ADDRESS: 4401 West Gate Blvd., Suite 400, Austin, TX 78745
("Engineer")
PROJECT: Meister Lane Project
This Supplemental Contract No, 1 to Contract for Engineering Services is made by and between
the City of Round Rock, Texas, hereinafter called the "City" and HDR Engineering, Inc.,
hereinafter called the "Engineer".
WHEREAS, the City and Engineer executed a Contract for Engineering Services, hereinafter
called the "Contract", on the 22nd day of January, 2009 for the Meister Lane Project in the
amount of $220,083.00; and
WHEREAS, it has become necessary to amend the Contract to modify the provisions for the
scope of services and to increase the compensation by $42,379.16 to a total of $262,462.16; and
NOW THEREFORE, premises considered, the City and the Engineer agree that said Contract
is amended as follows:
I.
Article 2, Engineering Services and Exhibit B, Engineering Services shall be amended as set
forth in the attached Addendum to Exhibit B, Engineering Services. Exhibit C, Work Schedule
shall be amended as set forth in the attached Addendum to Exhibit C, Work Schedule.
II.
Article 4, Compensation and Exhibit D, Fee Schedule shall be amended by increasing by
$36,027.64 the lump sum amount payable under the Contract for a total lump sum amount of
$256,110.64, as set forth in the attached Addendum to Exhibit D, Fee Schedule.
Additionally, a "time and materials" component is hereby added to the Contract, as follows: The
City shall pay Engineer on a "time and materials" basis for a portion of the work, Engineer
agrees to accept payment from the City on such basis, and the parties expressly agree that only
work actually performed by Engineer will be paid for by the City. The "time and materials"
portion of the work is set forth in the last paragraph of the attached Addendum to Exhibit B,
Engineering Services., and the "time and materials" fee therefor shall be $6,351.52 as set forth in
the last paragraph of the attached Addendum to Exhibit D, Fee Schedule.
Supplemental Contract
0199.7090/174594
1
Rev.12/01 /08
84275
IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental
Contract in duplicate.
HDR ENGINEERING, INC.
CITY OF ROUND ROCK
By:
11- I2-2Ocf
Date
JamesR.Nt se,PE.
Cay mancttr
Supplemental Contract
0199.7090/174594
2
VED AS 0 FORM:
Ni
n L. Sheets, City Attorney
Rer.12/01/08
84275
ADDENDUM TO EXHIBIT B
Engineering Services
The changes to the scope of this project are as follows:
ADDENDUM TO EXHIBIT B
Engineering Services
PS&E Phase Services — Lump Sum
The work to be perforrued by HDR Engineering, Inc. (ENGINEER) under this
supplemental agreement shall consist of providing engineering services for updating the
roadway, drainage and traffic design and preparing illumination plans for inclusion into
the Plans, Specifications, and Estimates (PS&E) for the reconstruction of Meister Lane
from the SH45 Westbound Frontage Road to Gattis School Road in the City of Round
Rock.
The following tasks will be necessary for plan development:
• Update the project cross sections.
• Update plan elements due to change in sidewalk revisions.
• Update intersection layouts and driveway plans.
• Revise drainage design.
■ Coordinate with RRISD on driveway drainage.
The following tasks will be necessary for preparation of the illumination plans:
■ Submit to the City illumination design criteria for Meister Lane between Gattis
School Road and SH45.
• Conduct a field review to note and verify physical constraints, power connection,
utility placement, and any other details necessary for illumination plan preparation.
• Perform photometric analysis using VISUAL software to identify pole locations and
fixture types to maintain adequate light levels along the entire corridor.
• Prepare illumination plans and quantity estimates for illumination located along the
west side of Meister Lane between Gattis School Road and SH45. Plans will
include complete illumination layout sheets, pole schedule, and conduit and
conductor schedule and voltage drop calculations. The illumination plans will be
prepared in accordance with TxDOT standards.
• Submit plans to the CITY for final review prior to bidding project.
• Prepare mylar plans, which incorporate CITY comments.
This scope assumes that illumination poles will be designed to be installed only on one
side of Meister Lane. However, if it is required to design illumination along both sides of
Meister Lane, a separate scope of services may be required.
Construction Phase Services — Time and Material Basis
The Engineer will provide responses during construction when requested by the City.
The work is limited to a 40 hour approved budget for this task. If additional time is
needed, a supplemental agreement will be issued.
ADDENDUM TO EXHIBIT C
Work Schedule
Attached Behind This Page
ADDENDUM TO EXHIBIT C
Work Schedule
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ADDENDUM TO EXHIBIT D
Fee Schedule
The changes to the fee schedule for this project are as follows:
ADDENDUM TO EXHIBIT D
Fee Schedule
Cost Component, Hours Total
Hours
Project Principal 0
Project Manager 8
Project Engineer 32
EIT 0
Sr. Design Technician 0
CADD Technician 0
Clerical/Steno 0
Total Hours 40
Cost Component, Dollars Labor Burdened
Rate Rate
Project Principal $80.00 $246.40 $0.00
Project Manager $67.00 $206.36 $1,650.88
Project Engineer $44.00 $135.52 $4,336.64
EIT $35.00 $107.80 $0.00
Sr. Design Technician $36.00 $110.88 $0.00
CADD Technician $20.00 $61.60 $0.00
Clerical/Steno $22.00 $67.76 $0.00
$5,987.52
Technology @ $3.70/hr $3.70 $148.00
Phone, Fax, Postage,Advertisements $0.00
Travel Expenses $116.00
Printing $100.00
Total Expenses
$364.00
Project Time & Material Fee Summary
Direct Labor $1,944.00
Indirect Costs (1.75%) $3,402.00
Direct Costs $364.00
Profit @12% $641.52
Time and Material 86,351.52
ADDENDUM TO EXHIBIT D
Fee Schedule
Project Lump Sum Fee Summary
Direct Labor $11,298.00
Indirect Costs (1.75%) $19,771.50
Direct Costs $1,229.80
Profit @12% $3,728.34
TOTAL FEE FOR LUMP SUM $36,027.64
Project Time & Material Fee Summary
Direct Labor $1,944.00
Indirect Costs (1.75%) $3,402.00
Direct Costs $364.00
Profit @12% $641.52
TOTAL FEE FOR TIME AND MATERIAL $6,351.52
DATE: November 12, 2009
SUBJECT: City Manager Approval — November 13, 2009
ITEM: Consider executing Supplemental Contract No. 1 to Contract for Engineering
Services with HDR Engineering, Inc. for the Meister Lane Project.
Department: Transportation Services
Staff Person: Thomas E. Word, P.E., Chief of Public Works Operations
Justification:
Supplemental Contract No. 1 will provide engineering services for updating the roadway,
drainage and traffic design and prepare illumination plans for inclusion into the Plans,
Specifications and Estimates (PS&E) for the reconstruction of Meister lane from SH45
Westbound Frontage Road to Gattis School Road.
Strategic Plan Relevance:
26.0 Construct major elements of the transportation and mobility system as approved by
Council in the Master Transportation Plan
Funding:
Cost: $42,379.16
Source of funds: General Self Financed Construction Funds
Outside Resources (if applicable):
HDR Engineering, Inc.
Public Comment (if applicable):
N/A
UPDATED APRIL 2008
io.l9.09
Request for City Council/City Manager Action
® City Council ELI City Manager
Submit completed form for all City Manager and City Council approvals.
Department Name: Transportation Services
Contact Person: Chaz Gordon / Kathy Michna
Project Mgr/Resource: Bill Stablein
Project Coordinator. Tom Word, P.E.
Assigned Attorney: Stephan Sheets
City Council or City Manager Approval Date:
Agenda Wording
For
Received:
Atiir'?J ONLY
NOV 10 2009 ,uwa•
Tag*: Off'.09-II- 22_1
Original Documents Received: h
Project Name: Meister Lane
ContraCior/Vendor: HDR Engineering, Inc.
Funding Source: RR Trans Dev Corp Construction
Additional funding Source:
Amount S
Account Number.
11/13/2009
42,379.16
Consider executing Supplemental Contract No. 1 to Contract for Engineering Servies with HDR Engineering, Inc. for the Meister lane Project.
Finance Information
Is Funding Required?
Initial construction Contract
Construction Contract Amendment
Change Order
Change in Quantity
Initial Professional Services Agreement
Supplemental Professional Service Agreement
Purchasing/Service Agreement
Purchase Order
item(s) to be purchased
Yes El No
❑Unforeseen Circumstances
Other (Please clearly identify action below)
Amount
$ 42,379.16
FINANCE
N/A Approved
Q Finance/CIP D80e
Finance/Acct Date
CD a Purchasing Dag;
JJ Budget Date
APPROVALS
(to be completed ONLY by Finance)
Final Finance Approval Required
APProved
1 1
Finance Director
Once approvals have been obtained. please forward the RFA, blue sheet, back up information and originals to City Secretary, Sara White.
ITEMS WILL NOT BE PLACED ON THE COUNCIL AGENDA WITHOUT FINANCE AND LEGAL. APPROVAL PRIOR TO SUBMISSION.
Date
Required for Submission of ALL City Council and City Manager items
Project Mgr. Signature:
Dept. Director Signature:
"City Attorney Signature.
City Manager Signature:
Date:
Date:
Date:
Date:
11-03-64
I j-12-2ooq
11-)2-zocP/
'City Aftomeyireiarequiredbrallitem.
REVISED 11/3/2009
101909
Request for City CounciUCity Manager Action
ED City Council En City Manager
Submit completed fonn for all City Manager and City Council approvals.
Department Name: Transportation Services
Contact Person: Chaz Gordon / Kathy Michna
Project Mgr/Resource: Bill Stablein
Project Coordinator: Tom Word, P.E.
Assigned Attomey: Stephan Sheets
City Council or City Manager Approval Date:
Agenda Wording
For Administration Use ONLY
Received:
Tag#:
Original Documents Received:
Project Name: Meister Lane
Contractor/Vendor: HDR Engineering, Inc.
Funding SOUrce: General Self -Financed Construction
Additional funding Source:
Amount: $
Account Number:
11/13/2009
42,379.16
Consider executing Supplemental Contract No. 1 to Contract for Engineering Servies with HDR Engineering, Inc. for the Meister Lane Project.
Finance Information
Is Funding Required?
Yes L7.` No
= Initial Construction Contract
Construction Contract Amendment n
Change Order fF
Change in Quantity =Unforeseen Circumstances
Initial Professional Services Agreement
Supplemental Professional Service Agreement # t
= Purchasing/Service Agreement
= Purchase Order
Item(s) to be purchased
a
Other (Please clearly identify action below)
Amount
$ 42,379.16
FINANCE
WA ` Approved
Finance/CIP
Finance/Acct
L. Olsen Date ;11/9/2009
Date
Purchasing EE Bowden
P. Bryan
Delaney'.
nance<Director
11/9/2009
Date
Date 11/10/2009
Date 11/10/2009'.
Once approvafs have been obtained, plead Ioneard:t
ITEMS WILL NOT REPLACED ON THE COUNCIL
ad riligrnafs to City Secretary,, Sara While.-
iAL / PPROVAL,PRIOR-TO $Ut3MISSION:`
•
Required for Submission of ALL City Council and City Manager Items
Project Mgr. Signature:
Dept. Director Signature:
'City Attorney Signature:
City Manager Signature:
Date:
Date:
Date:
Date:
*City Attomey signature is required for an items.
REVISED 11/10/2009
LEGAL DEPARTMENT APPROVAL FOR CITY COUNCIL/CITY MANAGER ACTION
Required for Submission of ALL City Council and City Manager Items
Department Name: Transportation
Project Mgr/Resource: Bill Stabtetn
riCouncil Action:
cm
ORDINANCE
Agenda Wording
Project Name: Meister Lane
ContractorNendor: HDR Engineering, Inc.
ri RESOLUTION
City Manager Approval
CMA Wording
Consider executing Supplemental Contract No. 1 to Contract for Engineering Services with HDR Engineering, Inc. for the Meister
Lane Project.
Attorney Approval
Attorney
Notes/Comments
Date /O.3. ,
O:lwdox\SCCInts10199170901M1SC100174626.XLS
Updated 6/3/08