CM-09-11-230ROUND ROCK, TEXAS
PURPOSE. PASSION. PROSPERITY.
Mayor
Alan McGraw
Mayor Pro -Tem
Joe Clifford
Councilmembers
Rufus Honeycutt
George White
Carlos T. Salinas
John Moman
Kris Whitfield
City Manager
James R. Nuse, P.E.
City Attorney
Stephan L. Sheets
GM- 0VL3v
November 20, 2009
Mr. David L. Marsh
Executive Director
Capital Area Rural Transportation System
P. O. Box 6050
Austin, TX 78762
Re: Interlocal Contract between the City of Round Rock and Capital Area Rural
Transportation System dated October 9, 2008
Dear Mr. Marsh:
The City Council of Round Rock will consider the Fiscal Year 2010 Interlocal
Contract between the City of Round Rock and Capital Area Rural Transportation
System (CARTS) within the next thirty (30) days. Pursuant to the aforesaid
Interlocal Contract, the City requests that the allowable holding over continue past
November 30, 2009. The current contract will continue in full force and effect on a
month-to-month basis, on the same terms and conditions until a new contract is
executed. Your signed acknowledgement below will demonstrate your agreement
with this request.
Sincerely,
am
City
s R. Nuse, P.E.
anager
cc: Thomas E. Word, Jr., Chief of Public Works Operations
Cheryl Delaney, Director of Finance
David Bartels, Public Works Planning and Programs Administrator
Executive Director
CITY OF ROUND ROCK ADMINISTRATION DEPARTMENT, 221 East Main Street • Round Rock, Texas 78664
Phone 512.218.5401 • Fax 512.218.7097 • www.roundrocktexas.gov
DATE: November 18, 2009
SUBJECT: City Manager Approval — November 20, 2009
ITEM: Consider executing Holdover Letter to CARTS regarding the Interlocal Contract
dated October 9, 2008.
Department:
Staff Person:
Justification:
Transportation Services
Thomas E. Word, Jr., P.E., Chief of Public Works Operations
The Capital Area Rural Transportation System (CARTS) provides public transportation services in
Round Rock. This letter will allow the City of Round Rock to hold over the Interlocal Agreement
with CARTS until the Fiscal Year 2009-2010 Interlocal Agreement is executed. The current
contract will continue in full force and effect on a month-to-month basis, on the same terms
and conditions until the new contract is executed. The public transportation provided by CARTS
is the only transit option available in Round Rock. This service is funded by the City and the
Federal government.
Strategic Plan Relevance:
Mobility and Connectivity Strategic Initiative 2060 Vision: Residents and visitors will have
alternative choices for transportation including public transportation options, pedestrian/biking
options and personal vehicle.
Funding:
Cost: Not to exceed $25,000
Source of funds: General Fund
Outside Resources (if applicable):
CARTS
Public Comment (if applicable): N/A
UPDATED: October 19, 2009
10 19 09
Request for City CounciUCity Manager Action
1:D1 City Council ED City Manager
Submit completed fonn for all City Manager and City Council approvals.
Department Name: Public Works
Contact Person: Chaz Gordon / Kathy Michna
Project Mgr/Resource: David Bartels
Project Coordinator:
Assigned Attomey: Steve Sheets
City Council or City Manager Approval Date:
Agenda Wording
For Nibileskr.alatiaa ONLY
NOV 18 2009
Received:
Tag #: C,m - 09-n- 230
Original Documents Received: 2,
Project Name: Public Transportation - Demand Response Service
ContractorNendor: Capital Area Rural Transportation System
Funding Source: General Fund
Additional funding Source:
Amount: Not to Exceed $25,000.00
Account Number.
11/20/2009
Consider executing Holdeover Letter to CARTS regarding the Interlocal Contract dated October 9, 2008.
Finance Information
Is Funding Required?
Initial Construction Contract
Construction Contract Amendment
Change Order
Change in Quantity
Initial Professional Services Agreement
Supplemental Professional Service Agreement
Purchasing/Service Agreement
Purchase Order
Item(s) to be purchased
Yes O NoO�
Unforeseen Circumstances
Other (Please clearly identify action below)
Holdover Letter
Amount
$25,000.00
FINANCE
N/A Approved
E3CI
El
0
Finance/CIP
Finance/Acct
Purchasing
Budget
Date
Date
Date
Date
APPROVALS
(to be completed ONLY by Finance)
Final Finance Approval Required
APProved
Finance Director
Once approvals have been obtained. please forward the RFA. blue sheet, back up information and originals to City Secretary, Sara White.
ITEMS WILL NOT BE PLACED ON THE COUNCIL AGENDA WITHOUT FINANCE AND LEGAL APPROVAL PRIOR TO SUBMISSION.
Date
R - wired for Submission of ALL C
Project Mgr. Signature:
Dept. Director Signature:
*City Attorney Signatu
City Manager Signature:
until and C
er Items
Date:
Date:
Date:
Date:
tt (0 (09
"/17/o Q
I 1-Zp- 01
*City Attorney signature is required for all items.
REVISED 11/17/2009
101909
Request for City Council/City Manager Action
® City Council nal City Manager
Submit completed form for all City Manager and City Council approvals.
Department Name: Public Works
Contact Person: Chaz Gordon / Kathy Michna
Project Mgr/Resource: David Bartels
Project Coordinator:
Assigned Attomey: Steve Sheets
City Council or City Manager Approval Date:
Agenda Wording
For Administration Use ONLY
Received:
Tag #:
Original Documents Received:
Project Name: Public Transportation - Demand Response Service
ContractorNendor: Capital Area Rural Transportation System
Funding Source: General Fund
Additional funding Source:
Amount: Not to Exceed S25,000.00
Account Number:
11/20/2009
Consider executing Holdeover Letter to CARTS regarding the Interlocal Contract dated October 9, 2008.
Finance Information
Is Funding Required?
Yes O No 0
Initial Construction Contract
Construction Contract Amendment n
Change Order
Change in Quantity Unforeseen Circumstances
Initial Professional Services Agreement
Supplemental Professional Service Agreement #
Purchasing/Service Agreement
Purchase Order
Item(s) to be purchased
Other (Please clearly identify action below)
Holdover Letter
Amount
$25,000.00
FINANCE
N/A Approved
El
El CI
CI D
Finance/CIP L Olsen
FinancelAcct E. Wilson
Purchasing
Budget P. Bryan
APPROVALS
(to be completed ONLY by Finance)
Final Finance Approval Required
Approved
Date 11/18/2009
Date 11/18/2009
Date
Date 11/17/2009
x
E. Wilson for Cheryl Delaney 11/18/2009
Finance Director Date
Once approvals have been obtained. please forward the RFA, blue sheet, back up information and originals to City Secretary, Sara White.
ITEMS WILL NOT BE PLACED ON THE COUNCIL AGENDA WITHOUT FINANCE AND LEGAL APPROVAL PRIOR TO SUBMISSION.
Required for Submission of ALL City Council and City Manager Items
Project Mgr. Signature: Date:
Dept. Director Signature: Date:
*City Attorney Signature: Date:
City Manager Signature: Date: 'city Attorney signature is required for all items.
REVISED 11/18/2009
LEGAL DEPARTMENT APPROVAL FOR CITY COUNCIL/CITY MANAGER ACTION
Required for Submission of ALL City Council and City Manager Items
Department Name: Public Works
Project Mgr/Resource: David Bartels
Council Action:
ORDINANCE
Agenda Wording
Project Name: Holdover Letter - Interlocal Contract
ContractorNendor: Capital Area Rural Transportation (CARTS)
n RESOLUTION
El City Manager Approval
CMA Wording
Consider executing Holdover Letter to CARTS regarding the interlocal Contract dated October 9, 2008.
Attorney Approval
Attorney
Notes/Comments
Date
/ lf. P7
The attached letter needs to be put on City letterhead.
O:IWDOXIFORMSIcorrlagenda\00139648.XLS
Updated 6/3/08