CM-10-01-002SAVING ENERGY MAKES CENTS
Memorandum of Understanding
_24;69 -Government Facilities Program
The 2009 TALOT Government Facilities Program
Local governments in Texas are feeling the pinch of high energy costs now more than
ever. Oncor is committed to providing leadership by assisting Texas's cities and
counties to develop and implement strategies to address their rising energy costs.
Oncor is proud to sponsor the Take A Load Off, Texas Government Facilities Program
(TALOT GFP), implemented by CLEAResult Consulting. The TALOT GFP is aimed at
improving the energy efficiency of local government-owned and operated facilities
located within Oncor's service area. Oncor has contracted with CLEAResult Consulting
(CLEAResult) to sponsor, promote, and administer the TALOT GFP throughout Oncor's
service territory.
The government organization Ci(..0707/C'ek_ (herein
referred to as "Partner") recognizes that i is a willing participant of this no cost program
designed to reduce local governments' energy costs, reduce operating budgets freeing
additional dollars for other taxpayer needs, and provide improved working environments
for its employees. This Memorandum of Understanding reflects the voluntary
collaborative effort between your organization and the TALOT GFP, and details the
commitments of each party in order to improve energy efficiency in your facilities. The
Program agrees to provide these services at no cost to Partner with the understanding
that Partner will exert its best efforts to complete the steps below and implement cost-
effective energy efficiency recommendations. Projects being sub itted into the.249t`IJ,j/6,)
TALOT GFP Program must be completed by November 15, %b" ' allow time for post
inspection by the end of the calendar year. As the Program continues into future years,
your participation will automatically continue.
Description of Commitments
The TALOT GFP will analyze electric, natural gas, and other utility data for the Partner in
order to identify the potential for energy savings. To achieve this potential, the Program
and Partner have agreed to work together to complete the following tasks according to
the specific needs identified for your organization:
• Identify and assess energy efficiency measures,
• Develop and adhere to an Energy Master Plan that outlines administrative
and financial decision-making criteria for energy efficiency improvements,
installation of energy efficiency measures, and maintenance and operation
procedures in order to succeed in implementing a cost-effective energy
program in a timely manner,
• Identify and assess capital -intensive energy projects which will produce
energy cost savings,
• Implement energy-efficient operations, maintenance practices, and
procedures identified during walk-through energy assessments of specific
facility(s), subject to available funding,
www.takealoadofftexas.com
M.-10-01-002_
TAKE A LOAD OFF, TEXAS
• Locate funding sources to enable Partner to complete capital projects,
• Use utility incentives to buy down the capital cost of energy-efficient systems.
Principles of Agreement
Specific responsibilities of the Partner and the TALOT GFP in this agreement are listed
below.
• Partner will set milestones for progress within the first two weeks of participation in
the Program and will make every best effort to adhere to them throughout the
program process.
• Partner will select two contact people to work with the TALOT GFP throughout the
term of the Partnership - one who serves the Partner in an Energy Management or
Facilities role, and the other who serves the Partner in a B usiness or Finance role.
• If the Partner elects to receive Benchmarking services from the TALOT GFP, then
the Partner agrees to provide the needed energy use and building information. The
Program will help develop a Benchmarking Report for the Partner illustrating the
specified facilities' energy use in terms of several units of measure that will be used
to evaluate current and potential energy performance.
• If the Partner elects to receive Energy Master Planning services from the TALOT
GFP, then the Partner will attend an energy master planning workshop and will strive
to get an Energy Master Plan finalized and endorsed. The Program will provide a
sample Energy Master Plan to the Partner and will also act as a facilitator in the
development and adoption of the Energy Master Plan.
• The 2009 TALOT GFP will pay the Partner monetary incentives, as discussed in
program materials, for energy efficiency savings achieved by projects that are
completed by November 15,21:4, -,ant L? •
• Partner acknowledges that projects that receive incentives in the TALOT GFP would
not have been accomplished, or would have been completed with less efficient
equipment, except for the existence of the incentives provided by this Program.
• The Partner will not seek to participate in Oncor's Commercial Standard Offer
Program for a period of two years after joining the TALOT GFP. However, any
projects the Partner has already submitted to the Oncor Commercial Standard Offer
Program prior to the Partner joining the TALOT GFP are exceptions.
• Partner will allow the TALOT GFP to use Partner's name to promote participation in
the Program to entities such as other cities, counties, utilities, federal, state, or local
entities, and the general public.
www.takealoadofftexas.com
Acceptance of Agreement
By endorsing below, your organization accepts this agreement with the 0/TALOT
GFP, sponsored by Oncor and implemented by CLEAResult Consulting. This
Memorandum should be signed by your organization's City Manager, City Council
member, Mayor, County Judge, or County Commissioner.
Partner CLEAResult Consulting
Signature: fJ L-�_ Signature:
Printed Name:
Title:
Organization:
Address:
Sean Nunes
Program Manager
C CLEAResult Consulting
4301 Westbank Drive
Building A, Suite 250
Austin, TX 78746
Phone: 6 { i);)/c? 5 h/()
(firFax: '/v2) o e - 7e'7 7
Email: (,2/L e(& re)11/1(/-/V ,ii,t".//$
Date: 1- -20/ 0
Date:
Please identify the two individuals who will be main points of contact for the Program.
ENERGY MANAGEMENT OR FACILITY DEPT CONTACT:
Name (Mr./Ms./Dr.): & ./) 7 �1rr Title:11irNVitjn,6, //ilk /ai,06. (1,04145-
Organization: /, 2i% - i; �.472(//6d.,Phone: `%` %e.- j ,✓cam
Address: �C� i�j' /1")y^ 7V -cd
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BUSINESS/FINANCE DEPT CONTACT:
Name (Mr./Ms./Dr.):
Organization:
Address: OZ7
(� t'et
) /ri2t k'z e4 / � 7 e(-
Please return this document to:
Fax: (or 2f'- L
E-Mail:/(%/%)-l),err Cr()/( r- rl�',�74X
Title:%%/)��,'/6%4 e,
Phone: (a% L- �2' '
Fax: (l5/V
E-mail:
CLEAResult Consulting
Attn: TALOT GFP Team
4301 Westbank Drive
Building A, Suite 250
Austin, TX 78746
Phone: (512) 327-92 00
Toll -Free Fax: (866) 236-9505
Take a Load Off, Texas5A4 is provided by Oncor Electric Delivery LLC as part of the company's commitment to reduce energy
consumption and demand. For more information, visit www.takealoadofftexas.com.
www.takealoadofftexas.com
:5
SAVING ENERGY MAKES CENTS
Program Summary
Government Facilities Program
The Government Facilities Program was developed to provide
viable energy efficiency and demand reduction solutions for
city and county owned and operated facilities. As part of the
Government Facilities Program, participating cities and
counties will identify opportunities within their areas and
develop an energy master plan so that they can take the best
approach toward reducing energy costs.
Lowering the demand for energy eases budget pressures and provides infrastructure
improvements. Participating cities and counties schools will receive assistance with
benchmarking, training, and incentives for improving the energy efficiency of their facilities by
installing more efficient equipment.
Example Incentives
• $120/kW + $0.028/kWh for lighting projects
• $160/kW + $0.050/kWh for HVAC projects
• $175/kW + $0.040/kWh for roofing projects
• $190/kW + $0.060/kWh for chillers
Eligibility Requirements
• Must be a city or county owned facility located in Oncor's service area
Example Eligible Measures
• HVAC upgrades, lighting upgrades, roofing, window film
How to Apply
• Contact Kristy Tyra at kristy.tyra@oncor.com or by phone at (214) 486-2750
Take a Load Off, TexasSM is provided by Oncor Electric Delivery LLC as part of the company's commitment to reduce
energy consumption and demand. For more information, visit www.takealoadofftexas.com.
www.takealoadofftexas.com
DATE: November 18, 2009
SUBJECT: City Manager Approval —January 8, 2010
ITEM: Consider executing Memorandum of Understanding with Oncor
"Take A Load Off Texas" Government Facilities Program
Department:
Staff Person:
Finance
Cheryl Delaney, Finance Director
Justification:
Oncor's "Take A Load Off Texas" Government Facilities Program is aimed at improving the
energy efficiency of local government-owned and operated facilities. Oncor has contracted
with CLEAResult Consulting to implement the program in this region. This is a no -cost program
that makes utility incentives (rebates) available to buy down the capital cost of energy-efficient
systems. The program requires that the City of Round Rock sign an agreement that includes a
commitment to select two contact people to work with CLEAResult, and to set milestones for
analyzing electric, natural gas, and other utility data in order to identify the potential for energy
savings. Tom Word and Howard Baker are the designated contacts.
Strategic Plan Relevance:
Goal 7.0: Develop an environmentally friendly, sustainable community and
Goal 13.0: Continue and enhance sound financial and business practices
Funding:
Cost: - $0 -
Source of funds: N/A
Outside Resources (if applicable):
Public Comment (if applicable): N/A
UPDATED: October 19, 2009
10 19 09
Request for City Council/City Manager Action
City Council fC71 City Manager
Submit completed form for all City Manager and City Council approvals.
Department Name: Finance
Contact Person: Cheryl Delaney / Misty Gray
Project Mgr/Resource: Laurie Born
Project Coordinator:
Assigned Attorney: 1. K. Gayle
City Council or City Manager Approval Date:
Agenda Wording
For Administration Use ONLYININPAr__
r ° f'
Received:
Tag#: eta- WV •G'i 00Z.
Original Documents Received:
Project Name: MOU - Take A Load Off Texas Program
ContractorNendor: Oncor/CLEAResult Consulting
Funding Source: General Fund
Additional funding Source:
Amount: No funding attached to this item.
Account Number:
1/8/2010
Consider executing a Memorandum of Understanding with Oncor to assist the City in identifying and assessing energy efficiency measures and projects to reduce energy costs.
Finance Information
Is Funding Required?
Initial Construction Contract
Construction Contract Amendment
Change Order
JChange in Quantity
Initial Professional Services Agreement
Supplemental Professional Service Agreement
Purchasing/Service Agreement
Purchase Order
Item(s) to be purchased
Yes No
Unforeseen Circumstances
Other (Please clearly identify action below)
No -cost agreement provided by Oncor through CLEAResult Consulting
Amount
So.00
Required for Submission of ALL City Council and Citv Manager Items
Project Mgr. Signature:
Dept. Director Signature:
*City Attomey Signatu
City Manager Signature:
Date:
Date:
Date:
Date:
1-$-10
1-6-10
*City Attomey signature is required for all items.
REVISED 1/6/2010
LEGAL DEPARTMENT APPROVAL FOR CITY COUNCIL/CITY MANAGER ACTION
Required for Submission of ALL City Council and City Manager Items
Department Name: FINANCE
Project Mgr/Resource: LAURIE BOURNE
Council Action:
Ell
ORDINANCE
Agenda Wording
MOU FOR THE 2009 TALOT GOVERNMENT
Protect Name: FACILITIES PROGRAM
Contractor/Vendor: ONCOR
n RESOLUTION
x❑City Manager Approval
CMA Wording
Consider executing a Memorandum of Understanding with Oncor regarding the 2009 TALOT Government Facilities Program.
Attorney Approval
Attorney
Notes/Comments
Date
City is signing first.
O:1wdoxiS CCI nts10117109021M ISC1001 763 3 6
Updated 6/3/08
Mayor
Alan McGraw
Mayor Pro -Tem
Joe Clifford
Councilmembers
Rufus Honeycutt
George White
Carlos T. Salinas
John Moman
Kris Whitfield
City Manager
James R. Nuse, P.E.
City Attorney
Stephan L. Sheets
ROUND ROCK, TEXAS
PURPOSE. PASSION. PROSPERITY
January 8, 2010
CLEAResult Consulting
Attn: TALOT GFP Team
4301 Westbank Drive
Building A, Ste. 250
Austin, TX 78746
Dear Mr. Nunes:
On January 8, 2010 City Manager, Jim Nuse, executed the Memorandum of
Understanding for 2010 "Take a Load Off" Government Facilities Program.
Enclosed for your file, is one fully executed original. If you have any questions,
please do not hesitate to call Tom Word, Chief of Public Works Operations at
512.218.5555 or Howard Baker, Purchasing Manager at 512.218.5455.
Regards,
Siw,t/L. 1,62t,i/t€
Sara L. White
City Secretary
Cc: Tom Word, Public Works
Howard Baker, Finance
Laurie Born, Grant Coordinator
Enclosure
CITY OF ROUND ROCK ADMINISTRATION DEPARTMENT, 221 East Main Street • Round Rock, Texas 78664
Phone 512.218.5401 • Fax 512.218.7097 • www.roundrocktexas.gov