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39,836.00 57,500.00 47.909.00
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VAPurchasing\Topsoil, Imported\10-014 Topsoil Tab and Evaluation
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Topsoil in lieu of #1
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DATE:
SUBJECT:
ITEM:
Department:
Staff Person:
Justification:
January 11, 2010
City Manager Approval —January 15, 2010
Consider issuing a purchase order to Garden -Ville for imported topsoil for the Old
Settlers Park Multipurpose Practice Field Project.
Parks and Recreation
Rick Atkins, Director
David Buzzell, Park Development Manager
This resolution will allow the City to purchase 2,300 cubic yards of imported topsoil to
be used for the OSPV Multipurpose Practice Field Project. The imported topsoil will
ensure a proper growing medium is placed under the 182,400 square feet of rolled sod
that will be installed as part of this project (by separate contractor). This work is
necessary to establish a field with proper drainage and turf quality that will stand up to
the intense use of the field by our local sports teams and citizens. A lighted,
multipurpose practice field is needed in order to maintain the high quality of game fields
at Old Settlers Park. Overuse of the game quality fields will cause an increased
maintenance level and funding to repair the fields. The addition of multipurpose
practice fields to minimize the use of game fields for practice will allow the City to better
protect the investment made at the sports complexes at Old Settlers Park. In addition, it
will provide the citizens with some much needed recreation quality fields for pick-up
games and everyday use.
Strategic Plan Relevance:
This item/project relates to the following Strategic Plan Goals:
Goal 33 — Ensure there is adequate land to meet future recreational, cultural,
and open space needs. Multipurpose, recreation quality fields will continue to be a
highly demanded item from our citizens and local sports teams as the population
continues to increase.
Goal 34 — Implement the Parks Plan once adopted. Game Plan 2020 identifies the need
for multipurpose, recreation quality fields as a high priority item.
Goal 36 — Develop recreation and library program options that respond to growing
diversity of residents and visitor interests. The size and nature of the field allow the
City to offer new growing programs and sports, such as lacrosse and rugby. Without
such fields, these programs and sports would likely not have a place to play that is not
already programmed or is large enough to support their particular sport.
$391,000.00
$ 39,836.00
Funding:
Cost:
Source of funds: General Self Finance Construction
Outside Resources (if applicable): Garden -Ville
Public Comment (if applicable): Numerous meetings and presentations with Round Rock sports
leagues.
UPDATED: October 19, 2009
10 1909
Request for City Council/City Manager Action
City Council lo! City Manager
Submit completed form for all City Manager and City Council approvals.
Department Name: Parks and Recreation
Contact Person: Mary Fusilier / Tracy Tackett
Project Mgr/Resource: David Buzzell
Project Coordinator: David Buzzell
Assigned Attorney: J. Kay Gayle
City Council or City Manager Approval Date:
Agenda Wording
e ONLY
Received: J
1211110VRIDIMECKMINIIMI
Original Documents Received:
OSPV Multipurpose Practice Field Project
Project Name: (Imported Topsoil)
ContractorNendor: Garden -Vine
Funding Source: General Self -Financed Construction
Additional funding Source:
Amount: $ 39,836.00
Account Number: PK01MPFLD
1/15/2010
Consider issuing a purchase order to Garden -Ville for imported topsoil for the Old Settlers Park Multipurpose Practice Field Project.
Finance Information
Is Funding Required?
Yes 0 No
Initial Construction Contract
Construction Contract Amendment x
Change Order a
❑Change in Quantity ElUnforeseen Circumstances
Initial Professional Services Agreement
Supplemental Professional Service Agreement
Purchasing/Service Agreement
Purchase Order
Item(s) to be purchased Imported Topsoil per bid #10-014
Other (Please clearly identify action below)
APPROVALS
dt7NlYby }<
Amount
$ 39,836.00
e RFA, blue
THE COUNCIL AGENDA WIT
Required for Submission of ALL Citv Council City Manager Items
Project Mgr. Signature:
Dept. Director Signature: Date:
'City Attorney Signature's •• +
�✓ ..`� _ � Date:
City Manager Signature: Date:
Date: \ —\. • -- t 0
*City Attorney signature is required for all Hems.
REVISED 1/13/2010
LEGAL DEPARTMENT APPROVAL FOR CITY COUNCIL/CITY MANAGER ACTION
Required for Submission of ALL City Council and City Manager Items
Department Name: PARD
Project Mgr/Resource: David Buzzell
ECouncil Action:
in
ORDINANCE
Agenda Wording
Project Name: Old Settlers Park Multipurpose Practice Field
ContractorNendor: Garden -Ville
n RESOLUTION
City Manager Approval
CMA Wording
Consider issuing a purchase order to Garden -Ville for imported topsoil for the Old Settlers Park Multipurpose Practice Field
Project.
Attorney Approval
E—Aitt-torney
Notes/Comments
Date
O:1wdox\SCCInts10123\10001MISC100180176. XLS
Updated 6/3/08