CM-10-01-016STATE OF TEXAS
COUNTY OF WILLIAMSON
FIRM:
ADDRESS:
PROJECT:
SUPPLEMENTAL CONTRACT NO. 4
TO CONTRACT FOR ENGINEERING SERVICES
K. FRIESE & ASSOCIATES, INC. ("Engineer")
1120 S. Capital of Texas Highway
The Setting III, Suite 100
Austin, Texas 78746
Transmission Line Segment 2C for the Cedar Park/ Round Rock/ Leander/
Regional Water System Improvements
This Supplemental Contract No. 4 to Contract for Engineering Services is made by and between
the CITY OF ROUND ROCK, (hereinafter referred to as "Round Rock"), the CITY OF CEDAR
PARK, (hereinafter referred to as "Cedar Park"), the CITY OF LEANDER, (hereinafter referred
to as "Leander"), (all collectively referred to hereinafter as "Owners") and K. Friese &
Associates, Inc., (hereinafter called the "Engineer").
WHEREAS, the Owners and Engineer executed a Contract for Engineering Services, hereinafter
called the "Contract", on the 21st day of December, 2006 for the Transmission Line Segment 2C
for the Cedar Park / Round Rock / Leander Regional Water System Improvements Project in the
amount of $191,919.00; and
WHEREAS, the Owners and Engineer executed Supplemental Contract No. 1 on April 12, 2007
to modify the provisions for the scope of services, and to increase the compensation by
$627,561.00 to a total of $819,480.00; and
WHEREAS, the Owners and Engineer executed Supplemental Contract No. 2 on October 24,
2008 to modify the provisions for the scope of services, and to increase the compensation by
$1,250.00 to a total of $820,730.00; and
WHEREAS, the Owners and Engineer executed Supplemental Contract No. 3 on May 28, 2009
to modify the provisions for the scope of services, and to increase the compensation by
$66,104.00 to a total of $886,834.00; and
WHEREAS, it has become necessary to amend the Contract to modify the provisions for the
scope of services, and to increase the compensation by $19,970.00 to a total of $906,804.00; and
NOW THEREFORE, premises considered, the Owners and the Engineer agree that said
Contract is amended as follows:
Supplemental Contract #4 Rev.1/2010
CORR Project #WAO5TRVRAIV 84275
I79773/0199.4622
en- to -of -OIIo
1
1.
Article 2, Engineering Services and Exhibit B, Engineering Services shall be amended as set
forth in the attached Addendum To Exhibit B. Exhibit D, Work Schedule shall be amended as set
forth in the attached Addendum To Exhibit D.
II.
Article 4, Compensation and Exhibit E, Fee Schedule shall be amended by increasing by
$19,970.00 the lump sum amount payable under the Contract for a total of $906,804.00, as
shown by the attached Addendum to Exhibit E.
IN WITNESS WHEREOF, the Owners and the Engineer have executed this Supplemental
Contract.
Supplemental Contract #4
CORR Project #WAO5TRVRAW
17977310199.4622
2
Rev.1 /2010
84275
CITY OF ROUND ROCK, TEXAS
Janncs use, P. E., t .1 llia4a er
ATTEST:
By:
Sara L. White, City Secretary
Supplemental Contract #4
CORR Project #WAO5TRVRAW
179773/0199.4622
3
APPROVED AS TO FORM:
Stepha 4 L. Sheets, City Attorney
Rev.1/2010
84275
CITY OF CEDAR PARK, TEXAS APPROVED AS TO FORM:
By: ( r'Jut_ U -0l)0
Brenda Eivens, City Manager Charles Rowland, City Attorney
ATTEST:
By:
LeAnn Quinn, City Secretary
Supplemental Contract #4
CORR Project #WAO5TRVRAW
179773/0199.4622
4
04 -l0 -D( -l6
Rev.1/2010
84275
CITY OF LEANDER, TEXAS APPROVED AS TO FORM:
ATTEST:
By:
eb6ie Haile, City Secretary
Diana Granger, Attorney
K. FRIESE & ASSOCIATES, INC.
By: \\--.\ 3Aux'r' J
Karen\riese, P.E., President
Supplemental Contract 114
CORR Project #WA05TRVRAR'
179773/0199.4622
6
Rev.1/2010
84275
ADDENDUM TO EXHIBIT B
Engineering Services
The changes to the scope of this project are as follows:
REASON FOR CHANGE
Earlier this year, the Segment 2c water line was separated into two projects (Segment 2c 1 and Segment
2c2) so that the western 2,300 linear feet could be installed prior to the Cottonwood Creek Trail
Improvements project that was to begin construction February 2010. Segment 2c1 was put out for bids in
July 2009 however bidding was cancelled on July 16. In addition, the construction of the Cottonwood
Creek Trail Improvements project was delayed.
It has been determined that the project will be recombined into one project of approximately 7,600 linear
feet of 72 -inch diameter water transmission main. Although the water line was separated into two
projects at the 100% design stage, both portions of the line were revised following the split into separate
projects. Therefore, the plans, specifications and contract documents for Segment 2c1 and Segment 2c2
must be reviewed and combined into one project. The scope generally includes the following:
• Revisions to the Construction Plans to create one combined project;
• Revisions to the Contract Documents and Technical Specifications (primarily the bid form) to
create one combined project;
• Submittal to Texas Water Development Board.
SCOPE OF SERVICES — FINAL DESIGN PHASE
DESIGN PHASE
1. Project Management — This task includes project communications; workload, schedule, and
budget management; invoicing; and other project management activities.
2. Quality Assurance / Quality Control -- QA/QC shall include review of the Construction Plans,
Contract Documents, and Technical Specifications for constructability and completeness.
3. Construction Plan Revisions — The plan sheet revisions will be those necessary for combining the
projects into one construction project. The revisions will generally consist of:
a. Revise the nomenclature and border, and replot all sheets.
b. Revise the Index Sheet to include new index, map, and tables.
c. Revise the tree List sheets to include all trees on the project.
d. Combine and revise the ending sheet of Segment 2c1 and beginning sheet of Segment
2c2 into one sheet.
e. Review and revision of plan sheets to pick-up all modifications and changes that have
occurred since the projects were initially separated.
f. Recombining detail and special sheets and review and modification of sheet references.
4. Contract Documents and Technical Specifications —Contract Documents and Technical
Specifications will be revised to cotnbine the two separate construction projects into one project.
5. Submittal to Texas Water Development Board — Following combination of the two projects a
submittal will be made to Texas Water Development Board of the Contract Documents,
Technical Specifications, and Construction Plans.
ADDENDUM TO EXHIBIT D
Work Schedule
The changes to the Work Schedule for this project are as follows:
Complete Plan and Contract Document Revisions by January 15, 2010
Submit to TWDB by January 31, 2010
ADDENDUM TO EXHIBIT E
Fee Schedule
The changes to the Fee Schedule for this project are as follows:
Increase $19,970.00 for Final Design Services, see attached manpower/budget estimate,
Baling Rates
ADDENDUM TO EXHIBIT E
Fee SclteduIe
$ 165.00 $ 175.00 $ 125.00 $ 90.00 $ 60.00
Final
Desig
1
2
3
Task
n
Project Management
QA/QC
Sheet Revisions
Contract Rocs & Spec Revisions
Submittal to TWDB
Principal
Hours
Project
Manager
Hours
Project
Engineer
Hours
CADD Tech
Hours
Clerical
Hours
Total Labor
Hours
Total Labor
Cost
Expenses
Cost
Total
Cost
4
5
TOTAL DESIGN PHASE
2
8
12 4
8 24
12 24
4 2
2
10 $ 1,770 $ 1,770
16 $ 2,600 $ 2,600
48 80 $ 8,720 $ 8,720
8 44 $ 5,580 $ 5,580
1 1 8 $ 1,100 $ 200 $ 1,300
44 84 49 9
188
Notes: Overhead 173%
Profit
12%
$ 19,770 $ 200
$ 19,970
K+FRIESE
& ASSOCIATES, INC.
K FRIESE & ASSOCIATES, INC.
BILLING RATE SCHEDULE
For: City of Round Rock - 2009
Billing Rates
Personnel labor is billed at the following hourly rates:
Principal $185
Project Manager $175
Senior Engineer $175
Project Engineer $125
Design Engineer $110
EIT $80
Sr. CADD Tech $90
CADD Technician $50
Jr. Technician $50
Clerical $60
Sub -Consultants
Sub -consultants are billed at cost with no mark-up applied.
Travel and Subsistence
Company vehicle mileage charges are invoiced at the current rate/mile issued by the
IRS.
Reimbursable Costs
Reimbursable costs include "out of pocket" expenses, the cost of which shall be charged
at actual costs plus any administrative charge, as described in the contract, and shall be
itemized and included in the invoice.
Typical out-of-pocket expenses shall include, but not be limited to, travel expenses
(lodging, meals, etc.), job-related mileage at the prevailing Company rate, long distance
telephone calls, courier, and printing and reproduction costs. In the event the requested
service involves the use of electronic measuring equipment, computers, plotters, and
other special equipment such as boats, etc., an additional direct charge shall be made
for the use of this equipment.
Note: Billing Rates are subject to adjustments annually in January
K FRIESE & ASSOCIATES, INC. + CONSULTING ENGINEERS
1 120 S. CAPITAL OF TEXAS HwY, THE SETTING II, STE. 100 + AUSTIN, TExAs 78746 + TEL 512.338.1704
www.kfriese.com
DATE: January 13, 2010
SUBJECT: City Manager Approval —January 15, 2010
ITEM: Consider executing Supplemental Contract No. 4 with K. Friese & Associates, Inc.
for the Water Transmission Line, Segment 2C for the Cedar Park/Round
Rock/Leander Regional Water System Project.
Department:
Staff Person:
Justification:
Water and Wastewater Utilities
Michael D. Thane, Director of Utilities
This Supplemental Contract No. 4 is for additional services associated with the Water
Transmission Line, Segment 2C project for the Brushy Creek Regional Utility Authority. These
additional services include coordinating with the three Cities to recombine Segment 2C1 and
2C2 projects into one Water Transmission Line, Segment 2C project. K. Friese was authorized to
separate the Segment 2C project into two projects (2C1 & 2C2) under Supplemental Contract
No. 3. The Cities requested these services in order to coordinate construction of a portion of
the water line with the construction of Cedar Park's Cottonwood Trails roadway project.
However, with the reduced size of the project, there was limited interest from bidders who
attended the mandatory pre-bid meeting. Therefore, the Cities chose to recombine the projects
and bid as one larger project in order to take full advantage of the current bidding climate. The
fee included in Supplemental Agreement No. 4 is $19,970. Round Rock's share is 51.78%
($10,340.47); Cedar Park, 0%; and Leander, 48.22% ($9,629.30).
Strategic Plan Relevance:
Public Health and Safety Strategic Initiative
Goal No. 27.0 Ensure there is an adequate, affordable and safe water supply.
Funding:
Cost: $19,970.00 (Round Rock's share is $10,340.47)
Source of funds: Regional Water Fund
Outside Resources:
Public Comment: N/A
Blue Sheet Format
Updated 01/20/04
K. Friese & Associates, Inc.
City of Cedar Park
City of Leander
10 19
Request for City Council/City Manager Action
® City Council co City Manager
Submit completed form for all City Manager and City Council approvals.
Fa l _rills tra<eONLY
rNom"
Received:
Tag #: Cit\— 1 0'0 1- O! tc
Original Documents Received: f )
Department Name: Water and Wastewater Utilities Project Name: Regional Water Project - Supp. Contract No. 4
Contact Persofl: Chez Gordon / Kathy Michna
Project Mgr/Resource: Don Rundell
Project Coordinator. Michael Thane
Assigned Attorney: Steve Sheets
City Council or City Manager Approval Date:
Agenda Wording
ContractorNendor: K. Friese & Associates, Inc.
Funding Source: Regional Water Fund
Additional funding Source:
Amount:
Account Number: NA
1/15/2010
10,340.47
Consider executing Supplemental Contract No. 4 with K. Friese & Associates, Inc. for the Water Transmission Line, Segment 2C for the Cedar Park/Round Rock/Leander Regional Water System
Project.
Finance Information
Is Funding Required?
Yes n No n
Initial Construction Contract
Construction Contract Amendment
Change order #
aChange in Quantity Unforeseen Circumstances
O Initial Professional Services Agreement
Supplemental Professional Service Agreement
Purchasing/Service Agreement
Purchase Order
Item(s) to be purchased
4
Other (Please clearly identify action below)
Amount
10,340.47
APPROVALS
(to be completed ONLY by Finance)
Final Finance Approval Required
APProved
FINANCE
N/A Approved
E3 Finance/CIP Date
EDQ Finance/Acct Date
CI CD Purchasing Date
Budget Date
Finance Director Date
Once approvals have been obtained. please forward the RFA. blue sheet. back up information and originals to City Secretary, Sara White.
ITEMS WILL NOT BE PLACED ON THE COUNCIL AGENDA WITHOUT FINANCE AND LEGAL APPROVAL PRIOR TO SUBMISSION.
Required for Submission of ALL City Council and CityMaeaaii Items
%rte; i// J,
Project Mgr. Signature:
Dept. Director Signature:
'City Attorney Signature:
City Manager Signature:
Date:
Date:
Date:
Date:
1—IS--! O
1-15-10
'City Attorney signature is required for at items.
REVISED 1/11/2010
10 19 09
Request for City Council/City Manager Action
City Council 181 City Manager
Submit completed form for all City Manager and City Council approvals.
Department Name: Water and Wastewater Utilities
Contact Person: Chaz Gordon / Kathy Michna
Project Mgr/Resource: Don Rundell
For Administration Use ONLY
Received:
Tag #:
Original Documents Received:
Project Name: Regional Water Project - Supp. Contract No. 4
ContractorNendoC K. Friese & Associates, Inc.
Funding Source: Regional Water Fund
Project Coordinator: Michael Thane Additional funding Source:
Assigned Attomey: Steve Sheets
City Council or City Manager Approval Date:
Agenda Wording
Amount:
10,340.47
Account Number: NA
1/15/2010
Consider executing Supplemental Contract No. 4 with K. Friese & Associates, Inc. for the Water Transmission Line, Segment 2C for the Cedar Park/Round Rock/Leander Regional Water System
Project.
Finance Information
Is Funding Required?
Yes
❑'
Initial Construction Contract
Construction Contract Amendment
Change Order 5
jChange in Quantity nUnforeseen Circumstances
Initial Professional Services Agreement
Supplemental Professional Service Agreement # 4
Purchasing/Service Agreement
Purchase Order
Item(s) to be purchased
No
❑
Other (Please clearly identify action below)
Amount
10,340.47
FINANCE
WA Approved
APPROVALS
(to be completed ONLY by Finance)
Final Finance Approval Required
Approved
EJFinance/ClP B. Ramsey Date 1/13/2010
OFinance/Acct E. Wilson Date 1/13/2010
Purchasing`. EE Bowden Date 1/12/2010
EDBudget P. Bryan Date 1/12/2010
Cheryl Delaney
1/13/2009
Finance Director Date
Once approvals have been obtained, please forward the RFA. blue sheet. back up information and originals to City Secretary, Sara White.
ITEMS WILL NOT BE PLACED ON THE COUNCIL AGENDA WITHOUT FINANCE AND LEGAL APPROVAL PRIOR TO SUBMISSION.
Required for Submission of ALL City Council and City Manager Items
Project Mgr. Signature: Date:
Dept Director Signature: Date:
'City Attorney Signature: Date:
City Manager Signature: Date:
'City Attorney signature is required for all items.
REVISED 1/13/201c
LEGAL DEPARTMENT APPROVAL FOR CITY COUNCIL/CITY MANAGER ACTION
Required for Submission of ALL City Council and City Manager Items
Department Name: PW/Utilities Project Name: Regional Water Project - Supp. Contract #4
Project Mgr/Resource: Don M. Rundell ContractorNenclor: K. Friese & Associates, Inc.
Council Action:
ORDINANCE RESOLUTION
Agenda Wording
City Manager Approval
CMA Wording
Consider executing Supplemental Contract No. 4 with K. Friese & Associates, Inc. for the Water Transmission Line, Segment 2C
for the Cedar Park/Round Rock/Leander Regional Water System Project.
Attorney Approval
Attorney
Notes/Comments
Date
O'lwdox4SCClnts1014014634-101CONTRACT\00179928.XLS
Updated 6/3108