CM-10-01-021Mayor
Alan McGraw
Mayor Pro -Tem
Joe Clifford
Councilmembers
Rufus Honeycutt
George White
Carlos T. Salinas
John Moman
Kris Whitfield
City Manager
James R. Nuse, P.E.
City Attorney
Stephan L. Sheets
ROUND ROCK, TEXAS
PURPOSE. PASSION. PROSPERITY.
January ., 2010
Mr. Mac Ragsdale, AIA
Austin Architecture Plus, Inc. dba Architecture + Plus
1907 North Lamar Boulevard, Suite 260
Austin. Texas 78705
Via U.S. Mail First Class and CMRRR No.
RECEIVED
FEB a 1 2010
BY:
Re: Notice of Termination of "City of Round Rock Agreement for
Architectural/Engineering Design Services for City of Round Rock
City Hall Policy Center with Austin Architecture Plus, Inc." and
accompanying "Supplemental Agreement No. 1" dated June 26, 2008
Dear Mr. Ragsdale:
This correspondence shall serve as notice that the City of Round Rock, Texas
hereby terminates the above -referenced "City of Round Rock Agreement for
Architectural/Engineering Design Services for City of Round Rock City Hall Policy
Center with Austin Architecture Plus, Inc." and accompanying "Supplemental
Agreement No. 1."
Pursuant to Section 1.3.8.2 of the executed Agreement and pursuant to Section
6.01 of the executed Supplemental Agreement No. 1, this termination is being effected
via fifteen (15) days' written notice to the Architect/Consultant, and is being given for
the conveniencc ;;f Owner. JJ in accordance vviL Section .8.2 of the Agreement,
d"�.. `1 t' 1.3
you are hereby directed to cease all work and labor being performed under this
Agreement immediately upon receipt of this notice.
Additionally, pursuant to Section 1.3.8.2 of the Agreement and pursuant to
Section 6.01 of Supplemental Agreement No. 1, request is being made that you
"promptly deliver to Owner in a reasonably organized form without restriction on
future use" all plans, field surveys, maps, cross sections and other data, designs and
work related to the project. Return of the delineated materials should be made to the
following:
CITY OF ROUND ROCK ADMINISTRATION DEPARTMENT, 221 East Main Street • Round Rock, Texas 78664
Phone 512.218.5401 • Fax 512.218.7097 • www.roundrocktexas.gov
Mr. David Bartels
Public Works Planning and Programs Administrator
City of Round Rock
2008 Enterprise Drive
Round Rock, TX 78664
(512) 671-2760
Simultaneously, please also deliver to Mr. Bartels your invoice for all work
satisfactorily completed prior to receipt of this notice.
Please acknowledge this notice of termination and signify your agreement by
countersigning below and returning a copy to the City.
Thank you for your attention to this matter. Should you have further questions
or comments, do not hesitate to contact me.
cerely,
R. Nuse, P.E.
anager
cc: Thomas E. Word, Jr., P.E., Chief of Public Works Operations
David E. Bartels, Public Works Planning and Programs Administrator
Acknowledgment of Receipt and Agreement:
Signature: G i "-4t-P,L-'v�
Printed Name: Mac Ragsdale
Title: Principal
Date Signed: /- A 7- /o
DATE: January 20, 2010
SUBJECT: City Manager Approval — January 22, 2010
ITEM: Consider executing termination notice correspondence to Mac Ragsdale of
Austin Architecture Plus regarding Architectural/Engineering Design Services for
Policy Center
Department: Engineering and Development Services
Staff Person: Thomas E. Word, Jr., P.E., Chief of Public Works Operations
Larry Madsen, Liaison Construction Manager
Justification:
At the convenience of the City, the City is terminating the agreement for
Architectural/Engineering Design Services for the City Hall Policy Center due to falling sales
tax revenue and an uncertain economy. Pursuant to the contract, Architecture Plus is required
to cease all work and labor under this agreement, invoice the City for all work up to the
cessation and deliver/return all work complete/incomplete to the City.
On June 26, 2008, the City entered into an agreement for design services for the policy
center with Austin Architecture Plus, Inc. dba Architecture + Plus. This agreement covered
Phase 1 only and the intent of Phase 1 was to clearly define the City Hall Policy Center
scope and budget.
Strategic Plan Relevance:
Priority Goal 20.0 - Build and maintain the facilities needed to make the City attractive to
target businesses.
Funding:
Cost: N/A
Source of funds: 2007 GO Bonds
Outside Resources (if applicable): Austin Architecture Plus, Inc. dba Architecture Plus
Public Comment (if applicable): N/A
UPDATED: October 19, 2009
10 19 09
Request for City CounciVCity Manager Action
® City Council ED City Manager
Submit completed form for all City Manager and City Council approvals.
Department Name: Engineering and development services
Contact Person: Chaz Gordon / Kathy Michna
Project Mgr/Resource: Larry Madsen
Project Coordinator: David Barels
Assigned Attomey: JK Gayle
City Council or City Manager Approval Date:
Agenda Wording
For Administration Use ONLY
? 4 !AN 2 0 2
Receives:
Tag #: Ci'Yl O 1 - 0241
Original Documents Received:
Project Name: City Hall Policy Center
2..
Contractor/Vendor: Austin Architecture Plus
Funding Source: 2007 General Obligation Bonds
Additional funding Source:
Amount: N/A
Account Number: AA3OCHALL
1/22/2010
Consider executing termination notice correspondence to Mac Ragsdale of Austin Architecture Plus regarding Architectural/Engineering Design Services for Policy Center
Finance Information
Is Funding Required?
Yes n No El
Initial Construction Contract
Construction Contract Amendment
Q Change Order #
E1Change in Quantity EUnforeseen Circumstances
EJ Initial Professional Services Agreement
Supplemental Professional Service Agreement
ED Purchasing/Service Agreement
Purchase Order
Item(s) to be purchased
Other (Please clearly identify action below)
Termination of professional services agreemnt for the convenience of the City.
Amount
N/A
FINANCE
N/A Approved
cJ J
El El
0
Finance/CIP
Finance/Acct
Purchasing
Budget
Date
Date
Date
Date
APPROVALS
(to be completed ONLY by Finance)
Final Finance Approval Required
Approved
Finance Director Date
Once approvals have been obtained, please forward the RFA. blue sheet; back up information and originals to City Secretary, Sara White.
ITEMS WILL NOT BE PLACED ON THE COUNCIL AGENDA WITHOUT FINANCE AND LEGAL APPROVAL PRIOR TO SUBMISSION,
Required for Submission of ALL C Council and C Manager Items
e1/211,MIIM
Project Mgr. Signatur
Dept. Director Signature:
*City Attorney Signature:
City Manager Signature:
Date:
Date:
Date:
Date:
Air; to/0
�--/S Zu1
1-22- 10
1-22--10
*City Attorney signature is required for all items.
REVISED 1/15/2010
10.19 09
Request for City Council/City Manager Action
[m City Council MI City Manager
Submit completed form for all City Manager and City Council approvals.
Department Name: Engineering and development services
Contact Person: Chaz Gordon / Kathy Michna
Project Mgr/Resource: Larry Madsen
Project Coordinator: David Barels
Assigned Attorney: JK Gayle
City Council or City Manager Approval Date:
Agenda Wording
For Administration Use ONLY
Received:
Tag #:
Original Documents Received:
Project Name: City Hall Policy Center
Contractor/Vendor: Austin Architecture Plus
Funding Source: 2007 General Obligation Bonds
Additional funding Source:
Amount: N/A
Account Number: AA3OCHALL
1/22/2010
Consider executing termination notice correspondence to Mac Ragsdale of Austin Architecture Plus regarding Architectural/Engineering Design Services for Policy Center
Finance Information
Is Funding Required?
Initial Construction Contract
Construction Contract Amendment
Change Order
f1Change in Quantity
Initial Professional Services Agreement
ED Supplemental Professional Service Agreement
Purchasing/Service Agreement
Purchase Order
Item(s) to be purchased
Yes Ei No fl
=Unforeseen Circumstances
Other (Please clearly identify action below)
Termination of professional services agreemnt for the convenience of the City.
FINANCE
APPROVALS
(to be completed ONLY by Finance)
Final Finance Approval Required
APPmved
Amount
N/A
N/A Approved1=i El
Finance/CIP
Finance/Acct
Purchasing
Budget
L. Olsen
Date 1/15/2010
Date
Date
P. Bryan Date 1/19/2010
Finance Director
Once approva/s have been obtained. please forward the RFA, blue sheet bads up information and originals to City Secretary, Sara White.
ITEMS WILL NOT BE PLACED ON THE COUNCIL AGENDA -WITHOUT FINANCE AND LEGAL APPROVAL PRIOR TO SUBMISSION.
Required for Submission of ALL City Council and City Manager Items
Project Mgr. Signature: Date:
Dept. Director Signature: Date:
*City Attorney Signature: Date:
City Manager Signature: Date:
9City Attorney signature is required for all items.
1/20/2010
Date
REVISED 1/20/2010
LEGAL DEPARTMENT APPROVAL FOR CITY COUNCIL/CITY MANAGER ACTION
Required for Submission of ALL City Council and City Manager Items
Department Name: Public Works
Project Mgr/Resource: David Bartels
®Council Action:
F J ORDINANCE
Agenda Wording
Project Name: City Hall Policy Center
Contractor/Vendor: Austin Architecture Plus, Inc. (Mac Ragsdale)
RESOLUTION
City Manager Approval
CMA Wording
Consider executing termination notice correspondence to Mac Ragsdale of Austin Architecture Plus regarding
Architectural/Engineering Design Services for Policy Center
Attorney Approval
DAttorney
Notes/Comments
Date
City will be only party signing.
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Updated 6/3/08