CM-10-02-028STATE OF TEXAS
COUNTY OF WILLIAMSON
SUPPLEMENTAL AGREEMENT NO. 6
TO AGREEMENT FOR ENGINEERING SERVICES
FIRM: MWM Design Group ("Engineer")
ADDRESS: 305 East Huntland Drive, Suite 200, Austin, TX 78752
PROJECT: Redesign of Sam Bass Road from Meadows Drive to IH -35
This Supplemental Agreement No. 6 to Agreement for Engineering Services is made by and
between the City of Round Rock, Texas, hereinafter called the "City" and MWM Design Group
(Formerly Martinez Wright & Mendez, Inc.), hereinafter called the "Engineer".
WHEREAS, the City and Engineer executed an Agreement for Engineering Services,
hereinafter called the "Agreement", on the 8th day of May, 2003 for the Redesign of Sam Bass
Road from Meadows Drive to 111-35 in the amount of $66,271.00; and
WHEREAS, the City and Engineer executed Supplemental Agreement No. 1 on September 11,
2003 to amend the scope of services and to increase the compensation by $16,305.00 to a total of
$82,576.00; and
WHEREAS, the City and Engineer executed Supplemental Agreement No. 2 on September 23,
2004 to extend the contract date; and
WHEREAS, the City and Engineer executed Supplemental Agreement No. 3 on February 10,
2005 to amend the scope of services and to increase the compensation by $67,862.00 to a total of
$150,438.00; and
WHEREAS, the City and Engineer executed Supplemental Agreement No. 4 on December 18,
2008 to amend the scope of services and to increase the compensation by $51,840.00 to a total of
$202,278.00; and
WHEREAS, the City and Engineer executed Supplemental Agreement No. 5 on August 14,
2009 to amend the scope of services and to increase the compensation by $40,713.62 to a total of
$242,991.62; and
WHEREAS, it has become necessary to amend the Agreement to modify the provisions for the
scope of services and to modify the compensation by $25,573.02 to a total of $268,564.64, and
NOW THEREFORE, premises considered, the City and the Engineer agree that said
Agreement is amended as follows:
Supplemental Agreement
0127.0302/181916
V* o 102 -O2 -
Rev.07/09
64836
1.
Article 2, Scope Of Services To Be Performed By Engineer and Exhibit B, Services To Be
Performed By The Engineer shall be amended as set forth in the attached Addendum To Exhibit
B. Exhibit C, Work Schedule shall be amended as set forth in the attached Addendum to Exhibit
C.
ll.
Article 4, Compensation and Exhibit D, Fee Schedule shall be amended by increasing by
$25,573.02 the lump sum amount payable under the Agreement for a total of $268,564.64, as
shown by the attached Addendum to Exhibit D.
IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental
Agreement in duplicate.
MWM DESIGN GROUP
(f/n/a MARTINEZ, WRIGHT & MENDEZ, INC.)
By:
,oyer F, cD, Marhhez
0%aj/v
Date
CITY FR,VND ROCK
r
By:
• Jaryi es R. N ue,PC.
215110
Date
Supplemental Agreement
0127.0302/181916
1Y1 aritK.
2
Stepha L. Sheets, City Attorney
Rcv.07/09
64836
ADDENDUM TO EXHIBIT B
Services to be performed by the Engineer
The Engineer shall provide the following engineering services for the preparation of the
construction plans, specifications and cost opinion (Professional Surveying & Engineering
Services) for Supplemental Amendment #6:
Item 1
• Addition to design scope - Design of the southeast and southwest corners of Sam Bass
Road and Chisholm Trail intersection to accommodate updated locations of the new Traffic
Signal and Pedestrian Crossing signal poles and foundations. Design revisions include
reconfiguration of sidewalks and ADA compliant pedestrian crosswalk ramps, storm
drainage lines, curb inlets, curb and gutter, and grading.
• Revise the intersection construction phasing and temporary traffic control plans
accordingly.
Item 2
• Addition to design scope — Extend storm drainage infrastructure north of Sam Bass Road
and parallel to the railroad tracks (area within the old right-of-way limits of Wonder Drive)
to channel increased runoff (from recently developed private properties) via the proposed
storm drainage infrastructure.
• Update drainage area maps and corresponding calculations according to the City's (City of
Round Rock) recently updated topographic information.
Item 3
• Addition to survey scope — extend easement boundary services (as shown in attached
sketch in Exhibit "A") for the extension of storm drainage infrastructure listed above.
i) Scope of Services
(I) Obtain and review available deeds, subdivision plats and ROW maps pertaining
to subject tract and adjoining properties, as identified from Williamson County
Appraisal District.
(2) Perform field survey to locate existing monumentation on affected boundary
lines.
(3) Perform office calculations and analysis to re-establish location of affected
boundary lines.
(4) Prepare sketch for one easement.
(5) Prepare metes and bounds description for one easement.
(6) Prepare closure and area calculation for one easement.
Item 4
• Design coordination with the design sub -consultant HDR-WHM and Client (City of Round
Rock) for the design revisions and additional scope of work. Coordination includes office
meetings, project site meetings, correspondence, review and sharing of electronic project
data between all parties involved.
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SAM BASS RD. 96H
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EXHIBIT'A'
Group
305 E. Hunfland Dr.
Sults 200
Austtn, Texas 78752
p: 512.453.0767
E 512.453.1734
SCALE
c
ADDENDUM TO EXHIBIT C
Work Schedule
Attached Behind This Document
ADDENDUM TO EXHIBIT "C"
PROJECTED WORK SCHEDULE
ADDENDUM TO EXHIBIT D
Fee Schedule
Attached Behind This Document
ADDENDUM TO EXHIBIT D
FEE SCHEDULE
Item I . Addition to design scope — redesign Sam Bass & Chisholm Tr intersection.
MWM DG design task fee
Item 2. Addition to design scope — extend storm drainage infrastructure
MWM DG design task fee
$ 9,895.14
$ 7,026.88
Item 3. Addition to design scope — easement boundary services for Item 2
MWM DG design task fee $ 6,118.28
Item 4. Design coordination w/ sub -consultant and client
MWM DG design coordination fee $ 2,532.71
Total Supplemental Amount: $25,573.02
ADDENDUM TO EXHIBIT D
FEE SCHEDULE
LABOR COSTS BY FUNCTION CODE :
DIRECT
LABOR
":.OVERHEAD
150.00%
TOTAL
LABOR+OVHD
FIXED FEE
12.00%
TOTAL
COST
1 Addition to design scope - update the southeast and
southwest corners of Sam Bass Rd and Chisholm Trail
to accommodate updated locations of the new Traffic
Signal and Pedestrian Crossing Signal poles and
foundations. Updating includes reconfiguration of
sidewalks, storm drainage lines and curb inlets, curb
and gutter, grading, and ADA compliant pedestrian
crosswalk ramps.
2 Addition to design scope - extend storm drainage
infrastructure north of Sam Bass Road and parallel to the
railroad tracks (within the previously Wonder Drive ROW
limits) to channel increased runoff (from recently
developed private properties) vla the proposed storm
drainage infrastructure. Also, update drainage area maps
and corresponding calculations as per City's recently
updated topographic information.
3 Additional survey - extend easement boundary services
for the extension of the storm drainage infrastructure
listed in above (Item #2).
4 Design coordination (includes office meetings and site
visits) with Design Sub -Consultant (HDR-WHM) and
Client.
TOTALS
R�".n�M�S.0 X GSf�fi�P
DIRECT COSTS:
EXPENSES: UNIT
Mail & Deliveries EA
d.�
TOTAL EXPENSES
SUB -CONTRACTS:
TOTAL SUB -CONTRACTS
TOTAL DIRECT COSTS
TOTAL COST
$ 3,533.98
$ 2,509.60
$
$
904.54
6,948.12
RATE
$ 5,300.97
$ 3,764.40
$ 1,356.81
$ 10,422.18
TASK
QUANTITY
3 8,834.95
$ 6,274.00
$ 2,261.35
$ 17,370.30
TOTAL
TOTAL
3 1,060.19
$ 752.86
$ 271.36
$ 2084.44
$ 9,895.14
$
$ 26,673.02
DATE: February 3, 2010
SUBJECT: City Manager Approval — February 5, 2010
ITEM: Consider executing Supplemental Agreement No. 6 with MWM Design Group for
the Redesign of Sam Bass Rd. from Meadows Dr. to IH -35 project.
Department: Transportation Services
Staff Person: Thomas E. Word, P.E., Chief of Public Works Operations
Justification:
Supplemental Agreement No. 6 with MWM Design Group will provide Engineering Services to
update the southeast and southwest corners of Sam Bass Rd. and Chisholm Trail to
accommodate updated locations of the new traffic signal and pedestrian crossing signal poles
and foundations. It will also provide services related to extending the storm drainage
infrastructure north of Sam Bass Rd and parallel to the railroad tracks to channel increased
runoff. Also with the project are easement boundary services for the extension of the storm
drainage infrastructure.
Strategic Plan Relevance:
26.0 Construct major elements of the transportation and mobility system as approved by
Council in the Master Transportation Plan
Funding:
Cost: 2002 General Obligation Bonds
Source of funds: $25,573.02
Outside Resources (if applicable):
MWM Design Group
Public Comment (if applicable):
N/A
UPDATED APRIL 2008
10 1909
Request for City CounciUCity Manager Action
® City Council ED City Manager
Submit completed form for all City Manager and City Council approvals
Department Name: Transportation Services
Contact Person: Chat Gordon / Kathy Michna
Project Mgr/Resource: Bill Stablein
Project Coordinator: Tom Word, P.E.
Assigned Attorney: Stephan Sheets
City Council or City Manager Approval Date:
Agenda Wording
Received:
Tag#: 0.,Y,,- -(12-(6
Original Documents Received: , }
Project Name: Redesign of Sam Bass Rd from Meadows Dr. to IH -35.
ContractorNendor. MWM Design Group
Funding Source: 2002 General Obligation Bonds
Additional funding Source:
Amount: $
Account Number
2/5/2010
25,573.02
Consider executing Supplemental Agreement No. 6 with MWM Design Group for the Redesign of Sam Bass Rd. from Meadows Dr. to IH -35 project.
Finance Information
Is Funding Required?
Yes C7 No n
Initial Construction Contract
Q Construction Contract Amendment
E:3 Change Order
Change in Quantity DUnforeseen Circumstances
Q Initial Professional Servlces Agreement
Supplemental Professional Service Agreement # 6
Purchasing/Service Agreement
Purchase Order
Item(s) to be purchased
Other (Please clearly Identify action below)
Amount
S 25,573.02
FiNA'_NCE.
N/A Approved
Q Finance/CIP Date
1EJ Finance/Acct Date
IED Purchasing Date
Q Budget Date
APPROVALS
(to be completed ONLY by Finance)
Approved
1
Finance Director Date
r,c - I i leen ob t 7. please lcrry rc h ✓ r pat x :i.. for, a o i r: �i o
ITEMS WILL NOT BE PLACES} ON THErAGENDA(Ay IORrTOry. SaraMtWhine.
COUNCIL WITHOUT F iNANrF ANO LEGA; APPROVAL PRIOR TO 5U@MiSSlON.
Reeuired for Submission of ALL City Council and City Manager Items
s-1 1 .q
Date: 02— / - / 0
Project Mgr. Signature:
Dept. Director Signature:
'City Attorney Signature:
City Manager Signature:
Date: .21r 1!
Date: 5-I/
Date:
*City Attorney signature is required for all items.
REVISED 1/29/2010
10.19.09
Request for City CounciUCity Manager Action
® City Council ED City Manager
Submit completed fonn for all City Manager and City Council approvals.
Department Name: Transportation Services
Contact Person: Chaz Gordon / Kathy Michna
Project Mgr/Resource: Bill Sta blein
Project Coordinator: Tom Word, P.E.
Assigned Attorney: Stephan Sheets
City Council or City Manager Approval Date:
Agenda Wording
For Administration Use ONLY
Received:
Tag #:
Original Documents Received:
Project Name: Redesign of Sam Bass Rd from Meadows Dr. to IH -35.
Contractor/\/endor: MWM Design Group
Funding Source: 2002 General Obligation Bonds
Additional funding Source:
Amount: $
Account Number:
2/5/2010
25,573.02
Consider executing Supplemental Agreement No. 6 with MWM Design Group for the Redesign of Sam Bass Rd. from Meadows Dr. to IH -35 project.
Finance Information
EJ
0
0
Is Funding Required?
Yes LI No
Initial Construction Contract
Construction Contract Amendment
Change Order #
Change in Quantity EUnforeseen Circumstances
Initial Professional Services Agreement
Supplemental Professional Service Agreement p 6
Purchasing/Service Agreement
Purchase Order
Item(s) to be purchased
Other (Please clearly identify action below)
Amount
$ 25,573.02
APPROVALS
(to be completed ONLY by Finance)
FINANCE Final Finance Approval Required
WA Approved
Approved
OFinance/CIP L. Olsen
Finance/Acct E. Wilson
0 CI Purchasing
CD CI Budget
R. Barker
P. Bryan
Date 2/2/2010
Date 2/2/2010
Date 2/3/2010
Date 2/2/2010
Ix
Cheryl Delaney 2/3/2010
Finance Director Date
Once approvals have been obtained. please forward the RFA blue sheet, backup information and originals to City Secretary, Sara White.
ITEMS WILL NOT BE PLACED ON THE COUNCIL AGENDA WITHOUT FINANCE AND LEGAL APPROVAL PRIOR TO SUBMISSION.
Required for Submission of ALL City Council and City Manager Items
Project Mgr. Signature: Date:
Dept. Director Signature: Date:
'City Attorney Signature: Date:
City Manager Signature: Date:
City Attorney signature is required for all items.
REVISED 2/3/2010
LEGAL DEPARTMENT APPROVAL FOR CITY COUNCIL/CITY MANAGER ACTION
Required for Submission of ALL City Council and City Manager Items
Department Name: PW(Transportation
Project Mgr/Resource: Bili Stabiein
Council Action:
ORDINANCE
Agenda Wording
Redesign of Sam Bass Rd from Meadows Dr. to
Project Name: IH -35.
Contractor/Vendor: MWM Design Group
ri RESOLUTION
City Manager Approval
CMA Wording
Consider executing Supplemental Agreement No. 6 with MWM Design Group for the Redesign of Barn Bass Rd. from Meadows
Dr. to IH -35 project.
Ememmimmonumma
Attorney Approval
AttorneyF ' *' fA ' Date
Notes/Comments
,
t_ a 'r
O.\wdoX\SCClnts\0199\0302\MISC100181041.XI S
Updated 6/3/08