Loading...
CM-10-02-031ROUND ROCK, TEXAS PURPOSE. PASSION. PROSPERITY Mayor Alan McGraw Mayor Pro -Tem Joe Clifford Councilmembers Rufus Honeycutt George White Carlos T. Salinas John Moman Kris Whitfield City Manager James R. Nuse, P.E. City Attorney Stephan L. Sheets Cwt -10-©2-03( February 5, 2010 Dick Schwab General Manager Cintas Corporation 25 Cypress Boulevard Round Rock, Texas 78664 1E.B101010 Via U.S. Mail First Class Certified Mail Return Receipt No. 7006 2760 0001 3921 6862 L FEB 1€tins BY: RE: Notice of Termination of City of Round Rock, Texas Special Products Rental Service Agreement with Cintas Corporation (the "Company") dated March 5, 2002. Dear Mr. Schwab: This correspondence shall serve as notice that the City of Round Rock, Texas (the "City") hereby terminates the above -referenced Special Products Rental Service Agreement with Cintas Corporation (the "Agreement"). Pursuant to the terms and conditions of the executed Agreement, this termination is being effected via written notice to the Company "sixty days in advance of the expiration of the then current term". Please discontinue all services in connection with the performance of this Agreement and cancel promptly all existing orders and contracts chargeable to this Agreement. Additionally, pursuant to the Agreement, the City requests to "buy back all of the special items in inventory". The City and Company have mutually agreed that the value for the items is $2,050.00, as described in Exhibit "A" attached hereto and incorporated herein. Please acknowledge this notice of termination and signify your agreement with same, including your agreement that tender of $2,050.00 is in full and final payment of any amounts owed under the Agreement, by countersigning below and returning a copy to the City. CITY OF ROUND ROCK PARKS AND RECREATION DEPARTMENT, 301 W. Bagdad, Suite 250 • Round Rock, Texas 78664 Phone 512.218.5540 • Fax 512.218.5548 • www.roundrocktexas.gov Cintas Corporation Page 2 Thank you for your attention to this matter. Should you have further questions or comments, do not hesitate to contact me. Sincerely, s R. Nuse, P.E. Manager Enclosure cc: Steve Sheets, Rick Atkins, Ric Bowden, Randy Barker, Howard Baker Acknowledgment of Receipt and Agreement: Signature:'' Printed Name: Dick Schwab Title: Date Signed: ,(_) Gen ral Manager, Cintas Corporation 2 DATE: February 1, 2010 SUBJECT: City Manager Approval — February 5, 2010 ITEM: Consider executing a cancellation letter to Cintas Corporation regarding a Special Products Rental Agreement. Department• Parks and Recreation Staff Person: Cory Styron, Assistant Director Justification: Termination of the mat cleaning services with Cintas Corporation will save the City approximately $2,000 this year and more that $8,000 in FY11 by eliminating the mat service. Mats will be cleaned by internal staff. Ending this agreement requires compensation to the vendor for personalized mats with the CMRC logo on them. Strategic Plan Relevance: High Value Governance Funding: Cost: $2,050.00 (Savings noted above) Source of funds: General Fund Outside Resources (if aDDlicable) Cintas Corporation Public Comment (if aDDlicable): UPDATED: October 19, 2009 A ,0.,909 • Request for City Council/City Manager Action City Council ED City Manager Submit completed form for all City Manager and City Council approvals. Department Name: Parks and Recreation Contact Person: Mary Fusilier / Tracy Tackett Project Mgr/Resource: Cory Styron Project Coordinator: Cory Styron Assigned Attomey: J. Kay Gayle City Council or City Manager Approval Date: enda Wordin • Project Name: Cancellation of Rental Agreement ContractorNendor: Cintas corporation Funding Source: General Fund Additional funding Source: Amount: 52,oso Account Number: 5316-100-23007 2/5/2010 Consider executing a cancellation letter to Cintas Corporation regarding a Special Products Rental Agreement. Finance Information 0 0 0 D ED ED Is Funding Required? Initial Construction Contract Construction Contract Amendment Change Order Change in Quantity Initial Professional Services Agreement Supplemental Professional Service Agreement Purchasing/Service Agreement Purchase Order Item(s) to be purchased Other (Please clearly identify action below) Yes 0 No 0 n Unforeseen Circumstances Compensation to Cintas Corporation for logo mats at CMRC and termination of contract APPROVAL' codortybyt Amount $2,050.00 0 f I CI Ptl1 0 0 Date 2/ nolo F3803 2J2f2 oit1M D&te 2i9/2iip Re. uired for Submission of ALL Ci Project Mgr. Signature: Dept. Director Signature: 'City Attorney Signature: City Manager Signature: Coun and C Van a'erItems 1 , r Date: Date: 7.; Date: 2.-5-6 t cI Date: *City Attorney signature is required for all items. REVISED 2/3/2010 LEGAL DEPARTMENT APPROVAL FOR CITY COUNCIL/CITY MANAGER ACTION Required for Submission of ALL City Council and City Manager Items Department Name: PARD Project Mgr/Resource: CORY STYRON Ej Council Action: EIJ ORDINANCE Agenda Wording Project Name: CANCELLATION OF RENTAL AGREEMENT ContractorNendor: CINTAS CORPORATION ED RESOLUTION City Manager Approval CMA Wording Consider executing a cancellation letter o Cintas Corporation regarding a Special Products Rental Agreement. Attorney Approval Attorney Date Notes/Comments 0: \vidox SCCInts10123110021MISC100181526 Updated 6/3/08