CM-10-02-051STATE OF TEXAS
COUNTY OF WILLIAMSON
SUPPLEMENTAL CONTRACT NO. 1
TO CONTRACT FOR ENGINEERING SERVICES
FIRM: BAKER-AICKLEN & ASSOCIATES, INC.
ADDRESS: 507 West Liberty Avenue, Round Rock, Texas 78664
PROJECT: Wayfinding
("Engineer")
This Supplemental Contract No. 1 to Contract for Engineering Services is made by and between
the City of Round Rock, Texas, hereinafter called the "City" and Baker-Aicklen & Associates,
Inc., hereinafter called the "Engineer".
WHEREAS, the City and Engineer executed a Contract for Engineering Services, hereinafter
called the "Contract", on the 12th day of June, 2009 for the Wayfinding Project in the amount of
$44,133.73; and
WHEREAS, it has become necessary to amend the Contract to modify the provisions for the
scope of services and to increase the compensation by $28,756.00 to a total of $72,889.73; and
NOW THEREFORE, premises considered, the City and the Engineer agree that said Contract
is amended as follows:
1.
Article 1, City Services and Exhibit A, City Services shall be amended as set forth in the
attached Addendum To Exhibit A.
II.
Article 2, Engineering Services and Exhibit B, Engineering Services shall be amended as set
forth in the attached Addendum To Exhibit B. Exhibit C, Work Schedule shall be amended as
set forth in the attached Addendum To Exhibit C.
Article 4, Compensation and Exhibit D, Fee Schedule shall be amended by increasing by
$28,756.00 the lump sum amount payable under the Contract for a total of $72,889.73, as shown
by the attached Addendum to Exhibit D.
IN WITNESS WHEREOF, the City and the Engineer have executed this Supplemental
Contract in duplicate.
Supplemental Contract
0199.7117/ 184096
Rev.12/01/08
84275
BAKER-AICKLEN & ASSOCIATES, INC.
By:
W64 #4.3, 1/1/1:if
7140
Date
CITY OF ROUND ROCK
By:
0"40"10
Date
Supplemental Contract
01993117/ 184096
rnaw`°aex .
2
APP
VED AS 0 FORM:
Step
n L. Sheets, City Attorney
Rcv.12/01/08
84275
ADDENDUM TO EXHIBIT A
City Services
The City of Round Rock (CORR) will furnish to the ENGINEER the following information
and/or perform the following tasks:
1) Furnish all applicable data and correspondence the CORR may have on file or receives for this
project including the updated sign hierarchy and applicable wayfinding sign dimensions, colors,
and font graphic standards (by others).
2) Furnish design of pedestrian kiosks (by others).
3) Maintain a current Municipal Maintenance Agreement between the City and TxDOT.
4) Perforin timely reviews, provide decisions and furnish directions necessary to permit the
project to progress according to the agreed upon project schedule (Exhibit C).
5) Meet on an as need basis to answer questions, provide guidance, and offer continent.
6) Promptly review and process invoices.
ADDENDUM TO EXHIBIT B
Engineering Services
The work to be performed under this contract shall consist of providing professional engineering
services for the development of PS&E and bid documents required to implement the CORR
Wayfinding project to include vehicle directional signing, pedestrian directional signing, and
pedestrian kiosks. (Design of pedestrian kiosks to be provided by others.) All PS&E documents
will be submitted on 11" x 17" sheets. The project shall be developed in English units.
Specifications shall be in accordance with the TxDOT Standard Specifications for Construction
and Maintenance of Highways, Streets, and Bridges (2004) and the CORR Transportation
Criteria Manual,
The ENGINEER will furnish to the City of Round Rock (CORR) the following information
and/or perform the following tasks:
PROJECT MANAGEMENT
1) Provide overall project management services including budget control, schedule control,
project coordination, resource allocation, and preparation of invoices.
2) Ensure timely delivery of all PS&E and bid document deliverables, electronic files, and hard
copies of all pertinent information, all in American Standard System of Measure format.
3) Attend project related meetings with CORR and TxDOT, as directed. The Engineer shall be
required to attend four (4) Project Development Meetings with the CORR to discuss the
progress of the project and any design issues and four (4) project coordination meetings with
TxDOT for review and approval.
4) Perform Quality Assurance/Quality Control review and assure that all work performed goes
through a QA/QC process before CORR receives deliverables.
WAYFINDING SIGNING PS&E
1) All wayfinding signing design shall be in accordance with TxDOT Guidelines for
Wayfinding Guide Signing; the Texas Manual on Uniform Traffic Control Devices, the 2009
Manual on Uniform Traffic Control Devices (MUTCD), the TxDOT Sign Crew Field Book,
TxDOT Standards and Specifications, and the CORR Transportation Criteria Manual.
2) Wayfinding Signing Layouts - Prepare signing layouts at a scale of 1 in = 100 feet. The
signing layout shall identify the various pedestrian and vehicle directional types of proposed
wayfinding signing. The Engineer shall refer to the TxDOT Sign Crew Field Book for
determining wayfinding sign placement,
3) Detail all non-standard wayfinding signs including sign details with dimensions, colors and font
size; mounting height, type and location (coordinate values with station and offset distances
from intersections) of mount; and distances to existing adjacent (within 1000 LF) traffic control
devices, driveways or other physical roadway features.
4) Assemble applicable Federal, State, and City signing standards. Identify and acquire all
applicable standards. Modify Standards as required. Incorporate in plans.
1 of 2
5) PS&E Development to include Project Title Sheet; Index Sheet; Wayfinding Sign Layouts,
Details, and Standards; Project Estimate; General Notes and Specifications.
6) Coordinate PS&E development with TxDOT for review of CORR contract documents to
ensure signs and sign structures within TxDOT right-of-way on conventional roadways meet
TxDOT requirements. Obtain approval from TxDOT for the CORR, in accordance with a
current Municipal Maintenance Agreement and/or Advanced Funding Agreement and/or other
agreement(s) between the CORR and TxDOT, to install and maintain signs within TxDOT
right-of-way along conventional roadways.
BIDDING PHASE SERVICES
1) Develop Project Manual (Bid Documents, Contract Documents, and Specifications) for
bidding purposes.
2) Distribute plan sets and answer questions from bidders.
3) Develop and issue addenda as appropriate to interpret, clarify, or expand the bid documents,
4) Attend prebid meeting.
5) Review and evaluate bids.
6) Assist CORR in determining the qualifications and acceptability of prospective contractors,
subcontractors, and suppliers.
7) Prepare an Engineer's Recommendation of Award and make recommendation of bid award
to CORR.
REFERENCES
1) Texas Manual on Uniform Traffic Control Devices (TMUTCD) — TxDOT
2) 2009 Manual on Uniform Traffic Control Devices (MUTCD) - FHWA
3) TxDOT Guidelines for Wayfinding Guide Signing - TxDOT.
4) TxDOT Sign Crew Field Book — TxDOT and TxDOT — Austin District
5) TxDOT Standard Specifications for Construction and Maintenance of Highways, Streets and
Bridges (2004) - TxDOT
6) City of Round Rock Transportation Criteria Manual - CORR
NOTES
1) All design shall be in accordance with the above references, except where variances are
permitted in writing by the CORR (the above annotated list is not intended to be all inclusive,
there may be other references required dependent upon the specific design needs of the
project.).
2) The ENGINEER is responsible for purchasing all references, which are required for the
project.
2 of 2
ADDENDUM TO EXHIBIT C
WORK SCHEDULE
1 of 1
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1 2. 3 4
1 2 3 4
1 2 3 4
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Notice to Proceed
A
100% PS&E
Bidding Phase
Contract Award
A
1 of 1
ADDENDUM TO EXHIBIT D
Fee Schedule
N ..
Estimated Direct Labor
Classification
Sr. Project Manager
Project Manager
Project Engineer/Surveyor/Planner
Project Eng/SurvlPlan/GIS Designer
Administrative Assist
Total Estimated Labor Hours
:Overhead
Total Services
Hours
0
100
56
60
18
1.0E
Rate Cost Totals
$60.10
$42.91
$36.00
$29.25
$22.25
Estimated Direct Expenses (No tax; No mark-up)
Plotting/Repro (75 shts; 20 sets) 1500 $0.45
Proj Manual (100 shts; 20 bid sets) 2000 $0.25
Mileage $0.55
Per Diem $25
Lodging
Monument materials
Survey stakes/supplies
;Total Estimated Direct Expenses
otal Estimated Subconsultant
rofit 412% Fixe;
ee)
$0
$4,291
$2,016
$1,755
$401
$0
$4,291
$2,016
$1,755
$401
$675
$500
$0
$0
$0
$0
$o
$1,175
3#
DATE: February 24, 2010
SUBJECT: City Manager Approval — February 26, 2010
ITEM: Consider executing Supplemental Contract No. 1 with Baker-Aicklen &
Associates, Inc. for the Wayfinding project.
Department: Transportation Services
Staff Person: Thomas E. Word, P.E., Chief of Public Works Operations
Justification:
This Supplemental Contract No. 1 with Baker-Aicklen & Associates, Inc. will provide for
professional engineering services for the development of PS&E and bid documents required to
implement the City Wayfinding project to include vehicle directional signing, pedestrian
directional signing and pedestrian kiosks. Specifications will be in accordance with the TxDOT
Standard Specifications for Construction and Maintenance of Highways, Streets, and Bridges
and the City Transportation Criteria Manual.
Strategic Plan Relevance:
18.0 Strengthen and enrich the brand identity of the City and expand the tourism marketing
effort.
Funding:
Cost: $28,756.00
Source of funds: Hotel Occupancy Tax Fund
Outside Resources (if applicable):
Baker-Aicklen & Associates, Inc.
Public Comment (if applicable):
N/A
UPDATED APRIL 2008
10.19.09
Request for City Council/City Manager Action
® City Council ELI City Manager
Submit completed form for all City Manager and City Council approvals.
Department Name: Transportation Services
Contact Person: Chat Gordon / Kathy Michna
Project Mgr/Resource: John Dean
Project Coordinator: Tom Word, P.E.
Assigned Attorney: Stephan Sheets
City Council or City Manager Approval Date:
Agenda Wording
Tag it: r 1o• O`— c / 1
Original Documents Received: A
Project Name: Wayfinding
ContractorNendor: Baker-Aicklen & Associates, Inc.
i URding Source: Hotel Occupancy Tax Fund
Additional funding Source:
Amount: $
Account Number:
2/26/2010
28,756.00
Consider executing Supplemental Contract No. 1 with Baker-Aicklen & Associates, Inc. for the Wayfinding project.
Finance information
Is Funding Required?
initial Construction Contract
Construction Contract Amendment
ED Change Order
Change in Quantity
ED Initial Professional Services Agreement
ED Supplemental Professional Service Agreement
Q Purchasing/Service Agreement
Purchase Order
Item(s) to be purchased
a
Yes 1E13 No n
Unforeseen Circumstances
Other (Please clearly identify action below)
Amount
$ 28,756.00
FINANCE
N/A Approved
Q Finance/CIP Date
0 0 Finance/Acct Date
CDED Purchasing Date
0 Budget Date
APPROVALS
(to be completed ONLY by Finance)
• Apprcvai Required
Approved
Finance Director Date
Once approvals have been ob cited. please forward the R_A, blue Shed back up information a; d originals to City Secretary, Sara White,
ITEMS WILL NOT BE PLACED ON THE C:OUNCIL AGENDA 1A' : U t HANCE AND LEGAL APPROVAL PRIOR TO SUBMISSION.
Required for Submission of ALL City Council and City Manager items
Project Mgr. Signature: Date:
Dept. Director Signature:
*City Attorney Signature.l�I
City Manager Signature:
Date:
Date:
Date:
*City Attorney signature is required for all items.
REVISED 2/22/2010
LEGAL DEPARTMENT APPROVAL FOR CITY COUNCIL/CITY MANAGER ACTION
Required for Submission of ALL City Council and City Manager Items
Department Name: Transportation
Project Mgr/Resource: John Dean
FiCouncil Action:
ORDINANCE
Agenda Wording
Project Name: Wayfinding
ContractorNendor: Baker-Aicklen & Associates, Inc.
n RESOLUTION
f]City Manager Approval
CMA Wording
Consider executing Supplemental Contract No. 1 with Baker-Aicklen & Associates, Inc. for the Wayfinding project.
Attorney Approval
Attorney
Notes/Comments
O:lwdoxlSCCInts1019917117\CONTRACT100184129.XLS
Updated 6/3/08