CM-10-03-074CITY OF ROUND ROCK
QUANTITY ADJUSTMENT / CHANGE ORDER
PAGE 1 OF 3
DEPT: Library DATE: 3/12/10
PROJECT: Radio Frequency ID Program ORDER NO: 1
JUSTIFICATION:
ORIGINAL CONTRACT PRICE: $114,627.50 Additional Labels required for project.
PREVIOUS QUANTITY ADJUSTMENTS: $0.00
PREVIOUS CHANGE ORDERS: $0.00
CURRENT CONTRACT PRICE: $114,627.50
QUANTITY ADJUSTMENT DATA
ITEM #
DESCRIPTION OF
CHANGES
UNIT
QTY.
UNIT
PRICE
AMOUNT
ADDED DAYS
CALENDAR/
WORKING
Book Tab White Label
Shipping and Handling
ea
ea
45,000
1
$0.31
$75.00
$13,950.00
$75.00
M -t0-03 -o7+
TOTAL:
$14,025.00
Z,\LYNN\Finance Forms\ChangeOrder_QuantityAdjustment Form.xls
CITY OF ROUND ROCK
QUANTITY ADJUSTMENT / CHANGE ORDER
PAGE2OF3
CHANGE ORDER DATA
DESCRIPTION OF
CHANGES
UNIT
QTY.
UNIT
PRICE
AMOUNT
ADDED DAYS
CALENDAR/
WORKING
TOTAL:
$0.00
2:\LYNN\Finance Forms\ChangeOrder_QuantityAdjustment Form.xls
CITY OF ROUND ROCK
QUANTITY ADJUSTMENT / CHANGE ORDER
PAGE 3 OF 3
SUMMARY
CURRENT CONTRACT PRICE: $114,627.50
THIS QUANTITY ADJUSTMENT: $14,025.00
SUB -TOTAL: $128,652.50
PREVIOUS CHANGE ORDER(S): 0
THIS CHANGE ORDER: n/a
TOTAL CHANGE ORDER(S): n/a
TOTAL % CHANGE ORDER: n/a
ADJUSTED CONTRACT PRICE: $128,652.50
CONTRACT TIME PRIOR TO THIS QUANTITY ADJUSTMENT/CHANGE ORDER:
NET INCREASE (DECREASE) OF THIS QUANTITY ADJUSTMENT/CHANGE ORDER: $14,025.00
REVISED CONTRACT TIME WITH ALL APPROVED QUANTITY ADJUSTMENT/CHANGE ORDERS: n/a
PREPARED BY: Lynn Olsen for Library Dept. 3/12/2010
DATE
44-0/0
SIGNATURE:
NAME OF CONTRACTOR: Tech -Logic
SIGNATU
PRINT NAME/TITLEcLt AA-44-1A-nr-6C
APPROVED:
DATE
2:\LYNN\Finance Forms\ChangeOrder_QuantityAdjustment Form.xls
Lynn Olsen
From: Randy Barker
Sent: Friday, March 12, 2010 11:26 AM
To: 'JLibman@tech-Iogic.com'
Cc: D Ricklefs; Michelle Cervantes; Lynn Olsen
Subject: FW: Tech Logic Quote
Attachments: 020410 SW 1.pdf
Joe,
Per our phone conversation of 3/12/10, please accept this notification as authorization to ship the
additional 45,000 tags as referenced in the attached quote you provided to David Wongwai. Our intent
is to add the tags to our original order and make a quantity adjustment to the contract; no PO will be
issued.
Thanks for your time and effort in fulfilling this request.
atitdft eQd2Plc, CPPO, CPPB
Purchasing Supervisor
City of Round Rock
Phone (512) 218-3295
rbarkerc round-rock.tx.us
From: Joe Libman [mailto:JLibman@tech-logic.com]
Sent: Thursday, February 04, 2010 11:38 AM
To: David Wongwai
Cc: D Ricklefs
Subject: Tech Logic Quote
David,
Attached is a quote for the equipment requested.
Please let me know if you have any questions.
Joe Libman
Tech Logic: Engineering Consultant
Cell: 612-232-5440
Fax: 651-747-0493
www.tech-Ioeic.com
techlogic
Quotation
2/4/2010
Prepared For: Mr, Dale Ricklefs
Library Director
Round Rock Public Library
216 E. Main Street Round Rock, Texas 78664
Round Rock, Texas 78664
512-218-7010
2/4/2010
Quote Number 020410 SW 1
PN
Self -Checkout System Products and Services
tov.. idmal
tem Cost
Tata!
Casts (USD)
RHO Tags
45000
25010003
Book tag White Label
S031
$13,950.00
Shipping and Handling
1
Estimated
$75
575
Prces contained in this quote are good for 90 days. Tots/ Costs
Payment Terms, PHD tags:
The net amount of each in -voice is due in full, vOthin thirty 3O days of date of imooice.
Notes:
3) On al Tag ,ord-ers, final :,shipment and invoice cl uantites are subject to a S% variance,
$14,025
1 LCH LOGIC CORPORATION 1B18 Kt I ERKLE RC)AD I LE BEAR LAKE. MN 55110 . TE!: BERE414.9 i30 • FAA: 051.747.049.3 . WW1:V.71CH- LOG IC.COM
ROUND ROCK, TEXAS
PURPOSE. PASSION. PROSPERITY
City Council Agenda Summary Sheet
Agenda Item No. To be completed by City Secretary
Agenda Caption: CHANGE ORDER FOR RADIO FREQUENCY IDENTIFICATION SYSTEM
Meeting Date: 3/26/10
Department: LIBRARY
Staff Person making presentation: Name: Dale Ricklefs
Title: Library Director
Item Summary:
Change Order for Radio Frequency Identification System reflecting a quantity adjustment needed for additional RFID
tags. Additional amount is $14,025.00. The original contract price was 114,627.50.
Strategic Plan Relevance:
Cost: Adjusted: 128, 652.50
Source of Funds: General Self -Financed Construction
Date of Public Hearing (if required): NA
Recommended Action:
REV. 3/8/10
10.19 09EEO
Request for City Council/City Manager Action
City Council [CO City Manager
Submit completed form for all City Manager and City Council approvals.
Department Name: Library
Contact Person: Dora Owens / Dale Ricklefs
Project Mgr/Resource:
Project Coordinator:
Dale Ricklefs
Assigned Attorney: Steve Sheets
City Council or City Manager Approval Date:
Agenda Wording
7 ,
Fo'T' Gtra ion /Tse ONLY
R 2 121)
Received'
Tag #: ONV. tO -0 — 0 f
Original Documents Received:
Project Name: CHANGE ORDER FOR RADIO FREQUENCY IDENTIFICATION SY
ContractorNendor: TECH LOGIC CORPORATION
Funding Source: General Self -Financed Construction
Additional funding Source: NA
Amount: 14,025.00
Account Number:
3/26/2010
Consider executing Quantity Adjustment/Change Order for Tech Logic Corporation regarding the radio frequency identification system at the library.
Finance Information
Is Funding Required? Yes D No
Initial Construction Contract
Construction Contract Amendment
Change Order
OChange in Quantity ElUnforeseen Circumstances
Initial Professional Services Agreement
Supplemental Professional Service Agreement #_
Purchasing/Service Agreement
Purchase Order
Item(s) to be purchased
Other (Please clearly identify action below)
Self -Finance Construction: Original amount $114627.50 previously approved. Quantity adjustment for $14025.
Amount
14,025.00
Required for Submission of ALL City Council and City Manager Items
Project Mgr. Signature: Dale Ricklefs
Dept. Director Signature: 6 i
*City Attorney Signature: �j%�=j'otf
City Manager Signature:
Date:
Date:
Date:
Date:
3/22/2010
3 -26 -CO
3-24)- tip
*City Attomey signature is required for all items.
REVISED 3/24/2010
LEGAL DEPARTMENT APPROVAL FOR CITY COUNCIL/CITY MANAGER ACTION
Required for Submission of ALL City Council and City Manager Items
Department Name: LIBRARY
Project Mgr/Resource: DALE RICKLIFS
Council Action:
ORDINANCE
Agenda Wording
CHANGE ORDER FOR RADIO FREQUENCY
Project Name: IDENTIFICATION SYSTEM
ContractorNendor: TECH LOGIC CORPORATION
F] RESOLUTION
City Manager Approval
CMA Wording
Consider executing a Quantity Adjustment / Change Order for Tech Logic Corporation regarding the radio frequency identification
system at the library.
Attorney Approval
Attorney
Notes/Comments
Date
O:\wdox\SCCI nts\012011000\M I SC\00186987
Updated 6/3/08