CM-10-05-106Page 1 of 5
GRANT APPLICATION/PROPOSAL REVIEW FORM
2010
Grants Coordinator
Laurie Bom
671-2876
Submit completed form for all City Manager and City Council approvals.
Required to: a) submit a grant application b) accept a grant c) renew a grant d) change the budgeted amount of a grant
Department Name:
Dept. Contact Person:
Dept. Director's Signature:
Departmental Goal #:
Strategic Plan - Priority Goal #:
Police
Rick White/Sherrill Voll
Bryan Williams
Goal 2: Plan for and Adapt to Change
30.0 Residents, Visitors, and Businesses continue to
experience a high and timely level of public safety and
security
Requested City Council or City Manager Approval Date:
Brief project description
For many years, the Police Department has participated in the Bulletproof Vests Partnership (BVP) Program, a grant program offered by the U.S. Department of
Justice. This program is designed to provide a critical resource to state and local law enforcement and Is administered by the Office of Justice Programs Bureau of
Justice Assistance.
For Finance Use ONLY
Deadline for GAPR Review:
Tag #:
Original Documents Received: I
Grant Title & CFDA #:
Funding Agency/Department:
Program Name:
Grant Term Dates:
Est. Award Amount
The CORR is a:
OJP Bulletproof Vest CFDA # 16.607
U.S. Dept. of Justice
FY2010 Bulletproof Vest Partnership Program
04/01/10 Through 03/31/12
Recipient j Sub -Recipient
05/21/10
Grant Application Deadline: 06/01/10
*This is a Grant Renewal
The bottom line with respect to this program Is that federal government will reimburse the city for half of the cost of bulletproof vests that meet National Institute of
Justice (NW) specifications. All vests in use by the city are NIJ-approved vests. Without this grant, the city would still bear the costs of purchasing these vests.
Finance Information
Is this a new program?
BUDGET
Yes ■ No
Fiscal Year
FY10-11
FY11-12
FY12-13
Total
Grant Amount
$ 7,349
$ 7,349
$ 14,698
Required Match*
$ 7,349
$ 7,349
$ 14,698
Staff Time
$ -
Operational Expenses
$ -
TOTAL Costs
$ 14,698
$ 14,698
$ -
$ 29,396
* Source of Required Matching $:
General Fund
Performance Measures: list three)
1 Ensure all officers hired by the department are issued a bulletproof vest upon being hired.
2 Ensure that all police officers employed by the City perform their duties while wearing soft body armor that is under warranty.
3
If yes, complete a New Program
Worksheet (see Tab 2)
Proposed Grant -Funded
FTEs: o NIA
TITLE
COST/YEAR
TOTAL:
GRANT -FUNDED MULTI-YEAR TOTAL:
RECURRING COSTS:
■ Advanced Funds
Reimbursable Funds
El Yes, this is an "in-kind" service agreement.
Eg If yes, have the departments providing services been contacted?
This is a: (choose application type)
Formula Allocation
This is an ILA or MOU with: (names of collaborators)
Orvl- 10-05-104)
REVISED 5/17/2010
ROUND ROCK, TEXAS
PURPOSE. PASSION: PROSPERITY
City Manager Approval Summary Sheet
Consider authorizing the City Manager to execute the renewal of the
Item Caption: Bulletproof Vest Partnership Program Grant Application for 2010.
Approval Date: May 21, 2010
Department: Police Department
Project Manager: Rick White
Item Summary:
FOR MANY YEARS, THE CITY HAS PARTICIPATED IN THE BULLETPROOF VESTS PARTNERSHIP (BVP) PROGRAM, A GRANT
PROGRAM OFFERED BY THE U.S. DEPARTMENT OF JUSTICE. THIS PROGRAM IS ADMINISTERED BY THE OFFICE OF JUSTICE
PROGRAMS BUREAU OF JUSTICE ASSISTANCE. THE PROGRAM REIMBURSES AGENCIES HALF THE COST OF PURCHASING SOFT
BODY ARMOR FOR LAW ENFORCEMENT OFFICERS. SINCE 1999, MORE THAN 50,273 JURISDICTIONS HAVE PARTICIPATED IN
THE BULLETPROOF VEST PARTNERSHIP PROGRAM, WITH OVER $277 MILLION IN FEDERAL FUNDS COMMITTED TO SUPPORT
THE PURCHASE OF AN ESTIMATED 959,034 VESTS. THIS DEPARTMENT WILL UTILIZE PROGRAM FUNDS FOR 50 SCHEDULED
VEST REPLACEMENTS FROM APRIL 1, 2010 TO MARCH 30, 2012. WERE THE CITY NOT TO PARTICIPATE IN THE PROGRAM, IT
WOULD BEAR THE FULL COST OF ALL VESTS DURING THIS PERIOD.
Strategic Plan Relevance: This supports the City's Strategic Goal 30.0 — Residents, Visitors and
Businesses continue to experience a high and timely level of public safety
and security. This also supports Goal 2 of the Police Department's Strategic
Plan to "Plan For And Adapt To Change".
Cost: $29,395.50 (Grant will pay 50% and the City Match is 50%)
Source of Funds: DOJ/General Funds
REV. 3/8/10
1919 09
Request for City Council/City Manager Action
En City Council toll City Manager
Submit completed form for all City Manager and City Council approvals.
Department Name: Police Department
Contact Person: Tricia McFerran / Sherrill Voll / Rick White
Project Mgr/Resource: Rick White
Project Coordinator. Sherrill Voll
Assigned Attorney: Contract Management Approved
City Council or City Manager Approval Date:
Agenda Wording
For Aainir5ion (e`ONLY
MAY 19 2010 i\ku:,
Received:
Original Documents Received: I
rag
Project Name: FY 2010 Bulletproof Vests Partnership Program
ContractorNendor.
Funding Source:
U. S. Department of Justice
General Fund
Additional funding Source: U.S. Dept. of Justice/Office of Justice Programs
Amount: $29,395.50 (Grant pays 50%, City pays 50%)
Account Number: 6112-100-21002/5334-100-21002
5/21/2010
NOTE: The capital account above would be for SWAT
armor, The 5300 account for regular armor.
Consider authorizing the City Manager to renew the Bulletproof Vest Partnership Program Grant Application for 2010.
Finance Information
Is Funding Required?
Yes
Initial Construction Contract
Construction Contract Amendment u
Change Order
Change in Quantity =Unforeseen Circumstances
Initial Professional Services Agreement
Supplemental Professional Service Agreement
Purchasing/Service Agreement
Purchase Order
Item(s) to be purchased
No
Other (Please clearly identify action below)
Administered by the Office of Justice Programs Bureau of Justice Assistance. The program reimburses agencies
half the cost of Bulletproof Vests.
Amount
$29,396
Required for Submission of ALL City Council and City Manager Items
Project Mgr. Signature: Rick White
Dept. Director Signature: wy�
'City Attomey Signature:\ NI Pr
City Manager Signature: \ , /A_ —
1 Al
Date:
Date:
Date:
Date:
D
*City Attorney signature is required for all items.
REVISED 5/17/2010
CONTRACT APPROVAL FORM FOR CITY MANAGER ACTION
Required for Submission of Specific City Manager Items Under $20,000
Department Name: Police Department
Project Mgr/Resource: Rick White
[City Manager Approval
CMA Wording
Project Name: Bulletproof Vests Partnership Program Gant
ContractorNendor: U.S. Department of Justice
Consider executing a Grant Application/Proposal Review Form for the Bulletproof Vest Partnership Program Grant.
Approval
x❑Employee EE Bowden Date
Notes/Comments