CM-10-07-144A
TEXAS DIVISION OF EMERGENCY MANAGEMENT
TEXAS DEPARTMENT OF PUBLIC SAFETY
W W W.TXDPS.STATE.TX.L;S/DEM
June 18, 2010
The Honorable Alan McGraw
Round Rock Mayor
221 E. Main Street
Round Rock, TX 78664
Dear Mayor McGraw:
-T\, -D
JUN 21 2016
This letter is to advise you that your application to participate in the Emergency Management
Performance Grant (EMPG) program during Fiscal Year 2010 (FY 10) has been accepted.
1. Grant Award
The Notice of Sub -recipient Grant Award (Attachment 1) specifies the federal EMPG program
funding that will be provided during FY 10.
An individual authorized by your City Council to accept grants on behalf of the jurisdiction, typically
the Mayor or City Manager, must sign the award and return it to the Division within 45 days to
activate your grant. Retain a copy for your records and provide a copy of the entire grant award
package to your local financial manager. Failure to accept the award and return documentation to the
Division within 45 days may result in the distribution of the award to another jurisdiction.
2. Required EMPG Tasks
A. Your FY 10 EMPG Program Application has been approved. As changes to this document may
have been made in order to meet FY 10 program requirements since originally submitted, you
should carefully review the attached copy.
B. The process for documenting exercise participation has not changed. All EMPG participants
must prepare and submit an After Action Report (AAR) and Improvement Plan (IP), in the format
prescribed by the DHS Homeland Security Exercise Evaluation Program (HSEEP). The HSEEP
document can be accessed at https://hseep.dhs.gov. A sample AAR and IP is located on our
website at http://www.txdps.state.tx.us/dem.
C. The Department of Homeland Security has identified steps that States, territories, tribal, and local
entities should take during FY 10 to remain compliant with the NIMS. All jurisdictions awarded
FY 10 EMPG funds must achieve and maintain 100% compliance with NIMSCAST objectives
and metrics.
D. Participate in the Texas Regional Response Network (TRRN) by registering as a user and
identifying resources that jurisdiction(s) participating in the local emergency management
program are prepared to make available to other jurisdictions through mutual aid.
00-10-07-M4
E. As indicated in the FY 2010 EMPG Guidance, grant recipients must apply no less than 25 percent
of their grant award toward planning activities. The Staffing Commitment Certification should be
submitted semi-annually with each Progress Report.
3. Task Progress & Reporting
Continued participation in the EMPG program is in part conditioned on making proportional progress
on your Work Plan tasks and the timely submission of progress and financial reports.
A. Proportional Progress in Program Tasks. You are expected to complete and document a portion
of those tasks each quarter rather than deferring most planning tasks, training, exercises, and
other activities until the last several months of the fiscal year. Those who try to complete a year's
work in several months frequently fail when emergencies occur late in the year.
B. Financial Reports. EMPG Financial reports are due 30 days after the close of each quarter of the
federal Fiscal Year. Quarterly Financial Reports are due January 15, April 15, July 15, and
October 15. These reports should be sent directly to the TDEM EMPG Auditor at the P.O. Box
address at the top of the first page of this letter.
C. Progress Reports. Your first semi-annual progress report was due to the TDEM Preparedness
Section on April 15, 2010. The final progress report is due October 15, 2010. As noted
previously, these reports should reflect and document progress in completing the tasks contained
in your Statement of Work.
D. Failure to complete the tasks outlined in your approved Statement of Work or to submit quarterly
financial reports and semi-annual progress reports by the required due dates is cause for
elimination from the EMPG program.
If you do not expend grant funds allocated on allowable expenses within the performance period, future
grants will likely be reduced.
If you determine that you do not wish to participate in the FY 10 EMPG program, please advise me as
soon as possible.
If you have questions regarding EMPG tasks, please contact the EMPG Program Administrator, Rex
Ogle, at 512-424-7051.
Respectfully,
C IQ £LwL..
Russell P. Lecklider
Deputy Assistant Director
RL:lg
Attachments: 1- Notice of Sub -Recipient Grant Award
2- Terms and Conditions
3- Approved Statement of Work
TEXAS DEPARTMENT OF PUBLIC SAFETY
TEXAS DIVISION OF EMERGENCY MANAGEMENT (TDEM)
NOTICE OF SUBRECIPIENT GRANT AWARD
Program Title: FY 2010 Emergency Management Performance Grant (EMPG)
DHS Instrument Number: 2010 -EP -E10-0005
TDEM Grant Number: 10TX-EMPG-1425
Administered By: Texas Department of Public Safety
Texas Division of Emergency Management
P.O. Box 4087
Austin, Texas 78773-0220
SubRecipient: City of Round Rock
221 E. Main Street
Round Rock, TX 78664
Amount of Grant: $35,692.00
Period of Grant: October 1, 2009, to September 30, 2010
Signing Acceptance of this document means that you accept and will comply with all the
requirements listed in the attached FY 2010 EMPG Terms and Conditions.
Return Signed Copy of This Page within 45 days to:
Texas Department of Public Safety
Texas Division of Emergency Management
Attention: Rex Ogle, Preparedness Section
PO Box 4087
Austin, TX 78773-0220
AGENCY APPROVAL
GRANT ACCEPTANCE
k A (2_- Lictej jut,
(
Authorized Signature Required
Russell P. Lecklider
Deputy Assistant Directoraa
Printed Name/Title:
1. ,Q.G:
r -
Date:
&,-1 010
Date: l— (le —tO J
Return Signed Copy of This Page within 45 days to:
Texas Department of Public Safety
Texas Division of Emergency Management
Attention: Rex Ogle, Preparedness Section
PO Box 4087
Austin, TX 78773-0220
FISCAL YEAR 2010
EMPG STATEMENT OF WORK & CUMULATIVE PROGRESS REPORT
APPLICANT NAME (Jurisdiction): City of Round Rock, Texas
Document
Submitted By
Date
TDEM Review By
Date
Statement of Work
Thomas L. Bradford
III
12/11/2009
qAprif-&.,
71 eat
Progress Report #1
Progress Report #2
TASK 1 -WORK PLAN & SEMIANNUAL
PROGRESS REPORT 7
e Work Plan
Our jurisdiction will submit an EMPG Application, two Progress Reports, two Staffing
Commitment Certifications, and four Quarterly Financial Reports
Our jurisdiction has appointed a NIMSCAST point of contact, established a NIMSCAST
account, and is 100% compliant with FY 2009 NIMSCAST objectives and metrics
❑ Progress Report #1
IN This Progress Report # 1 is being submitted to the TDEM Preparedness Section
■ First & Second Quarter Financial Reports have been submitted to TDEM Support
Services
• Progress Report #2
❑ This Progress Report # 2 is being submitted to the TDEM Preparedness Section
0 Third & Fourth Quarter Financial Reports have been submitted to TDEM Support
Services
TASK 2 -LEGAL AUTHORITIES FOR EMERGENCY MANAGEMENT PROGRAM
0 Work Plan
Our jurisdiction will maintain current legal documents establishing our emergency
management program
0 Our NIMSCAST account is 100% compliant with all objectives and metrics
0 Our TRRN registration completed and resources entered
0 Our legal documents are current & on file with TDEM; no additional action is required
■ Our jurisdiction will prepare or update & submit to TDEM:
• Commissioner's Court Order #
• City Ordinance(s) for:
• Updated Joint Resolution dated:
■ NIMS Adoption dated:
II Progress Report #1
October 1 —
March 31
• Our NIMSCAST account is 100% compliant with all objectives and metrics
❑ Our TRRN registration completed and resources entered
• Our legal documents are current & on file with TDEM, no additional action is required
0 Our jurisdiction completed & submitted to TDEM:
• Commissioner's Court Order #
• City Ordinance(s) for:
■ Updated Joint Resolution dated:
IN NIMS Adoption dated:
• Progress Report #2
April 1-
September 30
TDFM-17A
• Our NIMSCAST account is 100% compliant with all objectives and metrics
• Our TRRN registration completed and resources entered
■ Our legal documents are current & on file with TDEM, no additional action is required
• Our jurisdiction completed & submitted to TDEM:
IICommissioner's Court Order #
■ City Ordinance(s) for:
■ Updated Joint Resolution dated:
■ NIMS Adoption dated:
11/09
Mail completed form to:
EMPG Program Administrator
Preparedness Section
Texas Division of Emergency Management
Texas Department of Public Safety
P 0 Box 4087
Austin, TX 78773-0223
Page 1 of 6
• TASK 3—PUBLIC EDUCATION/INFORMATION
0 Work Plan
■ Option 1: Our jurisdiction will conduct 30 hours of hazard awareness activities for
local citizens
OR
0 Option 2: Our jurisdiction will prepare & distribute public education/information
materials to a substantial portion of the community. In the space below, describe
the materials to be distributed: The City will continue to expand its "Public
Emergency Contact" program, which allows our citizens and businesses to provide
the City with their emergency contact names and their personal phone numbers
(standard and cell phones) for use should an emergency arise in their home or
business. Distribution of the related cards are distributed by our Fire, Police and EM
Departments, as well as at other opportunities to reach out to our citizens, such as
Homeowner Association meetings. The City will also publish and distribute brochures
for our "National Night Out" program; and continue to provide other public
education/information programs to our community, including those in conjunction with
the National Weather Service.
■ Progress Report #1
October 1 —
March 31
■ Our jurisdiction completed the following hazard awareness or public
education/information activities:
■ Progress Report #2
April 1 —
September 30
• Our jurisdiction completed the following hazard awareness or public
education/information activities:
TASK 4—EMERGENCY MANAGEMENT PLANNING DOCUMENTS
0 Work Plan
0 Our jurisdiction reviewed our emergency management plan & annexes for currency
and NIMS compliance
• Our emergency management plan and all annexes are current and NIMS compliant
►ii We will develop, update, or change these planning documents:
• Basic Plan
Annexes: ❑A •B ■C ■D ❑E ■F ■G ■H RI ■J ■K ■L ❑M
•N ■O OP ■Q ■R ■S ■T ■U ■V
El. documents: Our Plan is current at the Intermediate level; and with the
completion of updating Annex P, the Plan will retum to Advanced. Annex G is
current, however is being revised to reflect current operational practices. Also,
efforts are underway to review and revise alt Annexes in a manner that will allow
for an annual, rolling review of Annexes, precluding having a targe number of
Annexes come up for review in any single year.
NOTE: Plans & annexes dated prior to September 30, 2005, must be revised or
updated this year. All Plans and Annexes must be NIMS compliant
• Progress Report #1
October 1 —
March 31
DI Our jurisdiction reviewed our emergency management plan & annexes for currency
and NIMS compliance
• Our emergency management plan and all annexes are current and NIMS compliant
■ We updated by revision or change these planning documents:
• Basic Plan
Annexes: RA •B •C ■D •E •F ❑G ■H ■I ■J ■K ■L •M
•N ■O ■P 00 ■R ■S ■T ■U ■V
■ Other documents:
.
■ Progress Report #2
April 1 —
September 30
rDEM-17A
■ Our jurisdiction reviewed our emergency management plan & annexes for currency
and NIMS compliance
II Our emergency management plan and all annexes are current and NIMS compliant
❑ We updated by revision or change these planning documents:
IN Plan
Annexes: ■A •B ■C ■D ■E •F •G •H ■i ■J ■K •L ■M
•N ■O RP ■Q ■R ■S •T ■U ❑V
■ Other documents:
11/09
. Page 2 of 6
-. yb • -v`�r—
TASK 5—EXERCI E PARTICIPATION & SCHEDULE
0 Work Plan
Our required three-year exercise schedule is listed below
Our jurisdiction will conduct & report participation in a tabletop exercise and a functional
or full-scale exercise this fiscal year or obtain exercise credit for actual events for these
exercises
• Our required exercise schedule includes make up exercises from FY
NOTE: A Full -Scale exercise must be conducted every three (3) years.
REQUIRED EXERCISE SCHEDULE
Period
Exercise Type
Exercise Scenario*
Quarter of Year
Fiscal Year 2010
►. Tabletop
0 NH •TH ❑ NS ■ TR 0 HM
❑ 1 ® 2 ® 3 ❑ 4
(October 1, 2009 -
September
0 Functional
■ NH ETH ■ NS ■ TR 0 HM
❑ 1 ❑ 2 ❑ 3 .I 4
30, 2010)
0 Full -Scale
■ NH 0TH 0 NS 0 TR 0 HM
® 1 ❑ 2 ❑ 3 ❑ 4
Fiscal Year 2011
0 Tabletop
0 NH ■ TH ■ NS 1 TR 0 HM
® 1 ® 2 ❑ 3 ❑ 4
(October 1, 2010 -
0 Functional
0 NH •TH ■ NS • TR e HM
❑ 1 ❑ 2 ❑ 3 ® 4
September 30, 2011)
e Full -Scale
• NH 0TH 0 NS 0 TR e HM
El 1 ❑ 2 ❑ 3 ❑ 4
Fiscal Year 2012
0 Tabletop
■ NH •TH ■ NS ■ TR 0 HM
® 1 ❑ 2 ❑ 3 ❑ 4
(Octo9ber 1, 2011 —
0 Functional
■ NH ■TH • NS ■ TR 0 HM
❑ 1 ❑ 2 ❑ 3 El 4
September 30, 2012)
0 Full -Scale
■ NH ®TH 0 NS 0 TR 0 HM
® 1 ❑ 2 ❑ 3 ❑ 4
Our last Full -Scale exercise was conducted on (date): 11/03/09 Scenario*: NS/TR/HM
'Scenarios: NH=Natural Hazard, TH=Technological Hazard, NS=National Security, TR=Terrorism, HM=Public Health or Medical
We conducted the following exercises and provided documentation to TDEM:
Exercise
Date
# of Participants
# of Jurisdictions
• Tabletop
■ Functional
• Full -Scale
• Progress Report #1
October 1 —
• Tabletop
■ Functional
1 Full -Scale
March 31
1 Tabletop
• Functional
• Full -Scale
• Our jurisdiction completed NO exercise and did not request credit for an actual event
• Our jurisdiction requested functional or full-scale exercise credit for an actual event
on and our request ■ is pending 1 was approved and documentation
of
approval is attached
We conducted the following exercises and provided documentation to TDEM:
Exercise
Date
# of Participants
# of Jurisdictions
■ Tabletop
• Functional
• Full -Scale
■ Progress Report #2
April 1 —
■ Tabletop
• Functional
III
September 30
1 Tabletop
■ Functional
• Full -Scale
• Our jurisdiction completed NO exercise and did not request credit for an actual event
• Our jurisdiction requested functional or full-scale exercise credit for an actual event
on and our request ■ is pending ■ was approved
and documentation of
approval is attached
TDEM-17A
11/09
Page 3 of 6
11/09
Page 4 of 6
TASK 6-TRAINING
FOR EMERGENCY MANAGEMENT PERSONNEL
EMPG-funded emergency management personnel will participate in the following
training during FY 2010:
Position/Name Course Name or Number
Thomas L. Bradford, EMC G-358 - Evac & Re-Entry
G-620 - Texas Disaster Recovery
G-920 - Ex Design & Eval
Richard Johnson, AEMC G-358 - Evac & Re-Entry
0 Work Plan
Emergency management personnel completed the following training and documentation
is attached:
Position/Name Course Name or Number Date Completed
■ Progress Report #1
October 1 —
March 31
Emergency management personnel completed the following training and documentation
is attached:
Position/Name Course Name or Number Date Completed
■ Progress Report #2
April 1 —
September 30
TDEM-17A
11/09
Page 4 of 6
• TASK 7 -EMERGENCY MANAGEMENT TRAINING FOR OTHER PERSONNEL
�� Work Plan
Our jurisdiction will conduct or arrange emergency management related training for
elected officials, other local officials, & support agencies.
The followinj
formal training courses were taught or contracted:
Date
Course Title 1 Class Description 1 # Trained
■ Progress Report #1
October 1 -
March 31
The following formal training courses were taught or contracted:
Date Course Title 1 Class Description 1 # Trained
■ Progress Report #2
April 1 -
September 30
TASK 8 -EMERGENCY
MANAGEMENT ORGANIZATIONAL DEVELOPMENT
0 Work Plan
Our jurisdiction will participate in the following emergency management organizational
development activities: CAPCOG Homeland Security Task Force; Texas Homeland
Security Conference; WCEPG/LEPC; CTPG; FBI InfraGard; HUREX'10 ROC; CASHP;
CAIMT; LESET; UASI Planning/Coordinating Group; Others
■ Progress Report #1
October 1 -
March 31
Our jurisdiction completed the following staff development activities:
■ Progress Report #2
April 1 -
September 30
Our jurisdiction completed the following staff development activities:
IDEM -17A
11/09
Page 5 of 6
APPLICANT NAME: City of Round Rock, Texas
TDEM-17A
11/09
REMARKS
(Use an Additional Sheet If Necessary)
Page 6 of 6
4
Texas Department of Public Safety (TXDPS)
Texas Division of Emergency Management (TDEM)
FY 2010 EMPG
Terms and Conditions
1. Purpose: Grant funds will be used to support local comprehensive emergency
management programs to encourage improvement of mitigation, preparedness, response,
and recovery capabilities for all hazards. Funding may be used to support activities that
contribute to the capability to manage consequences of acts of terrorism. Funds provided
may also be used to accomplish initiatives described in the Federal Program Guidelines,
including local implementation of the National Incident Management System (NIMS),
incorporation of appropriate references to the National Response Framework (NRF) into
local plans, homeland security assessment and strategy integration, and assessment of the
local emergency management program using Emergency Management Assessment
Program (EMAP) standards.
2. Administrative Requirements: This award is from federal grant funds, and as such, the
conditions of the federal grant are incorporated herein by reference and made a part hereof
for all intents and purposes.
A. The Subrecipient agrees to use funds in accordance with the FY2010 Emergency
Management Performance Grants (EMPG) Program Guidance and Application Kit.
The Subrecipient and subcontractors shall comply with the most recent version of the
Administrative and National Policy Requirements, Cost Principles, and Audit
Requirements.
A non-exclusive list of the regulations commonly applicable to the grant award can be
found in the grant guidance. (http://www.fema.qov/government/grant/empq) See Part
VI, B. Administrative and National Policy Requirements.
B. The Subrecipient's FY 2010 EMPG Application and all related attachments submitted to
TXDPS are also incorporated herein by reference and made a part hereof for all intents
and purposes.
C. The Subrecipient agrees to comply with all applicable local, state and federal laws, rules
and regulations. If a state and federal requirement govern the same subject matter, the
more stringent provision applies.
D. The subrecipient also agrees to comply with TXDPS issued EMPG program guidance for
local governments and bulletins issued by TXDPS regarding administration of these
funds. Any changes in the guidance or information bulletins are automatically
incorporated herein.
3. Grant Acceptance: The Notice of Subrecipient Grant Award is only an offer until the
Subrecipient returns the signed copy of the Acceptance of Subrecipient Grant Award in
accordance with the instructions provided in the transmittal letter.
4. Grant Funding: The amount of this grant may be Tess than the amount requested in your
EMPG Application for Federal Assistance (TDEM-67) due to limits on federal funding for the
EMPG program. However, the EMPG Subrecipient should continue to report all eligible
expenses in quarterly financial reports. In the event additional program funding becomes
FY 2010 EMPG Terms and Conditions
1
available from the federal government or unspent EMPG funds remain at the end of the
fiscal year, the TXDPS may be able to allocate additional funds to EMPG program
participants.
A. The Subrecipient agrees to provide the 50% cash match required by the EMPG
program. The Subrecipient understands that TXDPS will only reimburse the
Subrecipient for 50% of their eligible expenditures up to the amount of the Subrecipient's
grant award. Information about regulations governing matching funds can be found in
the FY 2010 Match Guidance in Part VIII of the FY 2010 Emergency Management
Performance Grants (EMPG) Program Guidance and Application Kit.
B. Subrecipient agrees to make no request for reimbursement for goods or services
procured by the Subrecipient prior to the start of the period of performance stated in this
award document or after the end of the period of performance.
C. Notwithstanding any other provisions of this document, the parties hereto understand
and agree that the obligations of TXDPS under this Agreement are contingent upon the
availability of adequate funds to meet TXDPS's liabilities hereunder. TXDPS shall not
be liable to the Subrecipient for unallowable costs or costs under this Agreement that
exceed the amount specified in the Notice of Subrecipient Grant Award.
D. The awarding agency, TXDPS, shall retain the right to recover any disallowed costs
identified by an audit or any other means. The Subrecipient agrees to repay any
disallowed costs identified by TXDPS and understands that repayment may be required
even after the end of the grant period.
E. Subrecipient understands and agrees that it cannot use any federal funds, either directly
or indirectly, in support of the enactment, repeal, modification or adoption of any law,
regulation or policy, at any level of government, without the express prior written
approval of FEMA National Preparedness Directorate.
F. The Subrecipient agrees that all use of funds must support the goals and objectives
included in the Texas Homeland Security Strategic Plan.
(http://governor.state.tx.us/les/press-office/HmLndSecurity StratPlan.pdf)
G. The Subrecipient official certifies federal funds will be used to supplement existing funds,
and will not replace (supplant) funds that have been appropriated for the same purpose.
Subrecipient may be required to supply documentation certifying that a reduction in non-
federal resources occurred for reasons other than the receipt or expected receipt of
federal funds.
5. Work to Be Performed: The approved FY 10 Statement of Work & Progress Report
outlines eight tasks that the grantee must perform during the grant period. The following
additional tasks are also required of the Subrecipient:
A. Implement the National Incident Management System (NIMS) at the local level.
B. Incorporate pertinent information concerning the National Response Framework (NRF)
into the local or inter jurisdictional emergency management plan and its annexes.
C. Participate in the Texas Regional Response Network (TRRN) by registering as a user
and identifying resources that the jurisdiction(s) participating in the local emergency
FY 2010 EMPG Terms and Conditions
2
management program are prepared to make available to other jurisdictions through
mutual aid.
D. During the performance period of this grant, Subrecipient must maintain an emergency
management plan at the Advanced Level of planning preparedness or higher, as
prescribed by the TXDPS. This may be accomplished by jurisdictions maintaining its
own emergency management plan or participating in an inter jurisdictional emergency
management program that meets the required standards. If the TXDPS identifies
deficiencies in the Subrecipient's plan, the Subrecipient will correct deficiencies within 60
days of receiving notice of such deficiencies from TXDPS.
E. During the performance period of this grant, Subrecipient agrees that it will participate in
a legally -adopted county and/or regional mutual aid agreement.
F. Subrecipients must maintain an updated inventory of equipment purchased through this
grant program in accordance with Uniform Grant Management Standards, Part III,
Subpart C, §_.32 Equipment www.governor.state.tx.usTles/state-
arants/UGMS062004.doc .
G. The Subrecipient agrees that any equipment purchased with grant funding shall be
prominently marked as follows: "Purchased with funds provided by the U.S. Department
of Homeland Security." Exceptions to this requirement are limited to items where placing
of the marking is not possible due to the nature of the equipment.
6. Reporting Requirements:
A. Subrecipient agrees to comply with all reporting requirements and shall provide such
information as required by TXDPS. Reporting requirements are found in the FY 2010
Emergency Management Program Guide (for local governments) which is on the TXDPS
website at: ftp://ftp.txdps.state.tx.us/dem/empq/empq program guide fvl0.pdf
B. Subrecipients may be required to submit additional information and data requested by
TXDPS after the end of the period of performance in order to close out the grant.
C. Subrecipient must prepare and submit Semi -Annual Progress Reports to TXDPS for the
duration of the grant performance period or until all grant activities are completed and
the grant is formally closed. The first performance reporting period is October 1 to March
31 (due on April 15, 2010) and the second reporting period is April 1 to September 30
(due on October 15, 2010).
7. Monitoring:
A. Subrecipient will provide TXDPS, State Auditor, or Department of Homeland Security
(DHS) personnel or authorized representatives, access to the grant -funded program and
the right to examine all paper or electronic records related to the financial assistance
received.
B. Subrecipient agrees to monitor their program to ensure that federal awards are used for
authorized purposes in compliance with laws, regulations, and the provisions of
contracts or grant agreements and that the performance goals are achieved.
C. TXDPS or other authorized agencies may perform periodic reviews of Subrecipient
performance and expenditures for which reimbursement is requested as necessary to
FY 2010 EMPG Terms and Conditions
3
ensure the federal awards are used for authorized purposes in compliance with laws,
regulations, and the provisions of contracts or grant agreements and that performance
goals are achieved. The monitoring may be accomplished through a combination of
desk -based reviews and/or on-site monitoring visits. These reviews may include, but are
not limited to: comparing actual Subrecipient activities to those approved in the sub -
award application and subsequent modifications if any; ensuring that grant funds have
been expended in accordance with applicable guidelines; confirming compliance with
grant assurances, and verifying information provided on performance reports and
payment requests.
8. Reimbursement for Expenses:
A. Quarterly Financial Reports are required of all EMPG program participants. The report
requirements and due dates (January 15, April 15, July 15, and October 15, 2010) can
be found in the FY 2010 Emergency Management Program Guide (for local
governments) available on the TXDPS website (see the section above on Reporting
Requirements). A Subrecipient's reimbursement is based on the TXDPS review and
approval of these quarterly reports.
B. Reimbursement for expenses reported in second quarter Financial Reports will not be
paid until TXDPS receives the required first semi-annual Progress Report. In addition,
expenses for the fourth quarter will not be paid until the second semiannual progress
report has been submitted and all required tasks are completed.
C. As TXDPS plans to promptly close out the Fiscal Year 2010 EMPG program at the end
of the grant, requests for reimbursement of expenses that are postmarked more than 45
days after the end of the stated period of performance will not be paid unless
extenuating circumstances exist and TXDPS has approved an exception.
9. Choice of Law and Venue: This agreement shall be construed and governed by Texas law.
Venue for any contract claims or litigation shall be in the State Office of Administrative
Hearings or a court of competent jurisdiction in Travis County, Texas.
10. Changes to the Law: TXDPS is a state agency whose authority and appropriations are
subject to the actions of the Texas Legislature and the United States Congress. If TXDPS
and/or the subject matter of this contract become subject to a legislative or regulatory
change, revocation of statutory or regulatory authority, or lack of funds that would render the
services and/or goods and/or payment to be provided under this agreement impossible,
unnecessary, void, or substantially amended, TXDPS may terminate this agreement without
penalty to, or any liability whatsoever on the part of, TXDPS, the State of Texas, and the
United States.
11. Written Modification: No modification or amendment to this Subrecipient Agreement shall
become valid unless in writing and signed by both parties.
12. Assurances: To the extent it applies, Subrecipient agrees it will comply with Texas
Government Code, Chapter 783, 1 Texas Administrative Code (TAC) §§5.141 et seq., and
the Uniform Grant Management Standards, State Uniform Administrative Requirements for
Grants and Cooperative Agreements, Subpart B, §_.14 State Assurances.
(www.governor.state.tx. us/files/state-a ra nts/UGMS062004. doc)
FY 2010 EMPG Terms and Conditions
4
13. Other Restrictions: The funds received under this sub -recipient agreement will be
expended subject to the limitations and reporting requirements similar to those required of
state agencies in Article IX, Section 4.05 of the General Appropriations Act of the 81st
Legislature. (http://www.lbb.state.tx.us/Bill 81/6 FSU/Bill-81-6 FSU 0909.pdf)
14. Sanctions: TXDPS may suspend or terminate Subrecipient's funding, in whole or in part, or
other measures may be imposed for any of the following reasons: failing to comply with the
requirements or statutory objectives of federal law, failing to make satisfactory progress
toward the goals or objectives set forth in the sub -award application, failing to follow grant
agreement requirements or special conditions, failing to submit required reports, or filing a
false certification or other report or document. Satisfactory Progress is defined as
accomplishing the following during the performance period of the grant: achieving and/or
maintaining the required Preparedness Level to include performance of required training,
planning, and exercises; compliance with the National Incident Management System
requirements; and submission of Progress Reports and Financial Reports in accordance
with established timelines . All of the aforementioned tasks must be accomplished in a timely
manner. Special Conditions may be imposed on Subrecipient's use of grant funds
until problems identified during grant monitoring visits conducted by TXDPS audit
and compliance personnel are resolved.
FY 2010 EMPG Terms and Conditions
5
ROUND ROCK, TEXAS
PURPOSE. PASSION: PROSPERITY.
Item Caption:
Approval Date:
City Manager Approval Summary Sheet
Consider executing Notice of Subrecipient Grant Award regarding FY 2010 Emergency
Management Performance Grant (EMPG).
7-16-10
Department:
Round Rock Police Department
Project Manager:
Brad Bradford
Item Summary:
The Texas Governors Division of Emergency Management has awarded the City of Round Rock a grant in
the amount of $35,692.00 to help defray budgeted salaries for the position of Emergency Management
Coordinator and Assistant Emergency Management Coordinator. Participation in the Emergency
Management Performance Grant also requires the City to perform those functions deemed essential by
the Governor's Division of Emergency Management for the fiscal year.
SAFETY AND SECURITY Goal 30.0: Residents, Visitors and Businesses continue to
experience a high and timely level of public safety and security. This also
supports Police Department's Strategic Plan - Goal 2: Plan For And Adapt To
Change. Strategy B states that we will actively plan the Department's response
Strategic Plan Relevance: to major incidents. Emergency Management personnel coordinate that effort.
Cost:
Source of Funds:
N/A
N/A
REV. 6/10/10