CM-10-09-178ROUND ROCK, TEXAS
PURPOSE. PASSION. PROSPERITY.
City Manager Approval Summary Sheet
Item Caption: Consider executing CDBG Home Repair Contracts with Homeowner and Contractor
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Approval Date: Augu"t 3, 2010
Department: Finance / CDBG
Project Manager: Name: Liz Alvarado
Item Summary:
Consider execution of Community Development Block Grant Housing Repair and Rehabilitation Homeowner
Agreement and Contractor Agreement for 410 Purple Sage Drive Round Rock, TX.
The Contractor will be paid directly from CDBG funds. The major work to be done on this property includes
weatherization, plumbing, electrical and exterior improvements.
Strategic Plan Relevance: N/A
Cost: $18,870.00
Source of Funds: CDBG
REV. 6/10/10
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) -
COMMUNITY HOUSING REPAIR AND REHABILITATION
HOMEOWNER AGREEMENT
This CDBG Community Housing Re air and Rehabilitation Homeowner Agreement
("Agreement"), is made this [ O -' day of tieplevAircr20 n, between the CITY OF ROUND
ROCK, Texas, 221 East Main Street, Round Rock, Texas ("CITY"), and George Marshall, and his
spouse, Geraldine Marshall, whose address is 410 Purple Sage Drive, Round Rock, Texas 78681
("HOMEOWNER", whether one or more).
RECITALS
WHEREAS, the CITY has been awarded grant funds to be spent by the CITY for the
provision of certain services authorized under the U.S. Department of Housing and Urban
Development (HUD) Community Development Block Grant (CDBG) Program; and
WHEREAS, CITY wishes to assist qualified homeowners in the minor rehabilitation of their
residences by providing funds to pay a contractor for labor, materials and equipment to be utilized
in the rehabilitation; and
WHEREAS, HOMEOWNER has qualified for the rehabilitation of the property described as
Chisholm Valley South, Section 4, Phase 2, Block C, Lot 8 (the "Property"), located at 410 Purple
Sage Drive, Round Rock, Texas 78681, as specified in the Work Write -Up Bid Document,
attached hereto and incorporated herein as Exhibit "A".
Now therefore, for and in consideration of the mutual promises and covenants set forth herein, and
other good and valuable consideration, the receipt and sufficiency of which are hereby
acknowledged, the CITY and HOMEOWNER agree as follows:
1.1
ARTICLE 1
GENERAL OBLIGATIONS
CITY will pay a contractor ("Contractor"), by separate agreement attached hereto and
incorporated herein as Exhibit "B" ("Contractor's Agreement"), $18,870.00, ("Contract
Price") for labor, materials and equipment utilized in the rehabilitation of the Property, as
specified in the Work Write -Up Bid Document. Funds will not be used to pay
HOMEOWNER or members of his/her family.
1.2 HOMEOWNER understands and agrees that the funds provided will be paid directly to the
Contractor upon completion of the rehabilitation of the Property, as provided in the
Contractor's Agreement.
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1.3 HOMEOWNER expressly agrees that no material changes or alterations in the Work
Write -Up Bid Document or Contract Price provided above will be made unless in
writing, mutually agreed by HOMEOWNER, and the Contractor and authorized by
CITY.
1.4 HOMEOWNER shall grant Contractor reasonable access to the Property during
rehabilitation activities. HOMEOWNER shall not interfere with, or attempt to direct, the
activities of the Contractor in the performance of Contractor's obligations under the
Contractor's Agreement, provided however, HOMEOWNER may respond to questions
from the Contractor, including but not limited to questions regarding HOMEOWNER
preferences. HOMEOWNER agrees and acknowledges that Contractor has no obligation
to respond to any direction or complaints from HOMEOWNER regarding performance of
Contractor's obligations under the Contractor's Agreement. If HOMEOWNER discovers
or believes that Contractor is not properly performing Contractor's obligations under the
Contractor's Agreement, HOMEOWNER shall immediately notify CITY of such improper
performance.
ARTICLE 2
HOMEOWNER'S REPRESENTATIONS
2.1 HOMEOWNER has qualified for a grant under the Low to Moderate Income guidelines as
set forth in Section 8, Income Limits established and amended annually by HUD, attached
hereto and incorporated herein as Exhibit "C".
2.2 HOMEOWNER has resided in and been the owner(s) of the residence to be rehabilitated
for at least one (1) year prior to the submission of his/her application.
2.3 All property taxes on the Property, including City, County and School District taxes, and
all mortgage payments for the Property are current.
2.4 HOMEOWNER has fee simple title to the Property. The Property is not under a Contract
for Deed, or any similar purchase agreement, in which HOMEOWNER does not obtain
legal title until final payment is made.
2.5 HOMEOWNER has not received HUD Program assistance for the preceding three (3)
years.
2.6 HOMEOWNER understands and agrees that the work performed by Contractor will be
inspected by the CITY or its designee before any funds are paid out and the rehabilitation
is completed.
2.7 HOMEOWNER has read the Work Write Up Bid Document and understands the scope of
the work to be performed under such Work Write Up Bid Document and agrees that such
work may be performed on the Property, as indicated by the HOMEOWNER'S initialing
of each page of the Work Write Up Bid Document.
2
ARTICLE 3
OTHER PROGRAM REQUIREMENTS
3.1 DISCRIMINATION. HOMEOWNER will not exclude any person from participation in,
deny the benefits of, or subject the person to discrimination under any of the Contractor's
activities while receiving federal financial assistance on the grounds of race, color,
religion, sex, national origin, age or disability.
3.2 INTEREST OF MEMBERS, OFFICERS, EMPLOYEES OF PUBLIC BODY,
MEMBERS OF LOCAL GOVERNING BODY, OR OTHER PUBLIC OFFICIALS. No
member, officer, or employee of CITY, or its designees or agents, no member of the City
Council, and no other public official of CITY during his/her tenure or for one (1) year
thereafter, will have any interest, direct or indirect, in any contract or subcontract, or the
proceeds thereof, for work to be performed in connection with the program assisted under
this Agreement.
3.3 PROHIBITION OF BONUS OR COMMISSION. The assistance provided under this
Agreement will not be used in payment of any bonus or commission for the purpose of
obtaining CThY approval of the application for such assistance.
3.4 STATUTE OF LIMITATIONS. As between the parties to this Agreement, as to all acts
or failures to act by either party to this Agreement, any applicable statute of limitations
will commence to run and any alleged cause of action will be deemed to have accrued in
any and all events when the party commencing said cause of action knew or should have
known of the existence of the subject act(s) or failure(s) to act.
3.5 INDEMNIFICATION. HOMEOWNER will defend, indemnify, and hold CITY, its
successors, assigns, officers, employees and elected officials harmless from and against
all suits, actions, legal proceedings, claims, demands, damages, costs, expenses,
attorney's fees, and any and all other costs or fees arising out of, or incident to,
concerning or resulting from this Agreement, no matter how, or to whom, such loss may
occur. Nothing herein will be deemed to limit the rights of CITY or HOMEOWNER
(including, but not limited to the right to seek contribution) against any third party who
may be liable for an indemnified claim.
3.6 RELATIONSHIP OF PARTIES. Nothing contained herein, either explicitly or
implicitly, shall be deemed or construed to make the CITY the agent, servant, or
employee of the I-IOMEOWNER, or to create any partnership, joint venture, or other
association between the CITY and the HOMEOWNER. Alternatively, nothing contained
herein, either explicitly or implicitly, shall be deemed or construed to make the
HOMEOWNER the agent, servant, or employee of the CITY, or to create any
partnership, joint venture, or other association between the HOMEOWNER and the
CITY.
3
3.7 TERMS. All references in this Agreement to any particular gender are for convenience
only and will be construed and interpreted to be of the appropriate gender. For the
purposes of this Agreement the term "will" is mandatory.
3.8 SEVERABILITY. Should any provision in this Agreement be found or deemed to be
invalid, this Agreement will be construed as not containing such provision, and all other
provisions which are otherwise lawful will remain in full force and effect, and to this end
the provisions of this Agreement are declared to be severable.
3.9 PUBLIC INFORMATION ACT. The City of Round Rock is governed by the Texas
Public Information Act, Chapter 552 of the Texas Government Code. This Agreement
and all written information generated under this Agreement may be subject to release
under this Act.
3.10 ENTIRE AGREEMENT. This Agreement constitutes the entire agreement between the
CITY and the HOMEOWNER. No oral agreements are in effect pertaining to this
Agreement. Any changes or modifications to this Agreement must be made in writing
with the consent of both parties.
ARTICLE 4
SUSPENSION AND TERMINATION
4.1 If HOMEOWNER fails to fulfill in a timely and proper manner its obligations under this
Agreement, or violates any of the terms or conditions of this Agreement, then
HOMEOWNER will have ten (10) days from the date it receives written notice from
CITY directing it to cure or correct the defects or failures to comply. If HOMEOWNER
fails to make corrections as directed by CITY, then CITY may terminate this Agreement
immediately. If a breach of this contract by HOMEOWNER results in a violation of
federal law or regulation for which CITY receives a demand of reimbursement of grant
funds from HUD or its successor, CITY inay recover from HOMEOWNER the amount
sought by HUD for reimbursement, up to the full amount of the award.
4.2 HOMEOWNER will not be relieved of the liability to the CITY for damages sustained by
CITY by virtue of any breach of this Agreement by HOMEOWNER.
4.3 If CITY becomes aware of any HOMEOWNER activity which could jeopardize CITY's
position with HUD and cause CITY to return CDBG funds or other federal funds
received by CITY, CITY may take appropriate action, including injunctive relief against
HOMEOWNER, to terminate or prevent the activity. Failure of CITY to exercise this
right will not constitute a waiver by CITY of its right to demand payment or to seek any
other relief in law or in equity to which it may be entitled.
4
ARTICLE 5
ATTORNEY'S FEES
5.1 Any party to this Agreement who prevails in any legal proceedings between the parties
regarding this Agreement will be entitled to recover court costs and reasonable attorney's
fees from the non -prevailing party.
ARTICLE 6
VENUE AND REMEDIES
6.1 This Agreement is governed by the laws of the State of Texas. Exclusive venue for any
dispute arising under this Agreement is in Williamson County, Texas.
ARTICLE 7
SUCCESSORS AND ASSIGNS
7.1 CITY and HOMEOWNER, respectively, bind themselves, their successors, assigns and
legal representatives to the other party to this Agreement and to the successors, assigns
and legal representatives of the other party with respect to all covenants of this
Agreement. Neither CITY nor HOMEOWNER will assign, sublet, or transfer any
interest in this Agreement without the written consent of the other; provided however,
that CITY may assign the Contractor's Agreement without the consent of
HOMEOWNER.
This Agreement is effective as of the date first written above.
HOMEOWNER:
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COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) -
COMMUNITY HOUSING REPAIR AND REHABILITATION PROGRAM
CONTRACTOR AGREEMENT
This CDBG Community Housing Repair and Rehabilitation Program Contractor
Agreement (Agreement), is made this day of , 20, between the CITY OF
ROUND ROCK, Texas, 221 East Main Street, Round Rock, Texas 78664 ("CITY"), and Mario L.
Carlin Management, LLC, 605 Canyon Trail Ct., Round Rock, Texas 78664 ("CONTRACTOR").
RECITALS
WHEREAS, CITY has been awarded grant funds which may be spent by CITY for the
provision of certain services authorized under the U.S. Department of Housing and Urban
Development (HUD) Community Development Block Grant (CDBG) Program; and
WHEREAS, CITY wishes to assist qualified homeowners in the minor rehabilitation of their
residence by providing a non-interest bearing loan to pay CONTRACTOR for labor, materials and
equipment to be utilized in the rehabilitation; and
WHEREAS, CITY will pay CONTRACTOR for labor, materials and equipment to be
utilized in the rehabilitation of the property located at 410 Purple Sage Drive, Round Rock, Texas
78681, owned by George and Geraldine Marshall (the "Property"), as specified in the Work -Write
Up Bid Document, attached hereto and incorporated herein as Exhibit "A".
Now therefore, for and in consideration of the mutual promises and covenants set forth
herein, and other good and valuable consideration, the receipt and sufficiency of which are hereby
acknowledged, CITY and CONTRACTOR agree as follows:
ARTICLE 1
GENERAL REQUIREMENTS
1.1 CITY will pay CONTRACTOR $18,870.00 ("Contract Amount"). Funds will not be used
to pay the homeowner or members of the homeowner's family.
1.2 CITY will pay CONTRACTOR for work in accordance with CITY'S Prompt Payment
Policy for all work described in the Work -Write Up Bid Document only after all of such
work is found to be satisfactorily completed and inspected by the CITY or its designee.
1.3 CONTRACTOR will not deviate from the work described in the Work -Write Up Bid
Document without a change order from CITY. Any such change order shall be an
amendment to this Agreement. The total amount of any and all change orders shall not
exceed twenty-five (25) percent of the original Contract Amount. The total amount
payable under this Agreement shall not exceed $23,587.50.
20 t 613.doc/jmr
EXHIBIT
13
1.4 All work specified in the Work -Write Up Bid Document will be satisfactorily completed
within ninety (90) days from the date of the Notice to Proceed.
1.5 CONTRACTOR will assign to the CITY all mechanic's lien notes and mechanic's lien
contracts on the Property held by CONTRACTOR.
1.6 Work -Write Up Bid Document line item deletions: None
ARTICLE 2
CONTRACTOR'S RESPONSIBILITIES
2.1 CONTRACTOR will ensure that all work performed under this Agreement is permitted
and inspected by CITY's Building Inspection Division. CONTRACTOR agrees to be duly
licensed under CITY ordinances and State laws and be responsible for obtaining the
building permit.
2.2 CONTRACTOR understands and agrees that it is solely responsible for meeting the terms
and conditions of this Agreement. If CONTRACTOR fails to properly perform or
complete any of the work specified in the Work -Write Up Bid Document, CONTRACTOR
will not receive funding for any work that is found to be improperly performed or
incomplete.
2.3 CONTRACTOR understands and agrees that all work described in the Work -Write Up Bid
Document with the exception of line items deleted under Section 1.6 must be completed
before any funds will be paid out.
2.4 CONTRACTOR understands and agrees that the job will be inspected by the CITY or its
designee before any funds will be paid out.
2.5 CITY will provide a Notice to Proceed to CONTRACTOR to commence work.
CONTRACTOR agrees to start work within thirty (30) calendar days after receipt of the
Notice to Proceed. If CONTRACTOR fails to commence work within thirty (30) days
from the date on the Notice to Proceed, CITY will have the right to terminate this
Agreement, by providing a written notice of termination to CONTRACTOR.
2.6 CONTRACTOR agrees to complete the work within ninety (90) days from the date of the
Notice to Proceed. If completion is delayed for reasons beyond the CONTRACTOR's
control, CONTRACTOR will provide timely notice to CITY of the reasons for such delay.
If such good cause is claimed by CONTRACTOR, it will be CONTRACTOR'S obligation
to substantiate its claim by adequate documentation.
2.7 CONTRACTOR affirms that it has not been debarred from performing federal contract
work.
2
2.8 During the term of this Agreement, CONTRACTOR shall not enter into a contract with the
owner of the Property, or act upon the request of the owner of the Property, to perform any
work other than that work described in the Work Write -Up Bid Document, or in a change
order from the CITY.
ARTICLE 3
OTHER PROGRAM REQUIREMENTS
3.1 PERMITS AND CODES. CONTRACTOR agrees to secure and pay for all necessary
permits and licenses required for CONTRACTOR'S performance and to adhere to
applicable local codes and requirements whether or not covered by the Work -Write Up
Bid Document, including any CONTRACTOR registration requirements.
3.2 DISCRIMINATION. CONTRACTOR will not exclude any person from participation in,
deny the benefits of or subject the person to discrimination under any of the
CONTRACTOR's activities while receiving federal fmancial assistance on the grounds.
of race, color, religion, sex, national origin, age or disability.
3.3 WARRANTY. CONTRACTOR agrees to provide a' full one-year warranty to the
homeowner, said warranty will extend to subsequent owners of the property to be
improved. The warranty will provide that improvements, hardware, and fixtures of
whatever kind or nature installed or constructed on said property by the CONTRACTOR
are of good quality and free from defects in workmanship or materials or deficiencies
subject to the warranty provided in this paragraph. CONTRACTOR and CITY agree,
however, that the warranty set forth in this paragraph will apply only to such deficiencies
and defects as to which homeowner or subsequent owners will have given written notice
by certified mail to the CONTRACTOR, at its principal place of business, within one (1)
year from the date of the final inspection and acceptance by the City Inspector that all
work under the Agreement has been completed.
3.4 BID. CONTRACTOR acknowledges that it has prepared the CONTRACTOR'S Work -
Write Up Bid Document, attached hereto and incorporated herein as Exhibit "A" and that
such Bid is accurate and consistent as to the name of CONTRACTOR, scope of work that
the CONTRACTOR will under -take, and price. CONTRACTOR acknowledges the
performance requirement established in the write up and warrants that all work
undertaken will conform to said specifications.
3.5 REMOVAL OF DEBRIS. Upon completion of work CONTRACTOR agrees to remove
all construction debris and surplus material from the Property and leave the Property in a
neat and clean condition.
3.6 SUBCONTRACTORS. CONTRACTOR agrees that all the warranties contained herein
will apply to all work performed under this Agreement, including that performed by any
Subcontractors.
3.7 FRAUDULENT ACTS. CONTRACTOR nor any of its officers, partners, owners,
agents, representatives, employees, subcontractors or parties in interest has in any way
3
colluded, conspired, connived or agreed, directly or indirectly with any other bidder,
firm, or person to submit a collusive or sham bid in connection with CONTRACTOR for
which the bid has been submitted or to refrain from bidding in connection with this
Agreement, or has in any manner, directly or indirectly, sought by agreement or collusion
or cormnunication or conference with any other bidder, firm, or person to fix any
overhead, profit, or cost element of the bid price or the bid price of any other bidder, or to
secure through any collusion, conspiracy, connivance, or unlawful agreement, any
advantage against CITY or any person interested in this Agreement; and the price or
prices quoted are fair and proper and are not tainted by any collusion, conspiracy,
connivance or unlawful agreement on the part of CONTRACTOR or any of its agents,
representatives, owners, employees, or parties in interest.
3.8 INTEREST OF MEMBERS, OFFICERS, EMPLOYEES OF PUBLIC BODY,
MEMBERS OF LOCAL GOVERNING BODY, OR OTHER PUBLIC OFFICIALS. No
member, officer, or employee of CITY, or its designees or agents, no member of the City
Council, and no other public official of CITY during his/her tenure or for one (1) year
thereafter, will have any interest, direct or indirect, in any contract or subcontract, or the
proceeds thereof, for work to be performed in connection with the program assisted under
this Agreement.
3.9 PROHIBITION OF BONUS OR COMMISSION. The assistance provided under this
Agreement will not be used in payment of any bonus or commission for the purpose of
obtaining CITY approval of the application for such assistance.
3.10 STATUTE OF LIMITATIONS. As between the parties to this Agreement, as to all acts
or failures to act by either party to this Agreement, any applicable statute of limitations
will commence to run and any alleged cause of action will be deemed to have accrued in
any and all events when the party commencing said cause of action knew or should have
known of the existence of the subject act(s) or failure(s) to act.
3.11 INDEMNIFICATION. CONTRACTOR will defend, indemnify, and hold CITY, its
successors, assigns, officers, employees and elected officials harmless from and against
all suits, actions, legal proceedings, claims, demands, damages, costs, expenses,
attorney's fees, and any and all other costs or fees arising out of, or incident to,
concerning or resulting from the fault of CONTRACTOR, or CONTRACTOR's agents,
employees or subcontractors, in the performance of CONTRACTOR's obligations under
this Agreement, no matter how, or to whom, such loss may occur. Nothing herein will be
deemed to limit the rights of CITY or CONTRACTOR (including, but not limited to the
right to seek contribution) against any third party who may be liable for an indemnified
claim.
3.12 CHANGE ORDERS. CONTRACTOR expressly agrees that no material changes or
alterations in the Work -Write Up Bid Document or price provided above will be made
unless in writing, mutually agreed by the homeowner, CONTRACTOR and authorized
by CITY.
4
3.13 TERMS. All references in this Agreement to any particular gender are for convenience
only and will be construed and interpreted to be of the appropriate gender. For the
purposes of this Agreement the term "will" is mandatory.
3.14 SEVERABILITY. Should any provision in this Agreement be found or deemed to be
invalid, this Agreement will be construed as not containing such provision, and all other
provisions which are otherwise lawful will remain in full force and effect, and to this end
the provisions of this Agreement are declared to be severable.
3.15 PUBLIC INFORMATION ACT. The CITY is governed by the Texas Public Information
Act, Chapter 552 of the Texas Government Code. This Agreement and all written
information generated under this Agreement may be subject to release under this Act.
3.16 PERFORMANCE. In performing this Agreement, CONTRACTOR will comply with all
local, state and federal laws.
3.17 LIEN WAIVERS. CONTRACTOR agrees to protect, defend, and indemnify homeowner
and CITY from any claims for unpaid work, labor, or materials with respect to
CONTRACTOR'S performance. Final payment will not be paid until the
CONTRACTOR has delivered to CITY complete release of all liens for work completed
arising out of CONTRACTOR'S performance or a receipt in full, covering all labor and
materials for which a lien could be filed or a bond satisfactory to the homeowner and
CITY indemnifying him against any lien.
3.18 REPORTING REQUIREMENTS. CONTRACTOR agrees to submit a W9 Form,
attached hereto and incorporated herein as Exhibit "B" to fulfill reporting requirements
with the Internal Revenue Service.
ARTICLE 4
SUSPENSION AND TERMINATION
4.1 If CONTRACTOR fails to fulfill in a timely and proper manner its obligations under this
Agreement, or violates any of the terms or conditions of this Agreement, then the
CONTRACTOR will have ten (10) days from the date it receives written notice from
CITY directing it to cure or correct the defects. If CONTRACTOR fails to cure or
correct the defects, CITY will have the right to terminate this Agreement and to select a
substitute CONTRACTOR. If the expense of finishing the work exceeds the amount of
this Agreement, CONTRACTOR will pay the difference to CITY. Should
CONTRACTOR fail to make corrections as directed by CITY, and such breach of
contract results in a violation of federal law or regulation for which CITY receives a
demand of reimbursement of grant funds from HUD or its successor, CITY may
terminate this Agreement immediately, and may recover from CONTRACTOR the
amount sought by HUD for reimbursement, up to the full amount of funds
CONTRACTOR received from CITY.
5
4.2 CONTRACTOR will not be relieved of the liability to CITY for damages sustained by
the CITY by virtue of any breach of this Agreement by CONTRACTOR. CITY may
withhold payment to CONTRACTOR until the amount of monetary damages due CITY
from CONTRACTOR is determined.
4.3 If CITY becomes aware of any CONTRACTOR activity which could jeopardize CITY's
position with HUD and cause CITY to return CDBG funds or other federal funds
received by CITY, CITY may take appropriate action, including injunctive relief against
CONTRACTOR, to terminate or prevent the activity. Failure of CITY to exercise this
right will not constitute a waiver by CITY of its right to demand payment or to seek any
other relief in law or in equity to which it may be entitled.
ARTICLE 5
PAYMENTS
5.1 For work completed by CON TRACTOR, as described in the Work -Write Up Bid
Document, CITY agrees to pay CONTRACTOR the Contract Amount after all of such
work is found to be satisfactorily completed and is inspected by the Construction Advisor
and CITY Inspector, in accordance with the CITY'S Prompt Payment Policy.
ARTICLE 6
ATTORNEY'S FEES
6.1 Any party to this Agreement who prevails in any legal proceedings between the parties
regarding this Agreement will be entitled to recover court costs and reasonable attorney's
fees from the non -prevailing party.
ARTICLE 7
VENUE AND REMEDIES
7.1 This Agreement is governed by the laws of the State of Texas. Exclusive venue for any
dispute arising under this Agreement is in Williamson County, Texas.
ARTICLE 8
SUCCESSORS AND ASSIGNS
8.1 CITY and CONTRACTOR, respectively, bind themselves, their successors, assigns and
legal representatives to the other party to this Agreement and to the successors, assigns
and legal representatives of the other party with respect to all covenants of this
Agreement. Except for CONTRACTOR'S assignment of mechanic's lien contracts and
mechanic's lien notes to the CITY pursuant to Paragraph 1.7, neither CITY nor
CONTRACTOR will assign, sublet, or transfer any interest in this Agreement without the
written consent of the other.
6
ARTICLE 9
ENUMERATION OF CONTRACT DOCUMENTS
9.1 This Agreement represents the entire and integrated agreement between CITY and
CONTRACTOR for the work specified in Exhibit "A" and supersedes all prior
negotiations, representations or arguments either written or oral. This Agreement may be
amended only by written instrument signed by CITY and CONTRACTOR. The
Agreement contains the following exhibits attached to and incorporated in this
Agreement for all purposes:
(1) Work -Write Up Bid Document (Exhibit "A");
(2) W9 Form (Exhibit "B").
This Agreement is effective as of the date first written above.
CITY:
By:
Printed Name:
Title:
Date:
CONTRACTOR:
Mario L. Carlin Management, LLC
By:
Mario L. Carlin, Manager
Date:
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SUBSTITUTE W-9 FORM
CITY OF ROUND ROCK, TEXAS
221 EAST MAIN STREET, ROUND ROCK, TEXAS 78664
Pursuant to Internal Revenue Service Regulations, we ask that you furnish the City of Round Rock with your Taxpayer
Number (TIN). If this number is not provided, IRS regulations require us to subject you to a 28% withholding on each
payment. To avoid this withholding and to ensure that accurate tax information is reported to the internal Revenue Service, we
would appreciate your cooperation in providing us with the information requested below. Please contact the City of Round
Rock Purchasing Division at (512) 671-2861 if you have any questions or problems with this request. Thank you for your
assistance in this matter.
BUSINESS ENTITY; (please check only one):
Estate/Trust Corporation Public Service Corporation
p Other
Limited
Individual Partnership Sole Proprietorship Other
}C Limited Liability Company (Enter the tax classification;
1>disneBerded rntity/sole proprietorship, C ---corporation, i'partz►erahip)
individual: List name as shown on your social security card and your social security number.
Sole Proprietorship: List owner's legal name, followed by the legal business name and list the owner's social security
number.
Alt
Othrs: Listn he legal name of your corporation, partnership, organization, or other legal entity and list your Employer
LEGAL BUSINESS NAME;
Remit To Address: 30_S/7
�'�dee.s 79,-v 7/ 7,7.5- -
Physical Address:
h 6 S^ / /a, 7Xa ` J 7 /f cm IA
C/(
Email address: 4,7a eAlr//.t[ 02 t- 404/
ENTER YOUR NINE (9) DIGIT TAXPAYER IDENTIFICATION (MI BELOW;
Social Security Number: l�-- L
Federal Employer identification Number:.2 .„2„..2.3_1 p L
UNDER PENALTIES OF PERIURY, AND TO THE BEST OF MY KNOWLEDGE AND BELIEF, I DECLARE THAT
THIS FORM HAS BEEN COMPLETED FULLY AND ACCURATELY.
(PRTNTooR TYPE)
SIGNATURE:
FAX #:
Revised 6/18/09 Sub W9 FORM
EXHIBIT
EXHIBIT "C"
INCOME LIMITS
MAXIMUM INCOME CHART
Household Size
Maximum Income (80% of the Area
Median)
1 person
2 persons
3 persons
4 persons
5 persons
6 persons
7 persons
8 persons
Source: U.S. Department of Housing and Urban Development. These
income figures are subject to change annually.
Effective: May 20, 2010
No Text
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) -
COMMUNITY HOUSING REPAIR AND REHABILITATION PROGRAM
CONTRACTOR AGREEMENT
This CDBG Community Housing Repair and Rehabilitation Program Contractor
Agreement (Agreement), is made this 1 O t-1' day of Mbw, 2024 between the CITY OF
ROUND ROCK, Texas, 221 East Main Street, Round Rock, Texas 78664 ("CITY"), and Mario L.
Carlin Management, LLC, 605 Canyon Trail Ct., Round Rock, Texas 78664 ("CONTRACTOR").
RECITALS
WHEREAS, CITY has been awarded grant fimds which may be spent by CITY for the
provision of certain services authorized under the U.S. Department of Housing and Urban
Development (HUD) Community Development Block Grant (CDBG) Program; and
WHEREAS, CITY wishes to assist qualified homeowners in the minor rehabilitation of their
residence by providing a non-interest bearing loan to pay CONTRACTOR for labor, materials and
equipment to be utilized in the rehabilitation; and
WHEREAS, CITY will pay CONTRACTOR for labor, materials and equipment to be
utilized in the rehabilitation of the property located at 410 Purple Sage Drive, Round Rock, Texas
78681, owned by George and Geraldine Marshall (the "Property"), as specified in the Work -Write
Up Bid Document, attached hereto and incorporated herein as Exhibit "A".
Now therefore, for and in consideration of the mutual promises and covenants set forth
herein, and other good and valuable consideration, the receipt and sufficiency of which are hereby
acknowledged, CITY and CONTRACTOR agree as follows:
ARTICLE 1
GENERAL REQUIREMENTS
1.1 CITY will pay CONTRACTOR $18,870.00 ("Contract Amount"). Funds will not be used
to pay the homeowner or members of the homeowner's family.
1.2 CITY will pay CONTRACTOR for work in accordance with CITY'S Prompt Payment
Policy for all work described in the Work -Write Up Bid Document only after all of such
work is found to be satisfactorily completed and inspected by the CITY or its designee.
1.3 CONTRACTOR will not deviate from the work described in the Work -Write Up Bid
Document without a change order from CITY. Any such change order shall be an
amendment to this Agreement. The total amount of any and all change orders shall not
exceed twenty-five (25) percent of the original Contract Amount. The total amount
payable under this Agreement shall not exceed $23,587.50.
201613.doc/jmr
UM0.061-M
1.4 All work specified in the Work -Write Up Bid Document will be satisfactorily completed
within ninety (90) days from the date of the Notice to Proceed.
1.5 CONTRACTOR will assign to the CITY all mechanic's lien notes and mechanic's lien
contracts on the Property held by CONTRACTOR.
1.6 Work -Write Up Bid Document line item deletions: None
ARTICLE 2
CONTRACTOR'S RESPONSIBILITIES
2.1 CONTRACTOR will ensure that all work performed under this Agreement is permitted
and inspected by CITY's Building Inspection Division. CONTRACTOR agrees to be duly
licensed under CITY ordinances and State laws and be responsible for obtaining the
building permit.
2.2 CONTRACTOR understands and agrees that it is solely responsible for meeting the terms
and conditions of this Agreement. If CONTRACTOR fails to properly perform or
complete any of the work specified in the Work -Write Up Bid Document, CONTRACTOR
will not receive funding for any work that is found to be improperly performed or
incomplete.
2.3 CONTRACTOR understands and agrees that all work described in the Work -Write Up Bid
Document with the exception of line items deleted under Section 1.6 must be completed
before any funds will be paid out.
2.4 CONTRACTOR understands and agrees that the job will be inspected by the CITY or its
designee before any funds will be paid out.
2.5 CITY will provide a Notice to Proceed to CONTRACTOR to commence work.
CONTRACTOR agrees to start work within thirty (30) calendar days after receipt of the
Notice to Proceed. If CONTRACTOR fails to commence work within thirty (30) days
from the date on the Notice to Proceed, CITY will have the right to terminate this
Agreement, by providing a written notice of termination to CONTRACTOR.
2.6 CONTRACTOR agrees to complete the work within ninety (90) days from the date of the
Notice to Proceed. If completion is delayed for reasons beyond the CONTRACTOR's
control, CONTRACTOR will provide timely notice to CITY of the reasons for such delay.
If such good cause is claimed by CONTRACTOR, it will be CONTRACTOR'S obligation
to substantiate its claim by adequate documentation.
2.7 CONTRACTOR affirms that it has not been debarred from performing federal contract
work.
2
2.8 During the term of this Agreement, CON TRACTOR shall not enter into a contract with the
owner of the Property, or act upon the request of the owner of the Property, to perform any
work other than that work described in the Work Write -Up Bid Document, or in a change
order from the CITY.
ARTICLE 3
OTHER PROGRAM REQUIREMENTS
3.1 PERMITS AND CODES. CONTRACTOR agrees to secure and pay for all necessary
permits and licenses required for CONTRACTOR'S performance and to adhere to
applicable local codes and requirements whether or not covered by the Work -Write Up
Bid Document, including any CONTRACTOR registration requirements.
3.2 DISCRIMINATION. CONTRACTOR will not exclude any person from participation in,
deny the benefits of or subject the person to discrimination under any of the
CONTRACTOR's activities while receiving federal financial assistance on the grounds
of race, color, religion, sex, national origin, age or disability.
3.3 WARRANTY. CONTRACTOR agrees to provide a full one-year warranty to the
homeowner, said warranty will extend to subsequent owners of the property to be
improved. The warranty will provide that improvements, hardware, and fixtures of
whatever kind or nature installed or constructed on said property by the CONTRACTOR
are of good quality and free from defects in workmanship or materials or deficiencies
subject to the warranty provided in this paragraph. CONTRACTOR and CITY agree,
however, that the warranty set forth in this paragraph will apply only to such deficiencies
and defects as to which homeowner or subsequent owners will have given written notice
by certified mail to the CONTRACTOR, at its principal place of business, within one (1)
year from the date of the final inspection and acceptance by the City Inspector that all
work under the Agreement has been completed.
3.4 BID. CONTRACTOR acknowledges that it has prepared the CONTRACTOR'S Work -
Write Up Bid Document, attached hereto and incorporated herein as Exhibit "A" and that
such Bid is accurate and consistent as to the name of CONTRACTOR, scope of work that
the CONTRACTOR will under -take, and price. CONTRACTOR acknowledges the
performance requirement established in the write up and warrants that all work
undertaken will conform to said specifications.
3.5 REMOVAL OF DEBRIS. Upon completion of work CONTRACTOR agrees to remove
all construction debris and surplus material from the Property and leave the Property in a
neat and clean condition.
3.6 SUBCONTRACTORS. CONTRACTOR agrees that all the warranties contained herein
will apply to all work performed under this Agreement, including that performed by any
Subcontractors.
3.7 FRAUDULENT ACTS. CONTRACTOR nor any of its officers, partners, owners,
agents, representatives, employees, subcontractors or parties in interest has in any way
3
colluded, conspired, connived or agreed, directly or indirectly with any other bidder,
firm, or person to submit a collusive or sham bid in connection with CONTRACTOR for
which the bid has been submitted or to refrain from bidding in connection with this
Agreement, or has in any manner, directly or indirectly, sought by agreement or collision
or communication or conference with any other bidder, firm, or person to fix any
overhead, profit, or cost element of the bid price or the bid price of any other bidder, or to
secure through any collusion, conspiracy, connivance, or unlawful agreement, any
advantage against CITY or any person interested in this Agreement; and the price or
prices quoted are fair and proper and are not tainted by any collusion, conspiracy,
connivance or unlawful agreement on the part of CONTRACTOR or any of its agents,
representatives, owners, employees, or parties in interest.
3.8 INTEREST OF MEMBERS, OFFICERS, EMPLOYEES OF PUBLIC BODY,
MEMBERS OF LOCAL GOVERNING BODY, OR OTHER PUBLIC OFFICIALS. No
member, officer, or employee of CITY, or its designees or agents, no member of the City
Council, and no other public official of CITY during his/her tenure or for one (1) year
thereafter, will have any interest, direct or indirect, in any contract or subcontract, or the
proceeds thereof, for work to be performed in connection with the program assisted under
this Agreement.
3.9 PROHIBITION OF BONUS OR COMMISSION. The assistance provided under this
Agreement will not be used in payment of any bonus or commission for the purpose of
obtaining CITY approval of the application for such assistance.
3.10 STATUTE OF LIMITATIONS. As between the parties to this Agreement, as to all acts
or failures to act by either party to this Agreement, any applicable statute of limitations
will commence to run and any alleged cause of action will be deemed to .have accrued in
any and all events when the party commencing said cause of action knew or should have
known of the existence of the subject act(s) or failure(s) to act.
3.11 INDEMNIFICATION. CONTRACTOR will defend, indemnify, and hold CITY, its
successors, assigns, officers, employees and elected officials harmless from and against
all suits, actions, legal proceedings, claims, demands, damages, costs, expenses,
attorney's fees, and any and all other costs or fees arising out of, or incident to,
concerning or resulting from the fault of CONTRACTOR, or CONTRACTOR's agents,
employees or subcontractors, in the performance of CONTRACTOR's obligations under
this Agreement, no smatter how, or to whom, such loss niay occur. Nothing herein will be
deemed to limit the rights of CITY or CONTRACTOR (including, but not limited to the
right to seek contribution) against any third party who may be liable for an indemnified
claim.
3.12 CHANGE ORDERS. CONTRACTOR expressly agrees that no material changes or
alterations in the Work -Write Up Bid Document or price provided above will be made
unless in writing, mutually agreed by the homeowner, CONTRACTOR and authorized
by CITY,
4
3.13 TERMS. All references in this Agreement to any particular gender are for convenience
only and will be construed and interpreted to be of the appropriate gender. For the
purposes of this Agreement the term "will" is mandatory.
3.14 SEVERABILITY. Should any provision in this Agreement be found or deemed to be
invalid, this Agreement will be construed as not containing such provision, and all other
provisions which are otherwise lawful will remain in full force and effect, and to this end
the provisions of this Agreement are declared to be severable.
3.15 PUBLIC INFORMATION ACT. The CITY is governed by the Texas Public Information
Act, Chapter 552 of the Texas Government Code. This Agreement and all written
information generated under this Agreement may be subject to release under this Act.
3.16 PERFORMANCE. In performing this Agreement, CONTRACTOR will comply with all
local, state and federal laws.
3.17 LIEN WAIVERS. CONTRACTOR agrees to protect, defend, and indemnify homeowner
and CITY from any claims for unpaid work, labor, or materials with respect to
CONTRACTOR'S performance. Final payment will not be paid until the
CONTRACTOR has delivered to CITY complete release of all liens for work completed
arising out of CONTRACTOR'S performance or a receipt in full, covering all labor and
materials for which a lien could be filed or a bond satisfactory to the homeowner and
CITY indemnifying him against any lien.
3.18 REPORTING REQUIREMENTS. CONTRACTOR agrees to submit a W9 Form,
attached hereto and incorporated herein as Exhibit "B" to fulfill reporting requirements
with the Internal Revenue Service.
ARTICLE 4
SUSPENSION AND TERMINATION
4.1 If CONTRACTOR fails to fulfill in a timely and proper manner its obligations under this
Agreement, or violates any of the terms or conditions of this Agreement, then the
CONTRACTOR will have ten (10) days from the date it receives written notice from
CITY directing it to cure or correct the defects. If CONTRACTOR fails to cure or
correct the defects, CITY will have the right to terminate this Agreement and to select a
substitute CONTRACTOR. If the expense of finishing the work exceeds the amount of
this Agreement, CONTRACTOR will pay the difference to CITY. Should
CONTRACTOR fail to make corrections as directed by CITY, and such breach of
contract results in a violation of federal law or regulation for which CITY receives a
demand of reimbursement of grant funds from HUD or its successor, CITY may
terminate this Agreement immediately, and may recover from CONTRACTOR the
amount sought by HUD for reimbursement, up to the full amount of funds
CONTRACTOR received from CITY.
5
4.2 CONTRACTOR will not be relieved of the liability to CITY for damages sustained by
the CITY by virtue of any breach of this Agreement by CONTRACTOR. CITY may
withhold payment to CONTRACTOR until the amount of monetary damages due CITY
from CONTRACTOR is determined.
4.3 If CITY becomes aware of any CONTRACTOR activity which could jeopardize CITY's
position with HUD and cause CITY to return CDBG funds or other federal funds
received by CITY, CITY may take appropriate action, including injunctive relief against
CONTRACTOR, to terminate or prevent the activity. Failure of CITY to exercise this
right will not constitute a waiver by CITY of its right to demand payment or to seek any
other relief in law or in equity to which it may be entitled.
ARTICLE 5
PAYMENTS
5.1 For work completed by CONTRACTOR, as described in the Work -Write Up Bid
Document, CITY agrees to pay CONTRACTOR the Contract Amount after all of such
work is found to be satisfactorily completed and is inspected by the Construction Advisor
and CITY Inspector, in accordance with the CITY'S Prompt Payment Policy.
ARTICLE 6
ATTORNEY'S FEES
6.1 Any party to this Agreement who prevails in any legal proceedings between the parties
regarding this Agreement will be entitled to recover court costs and reasonable attorney's
fees from the non -prevailing party.
ARTICLE 7
VENUE AND REMEDIES
7.1 This Agreement is governed by the laws of the State of Texas. Exclusive venue for any
dispute arising under this Agreement is in Williamson County, Texas.
ARTICLE 8
SUCCESSORS AND ASSIGNS
8.1 CITY and CONTRACTOR, respectively, bind themselves, their successors, assigns and
legal representatives to the other party to this Agreement and to the successors, assigns
and legal representatives of the other party with respect to all covenants of this
Agreement. Except for CONTRACTOR'S assignment of mechanic's lien contracts and
mechanic's lien notes to the CITY pursuant to Paragraph 1.7, neither CITY nor
CONTRACTOR will assign, sublet, or transfer any interest in this Agreement without the
written consent of the other.
6
ARTICLE 9
ENUMERATION OF CONTRACT DOCUMENTS
9.1 This Agreement represents the entire and integrated agreement between CITY and
CONTRACTOR for the work specified in Exhibit "A" and supersedes all prior
negotiations, representations or arguments either written or oral. This Agreement may be
amended only by written instrument signed by CITY and CONTRACTOR. The
Agreement contains the following exhibits attached to and incorporated in this
Agreement for all purposes:
(1) Work -Write Up Bid Document (Exhibit "A");
(2) W9 Form (Exhibit "B").
This Agreement is effective as of the date first written above.
CITY:
By:
Printed
Title: . ItczytaL&.
Date: 9-10-1 G
CONTRACTOR:
Mario L. Carlin Management, LLC
By:cc •
Mario L. Carlin, Man er
Date: /10 %e / 0
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SUBSTITUTE W-9 FORM
CITY OF ROUND ROCK, TEXAS
221 EAST MAIN STREET, ROUND ROCK, TEXAS 78664
Pursuant to Internal Revenue Service Regulations, we ask that you furnish the City of Round Rock with your Taxpayer
Number (TIN). If this number is not provided, IRS regulations require us to subject you to a 28% withholding on each
payment. To avoid this withholding and to ensure that accurate tax information is reported to the Internal Revenue Service, we
would appreciate your cooperation in providing us with the information requested below. Please contact the City of Round
Rock Purchasing Division at (S 12) 671-2861 if you have any questions or problems with this request. Thank you for your
assistance in this matter.
BUSINESS ENTITY: (please check only one):
Estate/Twst Corporation Public Service Corporation Governmental /Non-profit
Individual Partnership Sole Proprietorship Other
Limited Liability Company (Enter the tax classification: Dgdisregarded entity/sole proprietorship, C=oorporation, Ppartnership)
Individual: List name as shown on your social security card and your social security number.
Sole Proprietorship: List owner's legal name, followed by the legal business name and list the owner's social security
number.
All Others: List the legal name of your corporation, partnership, organization, or other legal entity and list your Employer
Identification Number.
)<,EGAL BUSINESS NAME:, /�%/� /4' /Y%ayt a ye t ,4?'�GGC ,
Remit To Address: OS /
Ii-ef-s 91/ 7/ 77,5 r-
6 y ,470i/os? 7 a% C cbt J4o c/C
�X 796 f
�144F err.v//4/ -d G. 40.1
Physical Address:
Email address:
ENTER YOUR NINE (91 DIGIT TAXPAYER IDENTIFICATION (TINT BELOW:
Social Security Number:
Federal Employer Identification Number: 2 f? 3 2 4 L3 0 To
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UNDER PENALTIES OF PERJURY, AND TO THE BEST OF MY KNOWLEDGE AND BELIEF, I DECLARE THAT
THIS FORM HAS BEEN COMPLETED FULLY AND ACCURATELY.
AME (PRINT OR TYPE)
SIGNATURE: AI
PHONE #: :2 — V/7 -21e-"T"
TITLE (PRINT OR
DATE:
FAX #:
3'7 - S`3 Z
TI -TIS AREA TO BE FILLET) 11N BY CITY OF AO! IUD RQCK FIT+(ANQ DEPARTMENT"
ASSIGNED VENDOR #:
ASSIGNED BY: -
Revised 6/18/09 Sub W9 FORM
EXHIBIT
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